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2018 Media KitAdvertising and Promotional Sponsorship Opportunities

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T A R G E T I N G C A N C E R C A R E

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2 A S T R O 2 0 1 8 / A D V E R T I S I N G A N D P R O M O T I O N A L S P O N S O R S H I P O P P O R T U N I T I E S / W W W. A S T R O . O R G

Advertising and Sponsorship Opportunities

Table of contents

About ASTRO

ASTRO Member Demographics 3

Print Opportunities 4

Digital Opportunities 11

Annual Meeting 17

Exhibitor Opportunities 17

Sponsorship Opportunities 19

Promotional Opportunities 21

Specialty Meeting Opportunities 22

Contact Information 23

ASTRO is the premier radiation oncology society in the world, with more than 10,000 members who are physicians, nurses, biologists, physicists, radiation therapists, dosimetrists and other health care professionals that specialize in treating patients with radiation therapies. As the leading organization in radiation oncology, the Society is dedicated to improving patient care through professional education and training, support for clinical practice and health policy standards, advancement of science and research, and advocacy.

ASTRO is dedicated to improving patient care through education, clinical practice, advancement of science and advocacy.

Updated April 2018. Please visit www.astro.org for updated information thoughout the year.

2018 Media Kit:

Icon appears on items that can earn Priority Points.Priority Points are earned on a yearly basis and count toward booth space selection for the Annual Meeting.

Please contact the ASTRO Meetings department at [email protected] with any questions regarding Priority Points.

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EARN PRIORITY POINTS

A S T R O 2 0 1 8 / A D V E R T I S I N G A N D P R O M O T I O N A L S P O N S O R S H I P O P P O R T U N I T I E S / W W W. A S T R O . O R G 3

ASTRO Membership by Member Type*:Member Type Count Percentage Active 4,465 44%

Affiliate 256 3%

Associate 1,877 18%

Emeritus 977 10%Honorary 30 0%

International 1,452 14%

International Member-in-Training 437 4%

Domestic Member-in-Training 698 7%Total 10,192 100%

ASTRO Membership Mailing ListThe ASTRO membership mailing list is available for rental. Email lists are not available. List selections are available by title and by U.S. regions. For information and to order, please contact [email protected]. Before your list rental request is approved, you are required to submit a sample of your mail piece for review. The sample mail piece may be submitted via mail, fax or email. ASTRO reserves the right to decline mailing list orders if the event conflicts with an ASTRO event or initiative. The requestor will be notified of exact count and cost after approval of mail piece.

Who we are

ASTRO Membership by Location*:

MEMBER DEMOGRAPHICS

* As of December 15, 2017.

2018Location Count PercentageU.S. 7,744 76

Canada 438 4

Germany 162 2

Japan 366 4

Other Int’l 1,482 14

Total 10,192 100%

Other/Unknown3%

Resident/Fellow11%

Radiation Therapist/Technologist2%

Radiation Oncologist62%

Administrator2%

Biologist1%

Clinical Oncologist1%

Medical Dosimetrist0%

Medical Oncologist0%

Medical Physicist17%

Nurse/Nurse Practitioner1%


ASTROnews Advertising Opportunities

PRINT

PRINT

ASTROnewsASTRO’s quarterly magazine is delivered in print or electronically to all of our domestic and international members, which communicates your message to more than 96 percent of the radiation oncologists in the country.

Each issue covers the latest news of the radiation oncology world, including columns from influential Society members, updates on legislative issues, coding and billing changes, profiles of ASTRO award winners, in-depth feature stories on our membership and issues affecting the specialty and updates from the larger cancer community.

When you secure your print ad, you reserve your spot in the digital edition of ASTROnews, too. Online ads can link to a website of your choosing. For an additional fee, video, audio or animation can be added to digital ads.

2018 ASTRONEWS RATES

ADVERTISING TIMELINE (circulation approximately 9,500)

newsSUMMER 2017

Paving the way

Increasing access to radiation therapy around the globe

Bringing radiotherapy to the world

An update from the Global Task Force on

Radiotherapy for Cancer Control

Radiation oncology in the trenches

What U.S. institutions are doing overseas

to respond to the need for RT

Coloring outside the lines

ASTRO’s eContouring program lends

technical expertise to other countries

AND MORE

Inside This Issue

Page 13

Page 16

Page 20

newsSPRING 2017

Page 15Joining the Online ConversationThe professional benefits of being on social media outweigh the risks

Page 19Learning from the Social NetworkSocial media platforms that aim to help educatethose in the field of radiation oncology

Page 22Private MattersHow to engage online while protecting the

privacy of you and your patients+ MORE

Inside This Issue

Social Media

R A D I A T I O N O N C O L O G Y

&

CLASSIFIED ADVERTISINGClassified advertising is available in ASTROnews.

Contact Jeff Douglas at [email protected] or 215-266-5916.

BENEFITS OF ADVERTISINGAccumulation of two priority points per $1,000 in advertising spent.

CONTACT INFORMATIONFor advertising opportunities in ASTROnews, please contact Jen Callow at [email protected], 732-580-8884 or Jane Liss at [email protected], 732-890-9812.

Ad Size 1 Issue 2 Issues 3 Issues4-Color Non

MemberCorporateMember

Non Member

CorporateMember

Non Member

CorporateMember

Premium* N/A N/A N/A N/A $5,624 $4,499

Super Premium** N/A N/A N/A N/A $5,905 $4,724

Center Spread N/A N/A N/A N/A $10,500 $8,400

Full Page $4,249 $3,399 $3,994 $3,196 $3,405 $2,724

1/2 Page $3,183 $2,547 $2,696 $2,157 $2,334 $1,868

1/4 Page $1,847 $1,477 $1,563 $1,251 $1,428 $1,142

Black & WhiteFull Page $2,974 $2,379 $2,796 $2,237 $2,384 $1,907

1/2 Page $2,229 $1,783 $1,888 $1,510 $1,634 $1,307

1/4 Page $1,293 $1,034 $1,093 $875 $1,000 $800

THEME INSERTION ORDERAD SPACE CLOSING

MATERIALS DUE DATE

SPRING 2018 Collaborative care January 24 March 2

SUMMER 2018 Diversity and disparities in care April 20 May 25

WINTER 2018 Clinical trials and research October 29 December 7

*Premium locations are back cover, inside back cover and inside front cover**Super premium locations are opposite the table of contents, page one and opposite inside back cover

Note: Advertisers who receive frequency discounts and opt not to complete their contract will be billed at the adjusted rate based on the number of ads placed.

