Maronite College of the Holy Family Staff Handbook · 6 COLLEGE OUTCOMES Maronite College of the...

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Maronite College of the Holy Family

Staff Handbook

2017

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CONTENTS

Part 1 Introduction Page 5

Charism of the Maronite Sisters of the Holy Family

Catholic Ethos

Mission Statement

College Outcomes

Prayer of the MCHF

Part 2 College Information Page 7

Term Dates

Part 3 Executive Structure Page 8

College Principal

Deputy Principal – Religious

Business Manager

BOSTES Liaison Officer K-12

Public Relations Officer

College Chaplain

Part 4 Leadership Team Page 12 Primary Stage Coordinators

Stage 1 and Senior Coordinator

Secondary Director of Teaching and Learning

Secondary Director of Wellbeing

Part 5 Positions of Responsibility K-12 Page 16 Class Teacher Primary/Secondary

Secondary Year Advisors

Secondary KLA Coordinators

Secondary Careers Advisor

Secondary Vocational Education and Training Coordinator

Learning Centre Supervisor

Learning Centre Assistant

Specialist Support

College Psychologist

Laboratory Assistant

Secure Agility

Part 6 Employment 6

Employment Applications

Applying for Permanency

Salaries

Pay rates for Casual Work

Leave

Part 7 Staffing Allocations Page 28

Primary

Secondary

Leave

Part 8 Teacher Responsibilities Page 33

Duty of Care

Custody Cases

Collection of private information

Dress Code

Mobile Phones

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Staffrooms

Staff Fund

Security

How to Deal with Calls/Visits from the Media

Maintenance Records

College Supplies

Private Tutoring

Use of Church Car Park

After School Activities

Photography and Video

Documentation

Marking and Bookwork

Staff Communication

Meetings

Staff Professional Development

BOSTES (NSW Institute of Techers)

Mentoring of New Scheme Teachers

Student Teacher

Part 9 Staff Special Responsibilities Page 46

Primary Special Events

Secondary Special Events

Primary Teacher Responsibilities when using Secondary Rooms

Teacher Duties and Responsibilities for Sport (Secondary)

Part 10 Administrative Information Page 51

Primary: Contact Persons

Daily Timetable

Supervision

Attendance

Photocopying

Secondary: Contact Persons

Daily Timetable

Attendance

Supervision

Photocopying

Part 11 Special Programs Page 61

Primary

Secondary

Part 12 Parent Communication Page 66

Parent

Parent Helpers

Parents Association

Parent Education and Support Network (PESN)

Parent Teacher Meetings

Parent Newsletter

College Website

Part 13 Appendix Page 68

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Maronite College of the Holy Family policies have a commitment to Maronite Catholic ethos and values, and

should be read in conjunction with other policies and procedures and with relevant legislation.

Maronite College of the Holy Family Staff Handbook ..\..\..\..\2017 Documents

Link to all the 2017 Policies: ..\..\..\Policies

General:

- Code of Conduct Staff

- Job Share/Flexible Working Arrangements

- Workforce

- Complaints and Grievances

- Child Protection Code of Professional Standards

- Privacy

- Privacy Breach response Protocols

WHS:

- Work Health and Safety

- First Aid/Medical

- Risk Management

- Facilities

- Premises and Buildings

Curriculum:

- Animals in Schools

- Curriculum 11-12

- Curriculum 7-10

- Curriculum Primary

- Assessment & Reporting

- Extension Policy – Secondary

- Disability Provisions - Secondary

- Excursion Policy

- ICT

- BYOD

Welfare:

- Student Development

- Anti-Bullying

- Self-Harm

- Crunch and Sip

- Attendance

POLICY REVIEW

The policy will be reviewed not less frequently than once every three years.

POLICY DATES

Implemented AUGUST 2013 Reviewed OCTOBER 2016

Next Review Due OCTOBER 2017

POLICY AUTHORISATION

SR MARGARET GHOSN: PRINCIPAL

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PART 1: INTRODUCTION

CHARISM OF THE MARONITE SISTERS OF THE HOLY FAMILY (MSHF) The first female Maronite Congregation, The Maronite Sisters of the Holy Family, was founded by Patriarch

Elias Howayek, Rosalie Nasr and Stéphanie Kardouche, on the 15th of August 1895. Historically the Maronite

Sisters of the Holy Family was ‘founded for’ the ministry of educating village girls. The Congregation from the

very beginning was focused on the needs of the times, committed to educational, humanitarian and spiritual

service.

The Congregation is deep-rooted in the Antioch Syriac Maronite Church and is open to the universal

Church. It perceives the needs of the Lebanese and Expansion, while serving all, in the Body of Christ.

The wave of immigrants from Lebanon hit Australian shores, beginning in the late 1800s and

steadily increased in the latter half of the 1900s. Many later Maronite migrants wanted to preserve their

Maronite faith and tradition. As a result, the Sisters were sent to Australia in 1968, settling in Sydney, and

have since then established two K-12 Colleges, a childcare and a preschool as well as two aged care facilities.

Our Lady of Lebanon College was opened in 1973. In 2014 a College name change resulted in the

Maronite College of the Holy Family.

COLLEGE ETHOS

Maronite College of the Holy Family - Parramatta is unique in that it was established in 1972 for students of

Australian-Lebanese background and Maronite Catholic faith. The Maronite Synod (2003-2006)

distinguished aspects of the Maronite Catholic Church as:

…firstly, an Antiochene Syriac Church, with a special liturgical heritage; secondly, a Chalcedonian

Church; thirdly, a Patriarchal Church with an ascetic and a monastic aspect; fourthly, a Church in

full union with the Apostolic Roman See; fifthly, a Church incarnated in her Lebanese and Eastern

environment, and the Countries of Expansion.

The College, through the ministry of the Maronite Sisters of the Holy Family (MSHF) and its staff, strive to

instil in the students the teachings of Jesus. Emphasis is firstly given to providing a strong Maronite Catholic

Foundation. This is expressed through staff, students and parents regularly worshiping and praying together,

celebrating liturgy and Sacraments, in the Maronite Catholic tradition. There is commitment to the Scriptural

Word and emphasis on the working of the Holy Spirit that nurtures each person’s spirituality.

Secondly emphasis is given to love and service. All students are encouraged to see the best in

themselves and in one another and to achieve their full potential. The College Ethos can best be achieved in

the words of Saint Paul, ‘Whatever is true, whatever is honourable, whatever is just, whatever is pure,

whatever is pleasing, whatever is commendable, if there is any excellence and if there is anything worthy of

praise, think about these things’ (Phil 4:8).

The College is more than an educational institution; it is a community which promotes a sense of

family among the Sisters, staff, students, parents and friends. It emphasises values of treating all with

dignity, service, forgiveness and justice. Staff, students and parents are encouraged to grow in their

relationship with God, as reflected in the College motto, ‘To know, love and serve.’

MISSION STATEMENT

Maronite College of the Holy Family, in serving the educational needs of the Australian-Lebanese Maronites

and the broader community of Western Sydney, seeks:

To build a College community in which the Gospel values of faith, justice and love are reflected in

all aspects of daily life.

To identify the unique needs of each student, so as to allow each child to develop to their fullest

potential – spiritually, academically, physically and socially.

To encourage each student to take pride in their identity as Australians of Lebanese background,

living in a multicultural society.

To recognise and affirm the pre-eminent role of parents in the education of their children and

encourage their active involvement in the College community.

To live out the College motto of ‘To know, love and serve.’

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COLLEGE OUTCOMES

Maronite College of the Holy Family endeavours to deepen the faith of its students, to strengthen their hope,

to extend their love and friendship, and to develop in them a respect for all people through good manners,

respect for authority, and dedication to work. It is hoped that a student who has completed their education at

Maronite College of the Holy Family will become:

Disciples of Christ

Faithful to their Maronite Catholic upbringing

People of faith, justice and love

Mature

Intellectually competent

Possessing necessary life skills

Physically adept

PRAYER OF THE MCHF

With hearts and minds we pray as the Maronite College of the Holy Family,

to the God who has loved us into being,

to be our constant guide in our educational journey.

To Jesus Christ, our Teacher, to always be our role model.

To the Holy Spirit, to bless us with wisdom, knowledge and understanding.

With Mary, the Mother of God, and Saint Joseph,

who both led by example,

may our community reflect the unity and love of the Holy Family.

May we build up one another through the gifts we each bring to this College.

In our efforts to grow in body, mind and spirit,

may we nurture our Maronite faith, Lebanese culture and Australian identity.

May all at our Maronite College embrace the call to deeply know, love and serve,

both God and neighbour.

