Medical Administrative Specialist

Orientation

Next

Welcome!I would like to welcome you to Locklin Tech! I am very interested in your

education and your future. I will do everything possible to make your time with us profitable to you as possible. Please be sure to read this orientation guide carefully. Never hesitate to ask me about any concern or question you may have.

We are a secondary and post-secondary school. This means that we serve students from the other county high schools as well as adults. We are part of the Santa Rosa County School System, and as such, we are governed by their policies. Please read and adhere to these policies in the Student Code of Conduct book as well as the Locklin Technical Center Student Handbook.

You may be a complete beginner or someone with experience, but I will meet with each person individually and guide your learning experience from where you are starting right now. “Competency-Based” education means just that. Everyone learns and proceeds through the program at a different pace, depending on many variables. Please do not compare yourself to others!

I hope you are anxious to get started on your learning experience!

Sincerely,Ms. Vena Next

Classroom FAQs-About Competency Based Vocational Education What is Competency-Based Vocational Education? A competency-

based program is centered around the individual strengths, needs and learning styles of the student. For this to work effectively, you will be expected to assume the responsibility for learning. Your instructor will give you assistance with whatever you are having trouble with, and you should never hesitate to ask questions or ask for help.

All work will be completed using a Learning Guide or assignment sheet provided by your instructor. Set goals for yourself, and take tests in a timely manner. You may ask assistance from another student if the teacher is busy, but sometimes one gets “misinformation” from another student unintentionally. Always confer with your teacher before buying textbooks or starting a new competency because learning guides and textbooks can change at any time.

Next

Classroom FAQs-About Your InstructorWhat can I expect from my instructor?As your instructor, I am here as the facilitator and learning coach in the class. Because this is a

competency based learning atmosphere, and classes are open/exit, which means students enter and leave at various times throughout the year and day, daily lectures by your instructor will not be a common method of instruction. Please be sure you understand that you are here to learn and master, as well as apply specific job skills. Because of this type of mastery learning, you will be expected to work at your own pace and independently. I am here to assist you with your work and will work with you individually as needed. As a group, we will cover the soft skills for a digital workplace together and some of the CMAA exam prep questions.*****************************************************************

My Certifications Credentials include: Florida Department of Education Professional Educators Certificate Subject Area: Business Education Certified Internet Web (CIW) Professional Certified Internet Web (CIW) Certified Instructor

My Education: Bachelors of Science, Marketing and International Studies, UWF Masters of Education, Curriculum and Instruction, Career and Technical Education, UWF

My Experience: This is my 8th Year as a Business Education Teacher for Santa Rosa County School District Online instructor, Santa Rosa Virtual School (Web 1 & 2, Computers for College & Careers, Keyboarding) Courses Taught: New Media Technology, Web Design 1 and 2, CIW curriculum

Next

Classroom FAQS-What I expect from you: Class Procedures

What do I do upon entering?

Upon arrival to class:Sign In/Out Computer

Adults, please sign in on the computer that is in the front of the class.

High School students are not required to sign in.Personal Pin

Adults, you will receive your personal pin in order to sign in and out every day. Please keep this confidential. This is just an easy way for me to keep track of the hours you are in attendance for grading, VA, and Pell Grant purposes. This is also serves as my backup for the paper attendance which I record.

Next

Classroom FAQs-SeatingWhere do I sit?You should have your own computer and desk area to

complete your work.Seats are assigned this year and will change only at

instructor’s discretion. Please do not change seats.You will have your own login account to sign in to your

computer.Please keep your area neat and books/clutter/

personal items off of tables out of courtesy to your neighbor.

Please use the empty tables located throughout the classroom for bookwork as needed.

Next

Classroom FAQs-Learning Guides/Assignment SheetsHow do I get started?

Once you are seated, you can begin your work by following the instructions in the learning guides/assignment sheets for each competency.

Learning Guides are found in the shared server or Y: drive accessed through your computer.

Next

Classroom FAQs-Saving your workHow do I save my work and where?

Make sure to save your work in a folder on your desktop. Create a folder (right click on desktop) named with your last name and first initial, and the term, “student work”. (For example, “VenaJ Student Work”.

All of your work must also be saved on your thumbdrive. This helps to free up space on your local computer and helps prevent you from losing your work.

