Maternal and Child Health Bureau February 19, 2005 1 AMCHP Conference DSCH Skills Building Session...

February 19, 2005 1

Mate

rnal an

d C

hild

Healt

h

Bu

reau

AMCHP ConferenceDSCH Skills Building

Session

Reporting Data in the Title V Information System

TVIS 3.0 Enhancements for the2006 Application, 2004 Annual

Report and the Needs Assessment

Christopher Dykton, SAIC

February 19, 2005 2

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Overview

Year of the Needs Assessment Enhancements: What’s New in

TVIS 3.0 Review of System Key Points Key Dates for the 2006 Application Accessing the 2006 Application

February 19, 2005 3

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Year of the Needs Assessment

Year of the Needs Assessment Some requirements are different

this year New functionality to reflect these

changes Functioning of most of TVIS

remains basically the same

February 19, 2005 4

Mate

rnal an

d C

hild

Healt

h

Bu

reau


Some requirements are different this year

Provide your State’s Needs Assessment Define 7-10 new Priority Needs Define new State Performance

Measures Forms not required in past years are

required this year Outcome Measures – Form 12 Health Status Indicators – Form 20 and 21

February 19, 2005 5

Mate

rnal an

d C

hild

Healt

h

Bu

reau


New functionality to reflect these changes

Form 14, Priority Needs – Data has been cleared for New Priority Needs

New section in the Narrative for creating new State Performance Measures and copying old ones, should they continue as measures

Application will not be complete unless Form 12, Form 20 and Form 21 are complete

February 19, 2005 6

Mate

rnal an

d C

hild

Healt

h

Bu

reau


Functioning of most of TVIS remains basically the same

Registration Financial Forms (Forms 1-5, including

the SF424 face sheet) Program/Administrative Forms (Forms

6-10, 14) Performance Measures (Forms 11 &

16) Health Systems Capacity Indicators

(Forms 17-19) Narrative

February 19, 2005 7

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Title V Block Grant Application 2006

Year of the Needs Assessment Enhancements: What’s New

in TVIS 3.0 Review of System Key Points Key Dates for the 2006

Application Accessing the 2006 Application

February 19, 2005 8

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Enhancements: Look and Feel

What’s New with the Look and Feel New font and new colors

Use of light blue and yellow Data entry layout is similar to HRSA’s

Electronic Handbooks (EHBs) Preparing TVIS to integrate with HRSA’s

EHBs Access to other forms by a sidebar when

in a form Don’t forget to save your data before

using the sidebar to select another form!

February 19, 2005 9

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Enhancements: Needs Assessment

What’s New with the Needs Assessment

No change in how you provide your Needs Assessment Standalone Document Attach to Section II of the Narrative Size limit on the attached Needs Assessment Contact the HRSA Call Center if your Needs

Assessment is larger than the limit Needs Assessment is required

February 19, 2005 10

Mate

rnal an

d C

hild

Healt

h

Bu

reau

Enhancements: Narrative

What’s New with the Narrative? Data Page Layout of Performance

Measure Sections has changed Past, Present, Future discussion are on one

page Form 11 performance data is displayed Access to Figure 4a/4b activities while

discussing your current activities Narrative View/Print version also

includes these data in these sections for you and your reviewers


Mate

rnal an

d C

hild

Healt

h

Bu

reau


What’s New with the Narrative? State Performance Measure – Master List

has changed Last year, you had to type out the measures

you were to discuss in the narrative Master list is now the main menu of your

State Performance Measures Report on your active measures in the

narrative. Addresses the need for consistent

numbering of your measures throughout your application


Mate

rnal an

d C

hild

Healt

h

Bu

reau


What’s New with the Narrative? New Section to defining your new State

Performance Measures based on your Needs Assessment

‘Create a Master List of State Performance Measures for the New Needs Assessment Cycle (2006-2010)’

In the State Performance Measure Section of the Narrative

Add new measures by defining new detail sheets Copy state measures that will continue to be used Measures are numbered in the order that you create

them You are required only to define the

measures this year Providing objectives is not required


Mate

rnal an

d C

hild

Healt

h

Bu

reau


What’s New with the Narrative? Length limitations for the narrative

sections have returned to those limits of two years ago (hand out)

3,000 characters each are allowed for discussion of past accomplishments, current activities, and future plans for PMs

Narrative text fields are blank No need to begin this year’s text with

/2006/ and end with //2006//


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Enhancements: Forms Status Checker

What’s New with the Forms Status Checker?

Data Alerts have been added at the end of the Forms Status Checker

Data Alerts identify data anomalies but are not errors per se

Helps you to review your data Examples of Data Alert Topics:

‘0’ indicator values. Do you really mean 0 or N/A? Indicators have surpassed your objectives. Declining

performance planned? Indicators that fall short by 10% or more of

objectives. Should objectives be revised?


