Maryland DeMolay Chapter Sweetheart Manual

What is DeMolay?

This section of your manual is devoted to basic knowledge about the Order of DeMolay.

As a Sweetheart, it is important for you to understand the organization that you are

representing. You need to be able to explain the order to prospective members, parents,

and those who simply wish to learn more about DeMolay. The information included will

help you to be more prepared for these situations, but know that there is always more to

learn. It is strongly encouraged that you go beyond this manual. Research other

available DeMolay resources. And always be open to learn more.

DeMolay is . . . . . . . . . . . . . . . .

. . . . . the world’s largest fraternal organization for young men between the ages of 12

and 21.

. . . . . a character building organization which prepares young men for civic, business, religious, fraternal and social activities.

. . . . . an organization that teaches a young man to love and serve his God, his country, and

his fellow man.

. . . . . an organization that provides wholesome recreational and social activities with his

peers.

. . . . . an organization which instills leadership qualities and organizational skills that can

be used for a lifetime.

A LITTLE HISTORY DeMolay was founded in 1919 in Kansas City, Missouri. Frank S. Land was first drawn to organize DeMolay when he found himself in a position to assist a fatherless young man named Louis Lower.

Dad Land, along with Louis and eight of his friends decided to form a group that brought young men together for the purpose of good with positive male role models. They decided to name their new group after Jacques DeMolay, the last leader of the Knights Templar. DeMolay was burned at the

stake in 1314. DeMolay was particularly known for his devotion to “loyalty and friendship.”

The Order of DeMolay grew and by March of 1922, chapter had been established in 39 of the then 48 states and the District of Columbia. The organization had gained so much popularity that on February

12, 1923, the Templar Chapter in Pittsburg, PA initiated 1,099 new members, the largest class in

DeMolay history. Master Masons have supported the order since its inception, but support became official in 1963 with the signing of a Declaration of Principles by leaders of Freemasonry.

Although DeMolay ritual and meetings are serious and reverent, the organization does not advocate any particular creed, but teaches only profound faith n one living and true God. DeMolay does not attempt to take the place of home or church but rather be a supplement them.

Today DeMolay has over one million active and senior members including Hall of Fame members such

as Mel Blanc, Col. Frank Borman, Walt Disney, Paul Harvey, Burl Ives, John Steinbeck, Bill Clinton,

and John Wayne. Membership now spans the worldwide, including membership in Canada, Brazil, Bolivia, Aruba, Portugal, Panama, Italy, Germany, Australia, Philippines, Japan, and Columbia.

Mother Chapter at the Institution and Initiation

Ceremony

Mother Chapter traveled east in 1921 to institute new chapters. Mr.

George Fleming Moore who was a very active Mason in Alabama in 1914, as Acting Grand Commander of the Supreme Council, was very helpful in starting DeMolay in the East. It was during this trip that the

first DeMolay Chapter in Maryland, George Fleming Moore Chapter was instituted in Hyattsville on August 3, 1921.

Mr. George Fleming Moore was present when Mother Chapter initiated the first class of twenty-five members of G. F. M. chapter which was the first

chapter in DeMolay that was named after a living man. While in the area, the team also instituted Robert LeBruce Chapter on August 4th, in Washington, D. C., once part of Maryland DeMolay, and Baltimore Chapter in Baltimore,

MD on August 5th. Mr. George Fleming

Moore

George Fleming Moore Chapter's First Initiation Class

These pioneer chapters multiplied until the number of chapters in

the state reached 21 thriving chapters and over 500 members and advisors. Currently we have seven chapters and over 200 members and advisors. Our Chapters have been named after

beautiful cities in which they are a part of the community, famous and prestigious men of the community, and of Freemasonry, and their sponsoring bodies. Our Conclaves (conventions) have been

hosted by our member chapters where able and have been held through out the state including the famous Lord Baltimore Hotel

in the city of Baltimore, Maryland, and Salisbury State University on the Eastern Shore of Maryland.

We feel, with the support of members, advisors, their communities in which they meet, and more importantly from our Masonic family, Maryland DeMolay will continue to offer a wide range of activities. It is through these activities of opportunities of leadership that the young men of DeMolay

will receive the responsibility and the skills, to become the leaders of tomorrow.

THE SEVEN CARDINAL VIRTUES OF DeMOLAY

As you probably have noticed, there are seven candles in the DeMolay Chapter room standing around the east side of the Altar. These candles are symbolic of the Seven Cardinal Virtues of

DeMolay – the principles that each DeMolay member strives to live by in his daily life. They

are:

Filial Love (Love of Parents)

Reverence for Sacred Things

Courtesy

Comradeship

Fidelity (Faithfulness)

Cleanness

Patriotism

In addition to the Cardinal Virtues, DeMolay also try to live by a Code of Ethics.

DeMOLAY CODE OF ETHICS

A DeMolay serves God.

A DeMolay honors all womanhood.

A DeMolay loves and honors his parents.

A DeMolay is honest.

A DeMolay is loyal to ideals and friends.

A DeMolay practices honest toil.

A DeMolay’s word is as good as his bond.

A DeMolay is courteous.

A DeMolay is at all times a gentleman.

A DeMolay is a patriot in peace as well as in times of war.

A DeMolay is clean in mind and body.

A DeMolay stands unswervingly for public schools.

A DeMolay always bears the reputation of a good and law-abiding citizen.

A DeMolay by precept and example must preserve the high standards to which he has

pledged himself.

WHAT DOES THAT MEAN?

Like many groups, DeMolay is full of abbreviations, acronyms, and “for shorts”. This

shorthand can get confusing – so here is a key to some of these “code words”.

DeMolay Codes:

AHK Advisor’s Honor Key

AWP Adult Worker Profile

BHK Blue Honor Key

Chev Degree of Chevalier

DAD The ‘DeMolay Advisor Development’ training course, not to be confused with

“Dad” – a form of address for male advisors or parents.

DI DeMolay International

EO Executive Officer

ES Executive Secretary

ICS International Congress Secretary

IMC International Master Councilor

ISC The International Supreme Council, aka DeMolay International

LCC Leadership Correspondence Course

LOH Legion of Honor Degree

MATOC Mid Atlantic Tournament of Champions Competition

MSADC Maryland State Association of DeMolay Chapters

PHK Pink Honor Key

PMC Past Master Councilor

PMC-MSA Past Master Councilor Meritorious Service Award

PSMC Past State Master Councilor

RD Representative DeMolay

SMC State Master Councilor

Common Masonic Codes:

AF&AM Ancient Free and Accepted Masons

Boumi Boumi Temple - Baltimore Shriners

IOJD International Order of Job’s Daughters (HQ – Honored Queen)

IORG International Order of Rainbow Girls (WA – Worthy Advisor)

MM Master Mason

OES Order of the Eastern Star (WM – Worthy Matron; WP Worthy Patron)

WM Worshipful Master

THE AWARDS ADVISOR Find below a list of common DeMolay awards and ceremonies:

LEGION OF HONOR (LOH)

The highest award a Senior DeMolay can receive for outstanding

service to humanity or success in his profession. Regalia is red Cordon and Medallion.

HONORARY LEGION OF HONOR (HLOH)

Citation of honor is conferred upon a Master Mason who has shown

active civic leadership and who has performed unusual meritorious service for the Order of DeMolay. Regalia is white Cordon with

Medallion.

CROSS OF HONOR (COH) The highest award given for service as an Advisory Council member

or a personal representative of an Executive Officer. Regalia is

Medallion with DeMolay emblem.

CHEVALIER DEGREE (Chev) The highest honor an active or senior DeMolay can receive for

DeMolay service. Regalia is gold Cordon with Medallion.

REPRESENTATIVE DEMOLAY (RD)

The highest award a DeMolay can petition for and receive for self

evaluation.

BLUE HONOR KEY (BHK) An award giving recognition to a DeMolay who has been the first line

signer on ten petitions.

PINK HONOR KEY (PHK)

An award given to a Job’s Daughter or Rainbow Girl for being instrumental in securing five new members to DeMolay.

PAST MASTER COUNSILOR – MERITORIOUS SERVICE AWARD

An award earned for outstanding service as a Master Councilor.

HATS OFF AWARD

An award given to a non-DeMolay recognizing service “above and beyond the call” to the Order.

FLOWER TALK A beautiful open ceremony, once a part of the DeMolay initiation, to

honor the mothers of DeMolay

CEREMONY OF LIGHT

An inspiring ceremony that centers itself around the Seven Cardinal Virtues represented by the seven DeMolay candles.

What is a Chapter Sweetheart?

Congratulations! You have been selected for a very honorable position. The

members of the chapter have chosen you to be their representative. Many girls

before you have been elected to this position. While it is an honor to be chosen, many girls do not fully understand what the title signifies. It is more than a

tiara and a sash, there is much responsibility required of this position. This

section of your manual will lay out guidelines and expectations of you as a

Sweetheart. Take time to review all that is provided. You will find that it will

assist you greatly during your term. If there is a time that you need additional

assistance, do you hesitate to contact your State Sweetheart Coordinator.

THE MODEL SWEETHEART

When you were elected, the Chapter

members liked the person you really are. They enjoyed your charm and your

company. Never try to be something that

you are not – that is not what you were

elected for.

Always show your best side. “Smile”, a

pretty smile tells everyone that you like

what you are doing.

A Sweetheart is made up of many parts: a

good listener, a good speaker, a hostess, a

guest, a volunteer, and a leader, but most of all, a LADY!!

Sweethearts should learn to approach every aspect of their term with an open mind. There are always changes, new ideas to learn, and problems to deal with.

The Sweetheart should exemplify the highest ideals of womanhood. She is under constant

observation and must always conduct herself in a lady-like manner. A Sweetheart is neat, well groomed, and sincerely dedicated to the order of DeMolay. Her aim should be to boost morale

by adding beauty, charm, and excitement to all functions she attends. She should go out of her

way to pay attention to EACH chapter member, to be friendly to all, and not forget the

younger or more shy members who may be a bit reluctant to receive attention. You must remember that your warm smile and friendly manner are important to the promotion of your

chapter.

