AGENDA Meeting Agenda 090817.pdf · 17/08/2009 · Thieken, Kristy Thome, Melissa Tuttle, Fred...

Scott Schmid, Transportation Director Elmer Beard, Chair

Kathy Estep, Vice-Chair

Bob Bender Joyce Chilton Howard Kitko Nancy Brown Karen Duncan John Krabacher John Burr Richard Henry Lowell McGlothin Leann Castillo Matt Parrill

CLARK COUNTY-SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE

AGENDA

I. CALL TO ORDER

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE

IV. MINUTES (Attached) Action

V. FINANCIAL REPORTS (Attached) a. Budget Status and Cash on Hand Report Action b. Summary of Expenses Action

VI. ADMINISTRATIVE REPORT (Attached)

a. FY2017 Planning Work Program Completion Report i. Resolution 2017-N (Attached) Action

b. Prior Approval Request Action

VII. TRANSPORTATION PLANNING REPORT (Attached) a. FY2017 Annual Listing of Obligated Projects (Attached) Action

i. Resolution 2017-O (Attached) Action b. FY2018-2021 Transportation Improvement Program

i. Amendment Resolution 2017-P (Attached) Action c. TCC Capital Program Update (Attached) Discussion d. Connect Clark County Update Discussion e. Other Discussion

VIII. SUBCOMMITTEE REPORTS (None)

IX. OLD BUSINESS (None)

X. NEW BUSINESS

XI. COMMUNICATIONS (None)

XII. ADJOURNMENT Action

Springview Government Center 3130 East Main Street, Suite 2A

Springfield, Ohio 45505

937-521-2128 [email protected]

www.clarktcc.com

Transportation Coordinating Committee Friday, September 8, 2017

10:30 A.M. Springview Government Center

3130 East Main Street Room 151, 1st Floor

Clark County – Springfield August 11, 2017 Transportation Coordinating Committee Clark State Community College Annual Meeting 10:30 A.M.

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M I N U T E S The meeting was called to order by Chairman Elmer Beard. Those Members Present: Bob Bender, John Burr, Leann Castillo, Karen Duncan, Richard Henry, Howard Kitko, John Krabacher, Lowell McGlothin, and Matt Parrill. Those Alternates Present: Paul DeButy, Bryan Heck, Chris Moore, Benjamin Ross, and Ben Wiltheiss Those Others Present: Mark Beckdahl, Anita Biles, Jim Bodenmiller, Randy Bridge, Randy Chevalley, Daren Cotter, Lamar Daniel, John Detrick, Mandi Dillon, Joyce Dressler, Craig Eley, Dave Faulkner, John Federer, Tom Franzen, Shayne Gray, Dave Gulden, Colleen Harris, Leonard Hartoog, Jessica Hiser, Horton Hobbs, Amanda Honeycutt, Tim Howard, Jenny Hutchinson, Scott Kasler, Toni Keller, Carol Kennard, Steve Lorek, Carol Manda, Virginia Martycz, Michelle May, Leslie McDermott, Mike McDorman, Sarah Michelson, Alan Neimayer, Kris Popovich, Kyle Reindel, Donna Smith, Kendra Schenk, Walt Szczesny, Ben Thaeler, Steve Thieken, Kristy Thome, Melissa Tuttle, Fred Vogel, Trecia Waring, Nikki Webber, John Wobbe, Scott Schmid, Glen Massie, Louis Agresta, Brian Mercer, Cory Lynn Golden, and Melanie Runkel. Following roll call, Chairman Beard led the TCC in the Pledge of Allegiance. WELCOMING REMARKS Dr. Jo Alice Blondin, President of Clark State Community College, thanked everyone for attending the TCC meeting at Clark State and highlighted some of the upcoming projects that will be occurring on the Clark State campus. She also commented on the upcoming Kroger Marketplace and the proposed changes that will happen along S. Limestone Street in the future. MINUTES Motion by Lowell McGlothin, seconded by John Krabacher to approve the minutes from the July 14, 2017 meeting. Vote: Motion approved FINANCIAL REPORTING Budget Status & Cash on Hand Report Motion by Richard Henry, seconded by Lowell McGlothin to approve the Budget Status & Cash on Hand Report for July 2017. Vote: Motion approved Summary of Expenses Expenditures for July were for the amount of $59,285.36. John Krabacher asked how many bike helmets were purchased and how many were given away. Louis stated approximately 350


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bike helmets were distributed. Motion to approve was made by Matt Parrill, seconded by John Krabacher. Vote: Motion approved Blanket Request Motion by Karen Duncan, seconded by Richard Henry to issue a new Blanket Certificate for $4,000 for Travel. Vote: Motion approved GUEST SPEAKER Randy Chevalley, ODOT District 7 Deputy Director, introduced Michelle May, Highway Safety Program Manager with ODOT, who gave a presentation on the rise of traffic deaths in Ohio. She reviewed the top factors involved in traffic deaths and serious injury crashes, funding strategies/resources to help with safety improvements, and the work being done with the public to try to help with changing their driving behaviors. TCC Local Roadway Safety Program Scott Schmid reported on the TCC’s Local Roadway Safety Program. Scott briefly reviewed the crash data for Clark County dating back to 2007 and the TCC’s local safety documentation which includes a prioritization of intersections and corridors. The document has evolved since it was initially created and will continue to with the addition and tracking of safety targets. Scott also reviewed projects that have been completed with the help of safety funds. Scott also highlighted the continued partnerships the TCC has with locals and the State, such as Clark County Safe Communities Coalition, ODOT District 7 Safety Review Team, ODOT Central Office, and Safe Routes to Schools, to help with our local safety program. TRANSPORTATION PLANNING REPORT Connect Clark County Update Cory Lynn Golden reported on the upcoming public involvement meetings to be held in September. Rack cards with information and dates were distributed to everyone prior to the meeting and extras can be requested for distribution. SUBCOMMITTEE REPORTS No updates to report COMMUNICATIONS Leann Castillo reported that the new Fall Activity guides were available. Jim Bodenmiller reported on the passing of the recent tax levy. Toni Keller, Tim Howard, and Randy Bridge reported on upcoming community events. Matt Parrill thanked TCC and their collaboration efforts and working relationship with District 7.


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ADJOURNMENT A motion was made by Richard Henry, seconded by Lowell McGlothin to adjourn the meeting. Vote: Motion approved.

Sincerely, Elmer M. Beard Chairman

Memorandum To: Transportation Coordinating Committee From: Scott Schmid Phone 937-521-2133 Transportation Director [email protected] Re: September Financial Reports Date: September 1, 2017 The following meeting materials have not been completed in time for the agenda distribution due to the timing of the month end and the holiday:

• Budget Status and Cash on Hand Report as of August 31, 2017 • Summary of Expenses August 2017

The above documents will be available for viewing on our website the week of September 5 at www.clarktcc.com. Copies will also be provided at the board meeting. Thank you for your understanding.

http://www.clarktcc.com/

September 2017 TCC Administrative Report 1

Memorandum To: Transportation Coordinating Committee From: Scott Schmid Phone 937-521-2133 Transportation Director [email protected] Re: Administrative Report Date: September 1, 2017 The following are items for discussion and action during the September 8, 2017 Transportation Coordinating Committee meeting. FY2017 Planning Work Program Completion Report The Completion Report for the last fiscal year’s Planning Work Program is included in this packet and is also available for viewing on the TCC website at http://clarktcc.com/reportslibrary_plans_programs.htm. The Completion Report documents all work completed by the TCC and the budget used to complete that work. Staff will review the document at the September 8 meeting and will request acceptance of the report via Resolution 2017-N by voice vote. Prior Approval Request Staff is requesting prior approval for upcoming travel. The request is for an amount not to exceed $1,050 for 3 TCC staff and 3 County Engineering staff to attend the 2017 Ohio Transportation Engineering Conference October 10-11, 2017 in Columbus. Cost estimate includes registration for all, mileage and parking for TCC staff only.