Each print issue of ASTROnews is announced with an electronic Table of Contents (eTOC), which is emailed to more than 10,000 ASTRO members. Get your message in front of this audience with a direct link to your specified URL.

ELECTRONIC TABLE OF CONTENTS (ETOC) RATES

NONMEMBER CORPORATE MEMBER

REGULAR PLACEMENT $2,500 $2,000

PREMIUM PLACEMENT $3,600 $2,880


ASTROnews Annual Meeting Special Edition

PRINT

Don’t miss out on the opportunity to target ASTRO attendees before they arrive in San Antonio by advertising in the ASTROnews Annual Meeting Special Edition. A special double issue of ASTROnews that is both printed and released digitally reaches more than 11,000 attendees and members from around the world. This issue is sent to all attendees before the Meeting, and includes important information they need to know before they arrive on-site such as:

• Registration information. • Shuttle bus routes. • City map with hotel information. • Industry satellite symposia. • Exhibitor listings.

*Premium locations are back cover, inside back cover and inside front cover**Super premium locations are opposite the table of contents, page one and opposite inside back cover

2018 ASTROnews Annual Meeting Special Edition Rates

Contact InformationFor advertising opportunities in ASTROnews, please contact Jen Callow at [email protected], 732-580-8884 or Jane Liss at [email protected], 732-890-9812.

Priority Points Accumulation of two priority points per $1,000 in advertising spent.

newsFALL 2017

W E L C O M E T O

SAN DIEGO

Y O U R G U I D E T O T H E

2017 ASTRO ANNUAL MEETING

PP

4-Color Nonmember Corporate Member

Premium* $6,116 $4,893

Super Premium** $6,422 $5,138

Center Spread $12,600 $10,080

Full Page $4,597 $3,677

1/2 Page $3,813 $3,050

1/4 Page $1,904 $1,523

A Doctor's Tourof San Diego

AN

D

I N A M E R I C A ’ S F I N E S T C I T Y

BY PRABHAKAR TRIPURANENI, MD, FASTRO, AND CATHERYN YASHAR, MD

Welcome to beautiful, sunny San Diego, known as “America’s finest city.” It’s situated at the southern

tip of SoCal—the local name for Southern California. With 263 days of sun, the weather is perfect

almost all the time. Be prepared for the UV rays with hats, sunglasses and sunscreen!

It is a city of microclimates, so plan ahead if you wander far from downtown. Despite all that sun, the

coastal daytime temperature is mild, typically in the mid-70s, but it cools off into the 60s at night—so

don’t forget a jacket. We hope you get to catch one of our spectacular sunsets or even a rare “green

flash.” The green flash only occurs under the right conditions as the sun disappears over the horizon.

It is a green spot that is visible at the solar apex, but only for a second or two. For the nerds among

us, the flash is caused when the atmosphere refracts the sunlight into different colors. Although blue

light is the most refracted, it is scattered out of our line of sight and what is left is the famous green

flash.

Black & White Nonmember Corporate Member

Full Page $3,218 $2,575

1/2 Page $2,669 $2,135

1/4 Page $1,332 $1,066

Availability is on a first-come, first-served basis and based on space available.

2018Insertion deadline: June 22, 2018

Materials deadline: July 30, 2018

ASTROnews mails: September 18, 2018

This is a special double issue of ASTROnews. In addition to the Annual Meeting information, this issue includes the announcement of the 2018 Fellows, the newly elected leadership and the previous year’s Annual Report.

The Annual Meeting issue of ASTROnews is announced with an electronic Table of Contents (eTOC), which is emailed to more than 10,000 ASTRO members. Get your message in front of this audience with a direct link to your specified URL.

Electronic Table of Contents (eTOC)

NONMEMBER CORPORATE MEMBER

REGULAR PLACEMENT $2,500 $2,000

PREMIUM PLACEMENT $3,600 $2,880

This is a special double issue of ASTROnews; different advertising rates apply.


ASTROnews Page Sizes / Ad Preparation

PRINT

Shipping InformationPlease send all contracts, insertion orders, printing materials and instructions to:

ASTROAttn: Jen Callow or Jane Liss630 Madison AvenueManalapan, NJ 07726Phone: 732-580-8884 or 732-890-9812Fax: 732-862-9090Email: [email protected] or [email protected]

Ad PreparationCamera-ready artwork or collected electronic files (Adobe Illustrator, high-resolution Adobe Acrobat with cropmarks, Adobe Photoshop and Adobe InDesign) are preferred. If you are submitting electronic files, please submit artwork in a format that can be read by a PC (e.g., as a high-resolution .tiff file or press quality PDF). Samples, proofs, color keys and/or chromalines are preferred if you are concerned about your color ad. Artwork can be submitted by email as a high-res PDF, on a PC-compatible CD-ROM or through the ASTRO FTP site. If you are providing materials produced on a Mac, our printer will access the design files. Production work required to make ads print-ready, to edit text or to make color separations and/or work required on ads at press time will be charged to the advertiser at cost.

Premium PositionsThese advertisements must be four-color, full-page advertisements. Premium positions in ASTROnews must be contracted for all three issues in a calendar year.

• Back Cover• Inside Front Cover• Inside Back Cover

Terms of AgreementASTRO reserves the right to refuse position requests if layout or production conflicts arise. Proofs will not be provided before publication. Duplicate position requests will be honored in order of receipt. Advertisements will be reviewed for content by ASTRO staff before acceptance. All advertisements must be consistent with the goals and mission of the Society. Any disputes will be settled at the discretion of the ASTRO chief executive officer.

Super Premium• Page one• Page opposite from the Table of Contents• Page facing the inside back cover

Contact InformationFor advertising opportunities in ASTROnews, please contact Jen Callow at [email protected], 732-580-8884 or Jane Liss at [email protected], 732-890-9812.

