MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646)

MCITP Guide to Microsoft Windows Server 2008 Server

Administration (Exam #70-646)

Chapter 6

Configuring Windows Server 2008 Printing

Learning Objectives

• Understand how Windows Server 2008 printing works

• Use the XPS Print Path

• Use the XML Paper Specification (XPS)

• Install the Print Services role

• Use the Printers window to configure printing properties

MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Learning Objectives (cont’d.)

• Install local and shared printers

• Configure printer properties

• Configure a nonlocal or Internet printer

• Manage print jobs

• Use the Print Management tool

• Troubleshoot common printing problems


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An Overview of Windows Server 2008 Printing

• Clients can print on local print devices or network print devices

• Network print client– Workstation or application that generates the print job

• Network print server– Computer or print server device offering the printer

share


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An Overview of Windows Server 2008 Printing (cont’d.)

• Print job – Document or items to be printed

• Shared network printer device – Object that is made available to network users for

print services

• Spooling – Frees the server CPU to handle other processing

requests in addition to print requests

• Printer driver – Provides the formatting instructions for a given printer


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How Network Printing Works

• Software application at client generates a print file

• Application communicates with the Windows graphics device interface (GDI)

• Print file formatted with control codes to implement the special graphics, font, and color characteristics of the file

• Software application places print file in client’s spooler by writing spool file to spooling subfolder

• Remote print provider makes a remote procedure call to network print server


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How Network Printing Works (cont’d.)

• Network print server uses four processes to receive and process a print file: – Router, print provider, print processor, and print

monitor

• Server service calls Print Spooler service

• Print provider works with print processor to ensure that file is formatted to use right data type

• Print monitor pulls file from spooler’s disk storage and sends it to printer


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How Network Printing Works (cont’d.)

• Activity 6-1: Print Spooler Service– Objective: Learn about the Print Spooler service and

the services upon which it depends


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Figure 6-1 Viewing the description of the Print Spooler serviceCourtesy Course Technology/Cengage Learning

How Internet Printing Works

• Internet Information Services (IIS) must be installed and running in Windows Server 2008

• Client must connect to the Windows Server 2008 IIS using a Web browser

• Internet Printing Protocol (IPP)– Encapsulates the remote procedure call and print

process information and is transported in HTTP

• Activity 6-2: Installing the Internet Printing Client– Objective: Install the Internet Printing Client so that

clients can use IPP


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Using the XPS Print Path

• XML Paper Specification (XPS)– Advanced way of printing documents for multiple

purposes, including viewing electronic pages and printing pages in a polished format

– Offered as an alternative to the GDI print path used by conventional documents

• XPS drive path uses XPSDrv Driver Model


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Installing the Print Services Role

• Use the Print Management tool to:– Manage shared printers– Track printing events through a log you can view using

the Event Viewer

• Services within role– Print Server– Internet Printing– LPD Service

• Activity 6-3: Installing the Print Services Role– Objective: Install the Print Services role using Windows

Server 2008


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Using the Printers Window

• Enhanced from previous versions to enable more versatility

• Left pane - Favorite links to folders, folders on the server

• Right pane - Name, Documents, Status, Comments, Location

• Use File menu to:– Add a printer, configure a shared printer, use a printer

offline, configure a printer’s properties


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Using the Printers Window (cont’d.)

• Activity 6-4: Configuring the Print Server Properties– Objective: Configure the print server properties from

the Printers window


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Figure 6-3 Print Server Properties dialog boxCourtesy Course Technology/Cengage Learning

Installing Local and Shared Printers

• Any server or workstation can host a shared printer


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Figure 6-4 Shared network printersCourtesy Course Technology/Cengage Learning

Installing a Printer

• Steps depend on the type of printer you are adding– Plug and play– Or Add Printer Wizard

• Activity 6-5: Installing a Printer– Objective: Install a printer using the Add Printer

Wizard


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Installing a Printer (cont’d.)


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Figure 6-5 Setting up a local printerCourtesy Course Technology/Cengage Learning

Installing a Printer (cont’d.)


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Figure 6-6 Sharing a printerCourtesy Course Technology/Cengage Learning

Enabling Printer Sharing on a Network

• Network printer sharing– Enables printer sharing through the Windows Firewall

• Activity 6-6: Enabling Printer Sharing– Objective: Turn on printer sharing over the network


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Configure Printer Properties

• Available by opening Control Panel

• Properties dialog box– General printer information– Printer sharing– Printer port setup– Printer scheduling and advanced options– Security– Device settings


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General Printer Specifications

• General tab– Name– Location and Comment boxes

• Store special notes about the printer

– Printer model name– Printing Preferences button

• Used to specify additional information

• Activity 6-7: Viewing Printing Preferences– Objective: Determine the default setup for printing

preferences on a printer


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General Printer Specifications (cont’d.)


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Figure 6-7 Printer Properties General tabCourtesy Course Technology/Cengage Learning

Sharing Printers

• Sharing tab– Enable or disable a printer for sharing– Specify name of the share

• List in the directory option– To publish the printer through Active Directory

• Render print jobs on client computers option – Print job is first prepared by software on the client and

submitted to the spooler on the client

• Additional Drivers button – Add new types of clients


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Sharing Printers (cont’d.)


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Figure 6-8 Configuring printer sharingCourtesy Course Technology/Cengage Learning

Sharing Printers (cont’d.)

