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Presented By:

KAPIL JALAN

CORPORATE OFFICE PERFORMANCE

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SAP BIW

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Agenda

BW Overview Why BW Feature of BW

Architecture diagram of BW Description of architecture Report templates

BEx analyzer BW Reporting Tools Online links Discussions/ Q&A

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Learning Objectives

By the end of this presentation: Define the general differences between

the R/3 (OLTP, On-line transactionprocessing) and BW (OLAP, On-line

analytical processing) reportingenvironments in SAP

Provide a high-level overview of the BW

system Identify the Finance and HR reporting

areas covered by BW Reporting

Explain the next steps for Imagine PA

BW team

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Business InformationWarehouse (BW) Overview

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What is the BW?

Sap's Business Information Warehouse or BW, is acomprehensive business intelligence product centered on adata warehousing platform.

Highly compatible with the SAP transaction system, itprovides a superior framework for building a datawarehouse and reporting solution.

BW is a combination of databases and database managementtools that are used to support management decision-making.

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Why Use the BW?1.BW are optimally designed for quick response time.

2. BW reduces the load on the SAP transactional system andimproves overall processing performance.

3.The Business Warehouse is a static (read-only) database, whichguarantees its stability over time.

4.There is no possibility of corrupting the data in the warehouse.

5.This frees you to experiment with creating reports.

6.No longer need to spend time formatting it; instead, you can spendyour time analyzing it!

7. Reduced ABAP requirements

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Feature of BW Reporting tools (such as the BEx) Metadata compatibility

Maintenance Extraction tools Real-time integration capability Scalability, Sophisticated administration

tools.

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Basic BW Architecture

ODS InfoCube

Non-SAPData Sources(Flat file, XMLor DBConnect)

BEx

WebBasedBEx

Data DetailBusiness Content

SAP R/3

SAP-BW

Data Sources Business

Explorer Tools

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BW architecture

The Top Layer: is the reporting environment.It can be BW Business Explorer (BEx) or a third-party

reporting tool. BEx consists of two components:

BEx AnalyzerBEx Browser

BEx Analyzer is Microsoft Excel with a BW add-in.statements.

BEx Browser works much like an information center, allowingusers to organize and access all kinds of information.

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The middle layer: carries out three tasks: 1.Administering the BW system 2.Storing data 3.Retrieving data according to users' requests

Administrator Workbench: including BW Scheduler and BWMonitor Metadata Repository and Metadata Manager Staging Engine PSA (Persistent Staging Area) ODS (Operational Data Store) Objects Info Cubes Data Manager OLAP Processor

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The bottom layer: consists of source systems, whichcan be R/3 systems, BW systems, flat files, and other

systems. An extractor is a set of ABAP programs,database tables, and other objects that BW uses toextract data from the SAP

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CharacteristicA type of InfoObject in SAP BI systems that provides a classification such as

company code, product, customer group, fiscal year, period, or region.

CubeA set of data organized as a multidimensional structure defined according to

dimensions and measures.

Data mappingConnection between two model elements, describing, for example, the datathat is input to an element or the fields that are output from another element.

DimensionWith the definition of an InfoCube, characteristics are grouped together intodimensions in order to store them in a star schema table (dimension table).

FieldAn element of a table that contains a single piece of data. Fields are

organized into rows, which contain all the data relevant for one specific entryin the table. In some databases, field is a synonym for column.

FilterA set of criteria that restricts the set of records returned as the result of a

query. With filters, you define which subset of data appears in the result set.

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InfoAreaAn element for grouping meta-objects in the Business Information Warehouse.

Each InfoProvider is assigned to an InfoArea. The resulting hierarchy is displayedin the Administrator Workbench.

InfoCubeAn SAP BI system that consists of a quantity of relational tables created accordingto the star schema: a large fact table in the center, with several dimension tablessurrounding it. It provides a self-contained dataset which can be used for analysis

and reporting.

InfoObjectA business evaluation object (for example, customer or quantity) in SAP BI

systems. Types of InfoObjects include characteristics, key figures, units, timecharacteristics, and technical characteristics (such as request numbers).

Key figureA value or quantity in SAP BI systems. Related to the OLAP-standard term

measure. You may also define calculated key figures, which are derived using aformula.

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Query

In SAP BI systems, a collection of selected characteristics and key figures(InfoObjects) used together to analyze the data of an InfoProvider. A queryalways refers exactly to one InfoProvider, whereas you can define as manyqueries as you like for each InfoProvider.

Query view

In SAP BI systems, a view of a query after navigation, saved in an InfoCube.You can use this saved query view as a basis for data analysis and reporting.