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Title V Block Grant Application 2006


TVIS 3.0 Review of System Key Points Key Dates for the 2006 Application Accessing the 2006 Application


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Access to the Application is via the Internet

When you save your data, data are stored on the HRSA server where it may be accessed at your next session

You must save your data! If you cancel without saving or close

your window, you will lose the data on your form


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Your Browser Use Internet Explorer 6.0 or

higher as your browser Coordinate with your State IT

department to make sure you are set up properly


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Security Time outs are a security

requirement If there is no communication with

the server within 30 minutes, you will time out of the system


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Security At the 29 minute mark, you receive a

warning that you will time out and you must click the “OK” button to continue your session

You have 1 minute to respond Be careful about having multiple Internet

Explorer windows open – your warning could appear in an open window behind your active window


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Registration First, you register Each State is allowed 6 user IDs Each State identifies the users to MCHB

to ensure integrity of use Access will allow the user to enter data

in all sections of the application


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Data Entry Save your data as you work Use the ‘Notes’ icon to enter notes at

both the form and the field level Use the ‘Instruction’ link to access the

user’s guide for the form that you are in Use the ‘Guidance’ link to review the

content of the guidance for that form


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Forms Numeric fields cannot have commas

entered Text fields have character limitations Only one person from your State can

access a single form at any one time Multiple users from your State can

work on different forms at the same time


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Notes Note fields are not pre-populated Historical notes are available for you

to cut and paste notes from last year’s application into note fields, should they apply to this year’s application


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Narrative Text fields have character limitations

Compose your copy in Word or WordPerfect for a section and note your character count including spaces. This count should be under the section limit

Then copy and paste into the section Do not use bullets or other special

characters Hard returns do not count toward your

character limits Use the character counter on the page

to monitor your character use


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points

Narrative You may add attachments but only one

attachment per section Combine multiple attachments into one

document for a section Be consistent in the naming of your

attachments Name it by Section, Subsection and Subsection

Title: Example: IA_TransmittalLetter

Do not use attachments to work around length limitations


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points: Data Validations

NPM’s 2-6 (SLAITS) data for 2004 will be populated with the data entered for 2003. You may edit as needed.

Completing PMs and HSCIs: Provide actual or estimated data or, in lieu of data, a note is acceptable

OMs and HSIs: Actual or estimated data are required for 2004 data. A note cannot be accepted in lieu of data.

Reporting PMs and HSCIs for the Territories: Notes are acceptable in lieu of any data for certain PMs and HSCIs that do not apply to the Territories.


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Points: Printing

You are able to print your forms and narrative directly to PDF in the view version and save on your computer through PDF writer

Challenges with its use last year - server timeouts and capacity

Requesting feedback from you to decide this function Was this a useful tool? Did it work for you and your State?


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Title V Block Grant Application2006


TVIS 3.0 Review of System Key Points Key Dates for the 2006

Application Accessing the 2006 Application


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Key Dates for the 2006 Application

February 25, 2005: Registration material scheduled to be mailed if we have your list of State users.

March 1, 2005: The link to the 2006 Application and 2004 Annual Report goes live from the MCHB website. You may register and begin work online at that time.

July 15, 2005: Deadline for the 2006 Application and 2004 Annual Report


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Accessing the 2006 Application

The URL will be available at: https://performance.hrsa.gov/mchb/mchreports

To get there: From the MCHB Home Page Select ‘Data’ Select ‘Title V Information System’ Link to the Block Grant Application on the

Sidebar under ‘State Login’

2. Once, there – bookmark it for direct access!


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Sign up today for the TVIS Learning Lab

Reporting Your Title V Data Online Try out the Web-based TVIS

Application Have individual questions

addressed Monday, February 21, 9:30 a.m. to

3:00 p.m.


Mate

rnal an

d C

hild

Healt

h

Bu

reau

If you don’t have time to use the learning lab, stop by and say “hi”

HRSA Call Center is ready to assist you with this year’s application

HRSA Call Center business cards are available for you and your team at the learning labs

HRSA Call Center: (877) Go4-HRSA or (877) [email protected]


Mate

rnal an

d C

hild

Healt

h

Bu

reau

Contact me if I can help you…

Christopher DyktonMaternal & Child Health SpecialistScience Applications International

Corporation 12530 Parklawn Drive, Suite 350

Rockville, MD 20852Email: [email protected]

Office: 301-230-4715 Fax: 301-468-0166

Maternal and Child Health Bureau February 19, 2005 1 AMCHP Conference DSCH Skills Building Session...

Documents

Transcript of Maternal and Child Health Bureau February 19, 2005 1 AMCHP Conference DSCH Skills Building Session...