We ask this through God our Creator, Jesus our Teacher

and through the grace of the Holy Spirit. Amen

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PART 2: COLLEGE INFORMATION

College Name Maronite College of the Holy Family

Address 23-25 Alice Street, Harris Park, NSW 2150

Phone

(02) 9633 6600

Sick Line: (02) 9633-6650

Canteen: (02) 9687-3173

Fax (02) 9689 1662 (Primary)

(02) 9635 1984 (Secondary)

Web Address http://www.mchf.nsw.edu.au

Principal Sr Margaret Ghosn

Deputy Principal Sr Irene Boughosn – Convent Superior

Liaison Officer K-12 Ms Rita Pangallo

Business Manager Ms Rupa Bala

Public Relations Officer K-12 Mr Elie Asmar

Dean of OLOL Co-Cathedral Fr Tony Sarkis

2017 TERM DATES

Term 1 Commences for Business Services and

Administration Monday 16th January 2017 (Rostered days)

Term 1 Commences for Staff

Monday, 30th January 2017

(Staff Spiritual Day at Baulkham Hills)

Tuesday 31st January 2017 (Staff Development Day)

Term 1 Commences for Students Wednesday, 1st February 2017

Term 1 Concludes Friday, 7th April 2017

Term 2 Commences for Staff Wednesday, 26th April 2017 (Staff Development Day)

Term 2 Commences for Students Thursday, 27th April 2017

Term 2 Concludes for Students Tuesday, 27th June 2017

Term 2 Concludes for Staff Wednesday, 28th June 2017 (Parent-Teacher interviews)

Term 3 Commences for Staff Monday 17th July 2017 (Staff Development Day)

Term 3 Commences for Students Tuesday, 18th July 2017

Term 3 Concludes Friday, 22nd September 2017

Term 4 Commences for Staff Monday, 9th October 2017 (Staff Development Day)

Term 4 Commences for Students Tuesday, 10th October 2017

Term 4 Concludes for Students Thursday, 7th December 2017

Term 4 Concludes for Staff Friday, 8th December 2017

Term 4 Concludes for Business Services and

Administration Friday 15th December 2017 (Rostered days)

http://www.mchf.nsw.edu.au/

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PART 3: EXECUTIVE STRUCTURE


Deputy Principal – Religious Sr Irene Boughosn – Community Superior

Business Manager Ms Rupa Bala

Liaison Officer Ms Rita Pangallo

Public Relations Officer Mr Elie Asmar

COLLEGE PRINCIPAL

The Principal, in the keeping with the philosophy of the College, leads the College in such a way to ensure

that all policies, programs and structures within the College actively promote the College ethos. The

Principal aims to foster within the College quality education catering for individual differences within a

supportive and challenging teaching/learning environment. The Principal will be responsible for:

The selection and appointment of all College staff and Positions of Responsibility

Aware of Work, Health and Safety regulations and takes steps to implement them

Aware of Child Protection legislation and takes steps to implement it

The person to whom application for leave should be, in the first place, addressed

The only person able to suspend or expel a student after due consultation with appropriate education

authorities

The only person able to initiate legal action of/in whatever form

The person, to whom letters of resignation should be addressed, presented and discussed

The person to whom staff may approach with any matters of a personal nature, on a confidential

basis, so as a resolution or assistance can be arranged

The person ultimately responsible for overseeing the effective administrative, educational, spiritual

and community liaison roles within the College

Models and fosters a collaborative style of leadership with staff, students, parents and wider

community

Leads processes of strategic thinking and planning to identify and decide future College directions

Develops and reviews the vision and mission of the College

Liaises and collaborates with the Executive Team to set in place structures, processes, strategies,

policies and programs to achieve the goals of the Mission Statement

Models effective interpersonal communication skills including effective listening, conflict

resolution, negotiation, mediation and assertiveness

Ensures the development, in liaison with the Executive Team, of effective policies and processes for

the recruitment, selection, induction, professional development, remuneration, and appraisal of all

staff

Maintains and promotes sources of enrolment to secure the future viability of the College

Promotes and develops relationship and networks with relevant government bodies, Catholic

Education authorities, Church bodies, statutory bodies and professional community organisations

Is the official spokesperson for the College

Ensures the quality development of the religious dimension of the College and significant

opportunities for faith development among students

Ensures continuing update of Curriculum trends, long-term planning and management of human,

physical and financial resources needed to support the evolving Curriculum

Attends to own professional development so as to model the skills necessary to engage in discussion

of current educational management issues

Ensures that the religious, spiritual and academic development of all staff is promoted

Develops and implements appropriate management structures to ensure the effective and efficient

running of the College

Negotiates and deals with all industrial matters in consultation with the Executive team, which

includes employment relations, Enterprise Agreements and the application of pertinent legal and

industrial advice

Coordinate staff performance appraisal/review processes

Liaises with the Business Manager to ensure sound financial planning and administration

On any occasion of absence of the Deputy Principal will take responsibility

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DEPUTY PRINCIPAL - RELIGIOUS

The Deputy Principal enjoys a unique professional relationship of support and collaboration with the

Principal in leading and managing the College. Within this context, she works closely with the Principal and

the College Executive Team in overseeing the key dimensions of the College’s operation and life. The

Deputy Principal plays a crucial role in the mission of the College, and contributes to a collaborative

leadership which shapes and implements the vision of the College in a way that reflects its Maronite Catholic

character. The Deputy Principal will be a full-time staff member who will:

Respect and uphold the ethos and teachings of the Catholic Church and the values of the Maronite

faith

Developing the College as a centre of learning, striving towards excellence in all areas of human

growth

Promote and model commitment to the primacy of faith education of students

Deputise for the Principal during her absence from the College

Contribute to the development of an effective College Executive Team

Contribute to the processes of strategic planning, development of policy, and budgetary processes

Communicates with Parent Community

Contribute to staff selection processes

Exercise broad oversight of the Primary/Secondary Leadership Team in the daily operation of the

College

Promote educational excellence within the College

Keep abreast of contemporary educational developments and current BOSTES requirements

Support the College’s co-curricular programs

Model processes of consultation and teamwork within the College community

Support and attend College functions, parent meetings and special events

Exercise broad oversight of the daily operation of the College

Maintain a safe College environment

Promoting and marketing the College to assist in increasing student enrolments

Coordinate the operation of appropriate organisational, communication and administrative

procedures

Undertake other tasks and responsibilities, as requested by the Principal

BUSINESS MANAGER

The Business Manager enjoys a unique professional relationship of support and collaboration with the

Principal. Within this context, she works closely with the Principal and the College Executive Team in

overseeing the key dimensions of the College’s operation and life. The Business Manager plays a crucial role

in the mission of the College, and contributes to a collaborative leadership which shapes and implements the

vision of the College in a way that reflects its Maronite Catholic character. The role of the Business Manager

will include:


faith


growth

Implementation of Work, Health and Safety policies including liaising with the Principal in relation

to hazards on College grounds which need to be rectified. Prioritise hazard reduction based on level

of risk and budget availability.

Liaise with Return to Work coordinator


growth through effective staff review processes

Plays a key role in the provision of corporate services

Ensuring support services are efficient and effective

Responsible for transparently managing finances

Responsible for overseeing proper implementation of human resources

Smooth running of information technology

Correct administration management

Property and maintenance responsibilities

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Strategic Planning – provide advice and to assist with the delivery of College outcome

Government funding applications

Contracts management


LIAISON OFFICER K-12

The Liaison Officer K-12 enjoys a unique professional relationship of support and collaboration with the

Principal. Within this context, she works closely with the Principal as part of the College Executive Team in

overseeing the key dimensions of the College’s operation and life. The Liaison Officer plays a crucial role in

the mission of the College, and contributes to a collaborative leadership which shapes and implements the

vision of the College in a way that reflects its Maronite Catholic character. The role of the Liaison Officer

will include:


faith


growth

Provision of information included in the Annual School Report to NSW Education Standards

Authority

Leading the College community in development and review process of College policies

Responsible for WHS Policy compliance with relevant legislation and organisation of staff training

Ensuring provision to the NSW Education Standards Authority for the Registration process

Maintaining documents to ensure compliance with WHS and Child Protection legislation

Providing all information requested to NSW Education Standards Authority

Completing DEEWR census

Playing a key role in the delivery of College outcomes for strategic planning

Responsible for coordination of mentors for New Scheme teachers K-12 and liaising with BOSTES

Provide all required information to NSW Education Standards Authority in relation to maintenance

of Accreditation for Professional Competence

Coordinating university practicum students

Completing Government funding applications

Undertake other tasks and responsibilities as requested by the Principal

PUBLIC RELATIONS OFFICER

The Public Relations Officer provides services in the form of establishing external networks with MCHF for

the purpose of ensuring the College is up-to-date with ever advancing pedagogy.

The Public Relations Officer K-12 is a unique role which provides professional support and collaboration

with the Principal. Within this context, they work closely with the Principal as part of the College Executive

Team in overseeing the key dimensions of the College’s operation and life. The Public Relations Officer

plays a crucial role in the mission of the College, and contributes to a collaborative leadership, which shapes

and implements the vision of the College in a way that reflects its Maronite Catholic character.

The role of the Public Relations Officer will include:


faith


growth

Teaching load of 15 hours over a fortnight

Develop a marketing and communications plan including strategy, goals, budget and tactics to assist

in increasing student enrolments

Creating a community hub at the College

Promoting and organising parent involvement in the College through workshops, support groups,

parent café etc.

Encourage and support links between the College and local Maronite Catholic faith communities

To build relationships with other schools to promote the use of shared resources and opportunities

for combined events

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Keeping astride of new educational pedagogy in order to recommend, implement and coordinate at

MCHF in conjunction with the Executive team

Implementing in the areas of teaching and learning methodologies such as Flipped classroom, open

space learning, PBL, STEM, STARTTS, etc.