A Sweethearts duty is to be involved, to care and show pride in representing her chapter. She should learn more about the member in her chapter and take time to give encouragement and

support when they need it. She will encourage the members to act as gentlemen. Her term is

important to both herself and her chapter, so she should take care to handle it well, wisely, and

with love. There are many positive and substantial efforts that a Sweetheart can make to demonstrate her commitment.

If you are prepared and positive you will have a successful and memorable term, as well as a

very appreciative chapter.

TIPS FOR THE SUCCESSFUL SWEETHEART

SMILE – Everyone likes to see a smile

BE YOURSELF – You were elected because the members wanted you, not someone else.

GET TO KNOW YOUR CHAPTER – You were elected by them, let them know that you care! SPEAK – They know you can talk! Say something! Train yourself to speak (without shouting) so you

can be heard.

ASK QUESTIONS – if you don’t know something or are in doubt, please ask!

LISTEN – Sometimes you are needed to just be a sympathetic ear. Encourage members to talk to you,

show you care. Let them know you are interested. VOLUNTEER – There is always something you can do to help; ASK!

ATTEND WORKSHOPS – You can always learn something new.

GET TO KNOW THE ADVISORS – They can help you in all aspects of your term. They are there to help and they want you to have a good term, lean on them.

SEND CARDS – Send cards to your Chapter and to the members on holidays and special occasions. Pay attention to the special and difficult times that are occurring in member’s lives.

HELP – Help with your Chapter’s projects, dinners, publications, etc..

COMMUNICATE – Be the liaison between the Chapter and Job’s Daughters and Rainbow. PROMOTE – Vigorously seek to enhance the membership of DeMolay

DEDICATED – Be sincerely dedicated to the Order.

TAKE THE LEADERSHIP CORRESPONDENCE COURSE – The LCC is a great way to learn more about the organization that your are representing. Course one is required to be completed to run for

State Sweetheart. BE EXCITED – As Chapter Sweetheart you can help to set the mood of the entire term. If you are

excited to be a part of the Chapter rather than just the girl that gets to wear the tiara and sash you will find that the members are glad that they chose you and will be here for you as much as you can be there for them.

GET READY, YOUR ABOUT TO HAVE A MEMORABLE YEAR!!!

SWEETHEART GUIDELINES

ELIGIBILTY CRITERIA

1. Any young lady wishing to compete for the title of Chapter Sweetheart may submit an

application to the Sweetheart Advisor or the Chapter Advisor when a Chapter does not

have a Sweetheart Advisor 2. Sweethearts do not have to be members of Job’s Daughters or Rainbow Girls.

3. A Chapter Sweetheart applicant must have permission of her parents/guardians to serve. 4. Each Chapter Sweetheart must maintain a “C” average in school during her term. (to be

discreetly reviewed by the Chapter Dad on a regular basis)

5. A Sweetheart applicant must be willing to travel with her Chapter and chaperone. 6. Each Chapter will determine the age requirement for eligibility for their chapter

competition.

7. No applicant may have reached the age of 21 at the time of election. 8. Each Chapter will determine when their Chapter will elect and install a new Chapter

Sweetheart. Generally Sweethearts are elected for a one year term beginning at the

January Installation (check with the Bylaws of your local chapter for details). 9. There are no term limits for Chapter Sweethearts and a Sweetheart may be permitted to run

again for the position, subject to the approval of the Chapter Advisory Council. Applications for Sweetheart are found in this manual – as Sweetheart you will provide a copy of this application to any young lady wishing to run.

10. If a Chapter Sweetheart fails to fulfill her duties and responsibilities outlined by this manual, she may be replaced by decision of her Chapter, the Advisory Council, the State Sweetheart Coordinator and/or the Executive Officer.

11. A Chapter Sweetheart cannot be married, pregnant, nor have a child. A Sweetheart that becomes pregnant or marries during her term will be immediately removed from office and is ineligible to receive the title of Past Sweetheart or receive a Past Sweetheart pin or other

emblem. First runner-up will automatically assume the title. 12. When a Chapter Sweetheart is elected as State Sweetheart, her Chapter title will

automatically be transferred to the first runner-up during the most recent election. Should

there be no runner-up, the Chapter will decide whether to hold new elections. 13. No Chapter Sweetheart may run for or serve as State Sweetheart if serving as the Grand

Worthy Advisor, Grand Bethel Honored Queen or Miss Maryland Job’s Daughters. 14. If a Sweetheart is required to leave the state with an intention of a 90 day or more absence,

she must resign her office. First runner-up will automatically assume the position.

Please note that each Chapter may have individual requirements and guidelines for those wishing to

run for Chapter Sweetheart. Please check with the Chapter Dad of your Chapter for additional information.

Those desiring to run for State Sweetheart can find additional information in the State Sweetheart Section of this Manual.

GENERAL DUTIES AND RESPONSIBILITIES:

1. Get to know all members of the Chapter – even the younger and less popular members.

2. Attend most meetings of the Chapter, especially their installation.

3. Always be available to assist. Let members know that you are interested and want to be there for

them. Be ready to serve in any capacity.

4. Work together with the Master Councilor to plan special events and activities. Go out of your way

to use your initiative in helping with fundraising, dances and other fun activities.

5. Attend all Chapter activities which are appropriate to attend.

6. Be on time – being late makes a bad impression

7. Practice good manners and be considerate of others.

8. Provide members with an opportunity to practice their etiquette skills.

9. Help younger members or those with special needs to enter into social environments.

10. Strive to be helpful – if you volunteer to help, be sure to follow through.

11. Dance with any DeMolay who asks you. ‘No’ is not an option. You may be the first person he has

ever danced with.

12. Keep a forearms length distance away from whoever you are dancing with.

13. Work vigorously to enhance the membership of DeMolay by promoting DeMolay to young men

who you feel would make good members. Keep a supply of membership literature and have an

active member follow up on your recommendation.

14. Act as a liaison between Job’s Daughters Bethel’s and Rainbow Girls Assemblies in the area, by

communicating upcoming events and activities.

15. Attend all Sweetheart workshops.

16. Vigorously seek to enhance the attendance, participation and membership of your Chapter.

17. Maintain a cooperative attitude with the Chapter Advisors.

18. Serve as a hostess to visiting Sweethearts.

19. No chewing gum on any occasion.

20. No Smoking on any occasion.

21. Do not use profanity at any time.

22. Never travel alone.

23. At no time shall a Sweetheart ride up-chaperoned in the same vehicle as a DeMolay going to or

from a DeMolay function. No DeMolay member is at any time to drive a Chapter Sweetheart with

or with out a Chaperone.

24. At no time (chaperoned or not) is a Sweetheart allowed in a DeMolay room or a DeMolay in a

Sweetheart room during overnight functions.

25. Sweethearts do not have the privilege to attend closed meetings and should not appear to be

listening at an outer door. She may attend the ‘at ease’ portion of the meeting.

26. One of the duties of the Master Councilor is to see that you are properly escorted, either by himself

or another member of the Chapter. Expect this behavior at all times.

27. Do not accept improper behavior from any DeMolay member or Advisor. Inform the Sweetheart

Coordinator and/or Chapter Advisor immediately if you have been the recipient of

inappropriate behavior.

28. Be prepared to speak at your chapter or when representing DeMolay.

29. Make sure to thank all those who help you during your term.

**Maryland DeMolay has a zero-tolerance policy toward drug and alcohol use. Any

sweetheart who is under the influence of either at any function will be immediately

removed from office.

DRESS CODE As a Sweetheart, the manner in which you dress should be a major concern. You will be under constant observation. Your appearance can say many things about you, both positive and negative.

Remember that you are representing Maryland DeMolay, your chapter, your family, and yourself. The Maryland Sweetheart dress code needs to be fitting to the event and DeMolay decorum and

should be followed at all times. As Sweetheart you should promote this code with all female visitors. When a functions dress code is unclear seek advice from your chapter Sweetheart Advisor or the State Sweetheart Coordinator. Remember, when in doubt it is better to be over dressed than underdressed.

The Sweetheart Dress code is assigned very clearly below. There should NEVER be an excuse for not knowing the code!!

Formal Attire:

Installations, Sweetheart Ball, Conclave designated meetings, Public Formal Ceremonies - Full or ¾ length, properly fitting, formal dress

- Slits can not be higher than the knee - Backs can be no lower than the natural bra line

- Proper undergarments, including slips and hose will be worn - Shoes will be proper to the occasion – no slippers, boots, athletic shoes, flip flops - Tiara and Banner are to be worn

Business Attire: Installations (when not escorted), Chapter Meetings, Workshops, Dinners, Business Meetings

- Properly fitting business suit, dress, or skirt - No shorter than knee length

- Full length shirts, no midriffs, no visible undergarments, no low front cuts - Slits can not be higher than the knee - Backs can be no lower than the natural bra line

- Proper undergarments, including slips and hose will be worn - Shoes will be proper to the occasion – no slippers, boots, athletic shoes, flip flops - Tiara and Banner are to be worn

Casual Attire:

Movie Nights, Service Activities, Work Parties, Decorating, Sports Activities - Properly fitting casual slacks, or shorts, that are mid thigh or longer - Jeans/jean shorts may be worn if properly fitted, neat, with no holes

- Full length shirts, no midriffs, no visible undergarments, no low front cuts - Proper undergarments - Shoes will be proper to the occasion

- Tiara and Banner are NOT to be worn - Acceptable swimsuits will be one piece suits or a swimsuit with no more than 3 inches of

midriffs visible. NO THONGS OR STING BIKINIS. Cover ups should be worn to and from

the pool area.

OTHER DRESS CODE DO’S and DON’TS

DO be clean and neatly dressed DO have well groomed hair DO be an example for visiting females

DO keep your banner and tiara clean

DO dress in a manner representing womanhood

DO wear your banner with dress pants – never jeans DO NOT wear your tiara with pants/jeans DO NOT wear your tiara/banner to Job’s Daughters or Rainbow functions unless specifically

representing the Order of DeMolay DO NOT change into casual attire at a function until all good-byes have been said and you are

ready to leave

DO NOT wear your tiara in a vehicle DO NOT wear grunge, gothic or un-hemmed clothing DO NOT wear shirts with inappropriate logos or sayings

DO NOT allow any DeMolay to wear your tiara and you are not to wear a DeMolay’s jewel.