Page sizes for both digital and print ASTROnews and Annual Meeting Special Edition

Trim size: 8˝ (w) x 10.75˝ (h)Full page bleed ad: 8˝ (w) x 10.75˝ (h) with 0.25” extended bleed on all sidesFull page non-bleed ad: 7˝ (w) x 9.25˝ (h)

FULL PAGE NON-BLEED7˝ (w) x 9.25˝ (h)

HALF PAGE(vertical)

3.25˝ (w) x 9.25˝ (h)

HALF PAGE(horizontal)

7˝ (w) x 4.5˝ (h)

QUARTER PAGE3.25˝ (w) x 4.5˝ (h)

FULL PAGE BLEED8˝ (w) x 10.75˝ (h)

with 0.25” extended bleed on all sides

: crop marks

: 0.25” bleed on all sides


ASTROnews

Annual Meeting Guide

Sales Rep: Jen Callow or Jane LissPhone: 732-580-8884 or 732-890-9812Fax: 732-862-9090Email: [email protected] or [email protected]

Issue Date(s): P.O./I.O. Number:

Contact: Agency:

Address: Address:

Phone: Phone:

Email: Email:

Ad Headline:

Product/Product Description:

Unit Size: B&W 4-Color

Position: Premium Position

New Materials:

Pick-up Materials:Additional Information (please list if there is a company or companies you would rather not be near):

Billing Frequency: Space Costs:

Authorized By: Multi-issue Discount:

Date: Number of Issues:

NET TOTAL:

PublicationsCONTRACT/ADVERTISING INSERTION ORDER

CLOSINGSPublication Ad Space Closing Ad Materials Deadline Issue Mails

Spring 2018 ASTROnews:Collaborative care January 24, 2018 March 2, 2018 April 18, 2018

Summer 2018 ASTROnews:Diversity and disparities in care April 20, 2018 May 25, 2018 July 2, 2018

2018 Annual Meeting Guide/Special Edition June 22, 2018 July 30, 2018 September 18, 2018

Winter 2018 ASTROnews:Clinicial Trials and research October 29, 2018 December 7, 2018 December 31, 2018

• Cancellations: Cancellations will not be accepted after the closing date. Ads cancelled after the closing date will be billed at the negotiated rate.• Covers and preferred positions are non-cancellable.• Advertisers who receive frequency discounts and opt not to complete their contract will be billed at the adjusted rate based on the number of

ads placed.

A M E R I C A N S O C I E T Y F O R R A D I A T I O N O N C O L O G Y


ASTRO Daily News Advertising Opportunities

PRINT

Get your message in front of more than 10,000 attendees of ASTRO’s Annual Meeting in the ASTRO Daily News!

Two newspapers will be published at the ASTRO 60th Annual Meeting: a Sunday/Monday issue and a Tuesday/Wednesday issue. These oversized, full-color publications are freely distributed to attendees of the Annual Meeting. PDF links to each edition are also sent to the entire ASTRO membership and all meeting attendees each morning.

These newspapers include a city guide, day-by-day schedule, meeting highlights and important ASTRO and radiation oncology news.

2018 ASTRO DAILY NEWS RATES

DISPLAY OPPORTUNITY COST – ONE EDITION BOTH EDITIONS

Inside Front Cover $6,000 $10,000

Inside Back Cover $6,000 $10,000

Outside Back Cover $9,000 $16,000

City Guide Edition with Inside Spread $15,000 (Sunday only) $25,000

Full Page $4,000 $7,000

Half Page $3,000 $5,000

¾ Page $3,500 $6,000

ADVERTISING TIMELINE

Insertion Order Ad Space Closing MATERIALS DUE DATE

Issue one: Sunday/Monday August 24, 2018 September 24, 2018

Issue two: Tuesday/Wednesday August 24, 2018 September 24, 2018

Contact Information To learn more about the advertising opportunities for these popular meeting publications, contact ASTRO’s Corporate Relations team at 703-839-7344 or [email protected].

PRESIDENTIAL ADDRESSASTRO President Brian D. Kavanagh on “Effort’s Bounty and Other Imaginings of Past and Future”I n yesterday’s Presidential Address, AS-TRO President Brian D. Kavanagh, MD, MPH, FASTRO, covered a lot of ground. There was poetry, humor—even an ostrich cameo. We sat down with him to discuss some of the key points of his speech.

ASTRO Daily News: Dr. Kavanagh, in your address, you used one patient’s story as a framework to begin and end your pre-sentation. Why did you pick her story? Brian Kavanagh: I suspect that all of us can remember a handful of patients who left an indelible, lasting impression on us for one reason or another. Dee-Anna was one of those patients for me. I was at an early point in my career, so I was probably more impressionable than I might be now. Also, she was about my age, or just a little bit older, and so there is the element of wondering about how easily by chance our roles could have been reversed. I am sure that I would not have processed the prospect of a terminal illness with half the grace and good hu-mor that she showed throughout her entire journey. So she really taught me a lot in that regard.

You said at the end of the talk that you were not completely sure why she gave you her poems or what she was hoping for if you ever read any of them to an audience. Could you expand on that?Although I do think I came to know her as well or better than any of my patients, there was still a big distance between the worlds we each lived in. I also know that patients can some-

times project an image when they go to the clinic to meet with their doctors that is quite different from how they are at home. I actually learned that lesson well when I had a family member from out of town stay with me during his course of radiation treatments. I saw him at home every day, and he was really hav-ing quite a rough time of it. But he didn’t want to disappoint his doctors or the rest of the team at the hospital, and so he would drag himself off the couch, put on a nice shirt and a smile on his face, and do everything he could to convince his caregivers that he was doing just great, when I knew otherwise.

