Marquee10 presentation word_s1
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Skills© Paradigm Publishing, Inc. 1
Skills© Paradigm Publishing, Inc. 2
SECTION 1 SKILLSCreating and Editing a Document1.1Complete the Word Processing Cycle
1.1 Close a Document
1.2 Move the Insertion Point
1.2 Insert, Replace, and Delete Text
1.3 Scroll and Navigate in a Document
CHECKPOINT 1
1.4 Select and Delete Text
1.4 Use Undo and Redo
1.5 Check Spelling and Grammar
1.6 Use AutoCorrect
1.6 Use Thesaurus
1.7 Change Document Views
CHECKPOINT 2
1.8 Find Specific Text
1.8 Find and Replace Text
1.9 Use the Help Feature
1.9 Print a Document
1.10Create a Document Using a Template
1.11 Create and Rename a Folder
1.11Save a Document in a Different Format
CHECKPOINT 3
Skills© Paradigm Publishing, Inc. 3
Complete the Word Processing Cycle The process of creating a document in Microsoft Word generally
follows a word processing cycle.
Open Word
Create the Document
Edit the Document
Save the DocumentPrint the Document
Close the Document
Exit Word
Skills© Paradigm Publishing, Inc. 4
Open Microsoft Word 2010
To open Microsoft Word 2010:1. Click the Start button on
the Taskbar.2. Point to All Programs at the
pop-up menu.3. Click Microsoft Office.4. Click Microsoft Word 2010.
Start button
Skills© Paradigm Publishing, Inc. 5
Word Document Screen
insertion point
Taskbar
status bar
vertical ruler
tabs
vertical scroll bar
ribbon
I-beam pointer
horizontal rulerTitle bar
Quick Access toolbar
File tab
Skills© Paradigm Publishing, Inc. 6
Tabs in Backstage View
Tab Options and InformationInfo permissions, possible issues with sharing the document, document
versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author
Recent recent documents
New available templates (for example, blank document, blog post, sample templates, recent templates), templates from Office.com
Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet)
Save & Send send the document using email, save it to the Web, save it to SharePoint, publish it as a blog post, change the file type, create a PDF
Help Microsoft Office Help, Getting Started, Contact Us, Tools for Working with Office (for example, customizing the language and display, checking for updates)
Skills© Paradigm Publishing, Inc. 7
Save a Document
To save a document:1. Click the Save button on the
Quick Access toolbar.2. Type a file name.3. Click Save or press Enter.
Save button
file name
Skills© Paradigm Publishing, Inc. 8
Open a Document
To open a document:1. Click the File tab.2. Click the Open button.3. Double-click the document
name at the Open dialog box.
Open dialog box
Skills© Paradigm Publishing, Inc. 9
Close a Document
To close a document:1. Click the File tab.2. Click the Close tab.
Close tab
Skills© Paradigm Publishing, Inc. 10
Move the Insertion Point
Press To move the insertion point
End key to end of line
Home key to beginning of line
Page Up key up one screen
Page Down key down one screen
Ctrl + Home to beginning of document
Ctrl + End to end of document
Skills© Paradigm Publishing, Inc. 11
Insert, Replace, and Delete Text To insert text, position the insertion point in the desired location
and then type the text. To replace text, turn on the Overtype mode. Delete text in a document by pressing the Backspace key or
Delete key. Pressing the Backspace key deletes any characters to the left of the
insertion point. Pressing the Delete key deletes any characters to the right of the
insertion point.
Skills© Paradigm Publishing, Inc. 12
Use the mouse with the vertical scroll box, vertical scroll bar, scroll arrows, or page buttons to scroll through a document.
Scrolling changes the display of text but does not move the insertion point.
Scroll and Navigate in a Document
down scroll arrow
vertical scroll box
vertical scroll bar
up scroll arrow
Previous Page button
Next Page button
Skills© Paradigm Publishing, Inc. 13
Scroll and Navigate in a Document…continued
Select Browse Object button
The Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document.
Scrolling in a document changes the text displayed, while browsing in a document moves the insertion point.