Coordinating the implementation of technology in the classroom to better deliver curriculum

Securing funding for new schemes, for ESL, for programmes

Tapping into legal aid, migrant resources, police, health and nutrition services, career seekers,

parenting services etc. to better support the students and parents at the College

Establishing partnerships and developing new contacts with other organisations, including retail

providers such as Harvey Norman

Coordinating transition programmes for students into TAFE and Universities

Inviting guest speakers to address at College events such as assemblies, staff meetings etc.,

Media contact person to coordinate all public relations activities and create content for press releases

Teaching and supervision

Undertake other tasks and responsibilities as directed from time to time by the Principal

COLLEGE CHAPLAIN

The College Chaplain enjoys a unique professional relationship of support and collaboration with the

Principal. Within this context, he works closely with the Principal in overseeing the key dimensions of the

College’s spiritual and pastoral life. The College Chaplain plays a crucial role in the mission of the College,

and contributes to a collaborative leadership which shapes and implements the vision of the College in a way

that reflects its Maronite Catholic character. The role of the College Chaplain will include:

Pastoral Care of staff and students and parents

Modelling of values

Support in crisis

Celebration of Masses

Reconciliation

Spiritual guidance for students and staff

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PART 4: LEADERSHIP TEAMS

Primary Leadership Team (PLT)

Stage 1 Coordinator Ms Candace Rosario

Stage 2 Coordinator Mr Dean Day

Stage 3 Coordinator Ms Jessica Azzi

Secondary Leadership Team (SLT)

Director of Teaching and Learning Mr Joseph Messiha

Director of Wellbeing Mr Nehme Khattar

Leadership teams meet with the Principal and Deputy Principal fortnightly

PRIMARY STAGE COORDINATORS

The Stage Coordinator plays a key role in providing quality Maronite Catholic education for students in the

care of the College. The central focus of this role is the development and evaluation of the academic

curriculum, the supervision of teaching and learning processes and welfare and management of students. As

a member of the College Primary Leadership Team, the Stage Coordinator works collegially to shape and

implement the vision of the College in a way that reflects its Maronite Catholic character. He/she reports to

the Deputy Principal and is ultimately accountable to the Principal for the performance of his/her duties. The

Stage Coordinator will be a full-time staff position for a fixed 2 year term and is expected to:

Give personal witness to Maronite Catholic values, beliefs and practices

Encourage and support the growth of the Maronite Catholic culture of the College and support links

with local Maronite Catholic faith communities

Coordinate spiritual activities including Holy Communion, Reconciliation and Masses

Contribute to the development of an effective Leadership Team

Be aware of College WHS policy and their role in the maintenance of a work environment which

minimises risks to health and safety.


Support and attend College functions, meetings and special events

Promote academic excellence within the College

Teach and provide excellent role modelling and competent classroom teaching practice, supervision

and yard duties

Monitor educational compliance with NSW Education Standards Authority (NSW ESA)

requirements

Regular over view of programmes and appropriate feedback to staff

Coordinate the regular review and updating of curriculum resources and end of year textbook list and

stationary

Assisting classroom teachers with implementation of the curriculum and sound pedagogical practice

Working towards K-12 curriculum integration and continuity through collaboration with KLA

coordinators and the SLT

Coordinate the development, implementation and evaluation of assessment and reporting policies

including NAPLAN

Contribute to the development and ongoing evaluation of learning support, extension programme,

literacy, numeracy and ICT programmes

Coordinate the development and evaluation of student welfare and management

Work with the Executive, Psychologist and Class teachers to ensure a consistency of student welfare

and management practices across the College

Keep abreast of contemporary educational developments in relation to student welfare and

management

Maintain student welfare records in student files and on SAS

Managing documentation for all student attendance/absences and follow up on student attendance

patterns

Implement the College Student Development Policy with appropriate consultation

Coordinate curriculum tasks and activities: curriculum information sessions, Academic awards,

Special Provisions for students, Student reports, Parent/teacher meetings, duty rosters, staff absentee

replacement, purchase order, professional development paperwork

Ensure bulletin and newsletter information are updated

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Sets agenda for briefing, staff meetings and PLT meetings

Coordinate extracurricular activities including swimming carnivals, athletics carnivals, gymnastics,

swimming lessons, rep sport, excursions, end of year concert, Canberra trip, graduation, kindy

orientation and other activities

Coordinate the documentation of College policies

Manage the dissemination of information to staff and parents in a timely manner

Contact parents and arrange interviews, and document meetings

Contribute to the orientation and induction of new teaching staff members

Provide assistance to practical teachers and organise mentors

Manage the enrolment of new students into the College and orientation

Coordinate and supervise detentions and homework club and maintain appropriate liaison with

teachers

Ensure class allocations are completed for each year

Report regularly to the Deputy Principal


SECONDARY: DIRECTOR OF TEACHING AND LEARNING

The Director of Teaching and Learning plays a key role in providing quality Maronite Catholic education for

students in the care of the College. The central focus of this role is the development and evaluation of the

academic curriculum and the supervision of teaching and learning processes. As a member of the College

Leadership Team, the Director of Teaching and Learning works collegially to shape and implement the

vision of the College in a way that reflects its Maronite Catholic character. He/she reports to the Deputy

Principal and is ultimately accountable to the Principal for the performance of his/her duties. The Director of

Teaching and Learning will be a full-time staff member who is expected to:

Give personal witness to Catholic values, beliefs and practices

Encourage and support the growth of the Maronite Catholic culture of the College






Teach and provide excellent role modelling and competent classroom teaching practice

Coordinate the orientation and induction of new staff members

Contribute to the development of College policy



Keep abreast of contemporary educational developments and NSW Education Standards Authority

requirements

Constantly reviewing the development of the curriculum and teaching programs for all KLA areas

Working towards Kindergarten-Year 12 curriculum integration and continuity through collaboration

with KLA coordinators and the PLT

Assisting classroom teachers with implementation of the curriculum

Regular over view of programmes and appropriate feedback to staff

Completing all tasks in a timely manner

Monitor the implementation of sound pedagogical practice in classrooms

Coordinate the development, implementation and evaluation of assessment and reporting policies

including NAPLAN & HSC

Manage the dissemination of curriculum-related information to staff and parents

Contribute to the development and ongoing evaluation of learning support, extension programme,

literacy, numeracy, and ICT programmes

Monitor educational compliance with NSW BOSTES requirements

Coordinate the regular review and updating of curriculum resources

Maintain appropriate external curriculum networks

Support and facilitate co-curricular programs

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Undertake class supervision and yard duties

Provide professional guidance and support for staff

Encourage and facilitate initiatives for the professional development of staff

Facilitate the annual performance appraisal/review process for KLA Coordinators

Contribute to the orientation and induction of new teaching staff members

Allocate students to academic classes, in collaboration with the Leadership Team

Coordinate curriculum tasks and activities

K-12: Curriculum information sessions, Academic awards, Special Provisions for students,

Student reports, Parent/teacher meetings

7-12: Student subject choices, Subject/course/level changes, ‘Pathways’, acceleration and

Vocational Education courses, RoSA, Preliminary and Higher School Certificate entries,

Trial Higher School Certificate and other examinations

Maintaining safe College environment and reporting any identifiable risks that need to be managed


Coordinate the documentation of curriculum policies

Manage the enrolment of new students into the College

Contribute to the development of the College calendar

Report regularly to the Deputy Principal


SECONDARY: DIRECTOR OF WELLBEING

The Director of Wellbeing plays a key role in providing quality Maronite Catholic education for students in

the care of the College. The central focus is the coordination of the welfare and management of students. As

a member of the College Leadership Team, the Director of Wellbeing works collegially to shape and

implement the vision of the College in a way that reflects its Maronite Catholic character. He/she reports to

the Deputy Principal and is ultimately accountable to the Principal for the performance of his/her duties. The

Director of Wellbeing will be a full-time staff member who is expected to:

Give personal witness to Catholic values, beliefs and practices

Promote and model commitment to the primacy of faith education of students

Encourage and support the growth of the Maronite Catholic culture of the College






Teach and provide excellent role modelling and competent classroom teaching practice



Coordinate the development, evaluation and implementation of student welfare and management

policies with appropriate consultation

Work with the Executive, Psychologist and the Year Advisors (Years 7-12); homeroom and subject

teachers (Years 7-12) to ensure a consistency of student welfare and management practices across

the College

Keep abreast of contemporary educational developments in relation to student welfare and

management

Maintain student welfare records in student files and on SAS

Managing documentation for all student attendance/absences and follow up on student attendance

patterns

Coordinate the orientation and induction of new staff members

Coordinate and supervise detentions and maintain appropriate liaison with teachers


Maintain appropriate external student welfare networks

Supports co-curricular programs

Coordinate and supervise the work of the Year Advisors (Years 7-12); teachers (Years 7-12)

Provide professional guidance and support for the Year Advisors (Years 7-12); teachers (Years 7-12)

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Facilitate the performance appraisal/review process of the Year Advisors (7-12)

Allocate students to homeroom classes

Contribute to the development of the College calendar

Undertake class supervision and yard duties

Maintain a safe College environment

Organise briefings, assemblies and meetings


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PART 5: POSITIONS OF RESPONSIBILITY K-12