The Latest in Clinical Trials OutcomesBy Kerri Fitzgerald

D uring the Clinical Trials Session on Sunday at ASTRO’s 59th Annual Meeting in San Diego, researchers shared the latest outcomes in eight clini-cal trials in the field of radiation oncology.The double-blind, multicenter, place-bo-controlled, phase III PACIFIC study showed that median progression-free survival (PFS; co-primary endpoint) was significantly longer with durvalumab compared with placebo in patients with locally advanced, unresectable non-small cell lung cancer. “We still want to see the overall survival (OS) data, but a takeaway is that future studies should consider bringing the PD-L1 in sooner to the treatment, either in the concurrent or perhaps neoadjuvant and adjuvant set-ting,” said Marka Crittenden, MD, PhD, who commented on the trial’s findings.A phase II, five-arm study looked at different treatment orders (immunother-apy first vs. radiation first or both started together), dose levels and location of ra-diotherapy (RT; lung vs. liver) and found that combinations of ipilimumab and ste-reotactic ablative radiation therapy have acceptable toxicity profiles for patients with advanced malignancies. “The lung lesions did better,” said Dr. Crittenden, noting that at 12 months, PFS and OS were better for the sequential lung group than for the sequential liver group. A prospective, multicenter, phase II trial evaluated late gastrointestinal and genitourinary adverse events (AEs) after salvage low dose rate prostate brachyther-apy and found that 12 patients (14%) experienced late grade 3 GI/GU AEs, the vast majority of which were urinary; there were no treatment-related grade 4 or 5 AEs. Higher dose predicted both occur-rence of late AE and time to occurrence. No pretreatment variable predicted late AEs, including prior external beam radio-therapy dose and elapsed interval.A prospective study found that mid-treatment circulating tumor DNA (ctDNA) levels during chemotherapy/RT predict treatment outcomes in patients with localized lung cancer. The re-searchers used CAPP-Seq (CAncer Per-sonalized Profiling by deep Sequencing) and found that patients with detectable

59th Annual Meeting | September 24–27, 2017

Continued on page 4

Continued on page 4

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ISSUE

No.2TUE & WED

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San Diego City Guide included inside!

Brian D. Kavanagh, MD, MPH, FASTRO, during Monday’s Presidential Address.

Relive the 2017 Annual MeetingVirtual Meeting is included with full-conference registrationsMissed that session that everyone is talking about? Want to go back and reference that great address? The 2017 ASTRO Annual Meeting Virtual Meeting is available to all full conference attend-ees through your ASTRO account and available to purchase for all others.Sessions will be available for viewing approx-

imately 24 hours after each session. These pro-fessionally recorded sessions provide an excellent informational recap and are a great training tool for continual learning and reference.

With the Virtual Meeting you will receive: ✓ Recorded presentation and audio. ✓ 24/7 access. ✓ Downloadable PDFs and MP3s of the PowerPoint presentations. ✓ Searchable content.

You can access the 2017 Annual Meeting Virtual Meeting through the Online Conference Planner or you can log in to MyASTRO and click on My Virtual Meetings/Products under My Resources.

Welcome to #ASTRO17By Brian D. Kavanagh, MD, MPH, FASTRO, ASTRO President

The ASTRO Annual Meetings are each like a separate

chapter in our field’s ongoing narrative. Some storylines

advance, some familiar faces reappear—but a few plot

twists also spring up, and some new characters emerge. All of

us together are writing the story, and on one level I view my

role in the process as this year’s editor-in-chief.

Last year, David C. Beyer, MD, FASTRO, called attention to

our place in the evolving landscape of health policy across the

entire house of medicine, a theme he was especially well-qual-

ified to craft given his deep fund of knowledge and expertise

in this area. For 2018 (spoiler alert!), I anticipate that a physi-

cian-scientist extraordinaire like Paul Harari, MD, FASTRO, will

capitalize on his bench-to-bedside brilliance to showcase cut-

ting-edge innovations that have the potential to transform our

methods of cancer treatment. Thus, the question for a dilettant-

ish, jack-of-all-trades, master-of-none charlatan like me was this:

What is the place in between those two places? What should we

talk about right now? Where in the storyline are we?

The advantage to being anxious, insecure and prone to

bouts of existential terror is that I think I know anomie when I

see it. My growing sense was that, with so much potential for

upheaval in the structure of medical care delivery and the rela-

tionships among stakeholders (patients, providers and payers),

it would be timely if we re-examined some core principles and

refreshed our outlook on how we do things, what we like about

our specialty and what we should think about in the future.

My hope is that you leave this Annual Meeting with these

goals accomplished. To help you fulfill this, I’ve created “crib

notes” of a sort to guide you through my chapter in our special-

ty’s tome. With that in mind, here are the top five things not to

miss at this year’s Annual Meeting, in no particular order.

1. Presidential Symposium.

This event will capture the essence of the meeting’s overall

theme, “The Healing Art and Science of Radiation Oncology.” We

will try to generate excitement for the creative sparks that are

moving the field toward new paradigms in translational research

and clinical practice in the first session, “The Scientific State

of the Art.” Next, in “The Art of Quality,” we start a conversa-

tion about how we should identify hallmarks of quality care in

radiation oncology and track them—a topic that is

crucially important and sounds simple but is much

trickier to wrap our heads around than it seems.

Finally, we arrive at “The Quality of Mercy,” where

we will look into the soul of our field. We’ll also

have a little fun along the way with cameo appear-

ances from some famous radiation oncologists of

artistic renown. Read more about the Presidential

Symposium on page 8.

2. ASTRO Connect booths.

These five booths, located in different areas of

the Innovation and Solution Showcase (former-

ly the Exhibit Hall), will each have a different

focus—breast, GI, GU, lung and physics. Meeting

attendees can stop by to view top-rated posters,

recharge electronics and network. The Connect

59th Annual Meeting | September 24–27, 2017

San Diego City Guide included inside!

Continued on page 4

ISSUE

No.1SUN & MON 1

Use the ASTRO Online

Conference Planner and Mobile App to

Plan Your DayCustomize your Annual Meeting experi-

ence with the Online Conference Planner

and ASTROmobile17, the official app for

the 2017 Annual Meeting. You can:

✓ Search sessions by day, track or speaker.

✓ Search and view full abstracts.

✓ Search exhibitors by name, booth

number or product/service category.

✓ Set up and access your personal Annual

Meeting schedule via “My Schedule.”

✓ Take notes on sessions or exhibitors and

access notes from your mobile device.

✓ Access the CE evaluation tool to com-

plete session evaluations and receive

CE credits.

✓ View convention center maps and

locate sessions and exhibitors with

customized maps.

The Online Conference Planner and

ASTROmobile are fully integrated so you

can access your up-to-date customized

notes, maps and schedule from both.

