MCX Notice 2013 2 · Parle East, Mumbai - 400057 to transact the following business(es): ORDINARY...
Transcript of MCX Notice 2013 2 · Parle East, Mumbai - 400057 to transact the following business(es): ORDINARY...
NOTICE
MULTI COMMODITY EXCHANGE OF INDIA LIMITED
Regd. Office: Exchange Square, Suren Road, Andheri (East), Mumbai – 400093.
NOTICE is hereby given that the Eleventh Annual General Meeting of Multi Commodity Exchange of India Limited will be held on Monday, September 30, 2013 at 12.00 noon at Navinbhai Thakkar Auditorium, Near Rajpuria Hall, Shraddanand Road, Vile Parle East, Mumbai - 400057 to transact the following business(es):
ORDINARY BUSINESS(ES):
1. To receive, consider and adopt the Audited Balance Sheet as at March 31, 2013 and the Profit and Loss Account for the year ended on that date and the reports of the Board of Directors and Auditors thereon.
2. To confirm the payment of interim dividend on Equity Shares for the financial year 2012-13 and to declare a final dividend on Equity Shares for the financial year ended March 31, 2013.
3. To appoint a Director in place of Mr. Venkat Chary, who retires by rotation and being eligible, offers himself for re-appointment.
4. To appoint a Director in place of Mr. C.M. Maniar, who retires by rotation and being eligible, offers himself for re-appointment.
5. To appoint a Director in place of Mr. Shvetal Vakil, who retires by rotation and being eligible, offers himself for re-appointment.
6. To appoint Auditors and to fix their remuneration and for such purpose to pass, with or without modification(s), the following resolution as an Ordinary Resolution:
“RESOLVED THAT M/s. Deloitte Haskins & Sells, Chartered Accountants, Mumbai (Firm Registration no. 117366W) be and are hereby appointed as Statutory Auditors of the Company to hold office from the conclusion of this Meeting until the conclusion of next Annual General Meeting, on such remuneration and reimbursement of out-of-pocket expenses as may be recommended by the Audit Committee and approved by the Board of Directors of the Company.
RESOLVED FURTHER THAT the Board be and is hereby authorised to do all such acts, matters, deeds and things as may be necessary to implement this resolution.”
SPECIAL BUSINESS(ES):
7. To consider and, if thought fit, to pass, with or without modification(s), the following resolution as a SPECIAL RESOLUTION:
“RESOLVED THAT pursuant to the provisions of the consolidated FDI Policy as prescribed by the Department of Industrial Policy and Promotion, Ministry of Commerce and Industry, Government of India (“DIPP”) from time to time, the Foreign Exchange Management Act, 1999 (“FEMA”), the Master Circular on Foreign Investment in India issued by the Reserve Bank of India(RBI), the SEBI (Foreign Institutional Investors) Regulations 1995, the relevant provisions of the Memorandum and Articles of Association of the Company and all other applicable rules & regulations, guidelines and laws (including any statutory modifications or re-enactment thereof for the time being in force) and subject to the necessary approval and/or consent of the Foreign Investment Promotion Board (FIPB) and Forward Markets Commission (FMC) or any other statutory and/or regulatory authorities, as may be applicable and the conditions that may be prescribed by any of them while granting any such approval and/or consent and as may be agreed to by the Board of Directors of the Company, consent of the Company be and is hereby accorded to provide for an increase in the limit of shareholding by Foreign Institutional Investors (FIIs) from current 23% up to 49% of the paid-up equity share capital of the Company within an overall sectoral cap of 49% and making the sub-limit of 23% FII interchangeable with 26% Foreign Direct Investment (FDI) for secondary market compliance under Portfolio Investment Scheme (Schedule 2 and 3 of Foreign Exchange Management (Transfer or Issue of Security by a Person Resident Outside India) Regulations, 2000) such that individual holding of FII shall not exceed 5% of the paid capital of the Company or as may be revised from time to time under FDI policy and such FIIs’ holding shall also be in conformity with the applicable Guidelines on the Equity Structure of the Nationwide Multi Commodity Exchanges After Five Years of Operation as issued by FMC, Department of Consumer Affairs, Ministry of Consumer Affairs, including any amendments thereto, ("Equity Structure Guidelines").
01
RESOLVED FURTHER THAT, without prejudice to the generality of the above, the Board be and is hereby authorised to do such acts, deeds and things as the Board in its absolute discretion deem necessary or desirable in connection with and to give effect to the aforesaid resolution, including, without limitation, the following:
(i) seek any consents and approvals from concerned statutory and regulatory authorities, if required;
(ii) file requisite documents with the FMC, DIPP, FIPB, RBI, SEBI, Stock Exchanges and any other statutory and/or regulatory authorities, and any amendments, supplements or additional documents in relation thereto, as may be required;
(iii) settle any issues, questions, difficulties or doubts that may arise;
(iv) further authorise any committee and/or director/s and/or officer/s of the Company to seek the aforementioned consents and approvals, and/or to execute and/or file the above documents and/or to carry out any/all of the aforesaid actions.
8. To consider and, if thought fit, to pass, with or without modification(s), the following resolution as a SPECIAL RESOLUTION:
“RESOLVED THAT pursuant to the applicable provisions of the Securities and Exchange Board of India (Employee Stock Option Scheme and Employee Stock Purchase Scheme) Guidelines 1999 (SEBI Guidelines), as amended from time to time and the Employee Stock Option Scheme – 2008 ( ESOP-2008) of the Company”, as amended from time to time, the Shareholders hereby ratify and confirm the amendment by addition of the following clause in the third paragraph of Clause 8.8 of the Employee Stock Option Scheme – 2008 (ESOP – 2008) applicable to the options to be granted with effect from June 1, 2013:
‘The Options granted would vest to the ELIGIBLE EMPLOYEE in four (4) installments in the following manner:-
(i) 10% (ten percent) of the total number of OPTIONS granted after 12 months, from the date of grant of OPTIONS.