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SAP Reporting

Overview

Reporting Overview

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Finance Reports

1 BU DU Gross Margin Range of Months

2 Ageing Analysis (Outstanding)

3 Collections

4 Cost Center Summary Report

5 BU Profit & Loss Report

HR Reports

6 Employee Turnover

7 Grade Mix - Budget vs Actual Report

Drill Downs

A Employee Wise Details Report

B Non-Salary Cost Break Down Report

C FTE Alongwith salary Details

Broadcast

D Account Dashboard

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Report Name 1. BU / DU Gross Margin for the Range of Months

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Report Name 7.Grade Mix - Budget vs Actual Report

1. Conditional Formatting

Selection Criteri Year Jan 2. This report is based on current month and previous two months

For e.g. Current is Jul 08

Sort On Org/Key,Onsite/Offshore,Category,Account,Org/Uni t 3. Gr10 - Grade 10 and so on

Summary Total Org Key, Onsite/Offshore Total

Drill Down Actuals

Org/ KeyOffshore

/ OnsiteCategory/ Account Org/ Unit

Bud Act Bud Act Bud Act Bud Act Bud Act Bud Act Bud Act Bud

DU - USA Offshore Project Ameriquest Ameriquest Off 1 1 2 6 1 3 5

Fidelity iTAAC

BackEnd

Fidelity Total

Project Total

Offshor

e Total

Onsite Project Ameriquest Ameriquest On

Fidelity iTAAC - Ons

MDB

Fidelity Total

ProjectTotal

Bench Bench

Bench Total

Onsite Total

DU - USA Total

DU - UK Offshore Project Academy Academy Off

Gr8

May-08 Jun-08 Jul-

>= Gr10 Gr8&6 = Gr10

= Gr10 Gr8&6

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Introductory Steps Of

BIW Introduction and Login The Basic BW Screen The Administrator Workbench (ADM)

Creating a New Info Cube Creating a New Info Area Creating Info Object Catalogues Creating the Info Objects Creating an Info Cube

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CONT Interfaces and Source Data

Creating a Source System Create Application Component

Creating an Info Source Assigning the Source System to the Info

Source Defining Update Rules

Loading Source Data Hierarchies Data Query Data Query - BEx Analyser

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Business Explorer (BEx)

Analyzer

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ConclusionCreate different kind of templateCreate different queries

See various analyzing technique

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Recommendation Now go for create some kind ofdashboard

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Online Resources SAP Online Documentation - help.sap.com

Service Marketplace - service.sap.com

OSS Notes

Installation and upgrade info

SAP Developers Network - sdn.sap.com

Online Forums

How Tos

SAP Fanswww.sapfans.com

http://www.sytecpa.org/BW/index.asp

http://www.sapfans.com/http://www.sytecpa.org/BW/index.asphttp://www.sytecpa.org/BW/index.asphttp://www.sapfans.com/

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QUESTIONS

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Thank You

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Central data store for reports and evaluations

Contains two types of data

Key figures

Characteristics

1 fact table and 16 dimension tables

3 dimensions are predefined by SAP

Time

Unit

InfoPackage

Info Cube

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InfoCubes provide a multi-dimensional data model on the databaseserver of the Business Information Warehouse and are optimized foranalysis and reporting.

Customer

Transa

ction

InfoCube Example

Data contained in InfoCubes is storedin form of InfoObjects.

InfoObjects: Generic term for dataobjects(business evaluation objects)in the InfoCube

What Is InfoCube?

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Master Data Tables

Distr.channel ID

Distrib. channel

. . .

Division ID

Division

. . .

Sales Org. ID

Sales Org.. . .

Customer dim.ID

Sold-to Party ID

Sales employee ID

Distrib. channel IDDivision IDSales Org. ID

Time dimension ID

Calendar dayCalendar year monthCalendar year week

. . .

Dimension Tables

Customer dimension ID

Sales area dimension IDTime dimension IDUnit dimension IDData packet dimension ID

Incoming order quantityIncoming order value. . .

. . . . . . . . .

Fact Table

BW Star Scheme: InfoCube

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InfoCube

Business Explorer

Application server

Data base server

View

Analyzerpresents

andmanipulates ...

Query cache

OLAP-Processorcomputes ...

Querydefinition ...

InfoCatalog

Table

Stored in(optional)

stored in

StarSchema

Aggregates

InfoCube and Queries

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Query - Analysis

End user Reporting

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Content:

Logon to BW system

Search for workbooksExecution of workbooks

Input for reports

Saving workbooks

Procedure:Demonstration at the system

Report Organization

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User: use your personal user

Passwort: XXXXXXX

BW system: D02

BW Development HAG

Logon to System

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Start of Business Explorer (BEx)

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Query

Definition of report elements

Definition of report structure (navigational elements,structure of rows and columns, filters)

Basic formatting like scale, decimal points, etc. Workbook / Report

Basis: Query

Contains one or more queries

Additional formatting

Design of layout Additonal information (e.g. textelements for actuality of

data, etc.)