GENERAL APPEARANCE

Sloppy, age inappropriate, too tight or small clothing are inappropriate. Clothes should be

clean and properly fitted. Garish make-up, nails, or hair styles are inappropriate. Make up should be light and

appealing.

Body Markings (i.e. piercings, irregular jewelry, and tattoos) should be discreetly covered. Modest earring jewelry, may however be worn.

If it would not be accepted by Rainbow Girls or Job’s Daughters standards, it will NOT be

tolerated in DeMolay. When in doubt seek the advice of your Chapter Sweetheart Advisor or the State Sweetheart

Coordinator.

** If at anytime a Sweetheart is deemed to not be dressed appropriately as determined by the

Executive Officer, State Sweetheart Coordinator, or Chapter Dad, she will be asked to change, leave, or not be allowed to represent the order at the function.

** Repeated violation of these Dress Codes may be cause for suspension or removal from your

position.

SWEETHEART CHAPERONES

You must have a Chaperone with you at all functions you attend as a Chapter Sweetheart,

REGARDLESS OF YOUR AGE!

A Chaperone must be at least twenty-five (25) years of age. If not a parent, your chaperone

must be approved prior to a function by the Chapter Advisor and your Parents, since she will be

responsible for you at a DeMolay activity. Please make sure that your Chaperone knows that she is responsible to make sure that you are abiding by the rules and guidelines set forth in this

manual and by the MSADC Constitution and Bylaws.

The Chaperone shall: - Conform to the rules and regulations set forth in the Sweetheart Manual.

- Know the responsibilities of a Chapter Sweetheart.

- Make sure the Chapter Sweetheart obeys the dress code.

- Make sure that the Sweetheart obeys curfews (when established). - Make sure that the Sweetheart has proper travel arrangements to/from a function.

Your chaperone is doing you a favor, so be considerate of her. After certain special functions

you should consider giving a thank you note and a small thank you gift.

A FEMALE Chaperone is required each time that you make overnight plans. Whether you are

staying at another Sweetheart’s house as part of a visitation, Convention, other travel event you

must have a female Chaperone or parent present.

At all other functions which are NOT overnight, if a female chaperone is not available an

advisor of your chapter may serve as your chaperone.

The State Sweetheart Coordinator may also serve as a chaperone at any function representing

DeMolay – however, please do not assume that she will be your chaperone, make prior

arrangements.

If you have difficulty obtaining a chaperone, contact your Parent’s Club, Advisory Council, or

the State Sweetheart Coordinator for assistance.

What Can a Sweetheart Do?

This may be the most important section of your manual. To hit the mark as an

excellent Sweetheart, you must take an active part in your position. You can’t build up a good reputation on what you are “going” to do. In fact, you must

ACT for your Chapter. Included in this section are many ideas and suggestions

that you as a Sweetheart can do!!

What You Can Do to Achieve Sweetheart Success??

As a Sweetheart, you were elected to become a supportive figure for the Chapter. By

working with the Chapter you will have a successful term. Here are several things you

can do for you Chapter:

Always have a sincere, warm, and friendly smile for everyone.

Always strive to abide by the virtues of DeMolay: Filial Love, Reverence for Sacred

Things, Courtesy, Comradeship, Fidelity, Cleanness, and Patriotism.

Help the Telephone committee, if one exists.

Become a friend to all in your chapter.

Write a DeMolay in the service of our country,

Remember birthdays and holidays with cards.

Send Get well and sympathy cards to members and families when appropriate.

Attend the meetings of the Parent’s Club – support them!

Enter all Sweetheart, MSADC, etc. contests.

Attend all Sweetheart Workshops – learn as much as possible.

Be a hostess to visiting Sweethearts.

Help plan Sweetheart activities.

Remind members of upcoming activities.

Support and help plan Chapter fundraisers.

Help serve at breakfasts, luncheons, dinners, and receptions.

Assist with decorations, publications, and committees.

Make items for members at special occasions.

Help recruit new members.

Keep a scrapbook for your Master Councilor and yourself.

Assist the Master Councilor-elect with his installation plans when possible.

Maintain a book of ideas and hints for the next Chapter Sweetheart.

Maintain communication with members, advisors, Sweetheart Advisor, the State

Sweetheart Coordinator, and State Sweetheart.

If you are active and enthusiastic you will have a most rewarding term as a sweetheart.

NEED AN IDEA??

Listed below are some sure to be

successful ideas for activities that you

can suggest or organize yourself for the

Chapter. You are of course not limited to

these ideas. Create some of your own –

be creative! Please remember to consult

with your Master Councilor and

Advisory Council before planning an

activity/event. If you have spirit and

keep the best interest of the Chapter in

mind you will find that each event will

be a blast!

Be Prepared! Plan Ahead! Invite Everyone! Good Luck!

FUND RAISERS FELLOWSHIP

1. Dances (special themes) 1. Dances

2. Car Washes 2. Movie/Game Nights

3. Dinners/Breakfasts 3. Football/Pool Parties

4. Yard Work 4. Picnics

5. T-Shirt Sales 5. Bowling

6. Candy Sales 6. Mystery Trips

7. Height Nights 7. Progressive/Regressive Dinners

8. Christmas Card Sales 8. Scavenger Hunt/Geocashing

9. ‘Current’ Sales 9. Hay Rides

10. Carnivals 10. Hawaiian Luau

11. Flower Sale 11. Mini-Golf

12. Fruit Sales 12. Sight Seeing

**Also consider organizing charitable/volunteer activities. These are good for the order

and a person’s heart. They can sometimes also fulfill state graduation requirements!

REMEMBER TO ALWAYS HAVE PROMOTION MATERIAL ON HAND AT EACH EVENT – AS THESE ACTIVITIES CAN ALL BE USED AS A MEANS TO PROMOTE

BOTH YOUR CHAPTER AND DEMOLAY IN GENERAL.

OTHER WAYS TO BE A GOOD SWEETHEART!!

COMMUNICATION

One of the best ways to be a good sweetheart is to have good communication with

anyone interested in DeMolay. Here are some ways to keep the lines of communication

open – remember you can communicate through phone calls, e-mails, the state web page,

paper notices, invitations, and public announcements.

People to contact:

Master Councilor Chapter Dad

________________________ _______________________

________________________ _______________________

________________________ _______________________

President of Parents Club Chapter Sweetheart Advisor

________________________ _______________________

________________________ _______________________

________________________ _______________________

State Sweetheart State Sweetheart Coordinator

________________________ _______________________

________________________ _______________________

________________________ _______________________

State Master Councilor Executive Officer

________________________ _______________________

________________________ _______________________

________________________ _______________________

State Web Master President State Parent’s Club

________________________ _______________________

________________________ _______________________

________________________ _______________________

PARENT’S CLUB

What is a Parent’s Club? It is an auxiliary organization composed of a group of parents

and relatives of the chapter members. Parent’s Clubs provide guidance, encouragement,

and assistance to the chapters. They assist them with social activities and fundraisers and

promote the welfare of the chapter as a whole. The object of the Parent’s Club is to lend

cooperation and support to members and the Advisory Council.

Work with the Parent’s Club whenever you are arranging an activity. They are anxious

to assist and support you during your term. Volunteer to help them as well.

Having an active Parent’s Club in your chapter is a vital asset and is one of the best things

a Sweetheart could ask for. Be active with the Parent’s Club and their projects and

meetings and they will be there for you as well.

If you respect these people, they will respect, accept, and support you.

LEADERSHIP CORRESPONDENCE COURSE (L.L.C.)

The L.C.C. is a course designed to broaden your knowledge of DeMolay. There are five

courses. DeMolay’s, Sweethearts, Parents and Friends of DeMolay are all encouraged to

take the courses.

State Sweetheart Candidates are required to have completed the first L.C.C. , which is

Basic DeMolay Knowledge. To take the test, you must send the L.C.C. application form

and a nominal fee to the Maryland State Association of DeMolay Chapters, Executive

Secretary . They will then mail you part 1. Once they have received the completed part 1

from you, and you have passed, you will then have the option to send away for part 2.

Although all State Sweetheart Candidates are required to pass the first part of this

course, all Sweethearts are strongly encouraged to also complete this course. If you

complete all five courses, you will be eligible to receive the prestigious “Lamp of

Knowledge” pin.

MEMBERSHIP Each year, each chapter should strive to initiate 100% of their membership goal. A Sweetheart can help in this endeavor by generating enthusiasm and when approached can show cause to a young man

and his parents why he should join DeMolay. This does not mean that you should overwhelm a young man but merely point out the benefits of being a member of the Order of DeMolay.

Never put DeMolay down. Speak positively on behalf of the organization. Explain the various activities and know what you are talking about. The Leadership Correspondence Course will be of

great benefit to you here. If you know a young man that meets the requirements, invite him to your next function or activity. Introduce him to the members and let him hear about DeMolay from her peers.

Each chapter should have a continual membership drive going on. You should find out what they are doing and offer to help. Prospect parties are always a good idea to stimulate membership. And who is

better at planning parties than a Sweetheart?

DEMOLAY MEMBERSHIP: Any young man who is at least twelve (12) years of age but has not yet become twenty-one (21), and who is of good moral character and believes in a Supreme Being is eligible to become a member of the Order of DeMolay. Membership is not limited to sons or relatives

of a Master Mason, but the application must be recommended by a Mason. For your convenience, a petition is included in this manual so you will always be prepared when you meet a young man who is interested in becoming a member.

**REMEMBER: Sweethearts can earn the Pink Honor Key Award by being responsible for signing the

petitions for 5 new members. This campaign will be co-chaired by the State Sweetheart and State Sweetheart Coordinator

NEW MEMBERS

New members are the lifeline of the Chapter. Without them the Order would soon die, but somehow many members seem to become lost or forgotten after they are initiated.

The members of your chapter may innocently neglect the new members. If, on his initiation, a new member feel that he is not welcome or left out, chances are pretty good that he won’t come back for a second meeting or to get his DeMolay degree. He will also never learn how friendly the members of

his chapter can really be.

As the Chapter Sweetheart, you can really help the new member feel welcome. Introduce yourself and include him in your socializing. Inform him personally of upcoming events and try to see to it that he has a ride. Exchange phone numbers and be his “Big Sister” until he gets acquainted with the rest

of the Chapter members. Never let a new member go home thinking that the DeMolay virtue of brotherhood is just an idea and

not a reality.

