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Tender No.: C04E150158

Signature of Bidder with seal

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CHENNAI PETROLEUM CORPORATION LIMITED (A group company of Indian Oil)

Manali, Chennai-68

MATERIALS & CONTRACTS DEPARTMENT

LETTER INVITING TENDER (LIT)

Ref: C04E150158 Date: 24.08.2015

Competitive offers are invited from the Limited parties registered/ enlisted with CPCL for Supply of “Fittings” under Single Bid System on behalf of Chennai Petroleum Corporation Limited (CPCL) in the form of Electronic bids.

Commencement of viewing and down

loading Tender document from CPCL

E-tender website

24/08/2015 onwards

Due Date & Time of submission

(Electronic bid to be submitted in e-

tender website)

31/08/2015 up to 1400 HRS

Opening of bid

01/09/2015 after 1400 HRS

Cost of bid document

Not Applicable

EMD

NIL

1. Instructions to the Bidders for the e-submission of the bids online

through the etender site of CPCL:

Bidder should do the registration in the tender site https://cpcletenders.gov.in

using the option available. Then the Digital Signature registration has to be done

with the e-token, after logging into the site. The e-token may be obtained from one

of the authorized Certifying Authorities such as SIFY/TCS /nCode / eMudhra

CONTACT DETAILS: TEL.NO. (044) 2594 4649 / 2594 4141

EMAIL : [email protected]

Please visit our https://cpcletenders.gov.in for tender documents & further details

https://cpcletenders.gov.in/

https://cpcletenders.gov.in/



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Bidder then need to login to the site thro’ their user ID/ password chosen during

registration.

The e-token that is registered should be used by the bidder only and bidder

should ensure safety of the same.

The Bidders can update well in advance the required documents under My

Documents option and these can be selected as per tender requirements and then

sent along with bid documents during bid submission.

After downloading / getting the tender schedules, the Bidder should go thro’

them carefully and then submit the documents as asked, otherwise, the bid will be

rejected.

If there are any clarifications, this may be obtained online thro’ the tender site,

or thro’ the contact details. Bidder should take into account of the corrigendum

published before submitting the bids online.

Bidder, in advance, should prepare the bid documents to be submitted as

indicated in the tender schedule and they should be in PDF/xls/rar/dwf formats. If

there is more than one document, they can be clubbed together.

It is construed that the bidder has read all the terms and conditions before

submitting their offer.

The bidder has to submit the bid document online well in advance before the

prescribed time to avoid any delay or problem during the submission process.

After the bid submission, the acknowledgement number, given by the e-

tendering system should be printed by the bidder and kept as a record of evidence

for online submission of bid for the particular tender.

The Tender Inviting Authority (TIA) will not be held responsible for any sort of

delay or difficulties faced during the submission of bids online by the bidders.

The tendering system will give a successful bid updated message after uploading

all the bid documents submitted & then a bid summary will be shown with the bid

no, date & time of submission of the bid with all other relevant details. The

documents submitted by the bidders will be digitally signed using the e-token of the

bidder and then submitted.

The bid summary has to be printed and kept as an acknowledgement as a token

of the submission of the bid. The bid summary will act as a proof of bid submission

for a tender floated and will also act as an entry point to participate in the bid

opening date.



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Bidder should log into the site well in advance for bid submission so that he

submits the bid in time i.e on or before the bid submission end time. If there is any

delay, due to other issues, bidder only is responsible.

Each document to be uploaded thro’ online for the tenders should be less than 2

MB. However if the file size is less than 1 MB the transaction uploading time will be

very fast. The total size of the documents in all the covers put together, should be

less than or equal to 12MB.

The bidder should see that the bid documents submitted should be free from

virus and if the documents could not be opened, due to virus, during tender opening,

the bid is liable to be rejected.

The time settings fixed in the server side & displayed at the top of the tender

site, will be valid for all actions of requesting, bid submission, bid opening etc., in the

e-tender system. The bidders should follow this time during bid submission.

All the data being entered by the bidders would be encrypted using PKI

encryption techniques to ensure the secrecy of the data. The data entered will not

viewable by unauthorized persons during bid submission & not be viewable by any

one until the time of bid opening. Overall, the submitted tender documents become

readable only after the tender opening by the authorized individual.

The confidentiality of the bids is maintained since the secured Socket Layer 128

bit encryption technology is used. Data storage encryption of sensitive fields is done.

The bidders are requested to submit the bids through online e-tendering system

to the TIA well before the bid submission end date & time (as per Server System

Clock).

The bidder should logout of the tendering system using the normal logout option

available at the top right hand corner and not by selecting the (X) exit option in the

browser.