Skills© Paradigm Publishing, Inc. 14
1) How many steps are in the word processing cycle?a. 5b. 6c. 7d. 8
3) Press this to move the insertion point to the beginning of the document quickly.a. Endb. Homec. Ctrl + Endd. Ctrl + Home
2) This tab displays a Backstage view that contains buttons and tabs for working with and managing documents. a. Fileb. Homec. Reviewd. View
4) This button contains options for browsing through a document. a. Insert Objectb. Select Browse Objectc. Select Objectd. Insert Browse Object
CHECKPOINT 1
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Skills© Paradigm Publishing, Inc. 15
Select and Delete TextTo select Complete these steps using the mousea word Double-click the word.a line of text Click in the selection bar to the left of
the line.multiple lines of text Drag in the selection bar to the left of
the lines.a sentence Hold down the Ctrl key and then click
anywhere in the sentence.a paragraph Double-click in the selection bar next to
the paragraph or triple-click anywhere in the paragraph.
multiple paragraphs Drag in the selection bar.an entire document Triple-click in the selection bar.
Skills© Paradigm Publishing, Inc. 16
Select and Delete Text…continued Selected text displays with a blue background. If you select the wrong text and want to deselect it, click in the
document. Pressing the Delete key deletes the selected text.
selected text
Skills© Paradigm Publishing, Inc. 17
Clicking the Undo button reverses the last command or deletes the last entry you typed.
Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an action, the action, along with any actions listed above it in the drop-down list, is undone.
If you click the Undo button and then decide you do not want to reverse the action, click the Redo button.
Use Undo and Redo
Undo button Redo button
Undo button drop-down list
Skills© Paradigm Publishing, Inc. 18
Check Spelling and Grammar
To check the spelling and grammar in a document:1. Click the Review tab.2. Click the Spelling & Grammar
button in the Proofing group.3. Ignore or change as needed in
the Spelling and Grammar dialog box.
4. Click OK. Spelling and Grammar dialog box
Skills© Paradigm Publishing, Inc. 19
Check Spelling and Grammar…continued
Button Function
Ignore Onceduring spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written
Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document
Ignore Ruleduring grammar checking, leaves currently selected text as written and ignores the current rule for remainder of the grammar check
Add to Dictionary adds selected word to the main spelling check dictionary
Delete deletes the currently selected word(s)
Change replaces selected word in sentence with selected word in Suggestions list box
Skills© Paradigm Publishing, Inc. 20
Check Spelling and Grammar…continued
Button Function
Change Allreplaces selected word in sentence with selected word in Suggestions list box and all other occurrences of the word
Explain during grammar checking, displays information about the grammar rule
AutoCorrect inserts selected word and correct spelling of word in AutoCorrect dialog box
Undo reverses most recent spelling and grammar action
Next Sentence accepts manual changes made to sentence and then continues grammar checking
Options displays a dialog box with options for customizing a spelling and grammar check
Skills© Paradigm Publishing, Inc. 21
Use AutoCorrect
To add an AutoCorrect entry:1. Click the File tab.2. Click the Options button.3. Click Proofing.4. Click the AutoCorrect Options
button.5. Type text in Replace text box.6. Type text in With text box.7. Click the Add button.8. Click OK.9. Click OK. AutoCorrect
dialog box
Skills© Paradigm Publishing, Inc. 22
Use Thesaurus
To use Thesaurus using the Research task pane:1. Click in the desired word.2. Click the Review tab.3. Click the Thesaurus button.4. Click the down-pointing arrow
at the right of the desired word.
5. Click Insert. Research task pane
Skills© Paradigm Publishing, Inc. 23
Use Thesaurus…continued
To use Thesaurus using the shortcut menu:1. Position the mouse pointer on
the word.2. Click the right mouse button.3. Point to Synonyms.4. Click the desired word.
shortcut menu
Skills© Paradigm Publishing, Inc. 24
Change Document Views
To change the view using the View tab:1. Click the View tab.2. Click the desired view button in the
Document Views group.
To change the view using the buttons in the view area:3. Click the desired view button in the
view area on the Status bar.
view buttons in View tab
view buttons in view area of Status bar
Skills© Paradigm Publishing, Inc. 25
Change Document Views…continued
To hide the white and gray space:1. Position the mouse pointer on the gray
space at the top of the page until the pointer turns into the hide white space icon.
2. Double-click the left mouse button.
To redisplay the white and gray space:3. Position the mouse pointer on the gray line
at the top of the page until the pointer turns into a show white space icon.