(ii) 20% (twenty percent) of the total number of OPTIONS granted after 24 months, from the date of grant of OPTIONS.
(iii) 30% (thirty percent) of the total number of OPTIONS granted after 36 months, from the date of grant of OPTIONS.
(iv) 40% (Forty percent) of the total number of OPTIONS granted after 48 months, from the date of grant of OPTIONS.’
Notes:
1. A member entitled to attend and vote is entitled to appoint one or more proxies to attend and vote instead of himself and the proxy need not be a member of the Company. Proxy shall not vote except on a poll.
2. Proxy form, in order to be effective, should be duly completed, stamped and signed, and must be deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the meeting.
3. A Body Corporate/Corporation being a member shall be deemed to be personally present at the meeting if represented in accordance with the provisions of Section 187 of the Companies Act, 1956.
4. Explanatory Statement as required under Section 173 of the Companies Act, 1956, in relation to the Special Business of the meeting is annexed hereto.
5. The Register of Members and Share Transfer Books of the Company will remain closed from September 20, 2013 to September 30, 2013 (both days inclusive).
02
By Order of the Board of Directors
P. RamanathanSr. Vice President & Company Secretary
July 29, 2013Mumbai
6. The payment of final dividend, upon declaration by the shareholders at the forthcoming annual general meeting, will be made on or after October 7, 2013 as under:
a) to all those beneficial owners holding shares in electronic form as per the beneficial ownership data as may be furnished by National Securities Depository Limited and Central Depository Services (India) Limited as on September 19, 2013.
b) to all those Members holding shares in physical form after giving effect to all valid share transfers lodged with the Company before the closing hours on or before September 19, 2013.
7. Dividend will preferably be paid through NECS, where the facility is available. Where dividend payments are made through NECS, intimations regarding such remittances would be sent separately to the shareholders. In cases where the dividend cannot be paid through NECS, the same will be paid by account payee/not negotiable instruments.
8. All documents referred to in the accompanying notice are available for inspection at the Registered Office of the Company on all working days during business hours up to the date of the Annual General Meeting.
9. The certificate from the Auditors of the Company certifying that the Employee Stock Option Scheme of the Company is being implemented in accordance with the Securities and Exchange Board of India (Employee Stock Option Scheme and Employee Stock Purchase Scheme) Guidelines 1999 (SEBI Guidelines), as amended from time to time, and in accordance with the resolution of the General meeting will be made available for inspection to shareholders at the Annual General Meeting.
10. Any member seeking further information on the Audited Accounts of the Company at the ensuing Annual General Meeting is requested to send their queries in writing to the Company so as to reach at least one week in advance to enable the Management to keep the information ready.
11. Members who hold shares in dematerialised form are requested to write their Client ID. and DP ID. Numbers and those who hold shares in physical form are requested to write their Folio Number in the attendance slip for attending the Meeting.
12. Members are requested to immediately notify any change in their address/bank mandate to their respective Depository Participants (DPs) in respect of their electronic share accounts and to the Registrar and Share Transfer Agent of the Company at Karvy Computershare Private Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500 081 in respect of their physical share folios, if any.
13. Members/Proxies are also requested to bring their copy of the Annual Report along with attendance slips.
14. For security reasons and for proper conduct of the meeting, no baggage will be allowed at the venue and the entry to the venue of the meeting will be regulated by the Attendance Slip annexed. No eatables will be permitted in the meeting hall.
15. The Company has designated an exclusive email ID viz. [email protected] to enable the investors to post their grievances, if any, and monitor its redressal.
16. Shareholders who have so far not encashed their dividend warrant for the financial year 2007-08 onwards are requested to make their claims either with the Secretarial Department at the registered office of the Company or the office of the Registrar and Share Transfer Agent (RTA), Karvy Computershare Private Limited. Members are requested to note that the dividends not encashed or claimed, will, as per the applicable provisions of the Companies Act, 1956, be transferred to the Investor Education and Protection Fund of Government of India. In view of this, members are advised to send all the unencashed dividend warrants pertaining to financial years 2007-2008 onwards for revalidation and encash them before the relevant due dates.
17. Members who hold shares in electronic form and want to change/correct the bank account details should send the same immediately to their concerned DPs and not to the Company. Members are also requested to give the MICR Code of their bank to their DPs. The Company will not entertain any direct request from such Members for change of address, transposition of names, deletion of the deceased joint holder’s name and change in the bank account details. The said details will be considered, as will be furnished by NSDL/CDSL to the Company.
18. The Securities and Exchange Board of India (SEBI) vide its Circular dated 21st March, 2013 has provided that companies making cash payments to their investors shall use the approved electronic mode of payment such as ECS, NECS, NEFT, etc. To enable usage of electronic payment instruments, companies are required to maintain requisite bank details of their investors:-
• For securities held in electronic form, companies shall seek relevant bank details from DPs.
• For securities held in physical form, companies shall maintain updated bank details received from investors.