Bidders to note that the very act of using DSC for downloading the bids and

uploading their offers shall be deemed to be a confirmation that they have read all

pages of the bid document without any exception.

Bidders are requested to strictly upload the Price Schedule duly filled in as per

the Price Schedule format given in the tender. Uploading of Price Schedule by the

bidders in their own format shall not be acceptable and in such an event, bidders

offer shall be liable for rejection.



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For any other queries, the bidders are asked to contact through the modes given

below:

E-mail : [email protected]

Contact Telephone Numbers : 044 2594 4507 / 2594 4000 Ext.2245

Fax No. : 044 2594 1247 / 2594 0575

In person : e-procurement cell, Admin Block-III,

CPCL, Manali, Chennai-68

2. Documents to be uploaded by bidder as part of the bid:

2.1 All pages of this enquiry document duly filled, signed and stamped

including deviations to Tender Terms & Conditions and Techno-

Commercial Questionnaire, etc

2.2 Unit rates as per the excel format given

3. BID SUBMISSION:

Bids need to be submitted in electronic mode only within the due date and

time.

4. BID OPENING:

Bid shall be opened on the date and time mentioned in the tender.

Thanking you,

Very truly yours

FOR AND ON BEHALF OF

CHENNAI PETROLEUM CORPORATION LIMITED

A.Elanchelian

Sr. Manager (Purchase)



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MATERIAL DESCRIPTION AS PER ANNEXURE-I

and

SPEC SHEET AS PER ANNEXURE-II



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ENQUIRY CONDITIONS

1. The offer shall be submitted in electronic mode only within the due date and time.

2. DELAYED DELIVERY / PRICE REDUCTION CLAUSE: VENDOR SHALL QUOTE

DELIVERY IN LINE WITH TENDER TERMS. SINCE TIME IS VERY CRITICAL, IN CASE

MATERIAL IS NOT DELIVERED WITHIN THE AGREED TIME SCHEDULE AFTER

PLACEMENT OF ORDER, CPCL RESERVES THE RIGHT TO CANCEL THE PURCHASE

ORDER OR TO ACCEPT THE MATERIAL WITH LEVY OF PRICE REDUCTION AS BELOW:

"SHOULD THE SELLER FAIL TO COMPLETE THE ORDER ON OR BEFORE THE

COMPLETION DATE SPECIFIED IN THE ORDER OR ANY EXTENSION GRANTED

THEREOF IN WRITING BY CPCL, CPCL SHALL HAVE THE RIGHT TO RECOVER FROM

THE SELLER 1/2% (HALF PERCENT) OF THE ORDER PRICE OF THE GOODS OR

MATERIALS NOT SUPPLIED AND / OR UNFINISHED PER WEEK OF DELAY OR PART

THEREOF, SUBJECT TO A MAXIMUM OF 5% (FIVE PERCENT) OF THE TOTAL

ORDER PRICE

3.DELIVERY :

Within 4 weeks from the date of receipt of the Purchase Order.

4. PBG: IN CASE OF ORDERING, IF THE PO VALUE IS MORE THAN Rs.10 LAKHS,

VENDOR SHALL SUBMIT PERFORMANCE BANK GURANTEE CUM SD FOR 10% OF

TOTAL BASIC ORDER VALUE, VALID FOR 12 MONTHS WITH AN ADDITIONAL CLAIM

PERIOD OF 3 MONTHS.

5. PAYMENT TERMS:

100% payment within 30 days of receipt and acceptance of materials at CPCL

Excise duty, Vat shall be released only on receipt of Cenvatable / vatable copy of

corresponding invoice. All other charges like P&F, freight charges, etc shall be

released along with supply invoice.

All payments shall be made through RTGS System. Bidder shall furnish the following

bank details along with their offer : i) Name & Address of the bank; ii) Account

Type; iii) Account No.; iv) MICR No.; v) NEFT Code; and vi) RTGS Code.

6.INSPECTION / TEST CERTIFICATE:

Vendor shall arrange for Third Party Inspection. Inspection shall be done as specified in the Specification Sheet. The material supplied shall be accompanied with Manufacturer’s test certificate indicating all the parameters as per CPCL specification and test methods/procedure stipulated.



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Third Party Inspection: Inspection (as per scope of tender) shall be arranged and got done through by any one of the following third party inspection agencies: a) Bureau Veritas (BV) b) Lloyds Register of Shipping c) Det Norske Veritas (DNV) d) Certification Engineers International Limited (CEIL) e) SGS India Pvt Ltd f) TUV South Asia Pvt Ltd g) TUV India Pvt Ltd h) Tata Projects Ltd i) Baxcounsel Inspection Bureau Pvt ltd j) Engineers India Ltd k) Projects and Development India Ltd (PDIL) Bidder shall furnish all the relevant inspection release notes of Third Party Inspection along with the Manufacturer’s Test Certificates.