Keep all of your work organized per subject. For example, create folders for whatever subject you are working in.

Next

Classroom FAQs-TestsWhen/where/how do I take tests? Your learning guide will direct you to ask for a test at the correct time. Tests will be either paper (Located in cabinets) or electronic (through Examview) All tests are open book (except for Language of Medicine and MCAS). You can retrieve a paper test from the cabinets next to the instructor’s desk. You

must let your instructor know that you are taking a test from the cabinet. You may take tests in the back room on the table. Make sure your name and

date is on the test. If the test has an answer sheet, please do not put any marks on the original.

You must place your books at my desk for all closed book tests. Start a test when you have enough time to finish it before the end of the a.m. or

the p.m. Turn in your completed paper tests on my teacher desk to be graded. Once graded, your paper test results and assignments will be filed inside your

folder near a file cart near my desk. You can check your work at your discretion. If you fail a test (must be 60 or below), you may have a second chance on

another day, but the 2 grades are averaged.

Next

Classroom FAQs-Academic IntegrityWhat is your policy on cheating?I have very high expectations for academic

integrity from all of my students.There is ZERO tolerance for cheating of any form.

If caught cheating, you will receive a zero for the test or assignment and will be put on probation.

Closed book tests are proctored and procedures must be followed when taking tests

All computer activity is monitored by me through the Netsupport software installed on your computer

Next

Classroom FAQs-Computer Use

Are we allowed to surf the internet?Please adhere to the county’s “Acceptable Use

Policy Agreement for Students” (See handout to sign)

Internet usage is monitored by the district as well as by your instructor.

Please do not use the internet for personal use and during class time. If you are doing research for anything that has relevance to the coursework, this is acceptable. Otherwise, please keep the internet surfing to a minimum.

Next

Classroom FAQs-Behavior/RespectHow am I expected to behave in class?Mutual respect is very important in my class. I expect us

to treat each other with respect and professionalism.I have a very low tolerance for negative attitudes and

disrespect in my class.Please do not approach me with complaints and problems

you may have with getting along with your classmates. Everyone is expected to behave like adults and as professionals.

Disruptive and disrespectful behavior will not be tolerated and consequences to such behavior will be applied when necessary

Next

Classroom FAQs-Attendance

What about attendance? Attendance in the program is a crucial part of your program hours.

Students should be aware of the impact that absences, tardiness, and leaving early can have on your grade. You will receive a production grade which is averaged with your test grades to form your 9-week (HS) or OCP report card grade (Adults). All of your grades are then averaged to come up with your final grade. An average person attending regularly should make 100% of production each term (by earning the hours), which will improve your test grades! It would be very difficult to achieve 100% with spotty attendance.

Within each grading period, students are allowed (3) “free” days off. After that, absences will have a negative effect on your grade unless you are able to make up work out of class.

Five (5) or more absences within the grading period may result in dismissal from a program (p. 18, LTC Handbook). Six (6) consecutive absences is an automatic withdrawal from a program. Lack of progress, which is closely tied to attendance may also result in dismissal.

Next

Classroom FAQs- Pell Grant/VA

What if I’m a Pell Grant or VA student?

If you are on a Pell Grant, your reimbursement hours are “seat” hours, not hours of completion. Pell students MUST attend school regularly.

The V.A. has strict rules on attendance. Because of this, I require you to sign in each morning (in) and when you leave for the day (out). That way, there is a permanent record in case we disagree on the attendance in my roll book.

Next

Pell Hours/Pay

Pell students must keep record of their own attendance and hours

Do not approach student services to ask what your hours of attendance are.

Excused or unexcused absences do not apply to Pell students. You are either present or absent.

See exceptions in LTC handbookPell covers tuition and book fees only

Classroom FAQs- Grades

When do we get grades? Upon completion of each OCP (Adults), or

9-weeks (HS) you get an official School Board report card. You will also get a printed report of your grades and hours for all the competencies that you have completed to date. (See grading policy sheet for more details)

Next

Classroom FAQs-Materials

What can I take home? Only your own personal books, papers and learning guides. Because of copyright laws, you may not ask for copies of our software to take to your home computer. I also do not check out most reference books or audio tapes or machines. Copies of textbooks on the shelf are bought with state money allocated for high school students, and may not be borrowed.

