May 2009 1. Welcome and Introductions Training Overview Evolution from CSRS to CEDARS (Fri)...
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Transcript of May 2009 1. Welcome and Introductions Training Overview Evolution from CSRS to CEDARS (Fri)...
![Page 1: May 2009 1. Welcome and Introductions Training Overview Evolution from CSRS to CEDARS (Fri) Submission and Editing Process (Tues) Course Catalog, Student.](https://reader035.fdocuments.us/reader035/viewer/2022062511/55155a59550346a1418b4833/html5/thumbnails/1.jpg)
May 2009
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Welcome and Introductions Training Overview
◦ Evolution from CSRS to CEDARS (Fri)◦ Submission and Editing Process (Tues)◦ Course Catalog, Student Schedules, Grade History
- including phase-in of State Course Codes (Wed)◦ Staff Information, including Certification Numbers
(Thurs)◦ Expanded Program data and New Ethnicity and
Race codes (Fri)
2May 2009
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CEDARS Submission deadline CEDARS Error Processing Reports Overview
3May 2009
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CEDARS submissions are required at least monthly
More frequent submissions are encouraged◦ OSPI will have your most recent data◦ OSPI will have corrected data
Requesting ‘unlocks’ from Customer Support is ‘NO LONGER REQUIRED’
OSPI will process CEDARS submissions nightly
4May 2009
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Thirteen (13) files are submitted◦ The 13 files come to OSPI in a Zipped
(compressed) file using a SFTP (secure file transfer protocol) process
◦ Vendors may support the data extract and submission process
◦ The SFTP process ensures that the data is sent securely
◦ Do not send student data via email (not secure)◦ Contact OSPI Customer Support if you need help
sending your data to OSPI at [email protected]
5May 2009
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All files submitted to OSPI must be in text tab delimited format
File naming and file layout should be exactly as specified in the Data Manual
CEDARS runs overnight Confirmation and errors available next
morning
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Screen clipping taken: 5/19/2009, 4:26 PM
May 2009
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Naming convention for each file:◦ COUNTY-DISTRICT CODE_SCHOOLCODE_FileName_YYYYMMDD.TXT
Naming convention for the Zip File:◦ 12345_0000_CEDARS_20070303.zip
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Resources Customer Support Student Information System Vendors
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CEDARS Data Submission consists of 13 data files
The 13 files are run through two error reconciliation processes that produce:
Process errors Individual File errors
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Process errors occur when: Data formats are incorrect Required data elements are missing data or
have invalid valuesThe first step in error reconciliation is to
review and correct process errors
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There is a hierarchical (phased) relationship with the 13 data files. The files are loaded in a defined order
An error in one file may cause errors “downstream”
Error reconciliation should be done in the same hierarchical order
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Corrections for CEDARS should be done at the source:◦ Student Information Data System◦ Human Resources Data System◦ Special Education Data System◦ Other data collections maintained by the district
Data from the source is sent to OSPI OSPI cannot correct source data
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CEDARS Corrections are currently processed by resubmitting data files◦ There is no unlock process because submission
can be daily Some data elements in CEDARS can be
updated using a process similar to Manage Students in CSRS◦ This data editing process is in development and
will be available in the fall◦ Just-in-time training will occur in the late summer
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CEDARS errors are found in EDS. Log in to EDS and select CEDARS from the application list Select Reports/Exception Reports/CEDARS Exception
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This is a test environment• The screen shots for this presentation are from
the test environment• As you submit CEDARS 2.1 data you will see your
reports populate with that new data. Until then, we have populated these test reports from your April CSRS submission
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Comprehensive Education Data And Research Systemhttps://eds.tst.ospi.k12.wa.us/Cedars/Reports/MonthlyEnrollment.aspxScreen clipping taken: 5/19/2009, 11:49 AM
May 2009
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SQL Reporting services has a standardized tool bar that allows you to:◦ See that your report is being generated◦ Export or download into various formats◦ Tab through the pages
Additionally, we’ve added headers, footers, etc.
Please send us your comments/suggestions and we will add to the wish list for inclusion
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Most recent Date Range (e.g., month) As of (specific) date (e.g., October 1st, last
day of February)These can include enrollment data for that
date or range with the student attributes submitted at that time
OR include enrollment data for that date or
range with the latest attributes for those students
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If you have any trouble viewing these reports in Test, please contact Customer Support for assistance:
(360) 725-6371 or 1 (800) 725-4311
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This presentation and session recording will be posted to the K12 web site at http://www.k12.wa.us/DataAdmin/default.aspx
We will also post questions and answers:◦ That are asked/answered during the session◦ That we did not get to during the session◦ That we receive after the session
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Customer Support (360) 725-6371 or 1 (800) 725-4311 [email protected]
Data Manual and Appendices and Supporting Documents http://www.k12.wa.us/CEDARS/default.aspx
Feasibility Study report to the Legislaturehttp://www.k12.wa.us/LegisGov/2009documents/
DataFeasibilityReport.pdf
31May 2009