Mc lecture 27

Professional Email

Marie-Claude (MC)ALES 204

November 18th 2011

Today’s class

• Being professional

• Writing professional emails

Professionalism

“the conduct, aims, or qualities that characterize or mark a profession or a professional person.”

(www.merriam-webster.com )

Flickr.com by Gemellus Tertius; jeannejoeperrone.blogspot.com

Professionalism

www.treehugger.com;how-to-know.info

Professionalism&

Culture

Professionalism

http://johnchidleyhill.com; http://kyleshewfeltgymfest.com

Professionalism

AttitudePolite

PolishedRespectfulCourteous

Poise

Work EthicCompleteConcisePolished

RespectfulPride

Professionalism and Culture

http://haitiancreoletranslation.com

Polite form of “you” = Vous

Writing is formal

Writing is indirect


Je vous prie d'accepter, Madame, Monsieur, mes salutations les plus cordiales.

Translation: I beg you to accept Miss, Mrs, my most cordial salutations.


Veuillez agréer, Monsieur, mes salutation les plus distinguées.

Translation: Mrs, please accept my most distinguished salutation.

Veuillez croire, Madame, Monsieur à l'expression de mes sentiments distingués. Translation: Miss, please believe in the expression of my distinguished feelings.

Professional Email

1. Email address

2. Email’s subject

3. Email’s attachments

4. Addressing the recipient

http://www.empire-elements.co.uk

5. Email’s content

6. Your signature

1. Your email address• Personal vs. Professional

• Representative of my interests/[email protected]

http://www.michaelhartzell.com

Examples

• Use your name/initials

[email protected]@[email protected]@gmail.com

Avoid [email protected]

2. Subject

Always fill in the subject line

Don’t: “Important”“Deadline”

Do: “ ALES 204 syllabus updates”“My application for TA position”

3. Attachments

Attachments? No No!

Enquire the recipient first

Scan for viruses

http://computerworm.net

4. Addressing the recipient

• Use his/her name

• Don’t send to general person

Examples 1

The Queen of England

Don’t: “Hey Liz!”“Yo!”

Do: “Your majesty”

http://www.librarising.com

Example 2

Your professor:

“Dear Professor Laccetti,”

“Dear Dr. Laccetti ,”

http://www.librarising.com

Examples 3

Your TA:

“Your majesty,”

5. Content

Valuable time of your recipient

Be: ShortPreciseConcise

Main point in the opening sentence

http://www-times.com

Example 1


http://chronicle.com/blogs/

Example 2


http://chronicle.com/blogs/

[No salutation]

i have two pieces of bad news:

1. i won't be here friday. i have to go home this weekend for my school's homecoming. sorry!! i'm leaving Thursday afternoon.

2. how tragic would it be if i couldn't go to the thing on march 1st? :/ i totally forgot about this b/c i don't have it written down in my planner, but i'm supposed to be going camping that weekend. if you need me to stay that's totally fine. and i still might stay anyway.

i am so sorry. i hope this email didn't depress you too much... :) have a wonderful night

6. Closing line

Closing line “Sincerely”“With regards”

Email signature (short)Your nameYour website (if you have any)

Don’t need detailed information

Example 1

Example 2

Email Language

GrammarEditSpell check

No emoicon ;)

No short formsLOLPLZ

http://thecustomizewindows.com

Email: tone

Ask a second opinion

Avoid sarcasm

Be polite in all time!

Take home message

Be professional!

Dear ALES 204 students,I beg you to accept, my most cordial

salutations

;)

Mc lecture 27

Technology

Transcript of Mc lecture 27