Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet
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description
Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet. Meet Directors Info. www.mdswim.org Administration -> Meet Directors www.usaswimming.org. Important Dates. Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1 st Meet Notice (DRAFT) - PowerPoint PPT Presentation
Transcript of Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet
Meet Directors GuideSteps for Running a Efficient and Effective
Swim Meet
Meet Directors Info
www.mdswim.orgAdministration -> Meet Directors
www.usaswimming.org
Important Dates
Swim Meet Bid/ Application for SanctionDue Before Spring Coaches Meeting
June 1st
Meet Notice (DRAFT)Submitted by e-mail non PDF Format
Before HOD
Important Dates
Meet Notice – Posting60 Days Before [email protected]
Meet Events File (MM) – Posting30 – 60 Days Before [email protected]
USA Swimming – SWIMS Recon10 – 15 Days Before Swim meet
Technical Planning Goal
Maryland Swimming Scheduled MeetsSeptember – DecemberPosted by October 1st
January – MarchPosted by December 1st
April – JulyPosted by March 1st
Who’s in Charge?Meet Director
&Coaches
Meet SafetyDirector
Equipment Operators
VolunteerCoordinator
Safety Marshals LifeguardsFacilities
Timing EquipmentComputer (MM)
Announcer
TimersClerk of Course
ConcessionsAwards
Set-Up/ Break-Down
Meet Referee
StartersReferees
Stroke & Turns
Meet Director (Coach or Volunteer)
• Reserving Facilities• Meet Notice• Meet Manager Database• Volunteers• Communication• Sales• Running the Meet
Safety Director (Coach or Volunteer)
• Pool is Safe– Pool & Facilities Functional– Pool Chemistry– Monitoring Athletes & Non-Athletes
• Safety & Emergency Action Plan• Lifeguard On-Duty
– Warm-Up/ Entire Meet• Safety Marshals
– No Parents in Competition Area• First Aid Equipment
Meet Equipment Operators (Coach or Volunteer)
• Setting Up Timing Equipment• Testing
– Test Start– Timing System Communication– Display
• Computer - Meet Manager– Get Times– Back-Up
Facilities• Reserved & Capable• Timing Equipment
– Pads, Buttons, Watches, Timing System• Safety Equipment
– Lifeguard, Back Board, First Aid Kits, AED• Seating Arrangements• Custodial & Facility Operators
Meet Notice• What Type of Meet?
– SCY, LCM, Timed Finals, P/F• Qualifying Time Standards• Location• Entry Limits & Restrictions• Rules – USA Swim/ MD Swim/ Host• Entry Information
– e-mail, entry deadline, proof of times, fees
Meet Manager Database
• Created after Meet Notice – Finalized• Reflects everything in the Meet Notice• Back-ups• Purge/ Old Databases• Import
– Meet Entries, Time Standards, Records• Export
– Meet Recon, Meet Exceptions, Meet Results
Volunteers• Officials
– Starter, Referee, Stroke & Turn• Timing System & Computer (MM)• Check-In, Announcing, Results• Timers (2 per lane)
– Head Timer, Relief Timers• Clerk of Course• Safety Marshals
Volunteers Cont.• Concessions
– Food, Programs, Apparel, Contests• Awards• Hospitality• Set–Up Crew• Break–Down Crew• Other
Communication With:• Coaches & Teams
– Entries, Payments– Meet Changes– Warm-Up Times– Final Results– Coaches Packets
• Officials– Confirm with Referee
• Meet Volunteers– Confirm with Coordinator
Sales• Programs
– Full Meet or by Sessions• Concessions
– Available & Reasonably Priced• Swim Equipment & Meet Apparel
– CYS– Metro Swim Shop– Meadowbrook– Swim Pro
Running the Meet• Check Lists
– 1 Month Out, 1 Week Out, 1 Day Out• Equipment Test
– Timing Pads, Buttons & Scoreboard– Watches
• 4 Hour Sessions– Timeline
• Relax & Have Fun
Its all for the Swimmers!
Post Meet Wrap-Up (No later than 30 days following meet)
ALL Post Meet information needs to be sent to:Maryland Swimming OfficeP.O. Box 255Shrewsbury, PA 17361
Must include:Copy of Accounting Form
Check (made out to Maryland Swimming)Report from Meet Manager Showing # Swimmers by ClubSession Sheets Signed by Meet Referee
Post Meet Wrap-Up (No later than 30 days following meet)
ALL Results MM Back-Ups & TM need to be sent to:[email protected]
ALL TM Results need to be sent to:
Fred [email protected]
Changes
Update Meet Notice Throughout Meet– Format/ Set-Up– Add/ Subtract Events– Unique to the Meet
• Dog Bone Heats– What Worked
• Can Improve On– What Didn’t Work
• Can Improve On
Training & Retaining Volunteers
Recruit, Recruit, RecruitSHADOWING
Timing SystemComputer & Meet Manager
Safety MarshalsOfficials