03
RESOLVED FURTHER THAT, without prejudice to the generality of the above, the Board be and is hereby authorised to do such acts, deeds and things as the Board in its absolute discretion deem necessary or desirable in connection with and to give effect to the aforesaid resolution, including, without limitation, the following:
(i) seek any consents and approvals from concerned statutory and regulatory authorities, if required;
(ii) file requisite documents with the FMC, DIPP, FIPB, RBI, SEBI, Stock Exchanges and any other statutory and/or regulatory authorities, and any amendments, supplements or additional documents in relation thereto, as may be required;
(iii) settle any issues, questions, difficulties or doubts that may arise;
(iv) further authorise any committee and/or director/s and/or officer/s of the Company to seek the aforementioned consents and approvals, and/or to execute and/or file the above documents and/or to carry out any/all of the aforesaid actions.
8. To consider and, if thought fit, to pass, with or without modification(s), the following resolution as a SPECIAL RESOLUTION:
“RESOLVED THAT pursuant to the applicable provisions of the Securities and Exchange Board of India (Employee Stock Option Scheme and Employee Stock Purchase Scheme) Guidelines 1999 (SEBI Guidelines), as amended from time to time and the Employee Stock Option Scheme – 2008 ( ESOP-2008) of the Company”, as amended from time to time, the Shareholders hereby ratify and confirm the amendment by addition of the following clause in the third paragraph of Clause 8.8 of the Employee Stock Option Scheme – 2008 (ESOP – 2008) applicable to the options to be granted with effect from June 1, 2013:
‘The Options granted would vest to the ELIGIBLE EMPLOYEE in four (4) installments in the following manner:-
(i) 10% (ten percent) of the total number of OPTIONS granted after 12 months, from the date of grant of OPTIONS.
(ii) 20% (twenty percent) of the total number of OPTIONS granted after 24 months, from the date of grant of OPTIONS.
(iii) 30% (thirty percent) of the total number of OPTIONS granted after 36 months, from the date of grant of OPTIONS.
(iv) 40% (Forty percent) of the total number of OPTIONS granted after 48 months, from the date of grant of OPTIONS.’
Notes:
1. A member entitled to attend and vote is entitled to appoint one or more proxies to attend and vote instead of himself and the proxy need not be a member of the Company. Proxy shall not vote except on a poll.
2. Proxy form, in order to be effective, should be duly completed, stamped and signed, and must be deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the meeting.
3. A Body Corporate/Corporation being a member shall be deemed to be personally present at the meeting if represented in accordance with the provisions of Section 187 of the Companies Act, 1956.
4. Explanatory Statement as required under Section 173 of the Companies Act, 1956, in relation to the Special Business of the meeting is annexed hereto.
5. The Register of Members and Share Transfer Books of the Company will remain closed from September 20, 2013 to September 30, 2013 (both days inclusive).
02
By Order of the Board of Directors
P. RamanathanSr. Vice President & Company Secretary
July 29, 2013Mumbai
6. The payment of final dividend, upon declaration by the shareholders at the forthcoming annual general meeting, will be made on or after October 7, 2013 as under:
a) to all those beneficial owners holding shares in electronic form as per the beneficial ownership data as may be furnished by National Securities Depository Limited and Central Depository Services (India) Limited as on September 19, 2013.
b) to all those Members holding shares in physical form after giving effect to all valid share transfers lodged with the Company before the closing hours on or before September 19, 2013.
7. Dividend will preferably be paid through NECS, where the facility is available. Where dividend payments are made through NECS, intimations regarding such remittances would be sent separately to the shareholders. In cases where the dividend cannot be paid through NECS, the same will be paid by account payee/not negotiable instruments.
8. All documents referred to in the accompanying notice are available for inspection at the Registered Office of the Company on all working days during business hours up to the date of the Annual General Meeting.
9. The certificate from the Auditors of the Company certifying that the Employee Stock Option Scheme of the Company is being implemented in accordance with the Securities and Exchange Board of India (Employee Stock Option Scheme and Employee Stock Purchase Scheme) Guidelines 1999 (SEBI Guidelines), as amended from time to time, and in accordance with the resolution of the General meeting will be made available for inspection to shareholders at the Annual General Meeting.
10. Any member seeking further information on the Audited Accounts of the Company at the ensuing Annual General Meeting is requested to send their queries in writing to the Company so as to reach at least one week in advance to enable the Management to keep the information ready.
11. Members who hold shares in dematerialised form are requested to write their Client ID. and DP ID. Numbers and those who hold shares in physical form are requested to write their Folio Number in the attendance slip for attending the Meeting.
12. Members are requested to immediately notify any change in their address/bank mandate to their respective Depository Participants (DPs) in respect of their electronic share accounts and to the Registrar and Share Transfer Agent of the Company at Karvy Computershare Private Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500 081 in respect of their physical share folios, if any.
13. Members/Proxies are also requested to bring their copy of the Annual Report along with attendance slips.
14. For security reasons and for proper conduct of the meeting, no baggage will be allowed at the venue and the entry to the venue of the meeting will be regulated by the Attendance Slip annexed. No eatables will be permitted in the meeting hall.
15. The Company has designated an exclusive email ID viz. [email protected] to enable the investors to post their grievances, if any, and monitor its redressal.
16. Shareholders who have so far not encashed their dividend warrant for the financial year 2007-08 onwards are requested to make their claims either with the Secretarial Department at the registered office of the Company or the office of the Registrar and Share Transfer Agent (RTA), Karvy Computershare Private Limited. Members are requested to note that the dividends not encashed or claimed, will, as per the applicable provisions of the Companies Act, 1956, be transferred to the Investor Education and Protection Fund of Government of India. In view of this, members are advised to send all the unencashed dividend warrants pertaining to financial years 2007-2008 onwards for revalidation and encash them before the relevant due dates.
