1. Media Management and thesaurus use in the production environment Tom De Smet Netherlands Institute for Sound and Vision tdsmet@beeldengeluid.nl of this the property of t uthor(s). granted permission to Copyright opies of ptresenta1on is urposes relevant he ahe above FcIAT/IFTA is and future communica1on reproduce c his work for p to t onference t opyright no1ce by FIAT/IFTA without ulimita1on, provided that qhe author(s), source and che author(s). are included in each copy. For other ses, including extended uota1on, please contact t #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

2. Media Management Collaborating closely with producers of content To create great metadata: high quality, large quantity In an efcient manner For several user groups And to make these metadata available as early as possible #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

3. An MSP programme 18+ projects combined in a programme Shared vision and benets Coordinated by programme manager September 2012- December 2014 All parts of the organisation participate Responsibility for implementing change lies with management #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

4. Benets More efcient annotation process High quality metadata Collection that suits needs current and future users High customer satisfaction Extensive services meeting customer needs and expectations Relevance as an audiovisual institute/archive for education and science #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

5. Looking back... Kick-off in September 2012, right before FIAT meeting BBC presentation, interactive sessions #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

6. Planning September 2012- March 2013: start up phase April- September 2013: Phase 1, exploration research analysis recommendations October 2013- June 2014: Phase 2, implementation structural improvements processes infrastructure July- December 2014: Phase 3, expanding scope including education & science user groups including acquisition, digitisation processes #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

7. Structure of the programme #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

8. Phase 1- Exploration (Q2-3 2013) Internal research: process analysis lessons learned session External research: Metadata ow survey User survey (online survey and interviews) Pilot projects: VARA broadcaster: Early Birds/ Vroege Vogels radio & tv NOS news broadcaster other broadcasters have just started: Omroep Max, KRO, Andere Tijden, Radio 4 Tom De Smet: Media Management and thesaurus use #FIATIFTADubai2013

9. Vroege Vogels project #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

10. Vroege Vogels/ Spotvogel http://spotvogel.vroegevogels.vara.nl/ >50.000 tags generated in the rst week! partners: VARA broadcaster, Naturalis Biodiversity Institute generating specic nature-related terms, eg species #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

11. Experience so far 1. Using current capacities and experience for the benet of others 2. Changing HR-prole 3. A shifting mindset #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

12. Phase 2- Implementation (start Q3 2013) #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

13. Phase 2- Implementation (start Q3 2013) #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

14. Thesaurus project Goal To create a widget or tool, integrated in production/ publication systems, that invisibly maps autocomplete tags to the Sound and Vision thesaurus and, eventually, results in tags in the B&G-catalogue #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

15. Thesaurus project Currently : OpenSKOS interface #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

16. Thesaurus project Expected results: Prototype of low-key and dummyproof tool to use thesaurus in external system (dec 2013) Implementation in several external systems (2014) #FIATIFTADubai2013 Tom de Smet: Media Management and thesaurus use Tom De Smet: Media Management and thesaurus use

17. Thesaurus project Benets Structured metadata throughout production process Both partners doing what we do best Not only relevant for broadcasting; opportunities for all producers of content & users of thesaurus Thesaurus as part of Linked Open Data cloud offers opportunities #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

18. Thesaurus project Technical challenges What system to implement this in? Generic broadcasting system web publication system linear transmission system or programme/ broadcaster specic cms or a combination of the above? Generic widget or integrated (and customized) tool? How do we make sure the tags get into the archive correctly? Tom de Smet: Media Management and thesaurus use Tom De Smet: Media Management and thesaurus use #FIATIFTADubai2013

19. Thesaurus project POMS (public broadcaster media service) system supports all web publications #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

20. Thesaurus project Topical challenges Low key user interface versus controlled terms Users dont want to know theyre using a controlled list S&V as the authority isnt used to unauthorized users Names and places are easy; what about topical terms? How to control new terms? How many terms per item are enough? Should we keep free text (personalized) tags (and huge messy lists) or should we abandon them completely? Tom De Smet: Media Management and thesaurus use Tom de Smet: Media Management and thesaurus use #FIATIFTADubai2013

21. Thesaurus project Future planning Collaboration with Sound and Vision R&D department, Collections unit and external POMS architecture team Testing in November 2013 Prototype: plan for implementation end 2013 Starting implementation in spring 2014 #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

22. Thesaurus project Question As far as we know, we are the only ones implementing controlled lists/ thesaurus for tagging in the production environment... Does anyone have any experience with mapping thesaurus terms to free text lists? Or with using a thesaurus in the production environment? #FIATIFTADubai2013 Tom De Smet: Media Management and thesaurus use

23. Media Management and thesaurus use in the production environment Tom De Smet Netherlands Institute for Sound and Vision Copyright of this presenta1on is the property of the author(s). FIAT/IFTA is granted permission to reproduce copies of this work for purposes relevant to the above conference and future communica1on FIAT/IFTA without limita1on, provided that the author(s), source and copyright no1ce are included in by each copy. For other uses, including extended quota1on, please contact the author(s). tdsmet@beeldengeluid.nl #FIATIFTADubai2013 #FIATIFTADubai2013 Name of presenter(s): Title of Presentation thesaurus use Tom de Smet: Media Management and (Keep it short) Replace box with your company logo