Title Teacher

Primary Department

Learning Centre Supervisor Ms Lauren Roumanos

Learning Centre Assistant Ms Rita Coorey

Psychologist Ms Patricia Sleiman

Secondary Department

Year Advisors

Year 12 Year Advisor Ms Fiona Abdul-Ahad

Year 11 Year Advisor Ms Georgette Dalla

Year 10 Year Advisor Ms Charlene Youssef

Year 9 Year Advisor Ms Patrycja Pietak

Year 8 Year Advisor Mr Jobran Abou-Gharrach (T1)

Ms Rennee Badr (T2-4)

Year 7 Year Advisor Ms Irene Delimitros

KLA Coordinators

Religion Ms Zeina Sharbeen

English Mr Marcel Abboud

Mathematics Mr Andre Sassine

Science Mr Andrew Stillen

CAPA – Visual Arts/ Music/Drama Ms Maryanne Boutros

LOTE Ms Marie Safi

PDHPE/Sport Mr Michael Abood

HSIE – Economics/Legal Studies/Business

Studies/Society & Culture/Commerce, History/

Ancient History/Modern History, Geography

Ms Renee Badr (T1)

Ms Rosey Eid (T2-4)

TAS – Technology/Food Technology/Textiles

Technology/Industrial Technology

Mr Fady Khatar and Ms Fiona Abdul-Ahad (T1-2)

Ms Jackline Botros (T3-4)

VET/Careers Ms Shilpa Kumar

Learning Support Ms Rose Macura

Other Positions of Responsibility

Learning Centre Supervisor Ms Katerina Pucovski

Learning Centre Assistant Ms Odette Korkor and Ms Rita Coorey

Lab Assistant Ms Bernadette Afeich

Psychologist Ms Christie Khoury

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CLASS TEACHER PRIMARY/SECONDARY

Demonstrates excellence as a classroom teacher

Is aware of Work, Health and Safety regulations and takes steps to implement them within the classroom

Provides a suitable role model for students by conduct consistent with Gospel values

Teaches to the programme and differentiates lessons

Sets in place procedures to assist students to identify and develop their talents

Provides opportunities for students to be active participants in their own learning

Commits to a policy of ongoing evaluation of the teaching program to ensure that it is meeting the

current needs of students

Maximises the opportunities for using Information Technology

Supports co-curricular activities

Attends department and general staff meetings

Attends professional learning opportunities

Endeavours to provide an environment conducive to learning

Works towards raising levels of self-esteem amongst the students

Provides meaningful feedback to students on their progress

Provides meaningful feedback to parents on the progress of students such as parent/teacher evenings and

written reports and when necessary

Refers matters of serious concern about students’ progress/behaviour to the Leadership Team

Leaves sufficient work for students during absences

Is aware of Child Protection legislation and takes steps to implement it within the classroom

Encourages an atmosphere of hope, care and concern within the class and in the wider community

Creates a positive learning environment by minimising noise levels and encouraging purposeful

movement to class

Keeps an accurate personal record of students’ progress

Maintains accurate attendance records

Monitors the uniform of the students

Supervises money collection

Distributes correspondence from the College

Maintains the tidiness of rooms

Formulates and conducts programs for the development of student welfare

Is punctual in attending classes and completes an accurate attendance record

Supervises students at College activities such as Assemblies, College Masses and other gatherings

Contributes to the formulation of departmental policies concerning language, reading, writing, spelling,

homework, excursions, assessment and reporting

Co-operates with the subject coordinator in the development and evaluation of programs and registers

The Homeroom teacher seeks to ensure that the management, care and welfare of students actively

promote the Catholic Ethos.

Encourages an atmosphere of hope, care and concern within the class and in wider community including:

The maintenance of the attendance rolls

The monitoring of the uniform of the students

The supervision of money allocation

The distribution of correspondence from the College

The supervision of the tidying of the room

During this time, prayers are said over the PA system and general announcements for the day

are made. Students are expected to keep a respectful silence during this time.

As Homeroom Teachers have a direct responsibility in compiling the two Semester Reports for their

students, they should make themselves acquainted with the following:

The academic progress of the students, including the awarding of Certificates of Merit

The progress of any student through any Level of Discipline

Sporting and social experience achievements

Plays an active role in camp/retreat activities

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SECONDARY YEAR ADVISORS

Year Advisors are responsible to the Director of Wellbeing for the organisation, management and pastoral

care of a year cohort. They are full-time staff members who are expected to pre-eminent teachers in their

own subject areas, demonstrating a genuine affection for the care of students.

Encouraging a spirit of excellence, responsibility and cooperation within their Year

Be aware of College WHS policy and their role in the maintenance of an environment which minimises

risks to health and safety.

Inducting the cohort at the beginning of a year and new enrolees throughout the year

Maintaining discipline within a year in collaboration with teachers, Year Advisors, KLA Coordinators,

and Secondary Leadership Team

Monitoring and assisting members of staff with classroom management practices. This includes ensuring

staff are following correct policies and procedures and providing support and feedback with classroom

management including parent communication.

Coordinating the leaving of students

Processing confidential student information and initiating appropriate follow-up

Coordinating the movements of their Year into the next Year

Initiating opportunities for student leadership and responsibility within their year

Being present for the students of their year

Supervising student attendance and punctuality

Collaborating with Homeroom Teachers in the pastoral care of students within the Year.

Conducting homeroom roll audits in liaison with the Director of Wellbeing

Liaising with the wider community in charitable works, programmes of social experience and other

activities

Maintaining effective channels of a communication between the College and the home

Communicating with students, other Year Advisors, Staff and Secondary Leadership Team through

formal means such as memoranda / organising and conducting meetings

Completing all necessary administrative tasks effectively and efficiently

Developing policies and procedures and defining standards of expectations, in collaboration with the

year team and consistent with overall College policies and procedures in relation to student attendance,

punctuality, uniform and appearance, discipline and behaviour, overall academic performance, use of

College diary, commitment to the College and the wider community

Supervising the security, cleanliness and maintenance of homerooms

Initiating progress reports when necessary

Conducting Year Assemblies

Liaising with the Religious Education Coordinator and other relevant staff on the preparation and

celebration of College Liturgies

Contributing to the arrangement of parent/teacher and information evenings

Maintaining safe College environment and reporting any identifiable risks that need to be managed

SECONDARY KLA COORDINATORS

KLA Coordinators are responsible to the Director of Teaching and Learning, for the organisation,

management and efficient operation of their departments. KLA Coordinators are full time staff members who

are pre-eminent teachers in their department in terms of knowledge of content, teaching methodology,

classroom management, method of evaluation and professional development. The role of KLA Coordinators

concerns the leadership and coordination of the work of that subject area to guarantee that the content of all

Board of Studies syllabi have been translated into effective teaching programmes for the students.

Demonstrating excellence as a classroom teacher


risks to health and safety. Reporting any identifiable risks that need to be managed.

Demonstrating and communicating a thorough knowledge of syllabus, assessment and other

requirements relative to courses within the department

Promoting an effective framework for curriculum development within the department

Initiating and supervising the development; implementation and evaluation of effective teaching/learning

programmes in collaboration with members of their department in accordance with student needs,

syllabus requirements and the Catholic ethos

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Coordinating appropriate assessment and reporting procedures

Monitoring and assisting members of staff with classroom management practices. This includes ensuring

staff are following correct policies and procedures and parent communication

Establishing and supervising procedures to ensure regular registration of teaching/learning programmes;

the analysis of student needs; the development of programmes which reflect the outcomes-approach of

the Board of Studies; the selection of appropriate curriculum materials; the development of sound

assessment programmes, and the implementation of a programme of curriculum evaluation and review.

Adapting the curriculum to the pastoral needs of students (eg: learning support and differentiated

education, gifted and talented);

Advising students and parents on the content of courses within their department including choice and

levels of study.

Developing and implementing an effective programme of teacher support and supervision, including

collaborative classroom visitations with written and verbal feedback and follow-up

Valuing the unique contribution of each member of the department - Included here is the responsibility

for all staff working within the particular subject area, in terms of ensuring that appropriate teaching

procedures are used, that subject-specific in-service programmes are made available, that regular

meetings are organised with all staff members so that an ongoing programme of professional

development is in place.

Evaluating and purchasing resources within budgetary constraints

Monitoring the effective functioning, care and safety of equipment and facilities under the direct

supervision of departments;

Completing all necessary administrative tasks effectively and efficiently including establishing and

maintaining suitable time lines;

Developing policies and procedures and defining standards of expectations in collaboration with

departmental members and consistent with overall College policies and procedures, in relation to

homework, bookwork, marking, assessment including setting and administering tests and examinations,

maintenance of appropriate records, particularly those relating to public credentialing, excursions

Being actively involved in the College’s co-curricular and extra-curricular activities

SECONDARY CAREERS ADVISOR

The Careers Advisor seeks to ensure that the advice given to students in matter of post-school options

actively promotes the Catholic ethos.