NOTES AND IDEAS:

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

Chapter: _________________________________ Term: __________________________________

Name: ____________________________ _______ Birth Date: ______________________________

Address: ________________________________________________________________________________

Telephone: ________________________________ E-Mail Address: _________________________________

School, Grade Level, and Grade Average: ________________________________________________________

Assembly/Bethel and Current Office: __________________________________________________________

Other Groups/Organizations you belong to ______________________________________________________

Hobbies/Talents/Interests: __________________________________________________________________

Do you have any priorities that might prevent you from performing your Sweetheart Duties, please list:

_______________________________________________________________________________________

Will you have transportation to DeMolay events? _____ Yes _____ No

Do you understand the DeMolay Dress Code? _____ Yes _____ No

Please prepare/type a one-page letter of intent and attach to this application.

Include: 1. Why you would like to be a Sweetheart for this Chapter, 2. What your goals may be for your term if

elected. Remember that this will be read at the Chapter before voting takes place! I am recommending the above Sweetheart Applicant I approve the above Application for Sweetheart

_____________________________________ _______________________________________ Sponsoring DeMolay Member Chapter Advisor

I give permission to my daughter to serve, if elected as Chapter Sweetheart. I have been informed of the commitment required, the chaperone policy, dress code, and general rules as outlined in the Chapter Sweetheart Manual (that will

be provided if elected).

______________________________________________ ___________________________

Parent or Guardian Signature Date

I agree to cooperate with the Chapter and MSADC in improving the interest of the Order. Should I be elected to serve as Chapter Sweetheart I agree to abide by all the guidelines set forth in the Chapter Sweetheart Manual.

______________________________________________ ___________________________

Applicant’s Signature Date

Chapter

Sweetheart Application

Jurisdiction: _________________________________ Chapter: _____________________

Sweetheart Name: _____________________________ DOB: ________________________

1. I, the undersigned Parent or Legal Guardian of ________________________ do here by

give my consent and permission for her to participate in the Maryland DeMolay Sweetheart Program.

2. In the event of any injury or illness to the above named minor, I the undersigned Parent or Legal Guardian, hereby authorize any adult DeMolay Advisor or Sweetheart Coordinator in attendance to secure, and any physician in attendance to provide such emergency

medical treatment as shall be deemed necessary by those present, including but not limited to hospitalization, injections, anesthesia, surgery, x-ray, blood, and medications. I

understand reasonable effort shall be made to contact me prior to medical treatment. 3. The above named minor is subject to the following problems, allergies to medications,

and/or is receiving treatment under the supervision of proper medical authorities as follows: State on the lines below, if none state NONE. ___________________________________________________________________

_________________________________________________________________________________________________________________________________________________________________________________________________________

4. Neither DeMolay International, Maryland DeMolay, nor Maryland DeMolay Sweetheart

Program, maintains any medical insurance for its members. I understand that we will be

responsible for any and all costs for medical treatments incurred by or on behalf of our daughter ______________________________. My family health insurance and policy

number are as follows:

__________________________ __________________ __________________

Insurance Company Name Policy Number(s) Policy Holders Name

5. I, the undersigned Parent or Legal Guardian, AND the undersigned legal minor, do hereby

agree that we will abide by the Statutes, Rules, Regulations, and Edicts of the Maryland DeMolay Sweetheart Program, Maryland DeMolay, and the International Supreme

Council, Order of DeMolay, and its duly authorized representatives. We agree that if in the opinion of any DeMolay Advisor and/or Sweetheart Coordinator that if either of us should be removed or asked to leave any DeMolay or Sweetheart activity for violation of the same,

Medical Release and

Consent Form

that the undersigned parent or legal guardian will immediately take the necessary action to cause the transportation of violator from the activity site at the expense of the

undersigned Parent or Guardian. 6. We hereby agree to release and hold harmless the International Supreme Council, Order of

DeMolay, the Grand Master of DeMolay, staff members, Advisors, and Sweetheart Coordinator of the Maryland Jurisdiction, Order of DeMolay, from any and all claims of

cause of action which the undersigned has or may have. This specifically includes any and all plans which arrive out of the attendance at _________________________________ event, including transportation to and from said event.

7. IN THE EVENT OF ANY EMERGENCY, IF THE UNDERSIGNED PARENT OR

GUARDIAN CANNOT BE REACHED, THE UNDERSIGNED PARENT OR GUARDIAN

HEREBY AUTHORIZES THE FOLLOWING PERSON TO ACT ON THEIR BEHALF.

Name: ____________________________ Phone: _______________________

Address: ____________________________________________________________

Relationship to Minor: __________________________________________________

8. Parent/Legal Guardian, please provide the following information about yourself:

Full Name: __________________________________________________________

Address: ____________________________________________________________

Phone: _______________________________ Home _______________________________ Work

_______________________________ Cell _______________________________ Other

Relationship to Minor: __________________________________________________

9. If minor’s address is different than Parent or Legal Guardian, please state of lines below, if

the same, write SAME. ___________________________________________________________________

__________________________________________________ __________________

Signature of Parent or Legal Guardian Date

__________________________________________________ __________________ Signature of Minor (Sweetheart) Date

Sweetheart Resources

The following pages have been added to help you fulfill your term as Chapter

Sweetheart. Included is the Golden Heart Award and application, the MSADC

Constitution and Bylaws, miscellaneous graphics, and a brochure discussing cults. In

addition to what you have already read in your manual, these resources will assist to

increase your knowledge of DeMolay and increase the success of your term.

“THE GOLDEN HEART AWARD”

This award has been created for active Chapter Sweethearts. It is designed to promote greater

Sweetheart involvement in DeMolay and to award Sweethearts for their dedicated commitment to the Order.

A Sweetheart must earn 100 points to be eligible for this award, earning at least 25 points in each to the three categories. The remaining 25 or more points may be earned in any area. Awards will be presented at Conclave. Any Sweetheart who has earned enough points by the annual Conclave will

receive her award. However, if you have not earned points by the annual Conclave, you are still eligible for this award, if you receive enough points by the end of your current term as Sweetheart. Awards not presented at Conclave will be awarded at your Chapter’s installation.

The three categories are divided as State, Chapter, and Sweetheart activities. Each activity is listed

with a point value assigned. In the spaces provided, each activity must be described, dated, and signed by an advisor attending the activity. Forms must be turned into the State Sweetheart Coordinator by the Friday evening curfew at Conclave. For those who complete the program after Conclave, forms

should be mailed directly to the State Sweetheart Coordinator and arrive by one week before the Chapter Installation. THE STATE SWEETHEART IS NOT ELIGIBLE FOR THIS AWARD.

If you have any questions regarding this award or the requirements, please contact the State Sweetheart or State Sweetheart Coordinator. We hope that this award program will help make your term a success and will show the state your DeMolay Spirit!!

GOOD LUCK!!!

GOLDEN HEART AWARD

APPLICATION

This application must be completed and attached to the Golden Heart Activities form. All Chapter

Sweethearts are eligible. To receive award at Conclave – applications must be turned in by the Friday night curfew at Conclave. To receive award at Chapter Installation – application must be received one week prior to your Chapters Installation. All applications must be submitted to the State

Sweetheart Coordinator.

Name _______________________________________ Age _________________________ Chapter _____________________________________ Date Installed _________________

Address____________________________________________________________________

Phone _______________________________________ By signing this form, I agree that all the information included with this application is to my

knowledge true and complete.

___________________________________________ ____________________________

Sweetheart Signature Date

___________________________________________ ____________________________ Chapter Advisor Signature Date

Do Not Write Below This Line

Date Received _____________________________________ Date Awarded ______________________

Signed SSCoordinator ______________________________________________________________________

GOLDEN HEART AWARD FORM (100 Points Total Needed; 25 From Each Category ; 25 Random)

CHAPTER ACTIVITIES DATE INITIALS

1. Plan or help plan a Chapter Fundraisers (10)

______________________________________ __________ ________

______________________________________ __________ ________

2. Plan or help plan a Chapter Fellowship night (10)

(movies, miniature golf, etc)

______________________________________ __________ ________

______________________________________ __________ ________

3. Plan or help plan a Chapter Promotional activity (10)

(fair booth, lodge visit, newspaper article, etc.)

______________________________________ __________ ________

______________________________________ __________ ________

4. Bring refreshments to a Chapter meeting (5)

(only three qualify)

______________________________________ __________ ________

______________________________________ __________ ________

5. Participate in an Obligatory Day Observance (5)

______________________________________ __________ ________

______________________________________ __________ ________

6. Attend a Parents Club Meeting (5)

______________________________________ __________ ________

______________________________________ __________ ________

Other

______________________________________ __________ ________

______________________________________ __________ ________

TOTAL CHAPTER ACTIVITIES POINTS ______________________________

STATE ACTIVITIES DATE INITIALS

1. Attend the Annual Conclave (15)

______________________________________ __________ ________

______________________________________ __________ ________

2. Refreshments for your Chapters State Visitation(10)

______________________________________ __________ ________

3. Attend MSADC State Installation (10)

______________________________________ __________ ________

4. Attend another Chapter’s Installation (5)

______________________________________ __________ ________

______________________________________ __________ ________

5. Write an article for Reflections (5)

______________________________________ __________ ________

______________________________________ __________ ________

6. Attend an MSADC (not a chapter) dance (5)

______________________________________ __________ ________

______________________________________ __________ ________

7. Attend a MSADC athletic event (5)

(only two count)

______________________________________ __________ ________

______________________________________ __________ ________

Other:

______________________________________ __________ ________

______________________________________ __________ ________

TOTAL STATE ACTIVITIES POINTS ______________________________

SWEETHEART ACTIVITIES DATE INITIALS

1. Bring in a New Member (35)

______________________________________ __________ ________

______________________________________ __________ ________

2. Complete Part 1 of the L.C.C. (10)

______________________________________ __________ ________

3. Complete more parts of the L.C.C. (15)

______________________________________ __________ ________

______________________________________ __________ ________

4. Attend a Sweetheart Workshop (10)

______________________________________ __________ ________

______________________________________ __________ ________

5. Attend the State Sweetheart Ball (5)

______________________________________ __________ ________

______________________________________ __________ ________

6. Enter a MSADC or Sweetheart Competition, when allowed (5)

(State Sweetheart, Quiz Bowl, Conclave specials, etc.)