Download ASTROmobile for free in the

App Store or Google Play Store on your

IOS or Android device. Other smartphone

users can access the mobile-friendly site

at www.astro.org/astromobile.

Access the Online Conference Planner at

www.astro.org/conferenceplanner.

Keep your Annual Meeting schedule

organized, even on the go

Caption

Brian D. Kavanagh, MD, MPH, FASTRO, at the ASTRO headquarters in Arlington, Va.

Priority Points Accumulation of two priority points per $1,000 in advertising spent.

PP


Issue Date(s): Sunday/Monday Tuesday/Wednesday P.O./I.O. Number:

Contact: Company/Agency:

Address: Address:

Phone: Phone:

Email: Email:

Ad Headline:

Product/Product Description:

Unit Size: B&W 4-Color

Position: Premium Position

Additional Information:

Authorized By: Date:

Costs:

NET TOTAL: $

Daily NewsCONTRACT/ADVERTISING INSERTION ORDER

CLOSINGS

Publication Ad Space Closing Ad Materials Deadline

Sunday/Monday Issue August 24, 2018 September 24, 2018

Tuesday/Wednesday Issue August 24, 2018 September 24, 2018

• Cancellations: Cancellations will not be accepted after the closing date. Ads cancelled after the closing date will be billed at the negotiated rate.• Covers and preferred positions are non-cancellable.


Phone: 703-839-7344 • Fax: 703-839-7345Email: [email protected] us

1 0 A S T R O 2 0 1 8 / A D V E R T I S I N G A N D P R O M O T I O N A L S P O N S O R S H I P O P P O R T U N I T I E S / W W W. A S T R O . O R G

International Journal of Radiation Oncology • Biology • Physics (Red Journal)

The International Journal of Radiation Oncology•Biology•Physics, known as the Red Journal, offers authoritative articles linking new research and technologies to clinical applications. Original contributions by leading scientists and researchers include but are not limited to experimental studies of combined modality treatment, tumor sensitization and normal tissue protection, molecular radiation biology, particle irradiation, brachytherapy, treatment planning, tumor biology and clinical investigations of cancer treatment that include radiation therapy. Technical advances related to dosimetry and conformal radiation treatment planning are also included. The Annual Meeting abstracts are published in a print and online supplement.

Practical Radiation Oncology (PRO)

Practical Radiation Oncology (PRO) is a bi-monthly journal with the mission to improve the quality of radiation oncology practice. This journal is a natural complement to ASTRO’s clinical research journal, the International Journal of Radiation Oncology • Biology • Physics, and aims to be what MEDLINE defines as a clinical or practice journal, a journal that documents the state of current practice, providing background for those in training or the continuing education of practitioners. PRO is now accepted in MEDLINE.

Advances in Radiation Oncology

Advances in Radiation Oncology is a wide-ranging open access journal publishing both full-length articles and brief reports. As the sister publication to the International Journal of Radiation Oncology∙Biology∙Physics and Practical Radiation Oncology, Advances aims to complement the research in those two journals. Advances is a gold open access journal, so authors, readers and patients have free access to all articles. All work published by this journal is peer reviewed by the editorial board and expert reviewers in radiation oncology.

Information on advertising in the Red Journal, PRO and Advances in Radiation Oncology, including a rate card and mechanical specifications is available at www.elsmediakits.com. For advertising opportunities please contact Jane Liss at [email protected] or 732-890-9812, or Jenn Callow at [email protected] or 732-580-8884. For classified advertising, please contact Jaesam Hong at [email protected] or 212-633-3713.

ASTRO Journals

PP

PPPriority Points are earned on a yearly basis and count toward booth space selection for the Annual Meeting. Please contact Jovellyn Olivar at [email protected] with any questions regarding Priority Points.

ASTRO Journals Media Kitswww.elsmediakits.com/journal_home/details/ROBwww.elsmediakits.com/journal_home/details/PRO

For more information about the opportunity to sponsor these items for residents, please contact Kathy Peters at [email protected]

or 703-839-7342.

pro : practical radiation oncology

V O L U M E 6 , N U M B E R 2 , M A R C H - A P R I L 2 0 1 6P R A C T I C A L R A D O N C . O R G

AN OFFICIAL JOURNAL OF

THE AMERICAN SOCIETY FOR RADIATION ONCOLOGY

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A S T R O 2 0 1 8 / A D V E R T I S I N G A N D P R O M O T I O N A L S P O N S O R S H I P O P P O R T U N I T I E S / W W W. A S T R O . O R G 1 1

Communicate your message via the ASTROgram, our weekly email newsletter and ASTROnews online.

DIGITAL OPPORTUNITIES

ASTROgram The ASTROgram is a weekly email newsletter sent out every Wednesday to more than 9,000 ASTRO members. This is where ASTRO members get their weekly news on what’s happening in the field of radiation oncology. It contains links to upcoming ASTRO meetings, current events in the profession, health care policy issues and more.

Expand your media mix to digital advertising and get maximum visibility to the ASTRO membership via email by placing your ad – hyperlinked to a website of your choice – in a premium location in this popular enewsletter. Materials are due one week before issue date. For more information, contact Jen Callow at [email protected], 732-580-8884, or Jane Liss at [email protected], 732-890-9812.

Skyscraper size: 192 x 300 pixels $2,000 per month

PLEASE NOTE: Layout and size of banner subject to change. We can accept 728 x 90 ads but they will be resized.

Banner ad size: 600 x 74 pixelsSingle edition: $2,500 (Corporate Member); $3,000 (nonmember) Three editions: $6,500 (Corporate Member); $8,000 (nonmember)Premium issues at $3,500 (Corporate Member), $4,000 (nonmember) each (two weeks prior to, during and one week following the ASTRO Annual Meeting. No bundle deals.)

ASTRO Website Interior Page AdsExpanding your online media mix increases your visibility to ASTRO members and other site visitors. Ads can appear on select pages throughout the www.astro.org website. (Home page ad space is not available.) Ad materials are due one week prior to posting date. For more information, contact Jen Callow [email protected], 732-580-8884, or Jane Liss at [email protected], 732-890-9812.