17. Members who hold shares in electronic form and want to change/correct the bank account details should send the same immediately to their concerned DPs and not to the Company. Members are also requested to give the MICR Code of their bank to their DPs. The Company will not entertain any direct request from such Members for change of address, transposition of names, deletion of the deceased joint holder’s name and change in the bank account details. The said details will be considered, as will be furnished by NSDL/CDSL to the Company.
18. The Securities and Exchange Board of India (SEBI) vide its Circular dated 21st March, 2013 has provided that companies making cash payments to their investors shall use the approved electronic mode of payment such as ECS, NECS, NEFT, etc. To enable usage of electronic payment instruments, companies are required to maintain requisite bank details of their investors:-
• For securities held in electronic form, companies shall seek relevant bank details from DPs.
• For securities held in physical form, companies shall maintain updated bank details received from investors.
03
04 05
Nam
e, A
ge &
Brie
f Pr
ofile
Dat
e of
App
oint
men
t
Dire
ctor
ship
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dit
and
Shar
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ders
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vest
or G
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Co
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s in
oth
er
Com
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of S
hare
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n Ju
ly 2
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prov
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arch
31,
201
4 in
acc
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with
FM
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tter
dat
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April
1,
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. The
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rd r
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men
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e-ap
poin
tmen
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Mr.
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at C
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r. C.
M.
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iar
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tal
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one
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or s
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Venk
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e is
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r. Ve
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ry p
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bay
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lega
l con
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d co
mm
erci
al la
w a
s w
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s in
telle
ctua
l and
in
dust
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rope
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law
.
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r 29
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nanc
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illip
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dia
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Mr.
Shve
tal V
akil,
62,
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as w
orke
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indu
stan
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er L
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d Bu
nge
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a Pr
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mite
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var
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ior
capa
citie
s. Pr
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tly, M
r. Va
kil i
s th
e ex
ecut
ive
dire
ctor
of S
etco
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omot
ive
Lim
ited.
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hold
s a
Bach
elor
‘s de
gree
in C
omm
erce
. He
has
com
plet
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an a
dvan
ced
man
agem
ent
prog
ram
me
from
the
In
dian
Inst
itute
of M
anag
emen
t, Ah
med
abad
. He
has
abou
t 40
yea
rs o
f exp
erie
nce
in e
volv
ing
grow
th o
rient
ed s
trat
egie
s, in
clud
ing
mer
gers
and
ac
quisi
tions
, set
ting
up jo
int
vent
ures
as
wel
l as
gree
n fie
ld p
roje
cts.
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ober
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ate
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ance
s Co
mm
ittee
: N
IL
1250
equ
ity s
hare
s of
` 1
0/-
each
19. To avoid the incidence of fraudulent encashment of dividend warrants, Members are requested to intimate our Registrar and Transfer Agents, Karvy Computershare Private Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500081 under the signature of the Sole/First Joint holder, the following information, so that the bank account number, name and address of the bank can be printed on the dividend warrants:
1. Name of Sole/First Joint holder and Folio number.
2. Particulars of bank account, viz.
i) Name of bank
ii) Name of branch
iii) Complete address of bank with PINCODE
iv) Account type, whether Savings or Current Account
v) Bank Account Numberst20. The Ministry of Consumer Affairs, Government of India, through its Circulars bearing Nos.17/2011 dated 21 April, 2011 and
th18/2011 dated 29 April, 2011, respectively, has allowed companies to send documents viz. notices of meetings, annual reports and other shareholder communication to their shareholders electronically as part of its Green Initiative in corporate governance. The Listing Agreement with stock exchanges also permits sending the aforesaid documents through electronic mode to Members who have registered their email address with the Company for this purpose. The Company supports the Green Initiative measures. Members are also requested to join the Company in this initiative by registering their email-id with the Company or its RTA.
21. Mr. Venkat Chary, Mr. C. M. Maniar and Mr. Shvetal Vakil, Directors of the Company, retire by rotation at the ensuing Annual General Meeting and being eligible offer themselves for reappointment. Disclosure pursuant to clause 49 of the Listing Agreement with the Stock Exchange, information about the Directors proposed to be re-appointed is provided on next page.
Name, Age & Brief Profile
Date of Appointment
Directorships and Memberships in Audit and Shareholders’/ Investor Grievances Committees in other Companies
No. of Shares held
Mr. Dinesh Kumar Mehrotra, 60, former Chairman of the Life Insurance Corporation of India (LIC) is nominated by FMC as Non-Executive Independent Director on the Board for a period up to March 31, 2016. He holds a Bachelor’s degree in Science and has over 36 years of management experience with LIC, handling its Indian as well as overseas business. He has served LIC in various senior capacities such as Managing Director, Executive Director - International Operations, Zonal Manager - Eastern Zone responsible for Corporate Planning, Marketing Strategies including Product development, and framing and implementation of various policies. He has also held the position of Convenor & Member Secretary of the Expert Group Committee formed by the Ministry of Finance, Government of India.
July 3, 2013
Tata Steel LimitedITC LimitedAxis Bank Limited
NIL
As required by clause 49 (IV)(g)(i), the details of Mr. Dinesh Kumar Mehrotra, independent director, appointed on the Board by FMC as stated in the Directors’ Report is as under:
04 05
Nam
e, A
ge &
Brie
f Pr
ofile
Dat
e of
App
oint
men
t
Dire
ctor
ship
s an
d M
embe
rshi
ps in
Au
dit
and
Shar
ehol
ders
’/ In
vest
or G
rieva
nces
Co
mm
ittee
s in
oth
er
Com
pani
es
No.
of S
hare
s he
ld
as o
n Ju
ly 2
9, 2
013
The
abov
e th
ree
dire
ctor
s ar
e al
so e
xcha
nge
reco
mm
ende
d an
d FM
C ap
prov
ed In
depe
nden
t D
irect
ors
on t
he B
oard
for
a t
erm
up
to M
arch
31,
201
4 in
acc
orda
nce
with
FM
C le
tter
dat
ed
April
1,
2011
. The
Boa
rd r
ecom
men
ds t
he r
e-ap
poin
tmen
t of
Mr.