http://www.clarktcc.com/planworkprog.htm

SEPTEMBER, 2017

CLARK COUNTY-SPRINGFIELD

TRANSPORTATION COORDINATING COMMITTEE

FY17

PLANNING WORK

PROGRAM

Completion Report

Completion Report FY2017 Planning Work Program __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Work Element 601.1 - Short Range Planning

Budget $106,447 Funding Source Expenditures $99,417 CPG – ODOT - Local Budget Balance $7,030 % Expended 93% % Work Completed 100% End Products Title VI Self Assessment (3/17) Delivered 3/17 ODOT Safety Program (3/17) Complete 3/17 FY2017 Planning Work Program (5/17) Delivered 5/17 Certification of the Transportation Planning Process (5/17) Delivered 5/17 Work Summary Roadway Staff conducted operational analysis for the four-lane sections of Derr Road and Home Road in the city of Springfield. Staff utilized the General Planning consultant services contract (see Work Element 601.21/601.2). Staff worked with the City of Springfield and ODOT District 7 on traffic impact studies and operational analysis on South Limestone and SR72 south of IR70. Staff assisted local officials on scoping and RFP development on the McCreight Reconstruction project and the Derr Road Conversion project. Staff assisted the City of New Carlisle on alternative review and public involvement activities on the SR235 signal interconnect project. Staff completed the South Limestone Corridor Study and the Derr and Home Roads Diet Feasibility Study with coordination from the TCC’s task order consultant (see Work Element 601.21/601.2). Staff scoped and began work on the CR68 Access Management Study and the Mad River Trail Feasibility Study with the consultant (see Work Element 601.2). Staff continued developing and organizing baseline traffic data and identifying local performance measures and targets with regard to pavement condition, bridge condition, and highway safety. Emergency Management Agency Coordination Staff continued to develop a close working relationship with the Clark County EMA. Staff continued to participate in the Clark County Local Emergency Planning Committee. Staff participated in quarterly meetings, agency exercises, and EOC basic training. Highway Safety Staff attended and participated in Safe Communities Coalition monthly meetings with the Clark County Health Department, various other city and county departments, and various law enforcement agencies. Staff additionally attended and participated in Clark County Fatal Crash Review Meetings. Staff participated in Statewide Strategic Highway Safety Plan Steering Committee meetings. Staff participated in District Safety Review Team meetings regarding ODOT safety hot spots on the US and State system. Staff coordinated local safety planning activities with the Strategic Highway Safety Plan. An ODOT Safety Program application was prepared and submitted for intersection and corridor access management improvements on South Limestone Street in Springfield.


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Staff participated in research activities, webinars, and training sessions on roadway safety issues and countermeasures. These included LTAP and ODOT Safety Talk and Safety Peer Exchange webinars and seminars. Staff monitored crash activity at recently completed safety projects. Air Quality and Congestion Mitigation Staff developed methodology and submitted CMAQ eligibility documentation for the Croft Road and Derr Road projects. Staff periodically reviewed the CMAQ program for best practices and project pipeline development. Bicycle and Pedestrian Planning Staff attended and participated in regional Miami Valley Bikeways and Miami Valley Cycling Summit planning meetings. Staff attended and participated in Bike Springfield, Springfield Bike Task Force, and Ambassadors of Clark County Trails meetings. Staff participated in the coordination of a Bike to Work Day event in Springfield. Staff coordinated and organized the collection of data from counters placed along the multi-use trails in the planning area. Staff worked with local stakeholders and the National Safe Routes to Schools Partnership on developing school travel plans. Staff coordinated workshops and applied for Safe Routes to Schools assistance for Springfield City Schools travel plan development. The application was approved and the travel plans will be completed in FY2018. Staff worked with MVRPC and local stakeholders to develop an update to the Miami Valley Regional Trails Map. Staff worked with local stakeholders to encourage bike safety and distribute bike helmets to children. Federal and State Issues Staff worked on development of performance measures consistent with the FAST Act and integrating performance measures into the Transportation Plan and TIP. Staff continued participation in webinars and review on Performance Based Planning and federal NPRM’s. Staff monitored and coordinated with adjacent MPO’s on the Federal MPO Coordination and Planning Area Reform Rule. The final rule was repealed by Congressional action during FY2017. Other Staff participated in Ohio Transportation Engineering Conference, the Ohio Conference on Freight, the Ohio Public Transit Association Conference, and various training sessions hosted by FHWA, ODOT, and LTAP. Staff participated in various OARC Transportation Committee meetings and OARC Communications Committee meetings. Staff participated in various ODOT sponsored workshops and seminars covering performance measures, Title VI programs, scenario planning, safety planning and outreach, and civil rights. Staff coordinated and participated in TCC Technical Advisory Committee and TCC Local Officials, Government, and Citizens Advisory Committee meetings. Staff participated in various Census and American Community Survey webinars and workshops. Staff utilized demographic data from the Census for planning products under various work elements. Delays or Problems Encountered None.


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Work Element 601.11 - Short Range Planning

Budget (Amended 1/13/2017) $85,397 Funding Source Expenditures $82,289 CPG – ODOT - Local Budget Balance $3,108 FY2016 Carry Forward % Expended 96% % Work Completed 100% End Products ODOT Safety Program (9/16) None Environmental Justice Analysis (9/16) Complete 5/17 Title VI Program and Policy (9/16) Complete 5/17 Work Summary See Work Element 601.1 for similar work completed under this Work Element. Highway Safety Staff participated in District Safety Review Team meetings regarding ODOT safety hot spots on the US and State system. No ODOT Safety Program applications were submitted during the first half of the fiscal year. Environmental Justice Analysis Staff completed the 2017 Environmental Justice Analysis during FY2017. The last update of the document was in 2006. Staff developed methodology and mapped minority and low-income populations for the planning area. Staff provided a draft document for public comment during the TIP public comment period and allowed a 45-day public comment period. The final document was approved by the TCC on 5/12/2017. Title VI Program and Policy Staff completed the 2017 Title VI Plan and Policies during FY2017. The last update of the document was in 2014. Staff developed an update to the methodology and policies for the document. Staff provided a draft document for public comment during the TIP public comment period and allowed a 45-day public comment period. The final document was approved by the TCC on 5/12/2017. Other Staff compiled data for publication of the FY2016 Annual Listing of Obligated Projects (see 697.1). Staff worked with the Springfield sub-committee and transportation sub-committee to prioritize local projects for the Priority Development Advocacy Committee (PDAC). Staff assisted in completing a funding application for the South Limestone corridor improvements. Delays or Problems Encountered The Environmental Justice Analysis and Title VI Program and Policies documents were delayed to allow for greater coordination with ODOT Office of Diversity and Inclusion and to allow for public involvement that coincided with the TIP public comment period.


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Work Element 601.2 – General Planning Services

Budget $69,100 Funding Source Expenditures $69,082 CPG – ODOT - Local Budget Balance $18 Consultant Services Only % Expended 100% % Work Completed 100% End Products South Limestone Corridor Study (10/16) Delivered 1/17 Derr and Home Roads Diet Feasibility Study (12/16) Delivered 3/17 CR68 Access Management Study (9/17) Mad River Trail Feasibility Study (12/17) Work Summary This work element tracks expenditures for a general services consultant contract and its associated task orders. A summary of each task order follows. South Limestone Corridor Study The South Limestone Corridor Study concluded during the second half of FY2017. The study team finalized all planning documents during this period. The study document and recommendations were delivered to the TCC on 1/13/2017. Derr and Home Roads Diet Feasibility Study The Derr and Home Roads Diet Feasibility Study concluded during the second half of FY2017. The study team finalized planning documents during this period. The study document and recommendations were delivered to the TCC on 3/10/2017. CR68 Access Management Study The CR68 Access Management Study was scoped and began in the second half of FY2017 and is scheduled to conclude in FY2018. The study will examine traffic and crash data to make recommendations to proper driveway spacing along Urbana Road north of Springfield. The study will also look at specific recommendations to the area near the Navistar assembly plant to reduce travel time and increase truck safety in the area. During this period, the study team assembled and met with freight and other stakeholders, collected traffic and crash data, and drafted recommendations for the corridor. Mad River Trail Feasibility Study The Mad River Trail Feasibility Study was scoped and began in the second half of FY2017 and is scheduled to conclude in FY2018. The study will examine develop and analyze three alternatives to connect the existing trail system in Springfield to the newly developed Mad River Gorge west of Springfield. During this period, the study team assembled and met with park operators and other stakeholders, conducted preliminary field reviews, and began drafting potential alignments to study. Delays or Problems Encountered None.