Queries and Workbooks

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Search for Workbooks

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Search for Workbooks

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Chapter 2.1 : Execute Workbook

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Chapter 2.1 : Excecute Workbook

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Save workbook in ...

Favorites

Workbook structureaccording to role

Chapter 2.1 : Saving the Workbook

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Report header

Report name

Navigationarea

Result area

General information (text elements)

Chapter 2.1 : Design of Workbooks (example)

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Content:

Workbook:

Setting filters

Drilldown

Combination of filtering and drilldown

Swap

Navigation in hierarchies

Save view of workbook

Procedure:

Demonstration at the system

Excercise

Chapter 2.2 : Analysis

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Filter andDrilldown

Chapter 2.2 : Navigation in Filter Area

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Filter

Drilldown

Chapter 2.2 : Navigation in Filter Area

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Example:

Filter

Combination of drilldown

Filter and drilldown according to

Add drilldown according to

Swap

Chapter 2.2 : Navigation in Result Area of Report

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Example forconsolidation unit

Hierarchies

On different characteristics there are hierarchies

available.

By drilldown you open further levels of the hierarchy.You can open or close the hierarchy to get theinformation on the detail level you want.

Navigation in Hierarchies

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View

Report is saved with a certainview of navigation

Unlimited number of views

Direct execution without

navigation

Save View to Query

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Chapter 2.2 : Additional Functions to Navigate

Refresh - retrieves actual data from BWsystem;

usage e.g. to change the period Back - undo the last navigational step

Back to Start - displays the initial data view ofthe query without any navigation

On Result Area

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ExcerciseAnalysis

Chapter 2.2 : Query Analysis

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Content:

Enhancement of workbooks by Excel formulas

Integration of graphics and diagrams

Working with references

Procedure:

Demonstration at the system

Excel Features

Chapter 2.3 : Excel Features

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Remark: In the Business Explorer all Excel functionality is available

Chapter 2.3 : Enhancements of the Workbook byExcel and Visual Basic Functionality

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Query - Design

Ad-hoc Reporting

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Query - Design

Ad-hoc Reporting

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Key Figures and Characteristics

Data Model

Parts of Query Design

Excercises

Agenda

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Key Figures

Values / Quantities

Aggregation Behaviour

Characteristics

Texts and Attributes

Hierarchies

Compounds

Chapter 3.1 : Key Figures and Characteristics

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Time ZBCOPA001T

Calendar month 0CALMONTH2

Fiscal year / period 0FISCPER

Weekday 0WEEKDAY1

Calendar year/month 0CALMONTH

Calendar day 0CALDAY

Calendar Year/Quarter 0CALQUARTER

Calendar year / w eek 0CALWEEK

Calendar year 0CALYEAR

Quarter 0CALQUART1

Fiscal year variant 0FISCVARNT

Data Packet ZBCOPA001P

Change run ID 0CHNGID

Record type 0RECORDTP

Request ID 0REQUID

Unit ZBCOPA001U

Currency key 0CURRENCY

Unit Sales quantity 0G_UVV001

InfoCube data model Techn.name

COPA Billing Data ZBCOPA001

DIM Customer ZBCOPA0011

Cus tomer A cc ount As signment Gr oup 0A CCNT_A SGN

Customer number 0CUSTOMER

Sold-to party 0SOLD_TO

Ship-to party 0SHIP_TO

Payer 0PAYER

Customer number (sales view ) 0CUST_SALES

DIM HR Organization ZBCOPA0012

Splitting TS Z0SECDTS

Primary TS Z0PRIMTSOrganizational Unit 0ORGUNIT

DIM Document Information ZBCOPA0013

Version 0VERSION:

Key figures 1KYFNM

Discounts Third (COPA) 0G_AVV020

Product and Marketing Management 0G_AVV320

Other Selling 0G_AVV310

Hilti Centers 0G_AVV270

Gross Sales Third (COPA) 0G_AVV010

Cost of Sales at Std. (COPA) Third 0G_AVV130

Discounts IC (COPA) 0G_AVV110

Advertising and Communications 0G_AVV330

Gross Sales IC (COPA) 0G_AVV100

Gross Sales Combo 0G_AVV090

Research 0G_AVV240

Navigation attributes 1ATTRIBUTE

(n) Sub Segment 0CUSTOMER__0IND_CODE_1

(n) Customer classification 0CUSTOMER__0CUST_CLASS

(n) Customer Account Group 0SHIP_TO__0ACCNT_GRP

(n) Sub Segment 0SHIP_TO__0IND_CODE_1

(n) Postal Cude 0SHIP_TO__0POSTAL_CD

(n) Segment Three 0SHIP_TO__ZICODE1_2

(n) Postal Code 0CUSTOMER__0POSTAL_CD

:

:

Chapter 3.1 : Data Model Hilti

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Content:

Selection of a workbook template

Definition of simple queries

Excecution of queries

Modification of queries

Procedure:Demonstration at the system

Definition and Modification of a Query

Chapter 3.2 : Definition and Modification of a Query

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1

2

Chapter 3.2 : Workbook Templates

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Chapter 3.2 : Query Definition - Excecute Query Designer

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Columns

Rows Preview

Free

Characteristics

Filter

InfoCubeDefinition

Chapter 3.2 : Query Designer

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All elements of the InfoCube areavailable for query definition.

Furtheron special elements ofreporting can be used:

Structures

Calculated Key Figures

Restricted Key Figures

Variables

Navigation attributes

Chapter 3.2 : Query DesignerInfoCube Definition

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Chapter 3.2 : Query Designer - Definition of the Query

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SaveExcecute

Chapter 3.2 : Query DesignerSave Query and excecute

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Chapter 3.2 : Query DesignerModify Query

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Filter

Chapter 3.2 : Query Designer - Filter

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The selection is made for

Single values

Value range (Interval)

Structure elements

Selection of Values by Drag & Drop,

Double Click or using the flash

buttons

The selection is made by

Flat list

Hierarchy

Query Designer - Selection Dialog Box

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(oliv)

Single Value

(rot)

Single Value excluded; this value is explicitly excluded from the value range

(oliv)

Interval

(rot)

Interval excluded; this interval is explicitly excluded from the value

Hierarchy knot

Variable

Filters are presented in query definition with different symbols:

Query Designer - Presentation of Filters

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Content:

Characteristics properties

Attributes

Integration of hierarchies

Key figures properties

Calculated key figures

Restricted key figuresStructures

Cell Editor

Chapter 3.3 : Characteristics, Key Figuresand Structures

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There are different properties of characteristics:

Display As (e.g. key, description, etc.)

Suppressing Result Rows

Normalization of key figures values to characteristics

Use of hierarchies for presentation (Display hierarchy)

Sort Order

Characteristics - Properties

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Display attributes for thecharacteristics are displayed directly

in theQuery Designers tree

From there, you can drag and dropthem directly into the querydefinition

Drag &Drop

Attribute Selection in the Query Designer

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Thank You

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Undolast

EntryDeleteFormulaElement

Check ofSyntax

TechnicalNames

ContextMenu

Help

Key Figures - Formula Dialog Box

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Online Resources SAP Online Documentation - help.sap.com

Service Marketplace - service.sap.com

OSS Notes

Installation and upgrade info

SAP Developers Network - sdn.sap.com

Online Forums

How Tos

SAP Fanswww.sapfans.com

http://www.sytecpa.org/BW/index.asp

http://www.sapfans.com/http://www.sytecpa.org/BW/index.asphttp://www.sytecpa.org/BW/index.asphttp://www.sapfans.com/

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QUESTIONS

con a ns n orma on a ou e a a ware ouse. e a a a epos ory con a ns wotypes of meta-data: business-related (for example, definitions and descriptionsused for reporting) and technical (for example structure and mapping rules used

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used for reporting) and technical (for example, structure and mapping rules usedfor data extraction and transformation).

Metadata Managerto maintain Metadata Repository.

Staging Engineimplements data mapping and transformation. Triggered by BW Scheduler, itsends requests to a source system for data loading. The source system then

selects and transfers data into BW.PSA (Persistent Staging Area)

stores data in the original format while being imported from the source system.

PSA allows for quality check before the data are loaded into their destinations,such as ODS Objects or Info Cubes.

ODS (Operational Data Store) Objectsallow us to build a multilayer structure for operational data reporting. They are notbased on the star schema and are used primarily for detail reporting, rather than

for dimensional analysis.

Info Cubesare the fact tables and their associated dimension tables in a star schema.

Data Managermaintains data in ODS Objects and Info Cubes and tells the OLAP Processor what

data are available for reporting.

.

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Reporting Comparison

Line Item Analysis

Delivered Reports

Basic Reporting or Predefined (requires

ABAP programmers)

Consumes Resources from

Transaction Processing

Real-time Analysis

Function Specific

Relational & Multidimensional Analysis

Delivered Reports (aka Business Content)

Ad hoc or Predefined (can be designed

by users)

Significantly Faster Processing

Current (according to update schedule)

& Historical Analysis

Cross Functional