Venk
at C
hary
, M
r. C.
M.
Man
iar
and
Mr.
Shve
tal
Vaki
l as
Dire
ctor
s of
the
Com
pany
. N
one
of t
he o
ther
Dire
ctor
s of
the
Co
mpa
ny, e
xcep
t th
e di
rect
or s
eeki
ng re
-app
oint
men
t, is
conc
erne
d or
inte
rest
ed in
the
ir re
spec
tive
re-a
ppoi
ntm
ent.
Mr.
Venk
at C
hary
(IAS
Ret
d.) 7
3, C
hairm
an, i
s a
Non
-Exe
cutiv
e In
depe
nden
t D
irect
or o
n th
e Bo
ard
of D
irect
ors
of o
ur C
ompa
ny. H
e is
a fo
rmer
Ch
airm
an o
f FM
C. H
e w
as a
lso a
mem
ber
of t
he
Mah
aras
htra
Ele
ctric
ity R
egul
ator
y Co
mm
issio
n an
d he
ld t
he p
ositi
ons
of A
dditi
onal
Chi
ef S
ecre
tary
, Pr
inci
pal S
ecre
tary
and
Sec
reta
ry, i
n th
e st
ate
Gov
ernm
ent
and
vario
us p
ositi
ons
unde
r th
e Ce
ntra
l Gov
ernm
ent.
His
acad
emic
qua
lific
atio
ns
incl
ude
a Ba
chel
or‘s
degr
ee in
Law
, Mas
ter‘s
deg
ree
in C
omm
erce
, and
a P
ost
Gra
duat
e D
iplo
ma
in
Econ
omic
s an
d Fi
nanc
e fro
m t
he In
stitu
te
Inte
rnat
iona
l d‘A
dmin
istra
tion
Publ
ique
, Par
is,
Fran
ce. M
r. Ve
nkat
Cha
ry p
ract
ices
law
at
the
Bom
bay
Hig
h Co
urt
and
was
the
lega
l con
sulta
nt
for
one
of t
he S
hrira
m G
roup
com
pani
es.
Sept
embe
r 6,
200
3
1.In
dian
Ene
rgy
Exch
ange
Lim
ited
2.G
loba
l Boa
rd o
f Tra
de L
imite
d (M
aurit
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it Co
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rgy
Exch
ange
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ited
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irman
)
Shar
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ders
’/Inv
esto
rs’ G
riev
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s Co
mm
ittee
: N
IL
1570
0 eq
uity
sha
res
of `
10/
- ea
ch
Mr.
C. M
. Man
iar,
77, N
on-E
xecu
tive
Inde
pend
ent
Dire
ctor
, is
a se
nior
par
tner
of t
he la
w fi
rm
Craw
ford
Bay
ley
& Co
., M
umba
i. H
e ho
lds
a Ba
chel
or‘s
degr
ee in
Com
mer
ce a
nd L
aw a
nd a
M
aste
r‘s d
egre
e in
Eco
nom
ics
and
Polit
ical
Sci
ence
. H
e ha
s ab
out
49 y
ears
of e
xper
ienc
e in
law
as
an
advo
cate
and
sol
icito
r, an
d sp
ecia
lises
in c
orpo
rate
an
d co
mm
erci
al la
w a
s w
ell a
s in
telle
ctua
l and
in
dust
rial p
rope
rty
law
.
Sept
embe
r 29
, 200
3
1.Fi
nanc
ial T
echn
olog
ies
(Indi
a) L
imite
d 2.
Food
s &
Inns
Lim
ited.
3.G
odfre
y Ph
illip
s In
dia
Lim
ited
4.G
ujar
at A
mbu
ja E
xpor
ts L
td.
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inda
lco
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s Li
mite
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– E
uro
Inve
stm
ent
Com
pany
Lim
ited.
7.Th
e In
dian
Car
d Cl
othi
ng C
ompa
ny L
td.
8.N
orth
poin
t Tra
inin
g &
Rese
arch
Priv
ate
Lim
ited
9.Pi
onee
r In
vest
corp
Lim
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10.
Suda
l Ind
ustr
ies
Lim
ited
11.
TCPL
Pac
kagi
ng L
imite
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.Va
run
Ship
ping
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ited
13.
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lal I
ndus
trie
s Li
mite
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tkal
Alu
min
a In
tern
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imite
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udit
Com
mitt
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inda
lco
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strie
s Li
mite
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Varu
n Sh
ippi
ng C
ompa
ny L
imite
d3.
TCPL
Pac
kagi
ng L
imite
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Pion
eer
Inve
stco
rp L
imite
d Sh
areh
olde
rs’/I
nves
tors
’ Gri
evan
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Com
mitt
ee:
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nanc
ial T
echn
olog
ies
Indi
a Li
mite
d (C
hairm
an)
2.Va
run
Ship
ping
Com
pany
Lim
ited
(Cha
irman
)3.
TCPL
Pac
kagi
ng L
imite
d (C
hairm
an)
4.H
inda
lco
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strie
s Li
mite
d5.