______________________________________ __________ ________

______________________________________ __________ ________

Other: ______________________________________ __________ ________

______________________________________ __________ ________

TOTAL SWEETHEART ACTIVITIES POINTS ______________________________

You are encouraged to participate in more activities that then spaces allow. Please list

additional activities on a separate sheet of paper. If you are unsure about an activity

contact the State Sweetheart Coordinator.

GOOD LUCK!

DeMolay Emblems and Logos (present)

DeMolay Emblem

(Color) DeMolay

Emblem (B&W) DeMolay

Emblem (photo) DeMolay International

Logo (color) DeMolay International

Logo (blue) DeMolay International

Logo (B&W)

Maryland DeMolay Logos past and present

Official MSADC

Emblem (color) Official MSADC

Emblem (B&W) DI-Maryland DeMolay

logo (color) Old MSADC

logo (color) Old MSADC logo

(B&W)

DeMolay Historical Emblems and Logos

1919 1920 1920 (photo) 1932 1932 (photo)

CONSTITUTION OF

THE MARYLAND STATE ASSOCIATION OF DeMOLAY CHAPTERS

ARTICLE I - NAME AND ALLEGIANCE

Section 1. NAME

The name of this association is: The Maryland State Association of DeMolay Chapters.

Section 2. ALLEGIANCE

This Association acknowledges the authority of, and yields allegiance to DeMolay International, which Frank S. Land was founder, and to the Executive Officer in the State of Maryland, under whose authority and supervision this

Association shall be governed.

ARTICLE II - PURPOSE

The purpose of this Association will be to:

(1) coordinate DeMolay activities in the State of Maryland, (2) promote the improved welfare of DeMolays and Advisors in Maryland,

(3) unite the DeMolay Chapters in Maryland in a program of activities which are interesting

fun, and will promote the educational and physical development of all participants.

ARTICLE III -MEMBERSHIP

Section 1. MEMBERS

All legally constituted DeMolay Chapters in the State of Maryland are members of this association.

Section 2. REPRESENTATION a. Each chapter shall be represented by three (3) delegates of their respective chapter.

b. All chapters will elect alternate(s) to serve if the designated delegate(s) are not present.

c. All delegates will have one (1) vote. It is the duty of the Advisory Council to ensure the presence of all delegates of their Chapter. The advisory Council may appoint a qualified

member(s) to serve in the event the Chapter fails to elect alternate(s). d. Any Chapter that has failed to file any reports, or has not paid all sums due to the

association, as required by the Executive Officer, will not be seated, heard in debate, or

allowed to vote.

Voting by proxy is not permitted.

ARTICLE IV - OFFICERS

Section 1. ELIGIBILITY Each officer of this Association must, at the time of his election or appointment, be a member in good standing of a

DeMolay Chapter, that is a member in good standing of this Association. Elected officers must be Past Master Councilors of a Chapter, and must be at least sixteen (16) years of age at the time of

their Installation. Elected state officers must be unmarried at the time of their election, and must remain unmarried while in office. Candidates for elected state office must have completed course number four (4) of the Leadership

Correspondence Course, or have attended a DeMolay Leaders Conference or Key-Man Conference. Candidate for

State Master Councilor must have served in a subordinate elected state office.

Section 2. ELECTED OFFICERS The elected officers of this Association will be:

State Master Councilor

Deputy State Master Councilor

Each will serve for one year, or until his successor is elected and installed: unless sooner removed for cause by the

Executive Officer, or by a two-thirds (2/3) vote of delegates present and vote at a meeting of this Association. No

elected officer shall secede himself unless he shall fail to advance to the next highest office.

Section 3. ELECTIONS

Each elected officer will be elected at the Conclave meeting of this Association, by an affirmative vote of a majority of the delegates present and voting.

Section 4. LETTERS OF INTENT

A DeMolay desiring to run for elected state office must file a letter of intent with the Executive Officer not later than

thirty (30) days before the first day of Conclave. The letter must state the office(s) for which he is a candidate, and must be counter signed by one of his parents or guardians, and either the Chairman of the Advisory Council, or Chapter

Advisor, of his chapter.

Section 5. TERM PLAN AND BUDGET

After his election and before his installation, the State Master Councilor elect will present a term plan and term budget to the Executive Officer for his approval.

Section 6. VACANCIES

a. When a vacancy occurs in the office of State Master Councilor, the Deputy State Master

Councilor will automatically succeed to the vacant office. A special election will be held, if automatic succession does not fill the vacancy in an elected office, first giving notice of

three (3) weeks to the chapters. b. A Letter of Intent (per Section 4) for special election must be filed with the Executive

Officer no later then ten (10) days prior to the election.

c. When the vacancy occurs in the office of State Master Councilor and was filled by the Deputy State Master Councilor, he will be eligible for one subsequent full term as State

Master Councilor.

Section 7. INSTALLATION

With the consent of the Executive Officer, the State Master Councilor- Elect, shall set the time and place of the installation of officers.

Section 8. APPOINTED OFFICERS

The State Master Councilor may appoint, with the approval of the Executive Officer, such additional officers as may

seem appropriate to the proper functioning of the Association. Such appointed officers will serve at the will and

pleasure of the State Master Councilor and the Executive Officer.

ARTICLE V - COMMITTEES

The State Master Councilor may appoint, with the approval of the Executive Officer, such committees as may seem

appropriate to the proper functioning of the Association. Such committees and their chairman will serve at the will and pleasure of the State Master Councilor and the Executive Officer.

ARTICLE VI - MEETINGS

Section 1. MEETINGS

The meetings of this Association will be held semi- annually and will be held at the annual Conclave and the University of DeMolay Campus. Chapters will be provided thirty (30) days written notice of time and place of the

meeting.

Section 2. SPECIAL MEETINGS

The State Master Councilor, with the approval of the Executive Officer, may call a special meeting of this

Association. Chapters will be notified promptly to the time and place of the special meeting.

ARTICLE VII - QUORUM

A quorum at all meetings will be considered present if delegates from a majority of the member chapters in good

standing are present. In the absence of a quorum, the Executive Officer may declare that the meeting is in order for the conduct of any and all business.

ARTICLE VIII - PARTICIPATION

Section 1. MEMBERS

All active DeMolays in good standing in a member chapter of this Association are eligible to attend all meetings.

With the permission of the State Master Councilor, they may take part in the discussions on the floor and make

constructive suggestions to the Association.

Section 2. REGISTRATION In order to register for any meeting, all delegates must present a membership card and an obligation card attesting to

their membership in a member chapter of this Association. Registration will be through an agent of the State Master

Councilor prior to the opening of each session.

section 3. COMPETITIVE ACTIVITIES No DeMolay may participate in any of the competitive activities held under the auspices of this Association unless

he is a member in good standing of a member chapter, in good standing of this Association, and has been issued an

obligation proficiency card.

ARTICLE IX - VOTING

Section 1. MAJORITY VOTE

A majority vote of the delegates present and voting at any meeting will constitute the decision of this Association, unless otherwise required by this Constitution.

Section 2. METHOD OF VOTING

Voting may be done orally or by show of hands. The State Master Councilor will determine the method of voting, and

besides the above, may call for a standing vote, or a written ballot.

ARTICLE X - DUTIES OF THE OFFICERS

Section 1. STATE MASTER COUNCILOR

The State Master Councilor will preside at all meetings of this Association, receive all distinguished guests and visitors, have the prerogative of being received with honors in all chapters of this jurisdiction, provide all reports

necessary for the government of this Association. See that the administrative duties of his officers and appointments are conducted; promote the Order of DeMolay

throughout the jurisdiction. He will prepare a written report of his activities in office, and will present it at the Conclave meeting of this Association. It will become a part of the minutes of that meeting. He will transmit to his

successor any records and paraphernalia pertinent to the administration of the office of State Master Councilor.

Section 2. DEPUTY STATE MASTER COUNCILOR

The Deputy State Master Councilor will preside at meetings in the unavoidable absence of the State Master Councilor, and will otherwise assist the State Master Councilor and Executive Officer in the promotion and operation

of this Association.

ARTICLE XI - FINANCIAL AUDITS

The Executive Officer will appoint an auditing committee to examine the books of the Association, and make a report to the Association.

ARTICLE XII - FEES

Section 1. FEES DUE The Executive Officer shall from time to time, assess member chapters fees for insurance and any other charges

deemed necessary.

Section 2. NOTICE OF FEES DUE The Executive Officer will notify the chapters when these fees are due and to be paid. Chapters delinquent in their

payment of sums due this Association may not participate in any sports or ritual competitions, nor may delegates be

seated, heard in discussion, or vote at any meetings of the Association.

Section 3. REINSTATEMENTS

Upon payment of all delinquent sums, chapters will be reinstated and are eligible to once again participate in all Association activities, providing that such chapters are current with their Annual Advisor Certification.

Section 4. FUNDS Funds belonging to this Association will be deposited in approved banks or other financial initiations / organizations

as directed by the Executive Officer. Funds may be paid out in accordance with a budget approved by or upon order of

the Executive Officer. All payments will be made by check requiring two (2) signatures. The Executive Officer will, from time to time, promulgate a list of authorized signatures for checks.

ARTICLE XIII - PROCEDURES

Robert’s Rules of Order will govern the meeting procedures of this Association. The Executive Officer shall have the authority to render any part or parts of this Constitution overruled or negated when the best interest of the fraternity

shall be served.

ARTICLE XIV - ACTIVITIES AND FUNCTIONS

All activities and functions of this Association, its member chapters, or appendant bodies, will be supervised by an

advisor, who is an approved adult worker, as prescribed by DeMolay International. The advisor’s duty is to ensure that the activity or function is governed in accordance with the Statutes of DeMolay International and this Constitution, as

well as in accordance with the principles and precepts of the Order of DeMolay

ARTICLE XV - AMENDMENTS

Amendments to this Constitution must be submitted, in writing, to the Executive Officer at least forty-five (45) days

in advance of the next meeting of this Association. Unless such amendments are determined to be contrary to the

Statutes of the International Supreme Council, they will be forwarded to each chapter at least thirty (30) days prior to the next meeting of the Association. Amendments will be present at the meeting, and will require a two-thirds (2/3)

majority vote of the delegates present and voting in order to pass. Such amendments will go into effect immediately upon passage, unless otherwise directed by the Executive Officer.