Provides information to teachers and coordinators which will assist them in understanding the careers

options available to students

Distributes career information to students

Assists students in exploring and accessing possible career options

Attends meetings of KLA Coordinators

Attends meetings of Career Advisors networks

Keeps abreast of changes to entry requirements for post-school courses

Maintains links with local employers to assist with Work Experience and Work Placement programs

Prepares students for Work Experience and Work Placement programs

Informs students of timelines and requirements for applications for entry to post-school courses

Assists the Learning Support Coordinator in placing students with learning support needs in appropriate

programs of study and/or transition planning

Assists the KLA Coordinators in the advising of Year 10 students regarding subject choices

Is available to students in accessing Traineeships and TVET courses

Liaises with TAFE Colleges regarding students access and progress in TVET courses and Traineeships

Is aware of Work Health and Safety regulations and takes steps to implement them in the Careers Office

Is aware of Child Protection Legislation and takes steps to implement it when working with students

Keeping abreast of changing government labour market policies and how it could affect leaving students.

Keeping abreast of Apprenticeship and Traineeships vacancies in case of leaving students who could use

it.

Inviting guest speakers from Universities and other training providers to share their course offers with

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senior students

In-Charge of School Tax-File Numbers in school. A programme which enables students who have turned

14 years to apply for their Personal Tax-File Number (TFN) using minimal ID requirements.

In-charge of Electoral Roll enrolment of Yrs 11 & 12 students in readiness to participate in government

elections once they have turned 18

General counselling of students regarding future goals, withdrawal from subjects, and Australian Tertiary

Admission Ranking (ATAR)

Organise for annual visit to the Careers Expo (Yrs 10 & 12)

SECONDARY VOCATIONAL EDUCATION AND TRAINING COORDINATOR (VET)

Management and control of the VET courses that are offered in the College. Those framework courses

are Construction, Hospitality, and Retail Services.

Teacher training to meet the benchmark for each of the frameworks.



Liaise with other agencies such as Catholic Education Commission on matters relating to funding of

Teacher training programmes.

Management of compliance requirements both for the NSW Education Standards Authority requirements

for students to meet as well NSW VETAB (Vocational Education and Training Accreditation Board)

minimum requirements for recognition of students’ qualifications from their respective courses.

Management of VET Assessment and reporting programmes in line with school’s reporting and

assessment policy and procedures

Management of various compliance requirements as dictated by the RTO.

Attend various meetings regarding revised frameworks syllabuses.

Keeping records of trainers Personal Development Logs to maintain their currency.

Counselling of students if VET courses will be of benefit to them individually, depending on their career

goals and reasons for their wanting to study the course.

Keeping abreast of new course requirements by the NSW Board of Studies, especially regarding the

qualifications achieved by students when they have completed their respective courses.

Manage the work-placement 70 hrs mandatory programme

Sourcing of hosting employers to registration and packaging materials such as insurance and

informational material as dictated by the RTO

Arrange for insurance and its certificate of currency to be available for WP

Making sure that student have the necessary PPE for work, including the white card for construction site.

Management of School-Based Apprenticeship (SBAT)

Management of TVET Course application

Liaise with the CEC on funding for TVET, SBAT etc

PRIMARY SPORTS SUPERVISOR

The Sport Coordinator will be given release time per week and is expected to:

Give personal witness to Maronite Catholic values, beliefs and practices


Coordinate all sporting activities including:

- Athletics carnival

- Athletics Zone carnival

- Gymnastics

- Rep sport

- Sporting schools funding

- Swimming carnival 2-6

- Swimming programme

- Swimming Zone carnival

- Other sporting activities that may arise

Assist with the application for funding for sporting schools and arrange sporting clinics

Seek other funding for sporting events

Responsible for the maintenance, storage, purchasing and borrowing of all sporting equipment

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Report regularly to the Principal


LEARNING CENTRE SUPERVISOR

The Learning Centre Supervisor position involves:

Give personal witness to Catholic values, beliefs and practices.

Promote and model commitment to the primacy of faith education of students.

Encourage and support the growth of the Maronite Catholic culture of the College.


faith.


growth.

Demonstrate leadership skills amongst the staff and students.

Promoting a collaborative learning and teaching environment.



Is aware of Child Protection Legislation and takes steps to implement it within the work area.

Communicating effectively with the College Executive, Leadership Teams, teachers, parents and

students.

Ensure that the centre, through its resources, actively promotes the Catholic ethos.

Provides staff and students with all possible sources of information both within and beyond the walls

of the College and provides assistance in utilising these resources.

Creates a pleasurable environment and a variety of resources that will promote independent learning.

Ensures that the centre provides a service to the College and makes an active and meaningful

contribution to the curriculum.

Develops, organises, manages and evaluates information resources so that they meet the changing

educational, cultural and recreational needs of student.

Offers the students reading guidance and actively promotes reading.

Offers the centre as a public place for displays of students’ works.

Responsible for the booking and use of the learning centre

Coordinate and promote the weekly homework club initiative

The awareness to continually develop, grow and provide feedback in the role through the

participation in professional learning opportunities and becoming a member of various associations.

Prepares and administers the learning centre budget.

Coordinating, maintaining and taking responsibility for the borrowing system of the centre

resources.

Ensures students are effective users of ideas and information and that they are developing their

ability to think critically, research skilfully, ethically use information and become enthusiastic

readers.

Collaborate with staff to design and implement units of instruction which integrate technology,

creative problem solving opportunities and critical thinking skills. These programs must be NSW

Education Standards Authority compliant and focus on integration priorities.

Instil in students a love of learning and fostering independent inquiry skills, collaborative work

practices and refined presentation skills through the use of Technology.

Implement and maintain current educational trends (such as flipped classroom, STEM, PBL,

integrated learning).

Teaching and supervising relief/study periods as required.

Undertake other tasks and responsibilities as directed by the Principal.

LEARNING CENTRE ASSISTANT

The Learning Centre Assistant position involves:

Give personal witness to Catholic values, beliefs and practices.

Promote and model commitment to the primacy of faith education of students.

Encourage and support the growth of the Maronite Catholic culture of the College.


22

faith.


growth.



Is aware of Child Protection Legislation and takes steps to implement it within the work area.

Communicating effectively with the staff and students.

Reporting to the Learning Centre Supervisor.

Being responsible for the cataloguing of centre resources.

Undertake administrative tasks as directed by the Learning Centre Supervisor such as laminating,

photocopying and binding.

Chasing up books and resources that are overdue.

Returning borrowed resources to appropriate locations within the Learning Centre.

Assisting with supervision of the Learning Centre


E-LEARNING COORDINATOR (K-12)

The e-Learning Coordinator (K-12) role is a 1 point position for 2 years. The e-Learning Coordinator (K-12)

plays a key role in providing quality Maronite Catholic education and service for the College community.

The central focus of this role is the development and management of the College’s Information and

Communication Technologies (ICT). In this role, the e-Learning Coordinator (K-12) works collegially to

shape and implement the vision of the College in a way that reflects its Maronite Catholic character. He/she

works closely and reports to the leadership teams and is ultimately accountable to the Principal for the

performance of his/her duties. The e-Learning Coordinator (K-12) will be a full-time staff member who is

expected to:


faith.



Model processes of consultation and teamwork within the College community.

Develop the College as a centre of learning, striving towards excellence in all areas of human

growth.

Keep astride of new technological educational pedagogy in order to recommend, implement and

coordinate new digital technology at MCHF, in conjunction with the Primary and Secondary

Leadership Teams.

Be a member of the ICT Committee and assist the ICT Chairperson in their role.

Prepare App Requests and general IT proposals for the ICT Committee and coordinate the decision

making process of these requests.

Coordinate and manage the College e-Learning system (Moodle) as well as providing professional

development for staff.

Coordinate and manage the College’s eBook digital bundle

Coordinate and manage the online booking system for the annual parent/teacher meetings.

Coordinate the College BYOD program and liaise with the BYOD supplier.

Coordinating the implementation of technology in the classrooms to better deliver curriculum.

Coordinate student email addresses for new staff, students and annually for Year 3 students.

Addressing ICT enquires/issues from parents, staff and students.

Attend and present at meetings.

Undertake a teaching and supervision load.

Report Regularly to the Primary and Secondary Leadership Teams.


SPECIALIST SUPPORT

English as a Second Language (ESL) – Primary


23


Is aware of Child Protection Legislation and takes steps to implement it within their work

The role of the ESL teacher is to support teachers in providing a differentiated curriculum to meet the

wide range of abilities. ESL teachers will work collaboratively as a grade partner in the areas of Literacy

for students who present with difficulty in the English language. Primarily, the ESL Teacher will:

Plan Deliver and assess modified extension programs for Guided reading, Writing and

mathematics.

Plan, deliver and assess modified grade programs for ESL students.

Plan, deliver and assess Learning Support Programs (LSPs) for New Arrival students.

Provide relief teaching as required.

Have 30 minutes per day release from face to face teaching.

ESL lessons are not to be cancelled either by the ESL teacher or the class teacher unless

prior consultation with the Stage Coordinator has been made.

Organise and attend meetings with class teachers regarding ESL students regularly each

term.

Be involved in Profile Meetings with parents, teachers, Stage Coordinator, College

Psychologist and other specialist staff.