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eer
Inve
stco
rp L
imite
d 6.
God
frey
Phill
ips
Indi
a Li
mite
d
1450
equ
ity s
hare
s of
` 1
0/-
each
Mr.
Shve
tal V
akil,
62,
Non
-Exe
cutiv
e In
depe
nden
t D
irect
or, h
as w
orke
d w
ith H
indu
stan
Lev
er L
imite
d an
d Bu
nge
Indi
a Pr
ivat
e Li
mite
d in
var
ious
sen
ior
capa
citie
s. Pr
esen
tly, M
r. Va
kil i
s th
e ex
ecut
ive
dire
ctor
of S
etco
Aut
omot
ive
Lim
ited.
He
hold
s a
Bach
elor
‘s de
gree
in C
omm
erce
. He
has
com
plet
ed
an a
dvan
ced
man
agem
ent
prog
ram
me
from
the
In
dian
Inst
itute
of M
anag
emen
t, Ah
med
abad
. He
has
abou
t 40
yea
rs o
f exp
erie
nce
in e
volv
ing
grow
th o
rient
ed s
trat
egie
s, in
clud
ing
mer
gers
and
ac
quisi
tions
, set
ting
up jo
int
vent
ures
as
wel
l as
gree
n fie
ld p
roje
cts.
Oct
ober
3, 2
003
1.Se
tco
Auto
mot
ive
Lim
ited
2.Se
tco
Auto
mot
ive
NA
Inc
3.Tr
ansS
tadi
a Te
chno
logi
es P
rivat
e Li
mite
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sSta
dia
Hos
pita
lity
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ate
Lim
ited
5.Tr
ansS
tadi
a (A
hmed
abad
) Priv
ate
Lim
ited
6.Tr
ansS
tadi
a Bo
Indi
a Pr
ivat
e lim
ited
Aud
it Co
mm
ittee
: NIL
Shar
ehol
ders
’/Inv
esto
rs’ G
riev
ance
s Co
mm
ittee
: N
IL
1250
equ
ity s
hare
s of
` 1
0/-
each
19. To avoid the incidence of fraudulent encashment of dividend warrants, Members are requested to intimate our Registrar and Transfer Agents, Karvy Computershare Private Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500081 under the signature of the Sole/First Joint holder, the following information, so that the bank account number, name and address of the bank can be printed on the dividend warrants:
1. Name of Sole/First Joint holder and Folio number.
2. Particulars of bank account, viz.
i) Name of bank
ii) Name of branch
iii) Complete address of bank with PINCODE
iv) Account type, whether Savings or Current Account
v) Bank Account Numberst20. The Ministry of Consumer Affairs, Government of India, through its Circulars bearing Nos.17/2011 dated 21 April, 2011 and
th18/2011 dated 29 April, 2011, respectively, has allowed companies to send documents viz. notices of meetings, annual reports and other shareholder communication to their shareholders electronically as part of its Green Initiative in corporate governance. The Listing Agreement with stock exchanges also permits sending the aforesaid documents through electronic mode to Members who have registered their email address with the Company for this purpose. The Company supports the Green Initiative measures. Members are also requested to join the Company in this initiative by registering their email-id with the Company or its RTA.
21. Mr. Venkat Chary, Mr. C. M. Maniar and Mr. Shvetal Vakil, Directors of the Company, retire by rotation at the ensuing Annual General Meeting and being eligible offer themselves for reappointment. Disclosure pursuant to clause 49 of the Listing Agreement with the Stock Exchange, information about the Directors proposed to be re-appointed is provided on next page.
Name, Age & Brief Profile
Date of Appointment
Directorships and Memberships in Audit and Shareholders’/ Investor Grievances Committees in other Companies
No. of Shares held
Mr. Dinesh Kumar Mehrotra, 60, former Chairman of the Life Insurance Corporation of India (LIC) is nominated by FMC as Non-Executive Independent Director on the Board for a period up to March 31, 2016. He holds a Bachelor’s degree in Science and has over 36 years of management experience with LIC, handling its Indian as well as overseas business. He has served LIC in various senior capacities such as Managing Director, Executive Director - International Operations, Zonal Manager - Eastern Zone responsible for Corporate Planning, Marketing Strategies including Product development, and framing and implementation of various policies. He has also held the position of Convenor & Member Secretary of the Expert Group Committee formed by the Ministry of Finance, Government of India.
July 3, 2013
Tata Steel LimitedITC LimitedAxis Bank Limited
NIL
As required by clause 49 (IV)(g)(i), the details of Mr. Dinesh Kumar Mehrotra, independent director, appointed on the Board by FMC as stated in the Directors’ Report is as under:
EXPLANATORY STATEMENT PURSUANT TO SECTION 173 (2) OF THE COMPANIES ACT, 1956
ITEM NO. 7
As per the present consolidated FDI Policy prescribed by the Department of Industrial Policy and Promotion, Ministry of Commerce, Government of India (“DIPP”) (Circular 1 of 2013) and any amendments thereto from time to time, the sectoral cap prescribed for commodity exchange is 49%, comprising of FDI up to 26% and FIIs up to 23%.
As per the extant FDI Policy, the FII limit of 23% can be increased to the sectoral cap/statutory ceiling, as applicable, by the Company through a resolution by its Board of Directors followed by a special resolution to that effect by its General Body. The aggregate FII investment, in the FDI and Portfolio Investment Scheme, should be within the above caps.
Further, the Government, in its move for FDI limit enhancement and economic reforms, has recently eased by permitting automatic route for FDI in commodity exchanges. However the “Consolidated FDI Policy” Circular is yet to be issued by the Government. The sectoral cap for commodity exchanges continues to remain at 49% and FII investment limit will be within 49% of the total paid-up capital.