4. Double-click the left mouse button.
hide white space icon
Skills© Paradigm Publishing, Inc. 26
Change Document Views…continued
To change the zoom percentage using the View tab:1. Click the View tab.2. Click the Zoom button in the
Zoom group.3. At the Zoom dialog box, click the
desired option.To change the zoom percentage using the Status bar:4. Position the mouse pointer on the
button on the Zoom slider bar.5. Drag the button to the desired
view percentage.Zoom slider bar
Zoom dialog box
Skills© Paradigm Publishing, Inc. 27
Change Document Views…continued
To use the Navigation pane:1. Click the View tab.2. Click the Navigation Pane
check box.
Navigation pane
Skills© Paradigm Publishing, Inc. 28
1) Clicking this button reverses the last command or deletes the last entry you typed.a. Undob. Redoc. Erased. Delete
3) You can use this feature to insert frequently used text.a. AutoFormatb. AutoCorrectc. AutoTextd. AutoEntry
2) The Spelling & Grammar button is located in this tab. a. Fileb. Homec. Reviewd. View
4) By default, a document generally displays in this view. a. Full Screen Readingb. Outlinec. Draftd. Print Layout
CHECKPOINT 2
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Skills© Paradigm Publishing, Inc. 29
Find Specific Text
To find specific text in a document:1. Click the Home tab.2. Click the Find button in the
Editing group.3. Type the text in the search box
of the Navigation pane.
Navigation pane
Skills© Paradigm Publishing, Inc. 30
Find and Replace Text
To find and replace text:1. Click the Home tab.2. Click the Replace button in the
Editing group.3. Type text in the Find what text box.4. Press Tab to move the insertion
point to the Replace with text box.5. Type text in the Replace with text
box.6. Click the Replace All button.
Find and Replace dialog box
Skills© Paradigm Publishing, Inc. 31
Find and Replace Text…continued
Click the More button to expand the Find and Replace dialog box.
Skills© Paradigm Publishing, Inc. 32
Find and Replace Text…continued
Option Action
Match caseExactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK.
Find whole words only
Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, here, hers, and so on.
Use wildcards Search for wildcards, special characters, or special search operators.
Sounds like Match words that sound alike but are spelled differently such as know and no.
Find all word formsFind all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding.
Skills© Paradigm Publishing, Inc. 33
Find and Replace Text…continued
Option Action
Match prefixFind only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink.
Match suffixFind only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre.
Ignore punctuation characters
Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S.
Ignore white space characters
Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI.
Skills© Paradigm Publishing, Inc. 34
Use the Help Feature
To use Help:1. Click the Microsoft Word Help
button.2. Click the desired option in the
Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter.
Help button
Word Help window
Skills© Paradigm Publishing, Inc. 35
Print a Document
To print a document:1. Click the File tab.2. Click the Print tab.3. Click the Print button.
Print button
Skills© Paradigm Publishing, Inc. 36
Create a Document Using a Template
To create a document using a template:1. Click the File tab.2. Click the New tab.3. Click the desired template.4. Click the Create button.
New tab
Skills© Paradigm Publishing, Inc. 37
Create and Rename a Folder
To create a folder:1. Click the File tab.2. Click the Open button.3. Click the New folder button in the
Open dialog box.4. Type a folder name.5. Press Enter.To rename a folder:6. Right-click on the folder name in the
Open dialog box.7. Click Rename at the shortcut menu.8. Type the new folder name.9. Press Enter.
New folder button
Skills© Paradigm Publishing, Inc. 38
Save a Document in a Different Format
To save a document in a different format:1. Open the document.2. Click the File tab.3. Click the Save As button.4. Type a document name.5. Change the Save as option
to the desired format.6. Click the Save button.
Save as type option box
Skills© Paradigm Publishing, Inc. 39
1) Click this button to expand the Find and Replace dialog box.a. Expandb. Optionsc. Mored. Format
3) The Print feature is located in this tab.a. Fileb. Homec. Reviewd. View
2) You can press this function key to display the Word Help window. a. F1b. F2c. F3d. F4
4) This is the name of the default template. a. Defaultb. Automaticc. Standardd. Normal
CHECKPOINT 3
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