Next

Classroom FAQs-Phone calls/CellphonesHow do I make or receive calls? Am I allowed to use my cell

phone? You can use the public phone at student services to make an

emergency phone call. My office phone is off limits to students. Make sure to give family members the school phone number -983-

5700 Ext. 281 so that calls can be put through into the classroom in case of an emergency.

Cell phones must be turned OFF or Silenced and stowed in your bag or purse.

If you do have an emergency, let me know. In this case, you may use your cell phone to return a call inside my office, the bathroom, or the back room, but this must be done quietly and discreetly so that the class is not disrupted.

Cell phone use is not allowed during breaks and while outside on campus at any time. Please refrain from using them on campus.

Next

Classroom FAQs-Cell phones and Texting in Class

Am I allowed to text during class?Texting during class is not acceptable.If you are sitting at your desk texting for long

periods, it is obvious to your instructor that you are not working.

Your time here should be considered preparation for the workforce.

Your actions in class is usually a good indication of how you will be as an employee, and your instructor (boss) does take notice.

Next

Classroom FAQs-Eating & Drinking

Am I allowed to eat or drink in the classroom?

There is NO eating or drinking at the computers or desks.

You may keep drinks at the sink counter only. All types of food should be kept away from the

computers and your keyboard at all times. Keep drink cups/bottles off the floor. If any

liquids spill on the ups batteries, expect to pay for a new computer.

Next

Classroom FAQs-Lunch

What is the lunch procedure? You have 35 minutes for lunch: 11:55 to 12:35. You may bring your

own, or buy lunch from the concession in building 8 (student center). Adults may leave campus, but keep in mind the time it takes to drive somewhere.

Our building is locked and is required to be secured during lunch AND breaks per school policy, so please use the bathroom before lunch bell and be ready to leave at the bell. You are requested NOT to leave early for lunch to “beat the crowd”, as this causes problems for all classes.

What if I need to leave campus while class is in session? Adults, if you need to leave campus for any reason during the day, (except for the 35 min. lunch period) please sign out on the sign in/out computer, and sign out at Student Services in Building 1.

High school students are required to be checked out by a parent/legal guardian, and are required to sign out at Student Services as well.

Next

Classroom FAQs-Smoke Free Campus

Is smoking allowed on campus?

LTC is a smoke-free campus. This includes your personal vehicle. Drive far off campus if you have to smoke.

There is absolutely NO smoking in any of the neighborhoods or wooded areas surrounding the LTC campus.

Loitering in your car in the parking lot is discouraged.

Next

Classroom FAQs-Textbooks/SuppliesHow do I purchase books?

Mr. Penton is the contact person for students wishing to purchase LTC textbooks.

There is a 6.5% tax on all items sold in the bookstore. THERE ARE NO REFUNDS, EXCHANGES, OR RETURNS FOR ITEMS PURCHASED.

Please Consult teacher before each purchase! Book prices are subject to change with each new order! (See Textbook List Handout)

Equipment/Supplies (to buy elsewhere)Set of inexpensive headphones or ear buds to plug into

computers and transcription machinesNotebook, paper, pens, pencils, highlighters

Next

Industry CertificationThe Florida Department of Education requires that

students in all career and technical education courses must prepare for employment by obtaining industry certification within their specific field.

The CMAA industry certification curriculum is built within the course and your grade will be closely tied to this particular curriculum and through the practice exams.

The industry certification exams that will be offered in this course beginning this 10-11 school year are:

CMAA-(NHA) Certified Medical Administration AssistantMCAS-Microsoft Certified Application Specialist

Next

Welcome to Medical Administrative Specialist!Thank you for choosing this course! I am so happy you

are here! I will do everything I can to see you succeed! Your success depends on your effort as well as mine, and I want to reassure you that I am here if you need me. Please do feel that you can come to me with any questions!

This is the end of the presentation. Let me know that you have finished this presentation

You will now be asked to sign a sheet stating that you have read and understood the classroom procedures

The next step is for you to review the LTC student handbook and SRC Code of Conduct Book.

Once you are done reviewing both books, there will be a test on both.

The End