It is therefore proposed to provide for an increase in the limit of shareholding by Foreign Institutional Investors (“FIIs”), registered with SEBI, from 23% up to 49% of the paid-up equity share capital of the Company or such other aggregate sectoral limits as may be prescribed from time to time, under the Portfolio Investment Scheme under FEMA and permitting sub-limit of FII to spill over the sub-limit of FDI, subject to the maximum permitted composite/aggregate holding being limited to 49% or such other aggregate sectoral limits as may be prescribed from time to time.
The Board recommends the resolution for approval of the members of the Company, subject to the approval of DIPP, FIPB, RBI, FMC or any other statutory and/or regulatory authorities, as applicable.
None of the Directors of the Company is concerned or interested in this resolution except to the extent of their shareholding in the Company, if any.
ITEM NO. 8
The Company has been granting stock options to the eligible employees under the Scheme pursuant to the “Employees’ Stock Option Scheme - 2008” (hereinafter referred to as the Scheme) approved by the Company at the General Meetings held on February 27, 2008 and subsequent approval/ratification by the Members at the General Meetings held on August 01, 2009 and September 26, 2012. Accordingly, the ESOP Trust has transferred equity shares in lieu of the stock options granted to the eligible employees/directors of the Company pursuant to the Scheme. On a review of the said Scheme and bearing in mind the managements’ objective to induct, attract and retain new talent into the organisation, the Compensation Committee in accordance with the Scheme at their meeting held on April 19, 2013 revised the vesting schedule of the stock options under the Scheme so as to distribute the vesting over a period of 4 years for all options to be granted to the present and/or future eligible employees/Directors on or after June 1, 2013 and accordingly introduced the said clause in the third paragraph of Clause 8.8 of the ESOP – 2008 as stated in the resolution.
There shall be no change in the vesting schedule for the options already granted to which the following vesting schedule is applicable:
(i) 30% (thirty percent) of the total number of OPTIONS granted after 12 months, from the date of grant of OPTIONS.
(ii) 30% (thirty percent) of the total number of OPTIONS granted after 24 months, from the date of grant of OPTIONS.
(iii) 40% (Forty percent) of the total number of OPTIONS granted after 36 months, from the date of grant of OPTIONS.
The other terms and conditions of the Scheme shall remain unchanged.
The Board accordingly commends the Special Resolution set out at item no. 8 of the accompanying Notice for approval by the Members of the Company.
None of the Directors of the Company is, in any way, concerned or interested in the said Resolution, except to the extent of the options that may be granted to them under the Scheme.
By Order of the Board of Directors
P. RamanathanSr. Vice President & Company Secretary
July 29, 2013Mumbai
06
Full name of the Member attending (in block letters)
Name of the Proxy(to be filled in, if the proxy form has been duly deposited with the Company)
I hereby record my presence at the Eleventh Annual General Meeting of the Company to be held on Monday, September 30, 2013
at 12.00 noon at Navinbhai Thakkar Auditorium, Near Rajpuria Hall, Shraddanand Road, Vile Parle East, Mumbai - 400057.
No. of shares held :
DP ID/Client ID No. :
Regd Folio No. :
Members/Proxy Signature
(To be signed at the time of handing over of this slip.)
ATTENDANCE SLIP[To be handed over at the entrance of the meeting hall]
PROXY FORM
I/We
of in the district of being a member(s) of
Multi Commodity Exchange of India Limited hereby appoint Mr./Ms.
of in the district of
or failing him/her Mr./Ms. of
in the district of as my/our proxy to vote for me/us on my/our behalf at the Eleventh
Annual General Meeting of the Company to be held on Monday, September 30, 2013 at 12.00 noon at Navinbhai Thakkar
Auditorium, Near Rajpuria Hall, Shraddanand Road, Vile Parle East, Mumbai – 400057 and any adjournment thereof.
Signed this day of , 2013
No. of Shares held :
Regd. Folio No. :
DP ID/Client ID No. :
Shares held in Electronic form
Register your latest Bank Account details (core banking
Solutions enabled account number, 9 digit MICR and 11
digit IFS Code) with your Depository Participant (DP).
Shares held in Physical form
Provide your latest Bank Account details (core banking Solutions enabled account number, 9 digit MICR and 11
digit IFS Code) along with your folio number to our Registrar and Transfer Agents, Karvy Computershare Private
Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500081.
HASSLE-FREE DIRECT CREDIT OF DIVIDEND - MAKE USE OF NECS FACILITY FOR SPEEDY CREDIT OF DIVIDEND
Affix Re. 1/-
Revenue Stamp
Members’ Signature
MULTI COMMODITY EXCHANGE OF INDIA LIMITEDRegd. Office: Exchange Square, Suren Road, Andheri (East), Mumbai - 400093.
MULTI COMMODITY EXCHANGE OF INDIA LIMITEDRegd. Office: Exchange Square, Suren Road, Andheri (East), Mumbai - 400093.
EXPLANATORY STATEMENT PURSUANT TO SECTION 173 (2) OF THE COMPANIES ACT, 1956
ITEM NO. 7
As per the present consolidated FDI Policy prescribed by the Department of Industrial Policy and Promotion, Ministry of Commerce, Government of India (“DIPP”) (Circular 1 of 2013) and any amendments thereto from time to time, the sectoral cap prescribed for commodity exchange is 49%, comprising of FDI up to 26% and FIIs up to 23%.