For information on advertising in the ASTRO Annual Meeting Daily Update, see page 13.

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COMPANY NAME

CONTACT

ADDRESS

CITY STATE ZIP

PHONE FAX

EMAIL

TRIPLE THREAT REPRESENTATIVE EMAIL ADDRESS

AD CAMPAIGN NAME AD CAMPAIGN WEB ADDRESS

ASTROnews eTOC Advertising

CONTRACT for advertising on ASTROnews eTOC

The ASTROnews eTOC (electronic table of contents) is sent four times a year, and is the email news blast announcing the release of ASTROnews’ Spring, Summer and Winter editions, as well as the Annual Meeting Guide. The news blasts include a hyperlinked table of contents and links to feature stories. Payment for electronic advertising due upon space reservation. Ad materials are due one week prior to posting date. All artwork must be jpg or gif. We do not accept animated artwork.

Sale Rep: Jen Callow or Jane Liss Phone: 732-580-8884 or 732-890-9812 Fax: 732-862-9090 Email: [email protected] or [email protected]

CONTACT INFORMATION

2018 ETOC ADVERTISING RATES

SIZE FREQUENCY MONTHLY RATE

Monthly reports will be sent to the company contact unless otherwise noted.

ADVERTISEMENT PLACEMENT PRICE

Premium: size 647 x 115 pixels Top of email Nonmember: $3,600

Corporate member: $2,880

Regular: size 647 x 115 pixels Middle (after features, before TOC) Nonmember: $2,500

Corporate member: $2,000


ASTROgram Advertising

Choose your preferred date(s) from the list below:* Materials due one week before run date.

Contact Information

COMPANY NAME

CONTACT

ADDRESS

CITY STATE ZIP

PHONE FAX

EMAIL

SIGNATURE



AN OPPORTUNITY TO REACH ASTRO MEMBERS BY EMAIL. The ASTROgram is an email newsletter sent weekly to more than 9,000 ASTRO members. In addition to the latest news, it contains links to upcoming ASTRO meetings, current events in the profession, health care policy matters and more.

ASTROgram advertisements offer maximum visibility to ASTRO members directly via email by placing your ad (hyperlinked to your website) in a premium location on this popular newsletter. Advertising also earns valuable priority points for your company in exhibit booth placement.

Payment is due upon invoicing after the run date. Ad materials are due one week prior to posting date. ALL ARTWORK MUST BE .JPG FORMAT. WE DO NOT ACCEPT ANIMATED ARTWORK.

PLEASE CONTACT:

Banner ad size: 600 x 74 pixels

PLEASE NOTE: Layout and size of banner subject to change.

January 3

January 10

January 17

January 24

January 31

February 7

February 14

February 21

February 28

March 7

March 14

March 21

March 28

April 4

April 11

April 18

April 25

May 2

May 9

May 16

May 23

May 30

June 6

June 13

June 20

June 27

July 5

2018 ASTROgram Run Dates:

July 11

July 18

July 25

August 1

August 8

August 15

August 22

August 29

September 5

September 12

September 19

September 26

October 3

October 10**

October 17**

October 21†

October 22†

October 23†

October 24†

October 31**

November 7

November 14

November 21

November 28

December 5

December 12

December 19

Advertisement Placement Information

**Two weeks prior to,

during (Oct. 21-24) and

one week following the

ASTRO Annual Meeting,

$3,500 per issue. No

bundle deals.

Single edition $2,500 (Corporate Member); $3,000 (nonmember)

Three editions $6,500 (Corporate Member); $8,000 (nonmember)

Premium edition $3,500 (Corporate Member); $4,000 (nonmember)

* Placements can be randomly selected for you on a first-come, first-served basis. ** Premium dates. † Daily Update during Annual Meeting. Premium dates.

JANE LISSTriple Threat [email protected]

JEN CALLOWTriple Threat [email protected]


COMPANY NAME

CONTACT

ADDRESS

CITY STATE ZIP

PHONE FAX

EMAIL



www.astro.org AdvertisingCONTRACT for advertising on www.astro.org

CONTACT INFORMATION

AD PLACEMENT INFORMATION

2018 ONLINE ADVERTISING RATES

Advertisement Duration PriceSkyscraper: size 235 x 367 pixels 1 month $2,000


January February March April

May June July August

September October November December

Choose your preferred date(s) from the list below:


Ads will appear on select pages throughout the www.ASTRO.org website. (There is no homepage ad space available.) Submission of this contract serves as electronic signature. Monthly reports will be sent to contact via email from [email protected].

Payment for electronic advertising due upon space reservation. Ad materials are due one week prior to posting date. ALL ARTWORK MUST BE JPG OR GIF. WE DO NOT ACCEPT ANIMATED ARTWORK.

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Advertising on ROhub, ASTRO’s private community, offers the opportunity to reach an engaged audience of ASTRO members. Ads will be posted on the first of every month.

For more information, contact Kathy Peters at [email protected] or 703-839-7342.

Ad size: 160 x 400 pixels $1,000 Introductory RateDuration: One monthExclusive advertising opportunity for ASTRO Corporate Members

ASTRO Career CenterThe ASTRO Career Center is a highly targeted and easy-to-use resource for employers and job seekers to make employment connections. ASTRO members benefit from discounted job posting packages and featured job posting options. Free resume posting services are available for all job seekers. The Career Center offers the most comprehensive recruiting site for the field of radiation oncology.

For more information, visit www.astro.org/careercenter.

Other Online Opportunities

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COMPANY NAME

CONTACT

ADDRESS

CITY STATE ZIP

PHONE FAX

EMAIL



Advertising

CONTRACT for advertising on ROhubExclusive ad will appear in the Member Directory search pages (simple search and advance search). Submission of this contract serves as electronic signature. Monthly reports will be sent to contact via email from [email protected].

Payment for electronic advertising due upon space reservation. Ad materials are due one week prior to posting date. ALL ARTWORK MUST BE JPG OR GIF. WE DO NOT ACCEPT ANIMATED ARTWORK.