7. VALIDITY OF BIDS:

7.1 The Bid shall be valid for a minimum period of 4 Months from the Final Bid

Due Date.

7.2 In the event of delay in finalizing the tender, the validity of the bid shall be

extended by the bidder without any change in price, deviation to the terms and

conditions, as otherwise, their offer shall be liable for rejection.

7.3 However, bidders are allowed to withdraw their bid if they are unable to

extend validity period as required by CPCL

8. EIL APPROVED MAKES : EIL Approved Makes alone will be acceptable. If you

are a manufacturer, kindly provide us copy of valid EIL enlistment certificate. If you

are a trader, provide list of EIL approved makes with copy of valid EIL enlistment

certificate that can be supplied by you.

9 CONTACT PERSON: SHRI.A.ELANCHELIAN, SR.MANAGER (PURCHASE), PHONE

NO: 25944649, email id: [email protected], FAX NO.25941247 IS THE

"OFFICER-IN-CHARGE" WITH REGARD TO THIS TENDER AND ALL COMMUNICATION

MUST BE ADDRESSED TO HIM ONLY.

10. GRIEVANCES IN TENDERS: IN CASE THE BIDDER/SUPPLIER HAVE

GRIEVANCES RELATED TO THE TENDER PROCESS/ORDER EXECUTION, THEY SHALL

CONTACT SHRI.S.THANGAVELU, DGM(M&C), PHONE NO:25944217, email id:

[email protected], FAX NO.25941247.



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11. Attachments:

1. DEVIATION SHEET; 2. TECHNO-COMMERCIAL QUESTIONNAIRE;



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DEVIATIONS TO TENDER TERMS AND CONDITIONS (TECHNICAL & COMMERCIAL)

TENDER NO. ITEM :

BIDDER’S BID NO. DATE :

We have received your Enquiry, Terms and Conditions, etc., enclosed with Tender.

We confirm acceptance of the same subject to the following deviations :-

Sl.

No

Tender Condition

(technical and Commercial)

Clause

No.

Bidder’s Deviation

NAME : ________________________________

DESIGNATION : _________________________

SIGNATURE OF THE BIDDER

COMPANY SEAL

DATE



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TECHNO-COMMERCIAL QUESTIONNAIRE

(Offers received without this sheet, duly filled-in, are liable for rejection)

Tender No. _____________________________________________________

Supplier Bid Ref.No. : ____________ Date : ____________

Sl.

No. Description Supplier’s Confirmation

1 Confirm acceptance to the Technical Specification

(Specification Sheet, Data Sheet, etc). If

Deviation, please confirm whether the same is

indicated in the deviation sheet attached.

2 Confirm acceptance of all Tender Commercial

terms and conditions. If Deviation, please

confirm whether the same is indicated in the

deviation sheet attached.

3 Please note that deviations, if any, taken by you

to the Tender Commercial Terms and Conditions,

shall result in either loading of prices or rejection

of the offer.

4 Deviations to Tender Terms and conditions if any,

shall be indicated in the “Deviations to Tender

Terms and Conditions” sheet only. Deviations

mentioned elsewhere shall be ignored. Confirm

compliance.

5 Confirm whether the EMD has been enclosed.

Please specify the mode of EMD (DD/BG/NSIC)

NOT APPLICABLE

6 Confirm submission of Price Schedule as per the

format attached in the tender.

7 Confirm submission of Bank Details, to enable

CPCL to make payment in RTGS, in the event of

an order.

8 PRICE BASIS

8.1 Confirm quoted price shall be firm and fixed till

complete execution of order as per enquiry terms

and conditions.

8.2 Indicate the Despatch Point from where the

supplies will be made

8.3 Indicate the Price Basis – Ex-Works or FOR CPCL

site basis.

8.4 Indicate the P&F charges – if the same is extra.



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Sl.


8.5 Indicate the Lumpsum Freight charges – if the

same is extra.

8.6 Insurance shall be done by CPCL at its cost.

However, if the quoted price is for F.O.R.

Destination / CPCL site basis, then transit

insurance shall be covered by the vendor.

Confirm compliance.

8.7 In case imported materials are envisaged, then

the quoted prices shall remain firm and fixed on

account of Customs Duty variations and foreign

exchange rate variations. Confirm compliance.

9 EXCISE DUTY (ED)

9.1 Indicate applicable Excise Duty (ED) in terms of

percentage (%) or amount.

9.2 Indicate the amount of CENVAT benefit that shall

be extended to CPCL by way of providing CENVAT

invoice during supply.