As per the extant FDI Policy, the FII limit of 23% can be increased to the sectoral cap/statutory ceiling, as applicable, by the Company through a resolution by its Board of Directors followed by a special resolution to that effect by its General Body. The aggregate FII investment, in the FDI and Portfolio Investment Scheme, should be within the above caps.
Further, the Government, in its move for FDI limit enhancement and economic reforms, has recently eased by permitting automatic route for FDI in commodity exchanges. However the “Consolidated FDI Policy” Circular is yet to be issued by the Government. The sectoral cap for commodity exchanges continues to remain at 49% and FII investment limit will be within 49% of the total paid-up capital.
It is therefore proposed to provide for an increase in the limit of shareholding by Foreign Institutional Investors (“FIIs”), registered with SEBI, from 23% up to 49% of the paid-up equity share capital of the Company or such other aggregate sectoral limits as may be prescribed from time to time, under the Portfolio Investment Scheme under FEMA and permitting sub-limit of FII to spill over the sub-limit of FDI, subject to the maximum permitted composite/aggregate holding being limited to 49% or such other aggregate sectoral limits as may be prescribed from time to time.
The Board recommends the resolution for approval of the members of the Company, subject to the approval of DIPP, FIPB, RBI, FMC or any other statutory and/or regulatory authorities, as applicable.
None of the Directors of the Company is concerned or interested in this resolution except to the extent of their shareholding in the Company, if any.
ITEM NO. 8
The Company has been granting stock options to the eligible employees under the Scheme pursuant to the “Employees’ Stock Option Scheme - 2008” (hereinafter referred to as the Scheme) approved by the Company at the General Meetings held on February 27, 2008 and subsequent approval/ratification by the Members at the General Meetings held on August 01, 2009 and September 26, 2012. Accordingly, the ESOP Trust has transferred equity shares in lieu of the stock options granted to the eligible employees/directors of the Company pursuant to the Scheme. On a review of the said Scheme and bearing in mind the managements’ objective to induct, attract and retain new talent into the organisation, the Compensation Committee in accordance with the Scheme at their meeting held on April 19, 2013 revised the vesting schedule of the stock options under the Scheme so as to distribute the vesting over a period of 4 years for all options to be granted to the present and/or future eligible employees/Directors on or after June 1, 2013 and accordingly introduced the said clause in the third paragraph of Clause 8.8 of the ESOP – 2008 as stated in the resolution.
There shall be no change in the vesting schedule for the options already granted to which the following vesting schedule is applicable:
(i) 30% (thirty percent) of the total number of OPTIONS granted after 12 months, from the date of grant of OPTIONS.
(ii) 30% (thirty percent) of the total number of OPTIONS granted after 24 months, from the date of grant of OPTIONS.
(iii) 40% (Forty percent) of the total number of OPTIONS granted after 36 months, from the date of grant of OPTIONS.
The other terms and conditions of the Scheme shall remain unchanged.
The Board accordingly commends the Special Resolution set out at item no. 8 of the accompanying Notice for approval by the Members of the Company.
None of the Directors of the Company is, in any way, concerned or interested in the said Resolution, except to the extent of the options that may be granted to them under the Scheme.
By Order of the Board of Directors
P. RamanathanSr. Vice President & Company Secretary
July 29, 2013Mumbai
06
Full name of the Member attending (in block letters)
Name of the Proxy(to be filled in, if the proxy form has been duly deposited with the Company)
I hereby record my presence at the Eleventh Annual General Meeting of the Company to be held on Monday, September 30, 2013
at 12.00 noon at Navinbhai Thakkar Auditorium, Near Rajpuria Hall, Shraddanand Road, Vile Parle East, Mumbai - 400057.
No. of shares held :
DP ID/Client ID No. :
Regd Folio No. :
Members/Proxy Signature
(To be signed at the time of handing over of this slip.)
ATTENDANCE SLIP[To be handed over at the entrance of the meeting hall]
PROXY FORM
I/We
of in the district of being a member(s) of
Multi Commodity Exchange of India Limited hereby appoint Mr./Ms.
of in the district of
or failing him/her Mr./Ms. of
in the district of as my/our proxy to vote for me/us on my/our behalf at the Eleventh
Annual General Meeting of the Company to be held on Monday, September 30, 2013 at 12.00 noon at Navinbhai Thakkar
Auditorium, Near Rajpuria Hall, Shraddanand Road, Vile Parle East, Mumbai – 400057 and any adjournment thereof.
Signed this day of , 2013
No. of Shares held :
Regd. Folio No. :
DP ID/Client ID No. :
Shares held in Electronic form
Register your latest Bank Account details (core banking
Solutions enabled account number, 9 digit MICR and 11
digit IFS Code) with your Depository Participant (DP).
Shares held in Physical form
Provide your latest Bank Account details (core banking Solutions enabled account number, 9 digit MICR and 11
digit IFS Code) along with your folio number to our Registrar and Transfer Agents, Karvy Computershare Private
Limited, Plot No.17-24, Vittalrao Nagar, Madhapur, Hyderabad - 500081.
HASSLE-FREE DIRECT CREDIT OF DIVIDEND - MAKE USE OF NECS FACILITY FOR SPEEDY CREDIT OF DIVIDEND
Affix Re. 1/-
Revenue Stamp
Members’ Signature
MULTI COMMODITY EXCHANGE OF INDIA LIMITEDRegd. Office: Exchange Square, Suren Road, Andheri (East), Mumbai - 400093.
MULTI COMMODITY EXCHANGE OF INDIA LIMITEDRegd. Office: Exchange Square, Suren Road, Andheri (East), Mumbai - 400093.