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Work Element 601.21 – General Planning Services

Budget $60,000 Funding Source Expenditures $59,271 CPG – ODOT - Local Budget Balance $729 FY2016 Carry Forward % Expended 99% Consultant Services Only % Work Completed 99% End Products South Limestone Corridor Study (10/16) Delayed to 2nd Half Derr and Home Roads Diet Feasibility Study (12/16) Delayed to 2nd Half Work Summary This work element tracks expenditures for a general services consultant contract and its associated task orders. A summary of each task order follows. South Limestone Corridor Study The South Limestone Corridor Study was scoped and began in FY2016 and was completed in the second half of FY2017. The study is a comprehensive analysis of highway safety, pedestrian and bicycle safety, operations, and quality of life issues on South Limestone between Leffel Lane and Selma Road in the city of Springfield. The consultant team analyzed vehicular, bicycle, and pedestrian counts and crash data, and coordinated stakeholder meetings to review analysis and recommendations. There was one public meeting held during FY2017. The corridor study concluded in the second half of FY2017 (see Work Element 601.2). Derr and Home Roads Diet Feasibility Study The Derr and Home Roads Diet Feasibility Study was scoped and began in the first half of FY2017 and was completed in the second half of FY2017. The study examined traffic and crash data to determine the potential effects of converting four-lane sections of roadway to three lanes. The operational piece of the study was used to quantify change in intersection delay and emissions impacts. This quantification was used for follow-up to TIP public comments and for CMAQ funding eligibility documentation. Delays or Problems Encountered Both studies were delayed to the second half of the fiscal year due to TCC and TAC meeting scheduling. The delay allowed for additional local review of recommendations before finalizing the studies.


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Work Element 602.1 – Transportation Improvement Program

Budget $29,071 Funding Source Expenditures $22,574 CPG – ODOT – Local Budget Balance $6,497 % Expended 78% % Work Completed 100% End Products TIP and MPO sub-allocated funds management (Ongoing) Project review meetings (Quarterly) Complete 3/17 FY2018-2021 TIP First Draft (1/17) Complete 2/17 FY2018-2021 TIP Second Draft with Air Quality (3/17) Delivered 3/17 FY2018-2021 TIP Final (5/17) Delivered 5/17 Work Summary A TIP Quarterly Review Meeting was held on 3/1/2017. All projects were reviewed to ensure compliance with schedules and to determine if additional actions were required. Meetings were attended by TCC staff, project sponsors, and ODOT staff. Due to increased coordination and communication, most project updates are currently handled on an on-going basis throughout project development and design. Because of this enhanced coordination effort, the fourth quarterly meeting was cancelled and the staff has moved to biannual on-site meetings instead. Two (2) TIP amendments were prepared by staff and approved during the second half of this fiscal year. Staff maintained the TCC’s Capital Program by tracking project progress to ensure that Federally-allocated funds were balanced and in coordination with ODOT’s TIP program management policies. Staff worked with ODOT Central Office, NOACA, and SCATS on two separate Capital Program cooperative funding swaps. Staff tracked capital expenditures to ensure compliance with ODOT Carry Forward and Toll Revenue Credit policies. Staff assisted ODOT and local project sponsors with scoping and funding issues on several projects. The FY2018-2021 TIP was completed in the second half of the fiscal year. Public involvement open houses were held on 4/4/2017 and 4/5/207 for public input to the draft documentation. The TCC adopted the TIP on 5/12/2017. Delays or Problems Encountered The First Draft document for the TIP was completed and submitted to ODOT and FHWA as an interim milestone to final TIP adoption. The First Draft was not, however, submitted to the TCC due to the board meeting schedule. Staff coordinated all TIP development milestones with ODOT’s STIP development guidance. The Second Draft document served as both the initial submittal to the TCC and the submittal for public comment.


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Work Element 602.11 – Transportation Improvement Program

Budget (Amended 1/13/2017) $24,118 Funding Source Expenditures $23,915 CPG – ODOT – Local Budget Balance $203 FY2016 Carry Forward % Expended 99% % Work Completed 100% End Products TIP and MPO sub-allocated funds management (Ongoing) Project review meetings (Quarterly) Complete 8/16, 11/16 FY2018-2021 TIP New Project Solicitation Complete (10/16) Complete 10/16 Work Summary TIP Quarterly Review Meetings were held on 8/31/2016 and 11/30/2016. All projects were reviewed to ensure compliance with schedules and to determine if additional actions were required. Meetings were attended by TCC staff, project sponsors, and ODOT staff. Local project schedules were reviewed for consistency and compliance with the FY2018 Lockdown program. Two (2) TIP amendments were prepared by staff and approved during the first half of this fiscal year. Staff maintained the TCC’s Capital Program by tracking project progress to ensure that Federally-allocated funds were balanced and in coordination with ODOT’s TIP program management policies. Staff prepared and submitted a Carry Forward Request Waiver in accordance with ODOT Central Office policy. Staff assisted ODOT and local project sponsors with scoping and funding issues on several projects. The FY2018-2021 TIP development cycle was initiated during the first half of this fiscal year. Staff worked with the Technical Advisory Committee on revised project scoring methodology. Staff prepared a preliminary budget and schedule, and developed and transmitted funding applications to all local jurisdictions. Received applications were forwarded to ODOT District 7 for comment and were publicly available for comment on the web and at a public open house held 9/13/2016. Staff scored received applications and recommended a fiscally constrained project list to the TCC and Technical Advisory Committee. Delays or Problems Encountered None.


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Work Element 605.1 – Surveillance

Budget (Amended 7/14/2017) $48,587 Funding Source Expenditures $23,917 CPG – ODOT – Local Budget Balance $24,670 % Expended 49% % Work Completed 95% End Products Maintain Road and Street Address Inventory (Ongoing) Maintain Highway and Transit Networks (Ongoing) Various data file and exhibit updates (Ongoing) Web-Based Traffic Count Data Base (Ongoing) Work Summary Incorporating Speed Data into the Planning Process Staff continued working with the National Performance Management Research Data Set (NPMRDS) to incorporate travel times into the planning process. Staff attended training sessions on working with the NPMDS on national performance measures related to reliability, congestion, and freight (PM3). Traffic Counts and Web-Based Traffic Count Database Staff began the 2017 collection of traffic counts in cooperation with ODOT, the City of Springfield, the Clark County Engineer’s Department, and the PUCO. Staff collected traffic counts in the City of Springfield utilizing video detection equipment and online processing. Staff maintained the online web-based traffic count database for the entire planning area. Staff continued to upload new traffic data at the close of the traffic counting season. Staff continued to maintain a database of HPMS ADTs and a schedule for counting each location. Staff compiled speed and count data from the Clark County Engineer’s Department, the Clark County Sheriff’s Office, and the City of Springfield portable speed trailers at various locations in Clark County. Crash Data Staff utilized the ODOT GCAT system to download geolocated crash data and create local shapefile data. Staff worked mislocated or unlocated crash data to correct geospatial accuracy. Staff collected and analyzed crash data for various local projects. Staff collected and analyzed crash data for County Fatal Crash Review meetings. GIS/Other Staff compiled and geocoded traffic data from various sources into shapefiles. This data includes bridge and pavement condition from ODOT’s TIMS system and crash data from ODOT’s GCAT system. Staff compiled a sidewalk inventory shapefile for the City of Springfield. Staff used Census and American Community Survey demographic data and compiled shapefiles for the Environmental Justice and Title VI plans and programs. Staff attended and participated in various Traffic Academy, Safety, GIS, and Travel Demand Modeling classes and workshops. Delays or Problems Encountered The Functional Classification Update deliverable has been delayed to FY2018 as staff awaits approval of proposed changes from ODOT Central Office and FHWA.