Collaborate with class teacher in joint construction of mid-year and end of year reports

Primary Integration



Is aware of Child Protection Legislation and takes steps to implement it within the work area

The role of the Integration teacher is to support teachers in providing a differentiated curriculum to meet

the wide range of abilities. Integration teachers will work collaboratively as a grade partner across all

KLA’s. Primarily, the Integration Teacher will:

Plan, deliver and assess Individualised Education Programs (IEPs) for learning support

students.

Teach the MULTILIT program when needed to students displaying Language difficulties.

Teach the New Arrivals Program to qualifying students within the grade at 8:40am 3 times

per week.

Provide relief teaching one day per week or as required.

Have 30 minutes per day release from face to face teaching.

Learning Support lessons are not to be cancelled either by the Integration teacher or the class

teacher unless prior consultation with the Stage Coordinator has been made.

Organise and attend meetings with class teachers regarding learning support students

regularly each term.

Be involved in Profile Meetings with parents, teachers, Stage Coordinator, College

Psychologist and other specialist staff.

Collaborate with class teacher in joint construction of mid-year and end of year reports.

Maintain student Learning Support Profile. Include one English ad Mathematics work

sample per term. Include Individual Programs with annotations at completion.

Primary Student Support

Work hours for Student Support staff is 8:00am to 4:00pm on regular school days.

Student Support staff is to assist staff in assisting students with learning support.

Teachers’ will provide Student Support with work for the students to complete in the classroom.

If no work is provided, Student Support should provide additional assistance with students who are

completing class work.

Teach the MultiLit and MiniLit programs when needed to students displaying language difficulties.

All Student Support staff will be rostered on: Bus, Playground and Staffroom Duties.

Reference must be made to the student access timetable for assistance of students with mobility needs.

24

Both class teachers and Student Support staff need to adhere strictly to timetables and notify the Stage

Coordinator before any changes are made. This will ensure smooth running of timetables on a day-to-day

basis.

Student Support staff is to work in the classroom.



Secondary Learning Support

To teach mainstream classes (containing Funded learning support students).



Together the KLA Coordinators and Learning Support Coordinator:

Identify the students in need of Literacy and Numeracy support in each class 7-12. (Targeted

group) This can be determined using Teacher recommendation, exams results and NAPLAN

results. New arrival students can be included in this group.

Identify the specific needs of each targeted student and collaborate with the mainstream

teachers to make adjustments that assist each student to improve Literacy and Numeracy in

that KLA.

Withdrawing the students in need individually or in very small groups if their needs are

similar. Team teaching with the mainstream teacher is also an option.

Provide Special Provisions for the Learning Support Students during Assessment tasks and

Exams.

Monitor the progress of each targeted student by keeping records of work done, and

anecdotal records of progress when withdrawn.

Meet with parents to discuss any program of work that they are undertaking outside the

College environment.

Conduct Profile meetings, which include parents, students and teachers, to ensure that the

students’ needs are being met. From these profile meetings IEP’S or ITP’S are created for

the funded students.

To work with Gifted and Talented students in Years 7-12. This will involve:

Determining with the assistance of KLA Coordinator and College Psychologist those

students who would be considered Gifted and Talented. This can be determined using

Teacher recommendation, exam results and NAPLAN results.

Provide enrichment activities such as Maths Olympiad, Public Speaking and Debating with

the support of the English and Maths Department.

Identify gifted students and organise, design or use existing activities to provide enrichment

for them. The activities do not have to be Literacy based. They should be of personal interest

to the individual student, they can be practical and enrich and extend their existing skills.

Provide a mentor for the student from the teaching staff to assist the student with their

individual program of investigation.

Monitor the Enrichment program and keep records of any activities undertaken.

Allow the students to present or display any final projects or work to the School Community.

Meet with parents to discuss any individual work done.

COLLEGE PSYCHOLOGIST

The role of the College Psychologist (Primary or Secondary) is to provide staff and students with

professional support.

On an individual basis students may be seen for the following reasons:

Children may be referred for Psychometric Assessment: Assessment of general intellectual

functioning and cognitive ability with assessment of any learning disabilities or exceptional

ability.

Children may be referred for therapy for various personal problems/clinical disorders, family

issues, anger management, depression, behaviour management, etc.

Guidance with study skills, time management, organisation, and exam preparation.

25

The College Psychologist will be proficient in WISC - 4th version.

All student referrals to the College Psychologist must be made through the Primary Stage

Coordinators or Secondary Year Advisors.

Staff wishing to refer students for assessment by College Psychologist must complete and submit

College Psychologist Notification Form.

Reporting of incidences of child abuse or neglect must only be made to the College Psychologist or

the Principal. Confidentiality must be maintained at all times.

Students receiving disciplinary consequences for poor behaviour may be required to attend

appointments with the College Psychologist for behaviour management, impulse control and anger

management work. All assessments and therapeutic practices are specifically designed to suit the

individual needs of each student.

Group psycho educational programs also play an important part in the development of our

students. In the Secondary pastoral sessions are regularly conducted by the College Psychologist to

provide students with the necessary skills to deal with problems or situations that might arise in their

school and everyday life. Topics of discussion at these seminars will include stress management,

study skills, and personal development skills (i.e. goal setting, problem solving, decision making,

relationship skills, effective communication, conflict management, self-esteem, understanding

feelings, and leadership qualities).

Liaison with teaching staff regarding student assessments and therapy needs is often required, whilst

maintaining client confidentiality at all times.



LABORATORY ASSISTANT

The Science Coordinator delegates to the Laboratory Assistant the tasks within the Science department

The Laboratory Assistant will:

Be aware of and maintains safe procedures and safe working environment

Be aware of College WHS policy and their role in the maintenance of a work environment

which minimises risks to health and safety.

Prepare equipment for laboratory demonstrations and practicals as requested in advance by

teachers

Liaise with teachers concerning equipment, chemicals and resources

Prepare chemical solutions and labels in accordance with current safety legislation

Maintain a chemical register and a Material Safety Data Sheets library in accordance with

current safety legislation

Dismantle, wash and store used equipment

Order, collect and prepare biological specimens

Replenish laboratory supplies and maintain laboratory equipment

Maintain all laboratories and preparation rooms

Maintain safety equipment in good order, including First Aid Kits, sand buckets and fire

blankets

Attend relevant in-services as well as Laboratory Assistants network meetings

Maintain the petty cash book

Be aware of Child Protection Legislation and takes steps to implement it within the work

area

SECURE AGILITY

1. IT Operational Tasks.

Resolve basic PC issues and path escalation.

Resolve basic Network issues and path escalation.

Resolve basic intranet issues and path escalation.

Undertake general maintenance, including a monthly server ‘health check’, and resolve issues

arising from a VMWare and Windows Server environment.

Connecting network printers.

26

Support the deployment and customisation of Windows Desktops using Configuration Manager

Ensuring compliance with I.T. Budget.

Escalating outstanding IT (software related) issues to IT Manager/Contractors.

Assist with the deployment of new workstations

Organising data and electrical cabling for sites.

Maintaining a current software image to deploy to new and repaired computers.

Managing an off-site rotation backup tape library

Build and maintain Windows servers

Assist with the administration of Exchange, SQL and other Application Servers.

Assist with the creation and maintenance of the Aspect Disaster Recovery Plan (DRP).

2. Adding and removing users from the network.

Setting up and administering Exchange 2010 user accounts.

Ensuring sufficient capacity of systems to cope with demand.

Recommend improved procedures or equipment to improve services to staff

Maintain daily backups, ensuring success and rotation offsite

Perform Restore tasks as required.

Ensure connectivity to MCHF assets, and rectify or escalate issues where needed.

Follow up with new staff, that their technology requirements are met.

3. Quotation and Purchase Ordering from suppliers

Request quotes from suppliers.

Fill out purchase orders and follow up the status from suppliers.

Ensure that all systems are correctly registered on the IT asset database and consistent with the IT

asset register.

4. Maintain MCHF software licences and renewal systems.

Based on MCHF’s policy ensure that all licences are current.

5. Health & Safety



27

PART 6: EMPLOYMENT

EMPLOYMENT APPLICATIONS

Policy

Maronite College of the Holy Family recognises that our staff is our greatest asset and aims to attract and

retain people with diverse skills, experience and background to deliver high quality education services.

Procedure

All employees, including casual and temporary staff are to complete an employment application form.

APPLYING FOR PERMANENCY

Policy

The College selects staff based on the principles of merit, equity and transparency.

Procedure

When a Permanent Position becomes available at the College the College will follow the steps outlined in

Clause 5.2 Selection and Appointment Procedures of the Teachers (Catholic Independent Schools – List D)

Enterprise Agreement which states that:

Teaching positions except temporary positions of up to one term's duration and casual positions will be

appropriately advertised and appointments will be made following a selection process. Such appointments

will be made on the basis of merit and suitability.

SALARIES

Policy

Salaries are paid according to classification documentation or through negotiation with the Principal.

Procedures

Salaries are paid into nominated bank accounts fortnightly.

Superannuation: Catholic Superannuation Fund or your choice of fund.

Any queries regarding pay should be discussed with the Principal or the Payroll Administrator.

PAY RATES FOR CASUAL WORK DONE BY TEACHERS EMPLOYED ON FIXED TERM

CONTRACTS

Policy

The College refers to the Teachers (Catholic Independent Schools – List D) Enterprise Agreement 2015 (“the

EA”) to determine pay rates.

