McCrudden Training: The Art of Delegation for Leaders

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How to delegate successfully is a concern for many leaders and managers. "What if they do it wrong?" "It will be quicker to do it myself" are common things we hear on training on our leadership training courses. This short slide deck shares our 7 'Rights' to effective delegation (along with the reasons why you should give delegation a go!)

Transcript of McCrudden Training: The Art of Delegation for Leaders

  • The Art of Delegation: Seven rights of effective delegation delegation
  • Delegation is..... A powerful developmental tool A way of motivating other A long-term time management technique - Not always easy........
  • What stops people delegating to others? They wont do as good a job as I would! By the time Ive shown them, I could have done it myself Heck, they might be better at it than me!
  • Who benefits from effective delegation? You The staff The organisation Free up time Reduce stress levels Work done by the best person for the job Motivated staff Encourages trust Skills development Increases motivation levels Stimulates creativity and problem solving More people who can do critical roles Builds a stronger team Greater efficiency
  • The rights of effective delegation 1. The right task: Create a list of everything you do. Cross out anything you should NOT delegate (things delegated to you, things that need you personally). From whats left what do you know well enough to teach someone else? Whats large enough, or done regularly enough, that its worth teaching someone else to do it?
  • The rights of effective delegation 2. The right person: Its so easy to always delegate to the person you trust the most your right hand. Before you delegate, make a list of who could do it. Who has the time? Who has the expertise? Who might enjoy it? Who could be developed?
  • The rights of effective delegation 3. The right reason: Before you actively delegate a task think about why youre doing it. What do you expect to get from delegating it? Why have you chose the person you have?
  • The rights of effective delegation 4. The briefing: Effective delegation is easily undermined by poor briefings. Paint a picture in your mind of the outcome your expecting then explain that to the person youre delegating too!
  • The rights of effective delegation 5. The right timescale: When agreeing a deadline remember that this task is familiar to you, but may be the first time the delegatee has seen it. Ask them how long they feel they need. And once agreed stick to it!
  • The rights of effective delegation 6. The right resources: Theres little more frustrating than being asked to do something for someone without being given the access to the resources needed to do the job. Make sure the equipment, budget and training/support needed is available.
  • The rights of effective delegation 7. The right monitoring: Delegation is eyes on, hands off. From the outset agree when you expect to be up-dated without creating a situation where you end up investing as much time checking off every little detail that you could have done it yourself.
  • 3 Things to Remember: 1. Delegation is a two-way process; seek feedback on what you did well when delegating 2. Delegation can go up as well as down 3. Other people will do things differently to you. That doesnt necessarily mean its wrong!
  • I not only use all the brains that I have, but all that I can borrow
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