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Work Element 605.11 – Surveillance

Budget (Amended 1/13/2017) $44,861 Funding Source Expenditures $44,429 CPG – ODOT – Local Budget Balance $532 FY20 16 Carry Forward % Expended 99% % Work Completed 100% End Products Maintain Road and Street Address Inventory (Ongoing) Maintain Highway and Transit Networks (Ongoing) Various data file and exhibit updates (Ongoing) Incorporate Roadway Speed Data into Planning Process (Ongoing) Results of General Transportation Survey (10/16) Complete 6/16 2016 Traffic Counts Complete (12/16) Complete 12/16 Web-Based Traffic Count Data Base (Ongoing) Work Summary See Work Element 605.1 for similar work completed under this Work Element. The General Transportation Survey data was compiled and presented to the TCC in the previous Fiscal Year. Traffic Counts and Web-Based Traffic Count Database Staff completed the 2016 collection of traffic counts in cooperation with ODOT, the City of Springfield, the Clark County Engineer’s Department, and the PUCO. Staff collected traffic counts in the City of Springfield utilizing video detection equipment and online processing. Staff maintained the online web-based traffic count database for the entire planning area. Staff continued to maintain a database of HPMS ADTs and a schedule for counting each location. Delays or Problems Encountered None.


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Work Element 610.1 – Long Range Planning

Budget (Amended 7/14/2017) $84,666 Funding Source Expenditures $78,880 CPG – ODOT – Local Budget Balance $5,786 % Expended 93% % Work Completed 100% End Products Assistance in Clark County Comprehensive Land Use Planning (Ongoing) Implementation of 2040 Transportation Plan (Ongoing) Work Summary Staff worked with a consultant team and local stakeholder committee to begin to update the Clark County Comprehensive Plan. Staff coordinated and participated in stakeholder and public meetings for the Comprehensive Plan development. Staff participated in local technical review, zoning, and planning board committee meetings. Staff reviewed proposed changes to zoning for long range transportation forecasting. Staff participated in Ohio Travel Demand Model Users Group meetings and long range scenario planning workshops and webinars. Delays or Problems Encountered None.


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Work Element 610.2 – Clark County Comprehensive Plan

Budget (Amended 7/8/2016) $175,408 Funding Source Expenditures $62,772 CPG – ODOT – Local (60% of Budget Balance $112,636 total costs) % Expended 36% Consultant Services Only % Work Completed 50% End Products Clark County Comprehensive Plan Update (6/18) Work Summary See Work Element 610.1 for additional staff work completed under this Work Element. The update to the Clark County Comprehensive Plan began during this period. The consultant team completed historical plan and document review, completed data collection, and completed a public engagement strategy during this period. A total of six (6) stakeholder meetings and three (3) public involvement meetings were held during this period. In addition to the stakeholder and public meetings, additional targeted informational meetings were held with the TCC’s Technical Advisory Committee, agricultural and preservation committees, the Chamber of Commerce, and various other business groups and associations. The consultant team began drafting future land use maps, objectives and actions, and a thoroughfare plan revision during this period. Additional stakeholder and public involvement outreach will continue in FY2018. Delays or Problems Encountered None.


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Work Element 665.1 – Air Quality Advocacy Program

Budget (Amended 7/8/2016) $40,000 Funding Source Expenditures $36,003 CMAQ – Local Budget Balance $3,997 % Expended 90% % Work Completed 100% End Products Air Pollution and Rideshare Public Awareness Campaign (Ongoing) Air Pollution Advisory Alerts Media Announcements (On Declared AQ Days) Work Summary Staff conducted an informational and promotional Air Quality campaign through partnerships with the Springfield Summer Arts Festival and local recreational programs. The focus of these campaigns included the federal “It all adds up to cleaner air” messaging and the TCC air quality advocacy website. This messaging was also used to advertise on Springfield City Area Transit buses during this period. There were five (5) Air Pollution Advisory Days declared by RAPCA during FY2017. Delays or Problems Encountered None.


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Work Element 665.2 – LUC Coordination Study

Budget (Amended 1/13/2017) $20,000 Funding Source Expenditures $8,840 SPR – ODOT Budget Balance $11,160 % Expended 61% % Work Completed 100% End Products Draft FY2018 Planning Work Program Elements (if needed) (3/17) (Complete 3/17) Final FY2018 Planning Work Program Elements (if needed) (5/17) (Complete 5/17) Three Party Agreement of Cooperation (if needed) (6/17) (Completed 6/17) Work Summary Staff engaged the Logan-Union-Champaign (LUC) Regional Planning Commission, the LUC staff, and ODOT Central and District 7 staff on determining the feasibility of TCC providing transportation planning to LUC. The parties agreed to an arrangement where TCC would begin providing staff services directly to LUC for the Logan and Champaign Counties Rural Transportation Planning Organization (RTPO). The logistics of the arrangement included agreement type and duration, work program development, cost accounting, scope of services, and reimbursement procedures for services. Staff worked with LUC staff on drafting the FY2018 RTPO PWP. The PWP was structured similarly to the TCC PWP to allow for easy coordination. The draft and final PWP documents were presented to and accepted by the LUC Executive Committee. Staff worked with LUC staff and ODOT Central Office staff on drafting agreements for the provision of services. In lieu of a three party agreement, three separate agreements were drafted and executed: an agreement of cooperation between LUC and TCC for services, an agreement between LUC and ODOT to conduct the Rural Transportation Planning process, and the standard agreement between TCC and ODOT to conduct the Urban Transportation Planning process. Delays or Problems Encountered None.


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Work Element 667.1 – Rideshare Program

Budget (Amended 7/8/2016) $15,000 Funding Source Expenditures $12,754 CMAQ Budget Balance $2,246 % Expended 85% % Work Completed 100% End Products Ride Matching (As Needed) Park and Ride Lot Monitoring (Ongoing) Coordination with Large Employers and Schools (Ongoing) Work Summary Staff conducted an informational and promotional Rideshare campaign through partnership in the Springfield Winter Arts Festival. Staff worked with local employers on marketing Rideshare to employees. Staff maintained a local database of potential carpool users and coordinates matches where feasible. Staff continued to monitor the use of the Park and Ride Lots on Middle Urbana Road, Moorefield Road, Leffel Lane, and SR54. Staff maintained an inventory of all Park and Ride and Rideshare highway signage. Delays or Problems Encountered None.


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Work Element 674.1 – Paratransit Planning

Budget $2,961 Funding Source Expenditures $0 CPG – ODOT – Local Budget Balance $2,961 % Expended 0% % Work Completed 100% End Products FTA Section 5310 Program Review (1/17) Complete 1/17 Paratransit Coordination Assistance (As-Needed) ADA Transit Riders Advisory Committee (Monthly) Work Summary Staff assisted various agencies in applying for the FTA 5310 – Enhanced Mobility for Seniors and Individuals with Disabilities program and assisted previous recipients with mandatory reporting requirements. All work completed during this period was accomplished and recorded under Work Element 674.3. Delays or Problems Encountered None.