Approved this 15 day of June, 1998

_________________________________ ATTEST: ___________________________

Robert W. England, William C. Eppig

Executive Officer in Maryland Executive Secretary in Maryland

PROCEDURES OF

THE MARYLAND STATE ASSOCIATION OF DeMOLAY CHAPTERS

FUNDS

No Chapter or Appendant Organization shall be allowed general operation from a savings account. The general

operating funds shall be received and disbursed from a checking account with two (2) signatures required. Funds belonging to a DeMolay Chapter or Appendant Organization shell not be deposited into any other account except

those that are titled under the Chapter”s name or the Appendant Body’s name. Co-mingling of funds is not permitted

under any Circumstances.

AUDITS AND REPORTS

The Executive Officer shall require. In accordance with the regulations of DeMolay International, annual financial

reports from all Chapters, Foundations, Courts, and all other Appendant Organizations. Audit reports may be required from time to time. Failure to submit any report as requested and required by the Executive Officer shall result in

suspension of Chapter operations.

FORM 11

All Chapters shall file with the Executive officer, the names, addresses, and telephone numbers of the Councilors,

Scribe, the Chapter Sweetheart, and the President of the Parent’s Club. This information shall be provided on a Form 11. This form will be forwarded to the Executive Officer within ten (10) days of the Installation of the Chapter.

EXPENSES

1. The Elected Officers of this Association shall be paid for travel expenses incurred in the discharge of their respective DeMolay duties. A prescribed itinerary report must be submitted to the Executive Officer, with receipts,

which will be reviewed and paid by the Association as fellows:

State Master Councilor - Up to $800.00 annually unless he resides 150 miles or more from Baltimore, Maryland, then

he shall receive up to $1000.00 annually. EXPENSES CONTINUE

Deputy State Master Councilor - Up to $600.00 annually.

Itinerary reports must identify the date, location, function, purpose of travel, and are due as fellows:

1ST Quarter September - November Due by December 15

2nd Quarter December - February Due by March 15

3rd Quarter March - May Due by June 15 4th Quarter June - August Due by September 15

Failure to submit itineraries by the due date could result in non-payment for the quarter.

2. Telephone, postage, and other appropriate bills are to be submitted to the State P.O. Box on a monthly basis. Receipts must be submitted with the request for the reimbursement. A copy of the telephone bill

with a explanation of the purpose of the contact must be included with any telephone reimbursement request. Bills

received for payment after Thirty (30) days may not be paid.

Approved this 15 day of June, 1998

_________________________________ ATTEST: ___________________________

Robert W. England, William C. Eppig Executive Officer in Maryland Executive Secretary in Maryland

Pages: A-2 Dated 8/01 A-3 Dated 8/01

A-6 Dated 8/01

Of The Constitution of the Maryland State Association of DeMolay Chapters

Has been approved as Amended this 3 day of August, 2001

_________________________________ ATTEST: ___________________________

Robert W. England, William C. Eppig Executive Officer in Maryland Executive Secretary in Maryland

Page: B-2 Dated 8/01

Of The Procedures of the Maryland State Association of DeMolay Chapters

Has been Approved as Amended this 3 day of August, 2001

Robert W. England,

Executive Officer of Maryland

William C. Eppig Executive Secretary in Maryland

Isn’t That a Cult? Answering parents’ questions about Masonic-sponsored Youth Every so often, a member of a Masonic-sponsored youth group will invite a friend to join and be told that

they can’t, because “my parents say it’s a cult.” All Masonic-sponsored youth groups MUST have parental

permission before a youth may join, so it’s important to us that parents understand what we’re about, and

why we’re most definitely NOT a cult. We hope the information in this article will be helpful to you in

understanding Masonic-sponsored youth groups. Youth groups sponsored by Masons are not officially part

of the Masonic fraternity. Membership in these groups does not imply or guarantee future membership in any

other Masonic-related group. Groups receive financial sponsorship, use of a meeting location, and a variety

of other help from local Masonic organizations, but the groups are ultimately independent, with their own

local, state and national governing bodies.

Why would someone think these groups are cults? We’re not entirely sure. Unfamiliar groups with their own jargon and ways of doing things often seem

strange. Different people probably have different reasons for reacting negatively to these unfamiliar

practices. Some that we’ve encountered are:

• Lack of firsthand knowledge about the groups

• Misinformation or misunderstanding of the groups

• Mistrust of fraternal organizations in general

• A negative experience with one of the groups

… and perhaps most commonly …

• Just because someone else told them they are!

What is a cult? That answer may depend on who you ask! Some argue that almost any group’s way of thinking and

behaving, however extreme, is simply a matter of personal belief. Some say that calling any group a “cult” is

bigotry and “intolerance.” Other people are willing to define a cult as “anyone who disagrees with my point

of view.” A more useful definition is probably somewhere in between these two extremes. Cults may be

religious, social, philosophical, or political. Most experts agree that a cult is more than just “a different set of

beliefs.” Any group with new or different ideas, especially with religious content, might be

labeled a cult. The Romans considered the early Christian church to be a cult, labeled them as atheists, and

accused them of horrible practices like cannibalism and infant sacrifice. Ridiculous? Of course, but the fact

that Christianity was different from Roman belief automatically made it subject to suspicion. Many

authorities have agreed that in order for a group to be a cult, it must have some very distinctive

characteristics. These usually include excessive control over members (especially through isolating them

from the “outside world”) and the existence of an overly powerful charismatic leader. Groups with these

characteristics often do terrible damage to members’ families, and are sometimes dangerous to participants.

A few that we’ve all seen in the news have become dangerous in the extreme, resulting in mass murders

and/or suicides among their members.

Cults exercise excessive control .

All organizations and religions seek to influence the action and thinking of their members, which can be a

very good thing. In contrast, cults exercise excessive levels of control over their followers:

• They operate by separating members from outside relationships and influences.

They may even shelter members from television and other media.

• They believe that only their particular group has access to truth. (Cult thinking is

more rigid and exclusive than normal religious belief. Cult members believe that no

one outside the group has the ability to understand “real truth,” or that only their

leaders can correctly interpret truth.)

• They often view themselves as “above the law of the land.”

• They have a very “Us vs. Them” mentality, and foster a spirit of suspicion and paranoia

towards “outsiders” in general.

• They are extremely intolerant of other views.

• They are destructive to relationships and families. There may be a “we are your

family now” attitude. Worth and validation come only from the group.

• They utilize deceptive or misleading recruitment and retention techniques.

• They demand unquestioning loyalty. Activity outside the group may be forbidden.

Cults have charismatic, domineering leaders. One of the most characteristic traits of a cult is the existence of a charismatic, domineering leader or group

of leaders. Some cult leaders, like the infamous Charles Manson (“The Manson Family”), Reverend Jim

Jones (“The People’s Temple”), David Koresh (“The Branch Davidians”), and Marshall Applewhite

(“Heaven’s Gate”), have drawn public attention to the cult leader “type.” There are many more who have not

been so widely publicized. But they all have some traits in common:

• They are “control-freaks,” and maintain rigid control of all aspects of their group.

• They generally rule by strength, fear and sometimes even violence.

• They may claim to be divine or to have a special or unique relationship with God.

• They may claim to have supernatural powers.

• They require unquestioning loyalty, obedience and dependence.

• They may demand the sharing or surrender of the members’ property or earnings.

• They are “above” the rules of the group. Members may have to live in poverty while the leader gets

wealthy on their earnings; members may be admonished to chastity while the leader engages in a

promiscuous lifestyle, and so on. It’s not difficult to see how such a leader could be very dangerous indeed.

So, are Masonic-sponsored youth groups cults? It won’t surprise you to hear that we certainly don’t think so. Why? Because Masonic-sponsored

youth groups:

• Encourage members to be actively involved in their church, school, and community. (Cults

trade on isolating their members from outside influences.)

• Place a tremendous emphasis on the importance of the family, and on your authority as a parent.

(Cults claim authority for themselves, and try to replace or supplant a member’s family.)

• Make no claims to a unique or exclusive knowledge of truth. Members profess belief in one God, are

encouraged to pursue and grow in their own family’s faith tradition. We teach religious tolerance and

respect, which does not imply accepting or embracing the beliefs of others, but simply affirming their right

to hold those beliefs. As a result, members hold a wide variety of differing beliefs, which are not dictated by

the group. (Cults look inside the group for “truth,” not to outside groups.)

• Work cooperatively with other community groups toward common goals and worthwhile services.

(Cults operate on an “Us versus Them” mentality, not a “We and They together” mentality.)

• Emphasize service to others through giving of our time, our talents, and our financial resources. (Cults

demand that service and investment of resources be for the benefit of the group and its leader, not for

“outsiders.”)

• Invite and encourage parents to be involved in all of their youth’s activity with the group, whether as

a guest, or even as a volunteer leader. (Cults practice deceit and “hiding,” not openness and welcoming.)

• Encourage independent thinking, initiative, and leadership. Good team members are co-leaders,

not mindless followers. (Cults seek unquestioning obedience to a domineering leader, not fair, democratic,

and cooperative leadership among their members.)

And we could go on…

How are Masonic-sponsored youth groups unique? There are a number of things that set us apart. Our groups:

• Offer a program of leadership development based on high moral principles, and an emphasis on character

development.

• Allow youth to develop and carry out their own program, and to learn by doing.

• Provide a varied program of activities in athletics, service, education, public speaking, and more.

• Give youth the chance to work with and learn from adult mentors and role models of all ages, backgrounds,

and walks of life.

• Utilize solemn and serious ceremonies that emphasize their core values, and offer members opportunities to

develop memorization and public speaking skills.

• Offer the values and fellowship of a close-knit organization, with absolutely no hazing or other negative

behavior sometimes associated with other “fraternities.”

