MD Online IEPInstructional Series – PD Activity #1

Introduction: What is New in July 1, 2014 Version?

Introduction

What?

When?

Why?How?

Who?

Where?

Introduction

What?

When?

Why?How?

Who?

Where?

What are the major changes?

When are

they

going into

effect?

Why make the

changes?

How is it

being

implemented?

Who is affected by the

changes?

Where are they

going into effect?

Who?

Who is affected by the changes in the new version?

• All existing users and new users of the MD Online IEP System.– Teachers– School-based Administrators– County-level/Data Manager – MSDE Staff

What?

What are the major changes in the new version?• Two main modules: Student Compass and IEP• Update all goals on one screen, or each goal can be updated

individually in the IEP• View progress on all goals and have the ability to aggregate

progress monitoring across the caseload• Run the new IEP Goal report using variables, so you can view

progress on IEP Goals for the caseload or a student in different ways

• Refer to “Comparison Chart” document and info on next few slides for more detailed information

What is included in the MD Online IEP System?

• New User Interface– Creating an updated look and intuitive navigation

• Single Sign-On– Allowing users to sign-on to multiple applications (MOIEP,

ECAS, IFSP) with one login ID

• Systems Interoperability– Displaying ECAS and IFSP information in Student Compass,

if the student has cases in these systems. Easy access to switch to these systems using the single sign-on portal.

What is included in the MD Online IEP System?

• Related Service Log to support Medicaid Billing– Expanded the Related Service Log to support electronic Medicaid

Billing

• Record Retention– Allowing users to see an IEP for a student who has transferred

• MSC switch to Maryland College and Career - Ready Standards– Linking of an IEP Goal with a Maryland College and Career-Ready

Standard. Changing references from MSC to Maryland College and Career-Ready Standards.

What is included in theMD Online IEP System?

• Reports – Preserving existing reports and providing enhanced reporting

• Student Progress Monitoring– Aggregating data across varying demographics/populations

(Currently the Progress on IEP goals is at the student level only)

• Professional Development and Support– Creating embedded PD within the system. Developing a re-

usable modular training program that can be self-directed and self-paced.

What is included in the MD Online IEP System?

• Database Re-architecture– Updating the database structure

• Partnership for Assessment of Readiness for College and Careers (PARCC) Testing and Accommodations– Updating the IEP Participation Data to capture PARCC

participation details and testing scores. Providing access to the PARCC Testing Accommodations.

What?

What has changed with the process/steps in the new version?

• Process for developing an IEP or completing forms remains the same

• Simpler navigation from student case to accessing IEP, completing student forms, entering progress on IEP goals

• Consolidation of information from several pages into one page, which saves time when entering IEP information

When?

When are the changes in the new version going into effect?

• July 1, 2014• If you are developing an IEP before July 1, 2014, the

current version of MD Online IEP will be displayed• If you’re writing it on or after July 1, 2014, the new

version will be displayed• If you’re editing an IEP that was started before July 1,

2014, but not closed, the new version will be displayed

Where?

Where are the changes in the new version going into effect?

• Any Local School System currently using the MD Online IEP System in the state of Maryland will begin using the new version on July 1, 2014

• Any Non-public School System or public agency (such as MD School for the Blind, MD School for the Deaf, Juvenile Services) currently using the MD Online IEP System in the state of Maryland will begin using the new version on July 1, 2014

Why?

Why make these changes?• A new version of the MD Online IEP System is created each year• A decision was made to do the following:

– Collectively address the users’ feedback– Solve known issues– Make enhancements – Set up the system for future development that supports the 5 year

strategic plan of DES/EIS

• The need to support the MSDE requested changes and PARCC testing

How?

How are changes being shared with users of the MD Online IEP Sytem?

• Staff from JHU/CTE will present the MD Online IEP System Instructional Series to MD Online User Group to give them an overview and introduction of the July 1, 2014 version

• Staff from JHU/CTE will hold a MD Online IEP System Summer Institute (Train the Trainers Session) for the Implementation Leads and other designated personnel

• Implementation Leads will use the MD Online IEP System Instructional Series to assist in training their users

Outline of the Training Timeline

• May 7, 2014: MD Online User Group will attend a training to go through 4 of the MD Online IEP System Instructional Series professional development activities to see important aspects of the July 1, 2014 version

• June 23-26, 2014: Implementation Leads and designated personnel will attend hands on “Train the Trainer” Summer Institute by JHU/CTE Trainers

• July 1, 2014: All users will begin using the MD Online IEP System

• Before or during September 2014: All users will be trained by Implementation Leads

Training PD Activities for Instructional Series

• PD Activity #1 – Introduction• PD Activity #2 – Navigating in the MD Online IEP system• PD Activity #3 – Signing in and Single Sign-On• PD Activity #4 – Accessing the IEP• PD Activity #5 – Student Compass • PD Activity #6 – Forms and Meetings• PD Activity #7 – Reports and Goal Progress Monitoring • PD Activity #8 – Transition• PD Activity #9 – Administrative Tasks

Conclusion

• Same Information• Similar Steps• Different Look• More Functions

New version looks differently and has more functions, but the

workflows that you do are the same.