9.3 In case Excise Duty/CVD is included in the quoted

prices, then bidder to furnish item wise CENVAT

benefit, available for owner, in the event of an

order.

9.4 If client is unable to avail CENVAT benefit based

on the documentation furnished by bidder, then

such amount of ED/CVD shall not be reimbursed

and shall be adjusted from the order amount

while releasing payment. Bidder to confirm

compliance.

9.5 Statutory variation in ED upto contractual delivery

date shall be CPCL’s account. Any variations

beyond contractual delivery date shall be vendors

account. Confirm acceptance.

9.6 In case, ED is not applicable at present, the

same shall be borne by the Supplier, if levied

later. Confirm compliance.

9.7 CPCL is eligible to avail CENVAT credit and 100%

shall be taken into account for evaluation. Note

the same.

10 SALES TAX



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10.1 Indicate the applicable percentage (%) of VAT /

CST with concessional C’ Form.

10.2 Statutory variation in VAT / CST upto contractual

delivery date shall be CPCL’s account. Any

variations beyond contractual delivery date shall

be vendors account. Confirm acceptance.

10.4 CPCL is eligible to avail VAT credit. 100% shall

be taken into account for evaluation. Note the

same.

10.5 Confirm your compliance to submit copy of valid

VAT Registration certificate

11 INSPECTION AND TESTING

11.1 Inspection and Testing shall be done as per the Tender condition. Confirm your compliance.

11.2 Indicate Third Party Inspection charges in terms of Percentage.

11.3 Also indicate lumpsum minimum TPI charges in case for part order

12 DELIVERY PERIOD

12.1 Confirm your compliance to Delivery Period as per

Enquiry Condition. If not, please indicate your

best possible delivery period.

12.2 Offers with longer delivery period shall be liable

for rejection.

13 PAYMENT TERMS

13.1 Confirm your acceptance of relevant Terms of

Payment specified in the tender condition.

14 PERFORMANCE BANK GUARANTEE (PBG)

14.1 In the event of an order, bidder to confirm that

PBG will be furnished for value and period and as

mentioned in the tender documents. Confirm

compliance.

14.2 In case, PBG is not furnished, then bidder to

confirm agreement to retain the last 10%

payment till expiry of guarantee period as per the

tender condition. Confirm compliance.

15 PENALTY FOR DELAYED DELIVERIES



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15.1 Confirm compliance to Penalty for Delayed

Deliveries as per Tender condition.

16 PART ORDER / REPEAT ORDER

16.1 Confirm acceptance of part order. However, the

quantity intended for each item shall not be split.

16.2 In the event of repeat order, it shall be by way of

separate order only (and not as amended to

original order) on the same rates, terms and

conditions of the original order, restricted to

100% of the original order quantity upto a period

of one year from the date of original order.

Confirm compliance.

17 VALDITY

17.1 Confirm that your offer shall be valid upto 4

Months from the final due date / extended due

date of the enquiry.

18 GENERAL

18.1 Confirm whether you have attached Valid EIL

Enlistment Certificate

18.2 The bidder is required to state whether any of the

Directors of bidder is a relative of any Director of

CPCL or the bidder is a firm in which any Director

of CPCL or his relative is a partner.

18.3 Please confirm you have not been banned or

delisted by any Government or Quasi Government

agencies or PSUs. If you have been banned or

delisted by any Government or Quasi Government

agencies or PSUs, then this fact must be clearly

stated. If this declaration is not furnished, your

bid shall be treated as non-responsive and liable

for rejection.

18.4 Indicate the list of item numbers regretted.

18.5 Furnish the reasons for regret.

18.6 Bidder to confirm that bidder’s own terms and

conditions stipulated in the bid including bidder’s

own printed terms and conditions of sale, if any,

appearing in the bid shall not be applicable and

shall stand deleted. Bidder to confirm

compliance.

18.7 All other terms and conditions shall be as per our

GPC(Indigenous) attached with the tender

documents. Confirm compliance.

NOT APPLICABLE



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18.7 In terms of Section 8 of The Micro, Small and

Medium Enterprises Development Act (MSMEDA),

2006, eligible bidders is requested to submit a

copy of the relevant memorandum( micro and

small enterprises to submit the memorandum

files with the authority notified by the State

Government and by medium enterprises with the

authority notified by the Central Government,

i.e., General Manager, District Industries Centre

or any District Level Officer of equivalent rank in

the Directorate or the Department dealing with

micro, small and medium enterprises of the State

Government or the Union Territory

Administration.) along with the offer for availing

the privileges.

18.8 Please furnish complete address on whom PO

to be placed in the event of an order.

Name : Designation :

Tele No. Fax No. Email id :

Date : Company Seal & Signature

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