Teachers (Catholic Independent Schools – List D) Enterprise Agreement 2011 (“the EA”) does not

specifically address the question of how work in addition to a part time teacher’s ordinary contracted hours

of work is to be paid. Clause 8.3(a) of the EA simply provides that part time

payment is calculated on a pro rata basis with respect to the normal hours worked by the part time teacher.

There also appears to be no clear industry or sector-wide approach. Some industrial instruments provide

penalty rate payments for work outside ordinary hours, whereas others provide that no overtime/penalty

payment is applicable unless an employee has worked more than 38 hours per week.

Procedure

Given the above College has determined that all casual work done by fixed term teachers will be paid at the

ordinary rate of pay.

28

LEAVE

Policy

The College refers to the NSW Catholic Independent School (Teachers-Model C) Multi Enterprise

Agreement 2017 to determine leave entitlement.

Procedure

Staff is required to ring the College between 6:20-6:30 or 7:10-7:25 am if they cannot attend work that day.

Staff is to call on the sick line 9633 6650. If staff is aware they will be absent the day before, they should

give early notice. Teachers are expected to provide sufficient work for their classes. Primary staff should

have their daily lessons planned ahead of time for relief teachers to follow. Secondary staff should provide

the class work via email or completing the Relief Lesson Outline form.

All leave is subject to the appropriate award and the discretion of the Principal.

All leave requests are to be submitted to the Principal for approval. This includes partial day absences.

Once approved they should notify the Deputy Principal.

No staff will be granted leave of absence unless it is for medical reasons

Staff Hours: Staff is required to be at the College by 8:10am and is expected to leave in the afternoon no

earlier than 3:25pm, unless they have been rostered on afternoon bus duty, in which case they are to

remain until the completion of their duty.

A sign in book must be signed by staff when leaving College premises for any reasons during school

hours and signed again upon return.

Arrivals up to 8:30am and departures from 3pm do not require a supporting leave form. Absences outside

these hours need to be supported by a leave form.

If a staff member of staff is absent, they must on their first day of return to work fill in a pink leave form

obtained from the Administration office. This must be signed by the Deputy Principal. The Principal will

then sign the form.

Enterprise Agreement Section 3.4

A Teacher shall not be entitled to paid personal/carer’s leave unless he or she notifies the

Principal (or such other person as directed by the Principal) of:

(i) their intention to take personal/carer’s leave;

(ii) the reason for their absence, being a reason specified in subclause 13.3; and

(iii) the estimated duration of the absence.

Such notification shall occur prior to the ordinary commencement time of work at the Employer on

any day or prior to the commencement of the first organised activity at the Employer in which the

Teacher is involved on any day, whichever is earlier.

However, paid personal/carer’s leave shall be available if the Teacher took reasonable steps to notify

the Employer in accordance with this paragraph or was unable to take reasonable steps.

Enterprise Agreement section 3.5:

o Where a Teacher is absent from employment, with the exception of the first three days in

each year, due to personal illness or personal injury or an unexpected emergency affecting

the Teacher, the Teacher shall, at the Employer’s request, provide a certificate from a

medical practitioner or other evidence from a registered health practitioner, or such other

evidence of personal illness or personal injury or unexpected emergency or domestic

violence which is satisfactory to the Employer.

o Where a Teacher has taken frequent single days of personal/carers leave, or taken extended

personal/carer’s leave such that the Employer requires additional information in relation to

the Teacher’s illness or injury and likely length of absence from work then the Employer

may take action in accordance with this subclause.

29

Long service leave can be taken after 10 years of service. Staff members are to give the appropriate notice

for Long Service Leave requests:

For staff wanting to take 1-2 terms LSL leave: a minimum of 2 terms notice to the Principal is required

For staff wanting to take 2-3 weeks LSL leave: 2 weeks’ notice to the Principal is required

Any LSL requests under 2 weeks: will not be approved by the Principal unless there is special

circumstances.

Bereavement leave outside the stipulated award will be Leave without Pay.

Primary Part Time staff requesting to take days in lieu

Part Time Staff are to put their request in writing, identifying the days and dates they wish to be absent

and the days and dates that they will work as their make-up days.

Approval will be at the discretion of the Principal. It will be based on the College’s ability to

accommodate the request at the time of the application. Disruption to teaching timetables and duty rosters

will need to be considered.

A sign in book will be located in the Primary Administration office and will need to be signed and dated

by the member of staff attending the College on a non-scheduled work day.

Failure to provide prior written dates in lieu and sign in on the day attended will mean that the make-up

day may not be recognised.

Parental Leave

Prior to going on parental leave the payroll officer should be provided with evidence to support names

changes – this will facilitate smooth transfer of Centrelink payments to staff accounts

This name will be considered as the valid name for all College records such as Payroll, SAS and email

Any change of name (if outside maternity and arising as a result of marriage) will be reflected in all

records i.e. Payroll, SAS and email

30

PART 7: STAFFING ALLOCATIONS

PRIMARY

Yr Teacher – 1 Teacher - 2 Teacher - 3 Teacher - 4 Specialist Support

6 6 Indigo F206 Anthony Bechara

6 Topaz F204 Alysia Redden

6 Emerald F203 Vivian Mallia

6 Teal F205 Leanne Wormleaton (0.4) Raquel Murphy (0.6)

EAL/D 5-6 Jessica Azzi EAL/D 3-4 Dean Day EAL/D K-2 Candace Rozario

Integration 5-6 Toni Arida Term 3 Rita Delia (0.6 FTE, M,T,F) Natalie Pamboukian (0.4FTE, W,Th) Integration 3-4 Stephanie Wang (0.5FTE, W,Th,F) Anne Maxwell (0.5FTE, M,T,W) Integration K-2 Anne Le Merle (0.6FTE, M,T,W) Angela Pantaleone (0.4FTE, Th,F) Learning Centre Supervisor Lauren Roumanus

5

5 Rainbow E208 Louiza Sadek

5 Opal E209 Colette Guinan (0.4FTE, M,T) Louiza Hill (0.6FTE, W,Th,F)

5 Sapphire E203 Dianne Francis

5 Ruby E202 Jessica Loulach

4

4 Olive E206 Suzy Lal

4 Amber E205 Kayla Doumit

4 Aqua E104 Rachelle Lahoud (Tm 1) Suheila Lahoud

4 Violet E105 Bridgette Ramsey

3

3 Lavender E102 Sue Monday

3 Orange E108 Diana Taouk

3 Beige E103 Christine Dibou

3 Yellow E107 Angel Dagher

2

2 Pink D202 Maria Georgiades

2 Jade E106 Jessica Alweddy

2 Purple D207 Victoria Dikha (0.5 M,T,Th)) Melia Dababneh (0.5 W,Th,F)

2 Diamond D201 Souad Rizk

1 1 Gold D203 Danielle Taouk

1 Lilac D105 Hazel Cabrera

1 Green D106 Janet Hatem

1 Silver D107 Tricia Delos Reyes

K

Kindy Rose D102 Debbie Dib

Kindy Blue D103 Marlene Srour

Kindy White D104 Stephanie Manolakos

Kindy Red D101 Louise Khodeir

Arabic Staff & Teachers’ Assistants

Arabic Staff Student Support Primary Administration Office

Laura Chalhoub

Francine Farah

Therese Sassine

Marie Zaiter

K-6: Marlene Achmar (M,T,W)

Yrs 4-6

Tracey Ghabache (0.4 W,Th)

Emma Nemer (0.6, M,T,F)

Yrs 2-3: Doreen El Asmar

Yr 1: Katie Zdrilic

K: Sr Guitta

Caroline Deeb (0.8) (M, T, W, F)

Zalpha Elbazi

Joanne Ishac

Rita Coorey

Speciality Staff

Jessica Azzi Stage 3 Coordinator

Dean Day Stage 2 Coordinator

Candace Rozario Stage 1 Coordinator

Patricia Sleiman (0.6) (M,T,Th) Primary Psychologist

31

Steve Wood Music Teacher

SECONDARY

Staff Room Locations – 2017

Block A - Alice Street Ext Block B - Weston Street Ext Block C - Alice Street Ext

Sr Irene Boughosn

9633 6640

224 Joseph Messiha 201 Nehme Khattar 202

Ramona Sheikh 212 Georgette Baini 200 Cheryl George 222

Offices Photocopy Room 213 Salma Abou-Azar 223

Shilpa Kumar 232 Offices Offices

Fiona Abdul Ahad

Georgette Dalla

254

234

Irene Delimitros

Jobran Abou-Gharrach

231

246

Gamal Lahoud (Ground Floor)

Marie Safi (Ground Floor)

226

Hall

Gym

209

220

Andrew Stillen

Andre Sassine

216

240

Patrycja Pietak (Level 1)

Marcel Abboud (Level 1)

218

235

Learning Centre Fady Khatar 233 C105 (Level 1) 336

Odette Korkor

Katerina Pucovski

205

206 Sport Office Maryanne Boutros

Michael Abood

Bernard O’Connell

Antoinette Roach

211

210

Rennee Badr (Level 2)

Charlene Youssef (Level 2)

Zeina Sharbeen (Level 2)