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Work Element 674.2 – Transit Planning

Budget $72,000 Funding Source Expenditures $59,820 FTA 5307 – Local Budget Balance $12,180 % Expended 83% % Work Completed 100% End Products Urban Transit Program Applications (11/16, 6/17) None SCAT Safety and Security Planning Review (Ongoing) Ohio Public Transit Data Certification (2/17) Complete 2/17 Work Summary No Urban Transit Program Applications were submitted during this fiscal year. An Ohio Transit Preservation Partnership Program (OTPPP) application for preventative maintenance and ADA paratransit service was submitted by the City of Springfield and approved by ODOT during this fiscal year. Staff provided technical assistance to the City of Springfield and Springfield City Area Transit (SCAT). Staff assisted with various planning functions, including record keeping and reporting and service improvements. Staff assisted with shelter inventory and placement. Staff provided assistance to SCAT and the City of Springfield during the city’s FTA Triennial Review process. Staff provided technical assistance to the City of Springfield and SCAT on routing and fare changes that were approved in FY2016. Staff met monthly with City of Springfield and SCAT staff for transit system progress report meetings. Staff coordinated and met monthly with the Transit Rider’s Advisory and ADA Committee. Staff participated in the ODOT sponsored Transit Asset Management workshop in Columbus. Delays or Problems Encountered None


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17

Work Element 674.3 – Coordinated Public Transit Plan

Budget $27,841 Funding Source Expenditures $20,646 CPG – ODOT – Local Budget Balance $7,195 % Expended 74% % Work Completed 70% End Products Coordinated Public Transportation Plan Implementation (Ongoing) Transportation Providers Roundtable Meetings (Quarterly) Draft FY2017 Coordinated Public Transportation Plan (3/17) Delayed to FY2018 Final FY2017 Coordinated Public Transportation Plan (5/17) Delayed to FY2018 Work Summary Staff coordinated and met bimonthly with local transportation providers at Human Services and Coordinated Transportation Advisory Committee meetings. The advisory committee meetings served to assist in coordination between providers, social service agencies, and local nonprofits. Staff provided planning assistance to advisory committee partners that expressed interest in applying for various FTA funds. Staff worked with regional partners outside of Clark County on continuing coordination efforts. Staff participated in regional coordination meetings with MVRPC in Dayton. Staff worked with local transportation officials in Logan and Champaign Counties on developing additional coordination projects to enhance service to populations in the three counties. Staff began working on a draft of the FY2018 Coordinated Public Transportation Plan. Staff worked with local transportation providers and ODOT Office of Transit to determine the scope of the plan update. Delays or Problems Encountered The draft and development of an update to the Coordinated Public Transportation Plan was delayed to the next fiscal year to allow time to incorporate the ODOT Office of Transit’s new statewide template for Coordinated Plans.


_____________________________________________________________________________________________

18

Work Element 682.1 – Ohio Public Works Commission Program Support

Budget $65,000 Funding Source Expenditures $16, 064 OPWC Budget Balance $48,936 % Expended 25% % Work Completed 100% End Products Narrative and Financial Reports for the Program (Ongoing) Program Kickoff (7/16) Complete 7/16 Preliminary Application Review (10/16) Complete 10/16 Final Application Review (11/16) Complete 11/16 Consolidated Application Package – Round 31 (12/16) Complete 12/16 Preparation Round 32 (5/17) Complete 5/17 Work Summary Staff provided agenda and minutes for Executive Committee meetings. Staff received and reviewed preliminary applications and solicited final applications from project sponsors. Staff prepared submittal of completed applications to OPWC. Staff began preparation for the next round of OPWC funding. Staff assisted potential applicants with questions and concerns about the OPWC process throughout the year. Delays or Problems Encountered None.


_____________________________________________________________________________________________

19

Work Element 682.2 – West Central Ohio Port Authority Administration

Budget $110,000 Funding Source Expenditures $55,626 WESTCO Budget Balance $54,374 % Expended 51% % Work Completed 100% End Products Administration services (Ongoing) Annual budget (12/16) Delivered 12/16 Work Summary Staff managed deposits and payments for regular business activities and real estate transaction proceeds. Staff worked with Auditor of State staff on financial reviews. Staff coordinated with Genesee and Wyoming staff on simple rail maintenance issues. Staff continued the maintenance of the WESTCO website. Staff completed and delivered an annual budget which was approved by the WESTCO Board of Directors in December 2016. Delays or Problems Encountered None.


_____________________________________________________________________________________________

20

Work Element 682.3 – Clean Ohio Program – OPWC District 11

Budget $15,000 Funding Source Expenditures $3,442 Clean Ohio Budget Balance $11,558 % Expended 23% % Work Completed 100% End Product Narrative and financial reports for the program (Ongoing) Applications solicitation and scoring (10/16) Complete 10/16 Consolidated application package (12/16) Complete 12/16 Work Summary Staff reviewed and scored applications for the Clean Ohio program. All applications were submitted to OPWC. Delays or Problems Encountered None.


_____________________________________________________________________________________________

21

Work Element 697.1 – Public Involvement

Budget $42,149 Funding Source Expenditures $40,025 CPG – ODOT – Local Budget Balance $11,558 % Expended 23% % Work Completed 100% End Products FY2016 Annual Listing of Projects (9/16) Delivered 9/16 Annual Newsletter (None) Delivered 9/16 Construction Season Update (None) Delivered 3/17 Maintenance of Website (Ongoing) Public Involvement Activities (As needed) Work Summary FY2016 Annual Listing of Projects Staff coordinated and developed the FY2016 Annual Listing of Obligated Projects and map during this period. The listing was delivered to the TCC on 9/9/2016 and included in the Annual TCC Newsletter. The listing was also published on the TCC website. Annual Newsletter Staff prepared and distributed the Annual 2016 TCC Newsletter. The newsletter was delivered to the TCC at the 8/12/2016 TCC Annual meeting, then posted on the TCC website and mailed to local stakeholders in September 2016 to allow for inclusion of the FY2016 Annual Listing of Obligated Projects. Construction Season Update Staff produced a Spring construction update to inform the public of maintained traffic. This information was published on the TCC website in March 2017. Maintenance of website Staff maintained information on the TCC website, including a calendar of events, TCC produced documents, and ongoing local studies and projects information. Public Involvement Activities Staff promoted TCC plans and programs at the Clark County Fair and other various local festivals and events. Delays or Problems Encountered None.

RESOLUTION 2017 - N

OF THE CLARK COUNTY–SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE TO ACCEPT THE SFY 2017 PLANNING WORK PROGRAM COMPLETION

REPORT

WHEREAS, the Clark County-Springfield Transportation Coordinating Committee (CCSTCC) is designated the Metropolitan Planning Organization (MPO) for the Springfield urbanized area in Clark County by the Governor of the State of Ohio, acting through the Ohio Department of Transportation (ODOT), and in cooperation with locally elected officials in the area pursuant to Agreement of Cooperation #30100 between ODOT and the Board of Commissioners of Clark County, Ohio; and WHEREAS, CCSTCC has the authority and responsibility for the direction, coordination, and administration of the area-wide transportation planning process in accordance with 23 USC 134 and 49 USC 5303 and as described in the CCSTCC Prospectus dated November 2015; and WHEREAS, the Planning Work Program establishes the methodologies and budget to implement the area-wide transportation planning process and program activities for the upcoming fiscal year; and

WHEREAS, the SFY 2017 Planning Work Program Completion Report includes a narrative description and financial expenditure summary for each work element in the ODOT approved SFY 2017 Planning Work Program and budget; and

WHEREAS, CCSTCC has reviewed the Completion Report and finds it consistent with the work and budget of the approved SFY 2017 Planning Work Program.

BE IT THEREFORE RESOLVED:

That the members of the Clark County –Springfield Transportation Coordinating Committee hereby accept the SFY 2017 Planning Work Program Completion Report.