CONTACT INFORMATION

AD PLACEMENT INFORMATION

2018 ONLINE ADVERTISING RATES

Advertisement Duration PriceSkyscraper: size 160 x 400 pixels 1 month $1,000


January February March April

May June July August


Choose your preferred date(s) from the list below:


(ASTRO’s Member Directory)


ASTRO’s Annual Meeting is the premier radiation oncology scientific event in the world with more than 11,000 attendees each year. The meeting includes a vibrant Exhibit Hall, featuring more than 200 companies displaying the latest products and services for cancer treatment. For more details, view the 2018 Exhibitor Prospectus www.astro.org/exhibits18, or contact SPARGO, Inc. at 703-654-6490 or [email protected].

Exhibit Space

ASTRO Annual Meeting Daily Update Reach the more than 11,000 attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Daily Update. This email newsletter, sent each morning of the Annual Meeting (Sunday-Wednesday), is a must-read for attendees. The Daily Update includes information on the day’s events, brief recaps of the previous day’s events and session/schedule changes. The Daily Update is sent to all Annual Meeting attendees, including those that register on-site, and all ASTRO members. Ad rates are $3,500 per insertion. Contact Jen Callow at [email protected], 732-580-8884, or Jane Liss at [email protected], 732-890-9812 for more information.

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Exhibitor Opportunities

ANNUAL MEETING




CORPORATE MEMBERSHIP $2,500, $3,500 or $4,500 (dues based on annual sales volume in radiation oncology)

Become an ASTRO Corporate Member and enjoy many tangible benefits in addition to increased visibility, access opportunities and ongoing communication. Some of the many Annual Meeting benefits, Corporate Members receive include:

• Discount on exhibit space: $2 per square foot. Average Savings=$400• One hundred (100) priority points credit toward booth selection for the following year. =$5,000 Value• Twenty percent discount on all ASTRO advertising to include: ASTROnews, ASTROgram

and selected pages of ASTRO.org.• Access to Virtual Corporate Press Room.• Member-rate registration for two company representatives at the Annual Meeting.• Recognition throughout the convention center.

AMBASSADORSHIP$65,000

Join the exclusive ranks of ASTRO Corporate Ambassadorship and enjoy year-round VIP privileges. Ambassadors receive tremendous benefits and enhanced visibility for their annual commitment. Some of the Ambassador benefits associated with the ASTRO Annual Meeting include:

• All benefits associated with ASTRO Corporate Membership.• Six hundred (600) priority points toward the following year’s Annual Meeting exhibit

booth selection =$30,000 Value• Pre-selection of Annual Meeting exhibit space prior to other non-Ambassador companies.• Four (4) complimentary full conference registrations and two (2) complimentary 10-foot by 10-foot booths =$11,600 Value• Recognition throughout convention center.

For a full list of benefits, visit https://www.astro.org/Categories-and-Benefits.aspx or contact the Corporate Relations Department at 703-839-7344 or [email protected].

Membership OpportunitiesANNUAL MEETING

CORPORATEM E M B E R


GOLD ($40,000+)* • Two (2) complimentary full conference registrations.• One (1) complimentary 10-foot by 10-foot booth.• Complimentary set of pre-registration labels (for one-

time use).• ASTRO website recognition.• Complimentary set of ASTRO member labels (for one-

time use).• Two invitations to attend the President’s Reception. • On-site signage.• Earned priority points – four points per each $1,000 in

support.

*Bundling of promotional opportunities may apply.

If you have additional ideas of other potential marketing opportunities not included in this brochure, please contact the Corporate Relations Department to discuss further at 703-502-1550 or [email protected].

Priority Points are earned on a yearly basis and count toward booth space selection for the Annual Meeting. Please contact The Meeting Department at [email protected] with any questions regarding Priority Points.

Enjoy increased traffic to your booth as registered attendees visit the booth and receive stamps that allow them an opportunity to win prizes. Your company will be listed in meeting materials as a Survivor Circle Passport Participant and your company logo and booth number will be listed on all passports. In addition, it’s for a great cause, as ASTRO donates two grants, funded through this program, to cancer support organizations in the host state of the Annual Meeting.

BENEFIT FOR ALL SPONSORSHIP LEVELS (GOLD, SILVER, BRONZE, COPPER): Participation in the Survivor Circle Passport Program

GOLD, SILVER, BRONZE AND

COPPER SPONSOR BENEFIT

SILVER ($20,000+)*• One (1) complimentary 10-foot by 10-foot booth.• Complimentary set of pre-registration labels (for one-

time use).• ASTRO website recognition. • Complimentary set of ASTRO member labels (for one-

time use).• Two invitations to attend the President’s Reception. • On-site signage. • Earned priority points – four points per each $1,000 in

support.

BRONZE ($12,500+)*• ASTRO website recognition.• Two invitations to attend the President’s Reception. • On-site signage.• Earned priority points – four points per each $1,000 in

support.

COPPER ($7,500+)• ASTRO website recognition.• On-site signage.• Earned priority points – four points per each $1,000 in

support.

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Meeting Sponsorship OpportunitiesANNUAL MEETING


Become a promotional sponsor and enjoy increased exposure associated with a specific activity, service or function at the Annual Meeting.

VIRTUAL MEETING $50,000ASTRO preserves the Annual Meeting scientific sessions and all of the meeting’s vital information as a Virtual Meeting. The digitally recorded sessions are audio synchronized to speaker presentations and provide an excellent recap and informational source for attendees and those who could not attend. The Virtual Meeting is available online year-round. Sponsors receive name recognition on the ASTRO website and recognition in all publications where the Virtual Meeting is mentioned.

INDUSTRY-EXPERT THEATEREXHIBIT HALL THEATERS 1 AND 2: $30,000CONVENTION CENTER SESSION ROOM: $25,000

Enhance the educational element of your company’s noteworthy products and services with a presentation in an Industry-Expert Theater. ASTRO has created a venue in the Innovation Hub and in a session room in the convention center to hold live presentations or activities during special times. The Industry-Expert Theater is a “plug-and-play” operation. You provide the speaker(s), and the speaker(s) bring their presentations on a flash drive. ASTRO provides the venue with seating for up to 150 attendees and a complete AV package including one on-site technician.

Please note: Food is not included, however, it is available for purchase at all time slots directly from the Convention Center. ASTRO will provide pre-meeting and on-site promotion. Morning, midday and afternoon slots are available. Each slot is an hour long. Three slots are offered daily during each time slot. A video and audio package capturing each session with links to be provided approximately three weeks post-meeting. Theater locations only.