• Have a single-gender structure (separate groups for young men and young women), offering a unique

learning environment rarely available to youth, while interaction among the groups allows application of the

values taught in all life’s relationships.

We’re certainly different. And we’re proud of it. Sometimes being “different" is good!

What should we as parents do? The best answer to that is: Do what you think is best!

• We hope you’ll take some time to visit with a local group, and talk with the members and adult volunteers

involved. You may find you already know some of them from your neighborhood, school, church, and

community. Ask questions, express your concerns, and see for yourself. If your child joins, you’ll always be

welcome to visit, and perhaps even become an advisor.

• If you belong to a church, synagogue or other religious community, you may wish to ask your leaders for

their opinions of our organizations. You should certainly consider their opinions as you make your decision.

• Talk with some people you respect who belong to Masonic related groups. Ask why they became involved.

• Make the choice that is best for your child. We realize that Masonic-sponsored youth groups aren’t for

everyone. We will absolutely respect and abide by your decision. Your child will never be permitted to join

or participate in activities without your permission. Before deciding about your child’s involvement in a

Masonic sponsored youth group, please take the time to get a good look at who we are and what we do. We

think you’ll like what you see!

MEMBERSHIP A P P L I C A T I O N

(PETITION)

An Organization for Young Men

1. Name: 2. Date:

3. Address:

4. City: 5. State & Zip:

6. Phone: ( ) 7. Birthdate:

8. E-mail:

9. School Attending: 10. Grade:

11. Favorite School Subject(s):

12. Hobbies/Interests:

13. Clubs, Organizations:

14. Church/Synagogue:

15. References: List 3 friends (your age) you have known for one year:

Name: Address: Phone:

Name: Address: Phone:

Name: Address: Phone:

My Parents/Guardians approve of my joining DeMolay.

16. Father’s Name: 17. Mother’s Name:

18. Is your father a Senior DeMolay? If so, where?

19. Is your father a Mason? If so, where?

20. Parent/Guardian Signature:

21. Applicant’s Signature:

22. DeMolay Sponsor’s Name and Signature:

22B. Second DeMolay Sponsor’s Name and Signature:

23. Masonic Sponsor’s Name and Signature:

Your Life Membership Fee of: must accompany this application.

State Sweetheart Program

Occasionally a Chapter Sweetheart will decide to run for the office of State Sweetheart.

This is a very large endeavor and should not be entered into lightly or without complete

awareness of the responsibilities and commitments required. A lot more is expected of

you – you will be in the spotlight at all times and you will now become the big sister to all

of the members in the state. You will be required to represent the Order at all functions

that you attend. Much travel and time is involved. If you are considering running for

State Sweetheart, please take a moment to review this section of the manual. It will give

you a better idea of what all is expected. It is also recommended that you review this with

your parents before making a final decision to run. If you have any questions regarding

the State Sweetheart Program, do not hesitate to contact the State Sweetheart

Coordinator.

RULES AND QUALIFICATIONS FOR

STATE SWEETHEART CANDIDATES

1. Each member Chapter which is in good standing with the Maryland State

Association Chapters may submit up to two candidates for competition.

2. By her election as a Chapter Sweetheart, the current Chapter Sweetheart is

automatically entitled to participate in this competition, If she is not eligible or

does not wish to run, the members of the chapter may then offer her position to

an eligible Past Chapter Sweetheart.

3. The second candidate position may also be offered to an eligible past Chapter

Sweetheart, member of Job’s Daughters or Rainbow Girls.

4. Any eligible past Chapter Sweetheart who wishes to run for State Sweetheart

must receive a majority vote of approval to participate by the current chapter

members of her chapter.

5. Each candidate must submit an application form along with the qualifications

form (both included in the manual), to the State Sweetheart Coordinator. ALL

APPLICATIONS MUST BE POSTMARKED NO LATER THAN THIRTY (30)

DAYS PRIOR TO THE ANNUAL SWEETHEART BALL.

6. Qualifications:

a. Candidates must be at least 16 years of age but not 21 on the day of the

competition.

b. Candidates do not have to be members of Job’s Daughters or Rainbow Girls.

c. Candidates must have the approval of their parents and Chapter Advisor.

d. Candidates must have completed/passed the first part of the Leadership

Correspondence Course (Basic DeMolay Knowledge) prior to the time of

application.

e. Candidates must be willing to actively travel the entire state as well as

neighboring jurisdictions.

f. Candidates cannot have previously been elected to the office of State

Sweetheart of Maryland, or currently serving as the Sweetheart of another

jurisdiction.

g. Candidates cannot concurrently serve as the Grand Worthy Advisor, Grand

Bethel Honored Queen, or Miss Job’s Daughters when serving as State

Sweetheart.

h. Candidates cannot be married, engaged, or pregnant at the time of election

or at any time during her term as State Sweetheart.

7. In the event that the State Sweetheart resigns, the Senior Miss (1st runner up)

shall automatically assume the title of State Sweetheart.

STATE SWEETHEART COMPETITION

Personal Interviews (only when requested by the State Sweetheart Coordinator or EO)

In the case there are more than five candidates running for State Sweetheart, each candidate will have a personal interview with judges on an individual basis. This will consist of answering questions and talking about yourself. Dress should be casual nice. Interviews will be conducted in a relaxed

atmosphere judged by a panel of not less than three and not more than five judges selected by the State Sweetheart Coordinator. These judges will select the five finalists.

Miss Congeniality(only when requested by the State Sweetheart Coordinator or EO)

Prior to the State Sweetheart Competition, those Chapter Sweethearts in attendance, the current State Sweetheart, current Senior Miss, Junior Miss and Miss Congeniality will gather in a private room.

At that time each of those present will have one vote to elect the next Miss Congeniality. Each vote is by secret ballot and the name with the largest vote count will win. The votes will be collected by the State Sweetheart Coordinator and counted by her and one other adult.

The new Miss Congeniality will be announced prior to the announcement of the new State Sweetheart at the Annual Sweetheart Ball.

Formal Competition

1. Each candidate will be escorted to the stage individually to answer a question given to all

candidates the day before . Candidates will wear short dresses. 2. Each candidate will have a costume depicting her personality. She will be presented on

stage to explain why she chose the costume and how it represents her personality.

3. Finally each candidate will be presented one last time on stage. She will be asked one final question which shall NOT be known in advance.

4. For each category of competition, each DeMolay in attendance will receive a form (3 total)

with each candidates name listed. Next to the candidates name, each DeMolay will score the Sweetheart from 1 (lowest) to 5 (highest) based on how he felt the Sweetheart represented herself.

5. Following each category the forms will be collected, given to the State Sweetheart Coordinator, who will add the totals of each form, with the assistance of one other person.

6. The candidate with the highest overall total will be elected as the new Maryland DeMolay State Sweetheart. Second highest – Senior Miss, third highest – Junior Miss.

7. The new State Sweetheart will be crowned at the Annual Sweetheart Ball.

Name: ____________________________________ Chapter: ________________________________

Address: ___________________________________ City/Zip: _______________________________

Telephone: _________________________________ Birth Date: _______________________________

School: ________________________ Grade Level: _____________________ GPA ______________

Qualifications: 1. Must be between the ages of 16 and 21 years of age on date of competition.

2. Must have approval of parents and Chapter Advisor. 3. Must be willing and able to travel.

4. Must submit application at least 30 days prior to the first day of Conclave

5. Cannot have been previously elected to the office of State Sweetheart 6. Must complete/pass Leadership Correspondence Course (LCC) #1

7. Must agree to all other qualifications listed on qualification page.

I have read and understand the qualifications for State Sweetheart and will abide by them. If I am elected, I will accept

and perform all responsibilities of State Sweetheart.

____________________________________________ _________________________________ Candidate Signature Date

Parent/Guardian Consent:

I agree to my daughter running for the position of Maryland State Sweetheart, with the understanding that if elected, it will involve active participation including travel to chapter, state, and neighboring jurisdictions for activities and

conventions. I understand that occasionally participation in these activities will require overnight stays with other

Sweethearts, where, if I am not available to attend, adequate/appropriate chaperones will be provided. I understand and have reviewed with my daughter the responsibilities and commitments involved with serving in this capacity .

With this understanding, I consent to my daughter running for State Sweetheart, and it elected, I will support and encourage her in this endeavor.

____________________________________________ _________________________________ Parent/Guardian Signature Date

Chapter Consent:

____________________________________________ _________________________________ Chapter Advisor Signature Date

Maryland Order of DeMolay State Sweetheart Candidate

Qualification and Application Form

Role and Responsibilities

Of the

Maryland State Sweetheart

There are many things that a State Sweetheart can do to ensure that she has a successful term. Supporting

Chapters and remembering that the Sweetheart program is here to promote the welfare and growth of Maryland DeMolay is the most important aspect of your position. A State Sweetheart who keeps this in mind

and works for the good f the Order and not for her own self gain will be a true benefit to the state and able to

fulfill her responsibilities with ease.

The following is an outline of what the responsibilities of your title include. You are expected to participate

actively with the Sweetheart Program and execute your duties promptly, and at all time consult with the

State Sweetheart Coordinator. This is a contract and any responsibility that is neglected or not accomplished

will be reassigned to another sweetheart and completed without your input.