_____________________________

Elmer M. Beard Chairman September 8, 2017

September 2017 TCC Transportation Planning Report 1

Memorandum To: Transportation Coordinating Committee From: Scott Schmid Phone 937-521-2133 Transportation Director [email protected] Re: Transportation Planning Report Date: September 1, 2017 The following are items for discussion and action during the September 8, 2017 Transportation Coordinating Committee meeting. FY 2017 Annual Listing of Obligated Projects The FY2017 Annual Listing of Obligated Projects and map will be available on the TCC website at: http://clarktcc.com/transimprove.htm. The listing was not completed in time for the agenda packet due to delay in receiving all obligation information from ODOT. The listed funds are those that received Federal Authorization (or obligation) but not necessarily encumbered or spent during the past year. The Annual Listing is a federal requirement and will be included in the Annual Newsletter and published on the website. Staff requests discussion and approval of Resolution 2017-O by voice vote. FY2018-2021 TIP Amendment Three projects are to be modified with the proposed TIP amendment. These modifications are as follows:

• Springfield Trail Maintenance Phase 1 and Phase 2 Projects – Combining the two TA funded projects into one. Total amount of TCC controlled TA funding remains the same.

• Bechtle Bridge Replacement Project – Adds ODOT controlled Municipal Bridge funding to the Construction phase of the project.

Staff requests discussion and approval of Resolution 2017-P by voice vote. TCC Capital Program Update The ODOT MPO and Large City Capital Program SFY2017 Summary Report is included in the agenda packet for review. The report details the FY2017 capital budget for all of the Ohio MPO’s as well as the TCC’s individual program. Staff will review the report and its conclusions at the meeting. Informational only, no action requested at this time.

http://clarktcc.com/transimprove.htm

September 2017 TCC Transportation Planning Report 2

Connect Clark County Update Staff will review the current development status of the update to the 1999 Clark County Comprehensive Plan. Staff will review the activities that will be conducted at the next round of public meetings which are scheduled September 19-21. The study webpage continues to be updated with additional information at: http://www.clarktcc.com/ConnectClarkCounty.html. Informational only, no action requested at this time.

http://www.clarktcc.com/ConnectClarkCounty.html

RESOLUTION 2017 - O

OF THE CLARK COUNTY–SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE TO ACCEPT THE SFY 2017 ANNUAL LISTING OF OBLIGATED PROJECTS

WHEREAS, the Clark County-Springfield Transportation Coordinating Committee (CCSTCC) is designated the Metropolitan Planning Organization (MPO) for the Springfield urbanized area in Clark County by the Governor of the State of Ohio, acting through the Ohio Department of Transportation (ODOT), and in cooperation with locally elected officials in the area pursuant to Agreement of Cooperation #30100 between ODOT and the Board of Commissioners of Clark County, Ohio; and

WHEREAS, CCSTCC has the authority and responsibility for the direction, coordination, and administration of the area-wide transportation planning process in accordance with 23 USC 134 and 49 USC 5303 and as described in the CCSTCC Prospectus dated November 2015; and WHEREAS, CCSTCC is required to develop and publish an annual listing of projects, including investments in pedestrian walkways and bicycle transportation facilities, for which funds under 23 USC or 49 USC 53 were obligated in the preceding program year; and

WHEREAS, the SFY 2017 Annual Listing of Obligated Projects includes TIP information under 450 CFR 324(e)(1), including, for each project listed, the amount of Federal funds requested in the TIP, the Federal funding that was obligated during the preceding year, and the Federal funding remaining and available for subsequent years; and

WHEREAS, the SFY 2017 Annual Listing of Obligated Projects was prepared cooperatively with ODOT and public transportation operators.

BE IT THEREFORE RESOLVED:

That the members of the Clark County –Springfield Transportation Coordinating Committee hereby accept the SFY 2017 Annual Listing of Obligated Projects.

_____________________________


RESOLUTION 2017 - P

OF THE CLARK COUNTY-SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE TO AMEND THE SFY2018-SFY2021 TRANSPORTATION

IMPROVEMENT PROGRAM

WHEREAS, the Clark County-Springfield Transportation Coordinating Committee (CCSTCC) is designated the Metropolitan Planning Organization (MPO) for the Springfield urbanized area in Clark County by the Governor of the State of Ohio, acting through the Ohio Department of Transportation (ODOT), and in cooperation with locally elected officials in the area pursuant to Agreement of Cooperation #30100 between ODOT and the Board of Commissioners of Clark County, Ohio; and WHEREAS, the TCC is responsible for maintaining the area’s Transportation Improvement Program (TIP), in cooperation with local governments, transportation providers, and the Ohio Department of Transportation (ODOT); and WHEREAS, CCSTCC and ODOT have made modifications to the programming documents for various projects, which are identified on the attached list, resulting in the need for a SFY2018-SFY2021 TIP amendment; and WHEREAS, the amendment is consistent with the 2040 Transportation Plan; and WHEREAS, the amendment will result in a TIP that is in reasonable fiscal constraint; and WHEREAS, the next scheduled update of the biennial Transportation Improvement Program is not until SFY2020. BE IT THEREFORE RESOLVED: That the members of the Clark County-Springfield Transportation Coordinating Committee approve the amendment to the SFY2018-SFY2021 Transportation Improvement Program as shown on the reverse side of this resolution.

____________________________________


RESOLUTION 2017-P 2018-2021 Transportation Improvement Program

Sour

ce

Typ

e

Pha

se/

Sub

Pha

se

SFY

Am

oun

t

99562 CLA-Trail Maintenance 431 F M-TA CO CC 2018 328 E X X X 3/9/2016 4/13/2017 2/1/2018 3/29/2018O L CO CC 2018 82

Maintenance of trail network F M-TA CO CE 2018 16O L CO CE 2018 4

104829 CLA-Trail Maintenance Phase 2 0 F M-TA PE DD 2019 0 E X X X 3/1/2019 5/2/2019 8/2/2019 10/2/2019O L PE DD 2019 0F M-TA PE PD 2019 0O L PE PD 2019 0F M-TA CO CC 2020 0O L CO CC 2020 0F M-TA CO CE 2020 0O L CO CE 2020 0

99563 CLA-Bechtle 0.57 1,199 F M-STP PE DD 2018 24 E X L X X X 2/14/2017 6/15/2018 10/4/2018 12/4/2018S LABR PE DD 2018 2S LABR PE PD 2018 11F M-STP RW AC 2018 10F M-STP RW SVC 2018 40F BRDG CO CC 2019 1,065O L CO CC 2019 56F BRDG CO CE 2019 75O L CO CE 2019 4

Env Doc Complete

Local Let PS&E to DistrictSy

stem

Pre

serv

atio

n

Sale AwardFisc

ally

Ba

lanc

ed

Safe

ty &

Sec

urity

Eco

nom

ic V

italit

y

Cancelled and combined with PID 99562

Bridge rehabilitation on Bechtle Ave. over Snyder Park Road and lagoons

PIDCounty-Route-Section/

Location/Termini/Description Air

Qua

lity

Tota

l Co

nstru

ctio

n C

ost

(Th

ous

and

s)

TIP Funding

LPA

No

n-Tr

ad

itio

nal

Co

nges

tion

Miti

ga

tion

Maintenance of the trail network throughout the city.

Futu

re C

ons

truct

ion

EJ T

arg

et A

rea

Reg

iona

lly S

igni

fica

nt

OHIO MPO & LARGE CITY CAPITAL PROGRAMSFY 2017 SUMMARY

August 2017 Office of Statewide Planning and Research 2

TABLE OF CONTENTSMPO AND LARGE CITY PROGRAM OVERVIEW ...........................................................................

MPO AND LARGE CITY SFY 2017 STBG BUDGET SUMMARY ...........................................................

MPO AND LARGE CITY SFY 2017 CMAQ BUDGET SUMMARY ...........................................................