ARRO/RESIDENTS’ PROGRAM$20,000Contribute to the future of the specialty by sponsoring the ARRO Annual Meeting program. The Association of Residents in Radiation Oncology is made up of more than 500 Members-in-Training who are part of the greater ASTRO membership. The program consists of a daylong seminar, two luncheons, poster walks, a Meet the Professor reception and a social reception. Sponsors will be allowed a tabletop exhibit outside events, slide recognition during meeting breaks and will be listed on promotional materials and announcements.

NURSES’ LUNCHEON$10,000The Annual Meeting Nurses’ Welcome Luncheon is an important networking event for the nurses who attend the ASTRO Annual Meeting. Approximately 150 nurses attend the annual event that is included in their registration fee. The non-CME event includes a nurse speaker and time for interacting with peers. The sponsor receives a table top display during the lunch and an opportunity to address the nurses briefly at the start of the program, as well as recognition in meeting materials referencing the luncheon.

YEAR-ROUND RECOGNITION!

Sponsorship OpportunitiesANNUAL MEETING

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Promotional OpportunitiesANNUAL MEETING

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There are numerous promotional opportunities available at the ASTRO Annual Meeting, including:

• Aisle Signs in Exhibit Hall

• Annual Meeting Schedule-at-a Glance

• ASTRO Connect

• ASTRO Daily News

• ASTROmobile

• ASTRO Relax

• Badge Wallet Insert

• Charging Stations

• Convention Center Displays

• Lobby Stair or Escalator Clings

• Lobby Glass Clings

• Ballroom Foyer Glass Clings

• Branding Cubes

• Convention Center Digital Billboard

• Exhibitor Directory

• Hotel Key Cards

• Innovation Hub Opportunities

• Poster Viewing Area

• Hub Central

• Lightbox Options

• Online Conference Planner

• San Antonio Street Pole Banners

• Shuttle Bus Display

• Wi-Fi

For details on any of these promotional opportunities, visit www.astro.org/AMPromoOpps or [email protected].


M U LT I D I S C I P L I N A R YH E A D and N E C K C A N C E R SS Y M P O S I U M

The Westin Kierland Resort and Spa | Scottsdale, Arizona | February 15-17, 2018

E X P A N D I N G T R E A T M E N T H O R I Z O N S

B E S T P R A C T I C E S A N D E M E R G I N G T R E N D S

ASTRO ANNUALrefresherCOURSE 2018

March 2-4 • Fort Lauderdale Marriott Harbor Beach Resort & Spa, Fort Lauderdale, Florida

S C I E N C E O F T O D AYHOPE FOR TOMORROW

Best ofASTRO

2018

SPECIALTY MEETINGSASTRO Exhibitions/Opportunities

2018 Multidisciplinary Head and Neck Cancers SymposiumFebruary 15-17, 2018Westin Kierland Resort Scottsdale, ArizonaCo-sponsored by ASCO, ASTRO and AHNS

www.headandnecksymposium.org

ASTRO Annual Refresher Course: Core Competencies and Emerging Trends March 2-4, 2018Fort Lauderdale Marriott Harbor Beach Resort and SpaFort Lauderdale, Florida

www.astro.org/refresher

ASTRO Research WorkshopTargeting the Tumor Microenvironment in Radiation OncologyJuly 26–27, 2018FHI360 Conference CenterWashington, DC In cooperation with AACR

www.astro.org/scienceworkshop

Best of ASTRONovember 30-December 1, 2018InterContinental San FranciscoSan Francisco, California

www.astro.org/bestofastro

Multidisciplinary Thoracic Cancers SymposiumMARCH 14-16, 2019Hilton San Diego BayfrontSan Diego, CaliforniaCo-sponsored by ASCO, ASTRO and STS

www.thoracicsymposium.org

MARKETING, PROMOTIONAL SPONSORSHIP AND EDUCATIONAL GRANTSKathy [email protected]

BEST OF ASTRO AND ANNUAL REFRESHER COURSEEXHIBITOR CONTACTEXHIBIT SALES AND MANAGEMENTNicki [email protected]

THORACIC AND HEAD AND NECK EXHIBITOR CONTACTSEXHIBIT SALESSPARGO, Inc.John [email protected]

EXHIBIT MANAGEMENTSPARGO, Inc. Shirley [email protected]

Who to contact:

TARGETINGtumoR MICROENVIRONMENTT

HE

IN RADIATION ONCOLOGY


PRINT AND ONLINE ADVERTISINGJen Callow, Triple Threat [email protected] 732-580-8884

Jane Liss, Triple Threat [email protected]

ASTRO HEADQUARTERS703-502-1550

EXHIBIT SALESSPARGO, INC. Companies A-LJohn [email protected]

Companies M-ZPaul [email protected]

EXHIBIT MANAGEMENTSPARGO, INC. Shirley Harris [email protected] 703-631-6200

AFFILIATE EVENT REQUESTS Jovellyn Olivar [email protected] 703-286-1568

HOUSINGSPARGO, INC. Susan Corbett [email protected] 703-654-6922

PROMOTIONAL SPONSORSHIP OPPORTUNITIES Kathy Peters [email protected] 703-839-7342

MEDIA RELATIONS Liz Gardner [email protected] 703-286-1600

OFFICIAL SERVICE CONTRACTORGLOBAL EXPERIENCE SPECIALISTS (GES) Tim Myers [email protected] 415-286-0614

REGISTRATIONSPARGO, INC. ASTRO REGISTRATION CENTER [email protected] 1-800-541-6058 or 703-449-6418

ASTRO CAREER CENTERwww.astro.org/careercenter1-866-964-2765

SURVIVOR CIRCLE PASSPORT PROGRAMwww.rtanswers.org/passportprogramKathy [email protected]

RO MARKETPLACE (BUYERS GUIDE) Kathy Peters [email protected] 703-839-7342

KEY CONTACTSWe are here to help.


T A R G E T I N G C A N C E R C A R E

www.astro.org/mediakit


www.astro.org www.roinstitute.org

rohub.astro.org

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