Material Manager Leadership Reports & Processes An overview and discussion regarding the most...
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Material Manager Leadership Reports & Processes
An overview and discussion regarding the most critical reports and information material managers should be reviewing in the course
of every-day operations
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Logistician or Material Manager
Material Manageror
Medical Logistician
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The Goal
Make a Scheduled Plan!
Keep your schedule!
Know you were successful and made a difference!
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Med. Logistician Processes
Inventory Management: SOP for CPD Management
IM/LOG Max Order Quantities
IM NIS Deadstock
Purchase Card Reduction: ISR – PC to PVCustomer Effectiveness:-Unexecuted CAIM ordersPCReconciliation validation with PC Close-out
ReportCatalogs without current Transactions
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Data Accuracy
Are these numbers for your activities accurate?
These numbers are what is reported.If these values are wrong; different from the
physical reality, the Command has a problem with its data management, which is what this symposium is all about:
Audit Readiness.Each Command is responsible for managing
its processes and the audit ability of those processes…
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Resources - NMLC
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Resources – BUMED SOPs
Good References:
Missing: Checklists, for Material Manager Validation
Comprehensive End-to-End Steps for Staff
Make your own Checklist for tasks to be completed
- You cannot know everything that happens in your Department- You can engage your staff to stay fully
aware, but you have to ask the questions…
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Logistics Requirements Tracker
The Big PictureWhat are the Total Requirements/Deliverables
How can you get your staff to “Get It” Effective Management vs. Micro Management
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Staffing Review
Are your staff:- Effectively productive- Appropriately Manned for the Requirements- Applying Appropriate Time to Most Critical Areas
Perform Staffing Assessment for FTEs per Process- Submit to DFA
- Manning Requirements to DFA- Capabilities Assessment/Shortfalls
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Material Manager SOP
Process Under Development
Perpetual Process Improvement
Potential for Something Great
Take the Initiative…
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CO Spotlight Metrics
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Personal Service Contract Fill Rate
What makes up the issues for this metric?-NMLC contracting position in timely manner-NMLC ensuring contractor performs
effectively and keeps position filled-Customer Command completes
Credentialing and Security Requirements in a timely Manner
-Customer Command COR communicates issues, problems, shortfalls with Contractor with NMLC for effective Contract Oversight
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Appropriate Assignment of Acquisition of Priorities
Effective Contract Management vs.
Crisis Management
- Proper lead time
- Effective and Timely contract closeout and planning
- Effective communication between MMD and Customer Departments.
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Preventive Maintenance Completion Rate (PMCR)
Primary Objective: Safe Equipment for Patients
How do you achieve it: Effective utilization of Biomedical RepairmenActive Management of BIOMED and Eqp Mgt
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Unable to Locate Equipment
Purpose: 1. Patient Safety2. Financial Accountability
How do You Achieve It? 1. Active Management of BIOMEDs2. Active Management of DD200’s3. Greater Visibility of Weak Mgt Controls
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Undelivered Orders (Due-Ins)
Source: JMARJMAR Source: DMLSSPurpose: Customer Effectiveness & Proper
Financial MgtHow to Achieve: Active Management and Education
for Purchase Agents and Ordering Officers
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PC Use ReductionSource: JMAR
JMAR Source: DMLSS
Objective: Reduce Orders and Dollars for PC Buys to Levels Below Same Orders and Dollars from Previous Month of Previous Year
Purpose: Increase eCommerce Use and Save Time&Money
How to Achieve: Sourcing Purchases to eCommerceStocking Supplies in CPD/LOG
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Enterprise Logistics Metrics
eZ SAVeLOG Inventory Mgt and Cust. Support
Effectiveness-Dead Stock -ESD RRD-IM NIS-Inventory turnover
PV Credit Losses
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eZ SAVe Use
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Deadstock
Deadstock BO Report:
- Shows all items not issued past 6 - 12 Months, & Greater than 12 Months
- Replaced Inventory IM Zero Demand Report
How much Funds are tied in your Stock?
How Much Space is Wasted?
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ESD RRD
Purpose: Ensure Separation of Functions
Process: DMLSS ESD-RRD BO Report- ESD: Establish Due In / RRD: Receipt
Regulation:3-Way Separation, min. 2
DMLSS is the Official Logistics System
Violations in DMLSS “seen” as actual
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Inventory turnover
LOG Purpose: Customer Support w/Prompt Delivery
BUMED Standard: >2 Turns per Month (1-OCONUS)
Warehousing vs. Warehouse
Wasted Funds: Tied to - Excess Stock Warehouse Storage SpaceManningExpired Stock
Automated Ordering = Reduced Manning
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IM - Safety Stock Consolidation
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Customers over stock
Safety-Stock
CPD/LOG Consolidates
Risk and Safety-Stock
Reduces Excess
Supplies and Costs
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Excess Stocked SuppliesHow much is enough?
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How much is too much?
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IM NIS
NIS = Indicator of non-effectiveness for Customer
Purpose: Identify the items Customers Need, and Keep Customer Confidence
Review:IM NIS BO
Process: Change Levels
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What and How Much to Stock
PV Usage Report
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What and How Much to Stock
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DMLSS BOs:
-IM NIS &-IM Stocked
Usage
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LOG Funding – Funds Change
Stocking in LOG is best practice (most of the time)
LOG Funding must exist
Free Issue is not Free
How to get Funds?
Communication is Key
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Resources
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Questions
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