MPO AND LARGE CITY SFY 2017 TA BUDGET SUMMARY ...............................................................

MPO AND LARGE CITY SFY 2017 TOTAL BUDGET SUMMARY ..........................................................

MPO AND LARGE CITY SFY 2017 PROGRAM SUMMARY ................................................................

TOTAL SUMMARY.............................................................................................................

OHIO STATEWIDE URBAN CMAQ COMMITTEE............................................................................ LARGE MPOs AKRON METROPOLITAN AREA TRANSPORTATION STUDY (AMATS)............................................ EASTGATE .......................................................................................................... MID-OHIO REGIONAL PLANNING COMMISSION (MORPC)...................................................... MIAMI VALLEY REGIONAL PLANNING COMMISSION (MVRPC).................................................. NORTHEAST OHIO AREAWIDE COORDINATING AGENCY (NOACA)............................................ OHIO KENTUCKY INDIANA REGIONAL COUNCIL (OKI)......................................................... STARK COUNTY AREA TRANSPORTATION STUDY (SCATS)...................................................... TOLEDO METROPOLITAN AREA COUNCIL OF GOVERNMENTS (TMACOG).................................... SMALL MPOs BEL-O-MAR ......................................................................................................... BROOKE-HANCOCK-JEFFERSON METROPOLITAN PLANNING COMMISSION (BHJ).......................... CLARK COUNTY SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE (CCSTCC)................ ERIE REGIONAL PLANNING COMMISSION (ERPC) .............................................................. KYOVA .............................................................................................................. LIMA-ALLEN COUNTY REGIONAL PLANNING COMMISSION (LACRPC)........................................ LICKING COUNTY AREA TRANSPORTATION STUDY (LCATS)................................................... RICHLAND COUNTY REGIONAL PLANNING COMMISSION (RCRPC)........................................... WOOD-WASHINGTON-WIRT INTERSTATE PLANNING COMMISSION (WWW)................................. LARGE CITIES FINDLAY ............................................................................................................ LANCASTER ........................................................................................................ MARION ............................................................................................................ WOOSTER .......................................................................................................... ZANESVILLE ........................................................................................................

DEFINITIONS ................................................................................................................

3

4

5

6

7

8

9

10

1112131415161718

1920212223242526 27

2829303132

33

August 2017 Office of Statewide Planning and Research 2 August 2017 Office of Statewide Planning and Research 3

MPO AND LARGE CITY PROGRAMOVERVIEWThe Ohio Department of Transportation (ODOT) annually allocates funds from the Federal Highway Administration (FHWA) to Ohio’s 17 Metropolitan Planning Organizations (MPOs) and five large cities located outside of Ohio MPO areas. MPOs are federally recognized transportation planning entities in US Census designated urbanized areas with a population exceeding 50,000. Federal planning regulations require MPOs to conduct multimodal transportaiton planning programs for urbanized areas that are separate, but coordinated with, the State Department of Transportations’ statewide transportation planning process. Federal certification of the MPO transportation planning process is required to receive federal transportation funds. MPO membership includes local elected officials, public transit operators, and state transportation officials. ODOT identifies “large cities” as municipalities with populations between 25,000 and 50,000 that are located outside of Ohio MPO areas.

The MPO and Large City Program transportation budgets include three separate FHWA funds:

• Surface Transportation Block Grant Program (STBG)• Congestion Mitigation and Air Quality (CMAQ)• Transportation Alternatives Program (TA)

The MPO and Large City annual capital budgets provide an important source of locally directed federal funding to assist Ohio’s urban areas in maintaining, operating, and improving their multimodal transportation networks. The MPOs and cities manage this budget by selecting and monitoring the implementation of fiscally balanced, multi-year programs of local government sponsored transportation improvement projects within their respective geographies. Projects are to address identifeid system needs and result in measurable improvement to local transportation network conditions. By policy, ODOT encourages MPOs and large cities to maximize annual project awards and minimize annual budget carry forward. In order to meet these policy goals, the MPOs and large cities must closely collaborate with local government project sponsors, project development consultants, and ODOT project managers to assure projects are developed and awarded on schedule, on scope, and within budget.

MPO and Large City Boundaries


MPO AND LARGE CITY PROGRAMSFY 2017 STBG BUDGET SUMMARYEach MPO and large city receives an annual STBG budget allocation. STBG budgets are comprised of federally required allocations and ODOT discretionary allocations. All MPOs and large cities receive a discretionary allocation with large MPOs (those with a population greater than 200,000) also receiving a federally required allocation. In SFY 2017, $149 million of STBG budget was available for the MPO and Large City Program. From this amount, $9.7 million was unexpended and carried forward to SFY 2018. Individual budgets are proportionate to the MPO and large cities populations.

STBG funding is eligible for financing a wide range of multimodal preservation, operating, and capital projects. Eligible project types include:

• Construction, reconstruction, rehabilitation, resurfacing, restoration, and operational improvements for federal aid highways and bridges on any public road • Capital costs for transit projects • Carpool projects, fringe and corridor parking facilities and programs, • Bicycle transportation and pedestrian walkways • Highway and transit safety infrastructure improvements and programs • Capital and operating costs for traffic monitoring, management, and control facilities

Encumbrances/ Expenditures Carry Forward

$139 M

$9.7 M

STBG Available Budget

*Totals listed are approximations in millions of dollars


MPO AND LARGE CITY PROGRAMSFY 2017 CMAQ BUDGET SUMMARYMPOs containing current or previous US EPA designated air quality areas receive annual CMAQ budgets. Fifteen of the 17 MPOs meet this criteria. The eight large MPOs (populations exceeding 200,000 in Ohio) are grouped into a single statewide program with one statewide budget. These eight MPOs collectively solicit, select, and monitor the implementation of an annual program of CMAQ projects. Managing these eight MPOs’ CMAQ programs with a single unified budget positions the program to maximize project expenditures and finance projects with the greatest air quality returns for Ohio. The remaining seven CMAQ eligible MPOs (populations less than 200,000 in Ohio) receive individual budget allocations.

MPO CMAQ budgets are ODOT discretionary funding allocations. In SFY 2017, $82 million of CMAQ budget was available for the MPO program. From this amount, $9.5 million was unexpended and carried forward to SFY 2018. CMAQ Program funding is eligible for financing projects that will result in reductions of mobile source emissions. Eligible project types include:

• Traffic flow congestion mitigation projects such as turn lanes, roundabouts, traffic signal, and intersection improvements • Diesel engine retrofits and advanced truck technologies • Freight and intermodal projects • Transit capital and new service operations • Travel Demand Management • Bicycle and pedestrian improvements • Carpooling and vanpooling • Alternative fuels and vehicles


$72M

$9.5 M


CMAQ Available Budget



MPO AND LARGE CITY PROGRAMSFY 2017 TA BUDGET SUMMARY

$16 M

$3.8 M

Each MPO receives an annual TA program budget totaling 10% of its STBG budget. All MPOs and large cities receive a discretionary allocation with large MPOs (those with a population greater than 200,000) also receiving a federally required allocatin. In SFY 2017, $20 million of TA budget was available for the MPO program. From this amount, $3.8 million was unexpended and carried forward to SFY 2018.

The TA program provides a funding source for projects that will advance modal transportation options and integrate transportation infrastructure within social and natural environments. Eligible project types include:

• On- and off-road pedestrian and bicycle facilities • Community improvement activities • Environmental mitigation • Recreational trail program projects • Safe routes to school projects • Planning, designing, or constructing boulevards and other roadways largely in the right-of-way of former Interstate System routes or other divided highways

The Bel-O-Mar, LARPC, LCATS, and WWW MPOs return their annual budget allocations to ODOT in order to participate in the statewide TA program.