1. Get to know each Sweetheart on a personal level.

2. Serve as co-chairman of the State Sweetheart Committee.

3. Escort the State Master Councilor to functions, when appropriate.

4. Act in a lady-like manner at all times.

5. Attend ALL State Staff meeting, have a Sweetheart report prepared to be submitted.

6. Attend ALL State activities and installations.

7. Organize Fundraisers, co-chair with the State Sweetheart Coordinator.

8. Prepare a bi-monthly Sweetheart Newsletter.

9. Send communications to Sweethearts as needed, only those approved by the SSCoordinator.

10. Serve as head of the phone committee, see that ALL Sweethearts get necessary calls.

11. Attend State Parent’s Club meeting, have a report prepared to be submitted.

12. Encourage all Sweethearts to complete the first part of the Leadership Correspondence Course.

13. Attend all state functions.

14. Organize Powder Puff Football Games and Trivia Bowls.

15. With the SSCoordinator to encourage communication between Chapters and their Sweetheart.

16. Host at least three Sweetheart Workshops.

17. Plan one FUN activity for Sweethearts during the year.

18. Organize and submit suggested revisions to the Sweetheart Manual.

19. Prepare with the SSCoordinator both a yearly budget and Sweetheart Ball budget.

20. Prepare and submit a list of goals for your term, within 30 days of election.

21. Be Prepared to speak at all formal functions (although you may not be called on).

22. If asked, plan and present with the SSCoordinator a presentation at University of DeMolay.

23. Act as liaison between the SMC, EO, and SSCoordinator.

24. Encourage participation with the Job’s Daughters and Rainbow Girls.

25. Help promote and publicize all MSADC activities.

26. Prepare/present design for Golden Heart Award, encourage all Sweethearts to earn.

27. Encourage all Sweethearts to earn the Golden Heart Award.

28. Act as a representative of DeMolay to all supporting Masonic families.

29. If asked, chair the Conclave Kick-off Dance with Sweethearts and Conclave Committee.

30. You must always have a chaperone.

31. You are expected to dress in accordance with the guidelines found in the Sweetheart Manual.

32. You are expected to acknowledge and thank all those who help you with an activity.

33. Be prepared to present a review of your year at the end of your term.

34. You are expected to be proficient and abide by the rules set forth in the Sweetheart Manual.

35. Write an article for each edition of Reflections.

36. Plan one promotional activity during the year.

37. When possible/allowed, participate in Obligatory Days.

38. Attend the MSADC State Installation.

39. Attend MSADC Athletic events.

40. Co-chair and promote the Pink Honor Key Campaign.

ALWAYS be warm, receptive and friendly to ALL DeMolays. You were elected and are here for them!!!

SWEETHEART BALL

1. Plan and prepare WITH the SSCoordinator. Everything MUST be pre-approved (plans and

purchases).

2. Plan a thank you to Sweethearts for their work with their chapters.

3. Act as Hostess for the evening.

4. Present basic plans (after approved by the SSCoordinator) to the State Staff.

5. Prepare a theme.

6. Secure a location, Date, Time, Budget, and DJ.

7. Prepare list of escorts, songs, set-up and clean-up help, cash collection, etc.

8. Organize publicity for the Ball.

9. Organize set-up and clean-up help.

10. Ask State Parent’s Club to serve refreshments.

11. Organize food preparation and menu.

12. Comparison shop and purchase decorations WITH the SSCoordinator.

13. Prepare thank you notes for those that assisted.

14. Arrange to arrive at location early to set up.

CONCLAVE

1. Act as Hostess to all Sweethearts and female guests.

2. Give welcome and go over rules with Sweethearts and females, if needed.

3. Organize special presentation for females (to be held during closed meetings).

4. Prepare and organize Sweetheart Spirit Banners.

5. Organize Spirit Competition.

6. Organize one fun activity.

7. Participate in a State Sweetheart vs. State Master Councilor competition.

8. Meet with Sweethearts to go over competition and voting for Miss Congeniality.

9. When needed, count the votes with SSCoordinator and at least ONE other person.

10. Host and preside over the State Sweetheart Competition.

11. Prepare, prior to Conclave, a prepared and an impromptu question for competition (must be

approved).

12. If desired, prepare carrying pieces.

13. Announce the new Junior and Senior Miss and Miss Congeniality at the Formal Dinner.

14. Announce and crown the new State Sweetheart at the Formal Dinner.

15. Attend all Conclave meetings, when time allows (Parent’s Club, Staff, open meetings, etc.)

16. When not in meetings or with specific Sweetheart activities, participate in all other Conclave

events.

If I should be elected to the position of Maryland DeMolay State Sweetheart, I agree to fulfill the

responsibilities of this position as outlined in this contract.

I also agree to share this contract with my parents or guardians to make them aware of the endeavors that I

will to participate in over the next year.

I understand that this contract is effect from the date that I sign it through the close of Conclave the following

year. A copy will be kept on file with the State Sweetheart Coordinator and Executive Officer.

I also understand that my advisor for the year is the State Sweetheart Coordinator. She will also serve as my

official chaperone during my reign, if she is unable to serve as a chaperone for an event, my parent agrees to

serve as my chaperone or assist me to find a chaperone that is approved by the State Sweetheart Coordinator.

If at any time I have questions, concerns, ideas, or am not meeting my responsibilities as State Sweetheart, I will

consult with the State Sweetheart Coordinator.

If during my term, and after consulting with the State Sweetheart Coordinator, I am not fulfilling my duties, I

can and will be removed from my position at the request of either and approval of both the Executive Office

and State Sweetheart Coordinator. In this event I understand that if I am elected as State Senior Miss, I agree

to assume the role and responsibilities of the State Sweetheart with all the same expectations.

I understand, have shared with my parents, and agree to the terms outlined in this contract.

________________________________________ _______________________________

Sweetheart Name Chapter Name

________________________________________ _______________________________

Sweetheart Signature Date

________________________________________

Parent Name

________________________________________ _______________________________

Parent Signature Date

Specific Duties of State Sweetheart at Each Activity

State Sweetheart Role and SMC responsibility to State Sweetheart

State Installation

Expected to attend dressed in full regalia. Introduced and offered an opportunity to introduce other Sweethearts. At the discretion of the SMC you should make remarks to those assembled.

Chapter Installations

Should attend all,, dressed in full regalia She should be introduced and then introduce all Sweethearts present She should be prepared to make remarks if called

State Staff Meetings

Both SSCoordinator and State Sweetheart should be invited to attend, take notes,

and report back to the Chapter Sweetheart/Coordinators any information gained.

At an appropriate point the State Sweetheart and Coordinator should be allowed

to speak on behalf of the Sweetheart Program.

State Visitations – State Sweetheart Only – When Invited by the State Sweetheart Coor or EO Should attend as many as possible Dress in dress, sash, and tiara

At appropriate time during the evening, she should be introduced and allowed to make very brief PREPARED remarks.

You should be informed immediately of cancellations or changes.

Obligatory Days Should attend, promote, and support

Should participate when appropriate (i.e. only when open to females)

Grand Masters Banquet (November)/York Rite Banquet (October)/Eastern Star Banquet (May)/Rainbow Session(April)/Job’s Daughters Session (May)

Should be invited to attend as the SMC’s escort If unable to attend, the State Senior Miss should be invited to attend Dress in full regalia

If the SMC makes remarks, he should introduce you You should promote DeMolay as appropriate (i.e. be prepared to talk one on

one with members of the hosting organization about the order)

Awards Banquet

Should be introduced, if introductions are done When the State Sweetheart is invited to assist with presentations, the Junior Past State

Sweetheart should be invited as well.

Chapter Sweetheart Competitions When invited, the State Sweetheart along with the SSCoordinator preside over the

competition. When invited, the State Sweetheart will prepare the questions for the evening The State Sweetheart will encourage all chapter members to elect a young lady – encouraging

them to elect one who will work for the best of the chapter

Sweetheart Workshops Held 3 -4 times a year, as needed State Sweetheart and SSCoordinator serve as the hostess and leaders

Organize program for the workshop Discuss issues currently affecting the Sweetheart Program

Discuss fundraisers

Plan ‘get to know you’ activity Discuss upcoming events Discuss DeMolay promotion activities

Review the Sweetheart Manual

All Other DeMolay Activities Attend as many as possible Cheer for all individuals and Chapters competing

Participate on a team when asked Winter Ball – If one is planned

Inform State Sweetheart about plans Allow her and Sweethearts to help promote the event Attend. Dressed in sash and tiara

Should encourage all members and Sweethearts to attend Organize a fundraiser for the event, i.e. flower sale, etc..

UMDC – Congress State Sweetheart and Coordinator are invited to attend

(Chapter Sweethearts DO NOT ATTEND) Usually attend Saturday afternoon, stay for dinner and then leave. Bring desert for Saturday dinner from Sweethearts

Promote upcoming Sweetheart Ball Sweetheart speaks about the importance of having a Chapter Sweetheart, expectation of the

Chapter to their Sweetheart, upcoming events, and how to elect a new Chapter

Sweetheart.

Annual Sweetheart Ball Serve as the co-chairman of the event. Including planning, promotion, set –up, money

collection, food preparation, and clean-up Held the third week of April - generally Hold as a means to both raise money and honor your current Chapter Sweethearts

Prepare and present Ball plans at January State Staff Meeting, including date, location, budget, DJ, colors, theme, etc.

Work closely with the SSCoordinator. Approve all purchases BEFORE purchasing. Begin purchasing items in February Begin promotion in January continuing through the date of the ball

Greet ALL guests Introduce all current Chapter Sweethearts and Past State Sweethearts and Coordinators.

Prepare questions for the State Sweetheart Competition

Preside over the State Sweetheart Competition Announce the New Miss Congeniality

Announce the New Senior and Junior Miss

Crown the new State Sweetheart after announced by the SSCoordinator

Conclave Kick-Off Dance When requested by the Conclave Committee, the Sweethearts serve as promotion and

hostesses.

Help set-up, decorate, bring light refreshments Annual Conclave

Serve on the Conclave Committee Serve as hostess to all female guests throughout the weekend Encourage all DeMolay and Sweethearts to attend

Organize and present a special activity for all female guests to attend during closed meetings Hold a Sweetheart Workshop

Participate in SMC vs. State Sweetheart Competition. Attend all events open to females, encourage other females to attend also Prepare door decorations for Sweetheart rooms

Prepare fun activity for the weekend (i.e. superlatives) Prepare a Chapter/Sweetheart promotion activity (i.e. arm bands, etc.) Assist in organizing Sweetheart of the Year award

Write a thank you note to your home Chapter for their support during your term.

HAVE A GREAT YEAR!!

ALLEGIANCE

The Maryland DeMolay Sweetheart Program acknowledges the authority of, and yields

allegiance to DeMolay International, which Frank S. Land was founder, and to the

Executive Officer in the State of Maryland, under whose authority and supervision this

Program shall be governed.

UPDATES

This Sweetheart Manual was last updated May 1, 2008. Manuals will be updated on a yearly basis.

STATE SWEETHEART COORDINATOR

Mrs. Sheila Kaye Davis

610 Meyers Drive

Catonsville, MD 21228 410-744-5783 home 443-695-8363 cell