• Activity 6-8: Configuring the Domain Group Policy to Enable Publishing a Printer– Objective: Learn how to enable printer publishing in

the domain’s group policy


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Port Specifications

• Ports tab – Specify which server port is used for the printer– Options to set up bidirectional printing and printer

pooling

• Bidirectional printing– Used with printers that have bidirectional capability

• Printer pooling– Configuring two or more identical printers connected

to one print server


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Port Specifications (cont’d.)


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Figure 6-9 Configuring printer policiesCourtesy Course Technology/Cengage Learning



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Figure 6-10 Configuring printer portsCourtesy Course Technology/Cengage Learning


• The Add Port button enables you to add a new port– Local Port– Standard TCP/IP Port


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Figure 6-11 Port optionsCourtesy Course Technology/Cengage Learning


• Activity 6-9: Configuring Printer Pooling– Objective: Learn how to configure printer pooling

• Activity 6-10: Transferring Print Jobs– Objective: Learn how to transfer print jobs from a

malfunctioning printer


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Printer Scheduling and Advanced Options

• Advanced tab – Have printer available at all times or limit the time to

range of hours– Priority can be set from 1 to 99– Use spooled printing or bypass the spooler and send

print files directly to the printer

• Printer scheduling – Useful when there is one printer and two printer

objects (shares) for that printer


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Printer Scheduling and Advanced Options (cont’d.)

• Hold mismatched documents option– Causes the system to compare the setup of the

printer with the setup in the document

• Print spooled documents first – Enables jobs that have completed spooling to be

printed, no matter what their priority

• Keep printed documents option – Retains documents in the spooler after they have

printed


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• Enable advanced printing features option – Use special features associated with a particular printer

• Printing Defaults button– Specify default settings for print jobs

• Data types– RAW– RAW (FF appended)– RAW (FF auto)– NT EMF– TEXT


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• Separator Page option – Prints a blank page at start of each job

• Activity 6-11: Changing Data Types– Objective: Learn how to change the data type when

printing problems occur


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Configuring Security

• Shared printer can be set up to use security features– Share permissions, auditing, ownership

• Default permissions– Everyone group—Print– Creator Owner—Manage documents– Administrator account—Print, Manage printers, and

Manage documents– Administrators, Server Operators, Print Operators

groups—Print, Manage printers, and Manage documents


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Configuring Security (cont’d.)


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Figure 6-13 Configuring securityCourtesy Course Technology/Cengage Learning



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Table 6-1 Printer share permissions


• Advanced button on the Security tab– Special permissions

• Fine-tune shared printer permissions

– Printer auditing

• Activity 6-12: Configuring Printer Security– Objective: Learn how to set up security on a shared

printer


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Configuring Device Settings

• Device Settings tab – Specify printer-specific settings

• Make sure memory reported in device settings matches the memory installed in printer


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Figure 6-14 Configuring shared printer auditingCourtesy Course Technology/Cengage Learning

Figure 6-15 Configuring printer device settingsCourtesy Course Technology/Cengage Learning

Configuring a Nonlocal Printer or an Internet Printer

• Connect to a network printer by using the Add Printer Wizard:– Open the Printers window– Double-click Add Printer– Click Add a network, wireless or Bluetooth printer– Select a printer from the list of printers found by the

Add Printer Wizard– Follow the instructions to complete the installation


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Managing Print Jobs

• Users with Print permissions can:– Send print jobs to the printer– Pause, resume, and restart their own print jobs– Cancel their own print jobs

• Print Operators, Server Operators, and other groups having Manage documents permissions can:– Send print jobs to the printer– Pause, resume, and restart any user’s print jobs– Cancel any user’s print jobs


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Controlling the Status of Printing

• Printer control and setup information for a particular printer associated with that printer’s properties

• Can pause a printer to fix a problem


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Figure 6-16 Pausing printingCourtesy Course Technology/Cengage Learning

Controlling Specific Print Jobs

• Pause, resume, restart, or view the properties of one or more documents in the print queue of a printer

• Print queue– Stack of print jobs– First job submitted at the top of the stack and the last

job submitted at the bottom– Contains all jobs waiting to be sent from the spooler to

the printer

• Change print priority

• Set time for selected jobs to print


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Controlling Specific Print Jobs (cont’d.)

• Activity 6-13: Pausing a Printer and Canceling a Document– Objective: Learn how to pause a printer and cancel a

document


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Using the Print Management Tool

• Also called the Print Management Console or PMC

• Centralizes shared printer control in one place– Enables printer administrators and operators to

manage the print functions of some or all of the shared printers on a network

• Tasks performed with Print Management tool

• Activity 6-14: Using the Print Management Tool– Objective: Learn how to use the Print Management

tool


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Using the Print Management Tool (cont’d.)


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Figure 6-18 Print Management toolCourtesy Course Technology/Cengage Learning

Troubleshooting Common Printing Problems

• Windows Server 2008 Print Spooler service – Experiences a temporary difficulty– Gets out of synchronization– Hangs

• Solution: stop and restart the print spooler service


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Table 6-2 Troubleshooting printing problems


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Summary

• Windows Server 2008 printing– Graphics device interface (GDI)– Files spooled via Print Spooler services

• Internet printing– Print files through Internet connection using HTTP

and Internet Printing Protocol (IPP)

• Print Services role– Turn Windows Server 2008 into print server

• Install printers using Add Printers Wizard

Summary (cont’d.)

• Configure installed printers using properties

• Manage printer by pausing, resuming, and setting default printer

• Print Management tool consolidates network printer management

• Troubleshooting printer problems may be simple or complex


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MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646)

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