BYDBM Undersecretary LILIA C. GUILLERMO

Microsoft Government CIO SummitJune 1, 2017

Medium-Term

Information and Communications

Technology

Harmonization

Initiative

Agenda:• Background• MITHI Goals, Objectives, Process• Key Accomplishments• Procurement of ICT Resources

through PHILGEPS

Government culture of turf wars. No interoperability

Different systems and restricted-access databases

Redundant systems, duplicative efforts & expenses

Little regard for existing national ICT plans

“Before MITHI” Situation7,107 Islands = 7,107 ICT Systems?

ULTIMATE MITHIIN

TO HARMONIZE ALL

RESOURCES, PROGRAMS AND PROJECTS OF THE WHOLE GOVERNMENT

What is MITHI?• MITHI is a process that harmonizes and ensures

interoperability among ICT-related resources, programs, and projects across the government.

• It is the process for coordinating the planning, budgeting, implementing, and evaluation of ICT resources and projects in government using a key document: Information Systems Strategic Plan (ISSP)

• Legal Basis: Joint Memorandum Circular No. 2012-01 signed by DBM, DOST and NEDA

• MITHI covers all ICT-related resources, programs, and projects of NGAs, GOCCs and SUCs.

MITHI Legal Bases

• Joint Memorandum Circular 2012-01: Creation of the MITHI Steering Committee with representatives from DBM, NEDA, DOST-ICTO. MITHI Steering Committee is tasked and empowered to undertake the implementation of MITHI, including the budgetary aspects of approved ICT resource requirements and ICT programs and projects.

• Joint Memorandum Circular 2014-01: Expanded Coverage Applies to all Departments and Agencies of the National Government,

State Universities and Colleges (SUCs), and Government-Owned and/or Controlled Corporation (GOCCs)

By subject: All ICT-related resources, programs, and projects that shall require government support in any form are covered

• Joint Memorandum Circular 2017-001: Extending the life of MITHI with representatives from DBM, NEDA, DICT for its Steering Committee

Goals of MITHI

Widest sharing of databases

Full interoperability of related systems

Closer alignment of ICT planning, budgeting and spending

Better-coordinated procurement of ICT resources

Synergy in ICT programs and projects within sectors

Improved productivity of agencies

Efficient public service delivery

• Streamlined process of review, approval, monitoring and evaluation of ICT projects

• Interoperability of related systems and sharingof databases

• Visibility of national ICT expenditures

• Centralization of ICT procurement and overhead to achieve economies of scale

Objectives of MITHI

Survey of ICT-Resources and

Projects

ISSP initial evaluation

MITHI TWG

TWG submission of project checklists to

MSC

MSC Evaluation

Transmittal of shortlisted projects

to DBM

Once budget call for the Fiscal Year is released,

MITHI convenes to evaluate and recommend Agency ICT resource and

project requirements

MITHI Process

Annual ICT Budget Review Process

ISSP evaluator checks if ICT budget proposal is consistent with the ISSP

MITHI TWG submits their budget recommendations to the MITHI Steering Committee (MSC) for endorsement

The MSC-endorsed recommendation is submitted to DBM, for review by the Executive Review Board and inclusion in the NEP.

Agency submits its budget proposal through DBM Online System

DBM submits the MITHI-tagged items to DICT

ISSP Review Process

If needed, ISSP evaluator conducts consultation with agency IS Planner for the revision of their ISSP

DICT issues endorsement letter for the final ISSP of the agency

Agency submits a copy of the endorsed ISSP to DBM

Agency submits its ISSP to DICT

ISSP evaluator reviews the ISSP and prepares evaluation report

Key Accomplishments

• Enforcement of planning and budgeting in ICT project development and implementation of agenciesEstablishment of MITHI Clusters (Health Cluster, Justice Cluster, Higher

Education Cluster)

Provision of technical assistance to agencies in the creation of their ISSPs (consultations, workshops)

Increase in number of agencies with ICT plans

• Synergy in ICT programs and projects within sectorsBetter-coordinated procurement of ICT resources

Priorities of agencies are aligned National ICT Plans

Key Accomplishments• Incorporation of the MITHI process in the budget preparation and

execution cycles of the DBM Increased visibility of ICT expenditures through Unified Accounts Codes

Strucure (UACS)

Budget for ICT projects directly lodged under the agencies (used to be

E-Gov Fund)

• Standardization of ICT Project Classification under TIER1 and TIER 2 Budget ApprovalEvaluation and endorsement of digitization of frontline and back-end ICT projects

Office Productivity: Replacement of unserviceable & outdated equipment; Training; ICT support to operations; Continuing Expenses for Existing Projects (T1)

Expanded or totally new ICT project (T2)

• Provision of annual hardware refresh (DigiE Fund)Inclusion of common-use laptop and desktop in the Procurement

Service (PS) Catalog

MITHI encourages Agencies to procure from the Procurement Service so the

government can realize economies of scale

(Visit their Website at www.ps-philgeps.gov.ph)

Procurement Service Mandate

• Operation of a government-wide procurement system

• Price monitoring of common-use supplies, materials and, equipment

• Identification of supplies, materials and such other items, including equipment and construction materials, which can be economically purchased through centralized procurement and which is within the scope of this activity

• Identification of the sources of supply which are able to offer the best prices, terms and other conditions for items procured by the government

• Continuous evaluation, development and enhancement of its procurement system, coverage and procedure

• Management and maintenance of the Government Electronic Procurement Systems or the PhilGEPS

PS-Project MITHI

• The desktops for the 2nd phase of the Medium-Term Information and Communications Technology Harmonization Initiative (MITHI) are now available in the Procurement Service – PhilGEPS.

• Government agencies who wish to avail of the said desktop may call the PS-PhilGEPS Sales Division at (02) 689-7750 local 4019 or 563-9352 and look for Ms. Rose Ladlad or Ms. Gerelyn Vergara, or send an email at sales@ps-philgeps.gov.ph.

• For orders from agencies outside of the NCR, buyer agencies may call the respective Depot Supply Officers. Visit www.ps-philgeps.gov.ph then click the Procurement Service link to view the directory.

• Clients may also download the APR format for the MITHI desktop in the Download page of the PS-PhilGEPS website.

END OF PRESENTATION

Thank You!