TA Available Budget



MPO AND LARGE CITY PROGRAMSFY 2017 TOTAL BUDGET SUMMARY

Original Allocation

Available Budget

Original Allocation

Available Budget

Original Allocation

Available Budget

AMATS $10,179,497 $3,771,563 $1,017,950 $1,904,793Eastgate $5,499,301 $7,144,534 $549,931 $657,469MORPC $21,515,026 $26,216,477 $2,151,502 $4,663,273MVRPC $11,630,502 $13,469,125 $1,163,050 $1,755,158NOACA $29,596,848 $36,866,343 $2,959,683 $3,909,620OKI $22,130,775 $31,173,916 $2,213,078 $3,512,214SCATS $5,013,231 $5,910,427 $501,323 $1,208,282TMACOG $8,060,145 $8,979,558 $806,015 $1,552,664Bel-O-Mar $433,300 $1,114,110 $535,767 $647,849BHJ $667,907 $99,480 $530,508 $1,488,805 $66,791 $17,891CCSTCC $1,660,781 $1,273,130 $1,052,759 $1,979,116 $166,079 $471,168ERPC $964,151 $2,196,107 $96,415 $300,831KYOVA $531,023 $231,318 $390,623 $871,640 $53,102 $94,079LACRPC $1,205,318 $1,450,957 $809,213 $841,513LCATS $1,239,519 $2,028,038 $1,022,599 $571,154RCRPC $1,350,096 $2,365,307 $135,009 $99,515WWW $341,620 $653,687 $326,795 $560,479Findlay $646,702 $787,964Lancaster $608,686 $1,057,743Marion $578,189 $809,952Wooster $409,960 $550,311Zanesville $400,041 $935,347Statewide CMAQ

$60,720,552 $74,820,954

Total $124,662,618 $149,085,394 $65,388,816 $81,781,510 $11,879,928 $20,146,958

STBG CMAQ TA

Ohio Statewide CMAQ Committee


MPO AND LARGE CITY PROGRAMSFY 2017 PROGRAM SUMMARYIn SFY 2017, the MPO and Large City Program awarded 126 construction projects and financed 47 public transit projects. These projects, along with other MPO and large city expenditures totaled $227.8 million. The tables below depict the range of transportation investments financed in SFY 2017.

The ongoing focus of the MPO and Large City Program is to deliver an annual program of local government sponsored multimodal transportation improvement projects in Ohio’s urban regions. This funding source is an important catalyst for maintaining and enhancing regional transportation mobility and accessibility, promoting economic growth, and advancing community livability. Achieving these outcomes necessitates that the MPOs and large cities, and their ODOT partners, continually monitor the program for improvement opportunities. Takeaways from the SFY 2017 program and areas for programs improvements are:

• Maintaining minimal annual budget carry forward balances into the subsequent SFY is a priority. The SFY 2017 carry forward balance increased $3 million over SFY 2016 amount. This amount could have included an additional $10 million, if a late year budget loan to another ODOT Central Office program had not occurred.

• Successfully maintaining a low carry forward balance requires each MPO/large city to pursue a multi-year program of projects that are actively under preliminary development and design. There are a number of small MPOs and large cities that have established a multi-year program of projects.

• In SFY 2017, 47% of the MPO and Large City Program projects were awarded in the 4th quarter. There is inherent risk in 4th quarter awards. If a project bidding problem occurs there is no time to rebid the project and it misses the SFY award schedule. Scheduling a disproportionately high percentage of awards in the 4th quarter extends this risk to a larger number of projects. ODOT recommends project awards be scheduled with a 20/30/30/20 quarterly distribution.

The remainder of this report shows the detailed SFY 2017 budgets, project expenditures, and carry forward balances for each MPO and large city. The readers’ attention is directed to the percent Original Allocation Expended and percent Original Allocation Carrie Forward results. Successful programs will reflect high budget expenditure percentages and low carry forward percentages.

1

28

12

3

1

2

New Service

Heavy Duty Bus Replacements

LTV Replacements

Electric Trolley Bus Replacement

CNG Refueling Infrastructure

Passenger Transfer Centers

7

12

44

10

3

16

5

29

0 5 10 15 20 25 30 35 40 45 50

Signals

Rehab/ Reconstruction

Pavement

Intersection

Landscaping / Lighting

Capacity Addition

Bridge

Bicycle / Pedestrian

Construction ProjectsFTA Transfers


MPO AND LARGE CITY PROGRAM TOTALSFY 2017 PROGRAM SUMMARY

SFY 2017 Summary by Fund Type 5 Year Carry-Forward Trend

A B C E F G

ODOT Let CEFTA

TransferSIB Payment

STBG $124,662,618 $149,085,394 $129,157,621 $407,820 $254,000 $6,756,493 $9,688,392 111.82% 7.77%

CMAQ $65,388,816 $81,781,510 $53,896,025 $206,771 $14,041,852 $262,741 $9,514,970 110.52% 14.55%

TA $12,201,904 $20,146,958 $16,191,337 $73,354 $0 $0 $3,882,266 133.30% 31.82%

STBG Planning $0 $2,821,068 - - -

CMAQ Planning - $3,859,150 - - - -

Totals $202,253,338 $251,013,861 $205,925,202 $687,945 $14,295,852 $7,019,234 $23,085,628

* Reflects original budget, prior years' carry forward amounts, program budget trades

D

*Available 17 Budget

Original Budget Allocation

Expenditures as % of Available 2017 Budget Allocation: 90.80%

Expenditures as % of Original 2017 Budget Allocation:

$227,928,233Total 2017 Encumbrances and Expenditures:

Construction Contracts Awarded in SFY 2017: 126

% Original Allocation

Carried Forward (A/F)

% Original Allocation Expended

(D+E)/A

17 Carry Forward B-(D+E)

112.69%

Unencumbered ExpendituresEncumbered

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

STBG CMAQ TA

Mill

ions

($)

Carry Forward

Encumbrances/Expenditures

$0

$50

$100

$150

$200

$250

SFY 13 SFY 14 SFY 15 SFY 16 SFY 17

Mill

ions

($)

Original Allocation

Carry Forward


PROGRAM SUMMARY

SFY 2017 Summary by Fund Type 5 Year Carry-Forward Trend

CCSTCC (SPRINGFIELD)

A B C E F G

ODOT Let CE

FTA Transfer

SIB Payment

STBG $1,660,781 $1,273,130 $1,125,287 $0 $0 $0 $147,843 67.76% 8.90%

CMAQ $1,052,759 $1,979,116 $1,412,239 $0 $0 $0 $519,877 138.61% 49.38%

TA $166,079 $471,168 $173,801 $0 $0 $0 $297,367 104.65% 179.05%

STBG Planning - $0 - - - -

CMAQ Planning - $47,000 - - - -

Totals $2,879,619 $3,723,414 $2,758,326 $0 $0 $0 $965,088

* Reflects original budget, prior years' carry forward amounts, program budget trades

Total 2017 Encumbrances and Expenditures:

% Original Allocation

Carried Forward (A/F)

Carry Forward

B-(D+E)

D

74.08%

$2,758,326

Expenditures as % of Available 2017 Budget Allocation:

Encumbered

Expenditures as % of Original 2017 Budget Allocation:

*Available Budget

% Original Allocation Expended

(D+E)/A

Unencumbered Expenditures

95.79%

Construction Contracts Awarded in SFY 2017: 4

Original Budget Allocation

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

STBG CMAQ TA

Mill

ions

($)

Carry Forward

Encumbrances/Expenditures

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

$3.5

$4.0

SFY13 SFY14 SFY15 SFY16 SFY17

Mill

ion

s ($

)

Original Allocation

Carry Forward

AGENDA Meeting Agenda 090817.pdf · 17/08/2009 · Thieken, Kristy Thome, Melissa Tuttle, Fred...

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Transcript of AGENDA Meeting Agenda 090817.pdf · 17/08/2009 · Thieken, Kristy Thome, Melissa Tuttle, Fred...