260

215

227

Bernadette Afeich 217

Learning Support Office

Rose Macura

Therese Kazzi

219 Psychologist

Christie Khoury (Level 3) 225

Public Relations Officer Weston Staff Room 220 Alice Staff Room 230

Elie Asmar 214 Annalyn Carlos

Christopher Hayman

Peter Julius

May Kanfouche

Nada Khattar

Pritika Mankoo

Thirumala Pather

Suman Sen

Maree Zaferis

Denise Abou-Azar

Patty Esber-Dayoub (0.8)

Yolla Douaihy

Jeannie Gahdmar

Edward Ghorra

Ron Hassarati

Blake Hicks (Desk in C105)

Louise Khawaja

Randa Rizk (0.5)

Tanya Sarlog

Kasturi Swamy

Dannielle Violi

Block D - Infants IT Block F – Upper Primary


9633-6699

308 Secure Agility

301

302

Block E – Primary Primary Hall 113

Main Administration Administration Primary Learning Centre 109

Zalpha El-Bazi 303 Candace Rozario 103 Lauren Roumanus 110

Rita Coorey 102 Jessica Azzi 112 Office 101

Joanne Ishak 304 Dean Day 140

Caroline Deeb 105 Primary Staffroom 100 Primary Psychologist 111

Sr Guitta’s Office 310 Business Manager

Rupa Bala 307

Primary Staffroom 100

Conference Room D001 330 Accountant - Lolit Gregorio 306 Liaison Officer - Rita Pangallo

Office near Primary Hall

106

D Block Staffroom 331 Payroll 236

College Ph: 9633-6600 Secondary Fax: 9635-1984 Sick Line: 9633-6650

College Fax: 9689-1662 Canteen: 9687-3173

32

Secondary Staff 2017 PRINCIPAL

Principal Sr Margaret Ghosn (0.5P) (0.5S)

SECONDARY LEADERSHIP TEAM

Deputy Principal Sr Irene Boughosn (0.5P) (0.5S)

Director of Wellbeing Mr N Khattar

Director of Teaching & Learning Mr J Messiha

YEAR ADVISORS & HOMEROOM TEACHERS

Year 7 Year Advisor Ms I Delimitros

Homeroom Total # Room Homeroom Teacher Additional Pastoral Care

Teachers

7A 24 B304 Ms S Sen Ms M Boutros

Mr M Abood

7B 23 B305 Ms T Kazzi

7C 23 B306 Mr B O’Connell

7D 18 B104 Ms M Kanfouche

Total 88

Year 8 Year Advisor Mr J Abou-Gharrach (T1) Ms R Badr (T2-4)


Teachers

8A 25 B301 Mr P Julius Ms R Macura

Mr A Stillen 8B 25 B302 Ms Zaferis

8C 25 B303 Ms P Mankoo

8D 15 B101 Mr C Hayman

Total 90

Year 9 Year Advisor Ms P Pietak


Teachers

9A 24 C101 Mr B Hicks Ms R Badr

Ms P Esber-Dayoub

Ms T Sarlog 9B 25 C102 Mr E Ghorra

9C 25 C103 Ms K Swamy

Total 74

Year 10 Year Advisor Ms C Youssef


Teachers

10A 21 C201 Ms D Violi Mr M Abboud

Ms G Lahoud

Ms R Iskandar

10B 22 C202 Mr R Hassarati

10C 23 C203 Ms D Abou-Azar

10D 22 C204 Ms J Gahdmar

Total 88

Year 11 Year Advisor Ms G. Dalla


Teachers

11A 27 A204 Ms N Khattar Ms Z Sharbeen

Mr F Khatar

11B 27 A205 Ms Y Douaihy

11C 28 A206 Ms T Pather

Total 82

Year 12 Year Advisor Ms F Abdul-Ahad


Teachers

12A 22 A201 Ms A Roach Ms S Kumar

Mr Andre Sassine

12B 21 A202 Ms A Carlos

12C 22 A203 Ms L Khawaja

Total 65

33

Overall Total 487

KLA COORDINATORS

KLA Coordinator Teacher’s Name KLA Coordinator Teacher’s Name

Religion Ms Z Sharbeen VAPA Ms T Sarlog (T1)

Ms M Boutros (T2-4)

English Mr M Abboud Science Mr A Stillen

Mathematics Mr A Sassine Sport PD/H/PE Mr M Abood

LOTE (K-12) Ms M Safi HSIE Ms R Badr (T1)

Learning Support Ms R Macura Careers/VET Ms S Kumar

TAS Ms F Abdul-Ahad / Mr F Khatar

LEARNING CENTRE

Learning Centre:

Katerina Pucovski

Ms O Korkor (0.6)

Rita Coorey (0.4)

SECONDARY ADMINISTRATION/OTHER

Name Position Name Position

Salma Abou-Azar Secretary Bernadette Afeich (0.6) Lab Assistant

Georgette Baini Secretary Christie Khoury (0.6) Psychologist

Cheryl George (0.8) Secretary Ms R Coorey (0.6S) (0.4P) Learning Centre

Assistant

Ramona Sheikh Secretary

ADMINISTRATION

Name Position Name Position

Rupa Bala (0.5P) (0.5S) Business Manager Floria Dao (0.4P) (0.4S) Payroll

Joanne Ishac Administration Rita Pangallo (0.3P) (0.3S) Liaison Officer K-12

Lolit Gregorio (0.5P)

(0.5S)

Accountant

Elie Asmar (0.5P) (0.5S) Public Relations

Officer

PART TIME STAFF – DAYS ABSENT

Staff Member FTE Days Absent

Rizk, Randa 0.5 (Week 1) Monday, Tuesday, Friday

(Week 2) Tuesday, Friday

Esber-Dayoub, Patty 0.8 (Week 1) Wednesday

(Week 2) Wednesday

Lahoud, Gamal 1 (Week 1) Monday – Work from Home

(Week 2) Friday – Work from Home

Afeich, Bernadette 0.6 Thursday

George, Cheryl 0.8 Wednesday & Friday finish at 11.30 am

Khoury, Christie 0.6 Monday, Thursday

Korkor, Odette 0.6 Thursday, Friday

REPLACEMENT STAFF

Staff Member Replacing

Hicks, Blake Term 1 – Maryanne

Violi, Dannielle Term 1 - Rosey

34

PRIMARY: LEAVE

2017 Staff Leave Dates

Rita Delia Parental Leave

Leave: Term 3, 2016

Return: Term 3, 2017

Natalie Pamboukian Parental Leave

Leave: Term 3, 22 August 2016


Vivian Mallia LSL: 22/3/17 to 31/3/17

Suheila Lahoud LSL: Tm 1, 2017

Danielle Taouk LWOP: 17/7/17 to 2/8/17

Suzy Lal LSL: Tm 3, 2017

Maria Georgiades LSL: Tm 3, 2017

Louiza Sadek LWOP: 12/9/17 to 22/9/17

Kayla Doumit LWOP: 21-22/9/17 and 10-20/10/17

SECONDARY: LEAVE


Rosey Eid Parental Leave

Leave: Commenced 1/2/16


Jackie Botros Parental Leave

Leave: Term 3, 2016


Sandy Daoud Parental Leave



Mary-Anne Boutros Long Service Leave

Term 1, 2017

Charlene Kazzi Parental Leave


Return: 2018

Fady Khatar LWOP: 31/1/17 to 12/2/17

Bernadette Afeich LSL: 22, 23, 26 May 5, 6, 7, 9 June 2017

Bernard O’Connell LWOP: 16/6/17 till 28/6/17

Patrycja Pietak LSL: 22/6/17 to 29/6/17

Ron Hassarati LSL: 19/6/17 to 29/6/17

Jobran Abou Gharrach LWOP: 19/6/17 to 29/6/17

Antoinette Roach LWOP: 31/7/17 to 4/8/17

Suman Sen LSL: 18/8/17 to 22/9/17

ADMIN: LEAVE


Cheryl George LSL: 28/8/17 till 22/9/17

35

PART 8: TEACHER RESPONSIBILITIES

DUTY OF CARE

Policy

We are responsible for the safety and wellbeing of the students we are supervising at all times. It is expected

that all staff act in a professional manner dealing with children under their care. All staff are mandatory

reporters.

Child Protection Policy

Refer to Supporting Document: ‘Child Protection Code of Professional Standards for Members of Staff at

MCHF College’.

Hands-Off Policy

While recognising that in the infants section of the school it may be a naturally occurring response for a

teacher, where appropriate, to have some form of physical contact with a child, such responses should have

been phased out by the time students enter the primary/secondary section of the school and the policy is to be

adopted in the strictest sense of the term.

Exceptions to the above would include naturally occurring activities even with older students, such as

appropriate comforting of students during times of distress or appropriate physical contact during sporting

activities. At no time should any form of “hands-on” discipline be adopted in the school situation.

CUSTODY CASES

Policy

The College must have a copy of the Child Custody Court Order.

Procedures

All Child Custody Orders are to be given directly to the Head of each department who will communicate

with the relevant Psychologist and Leadership teams.

Teachers will be informed regarding parental custody of children and what rights have been given to the

parents, by the executive officer upon receipt of information.

Teachers are to ensure children do not leave school grounds under any circumstances other than with the

parent who has custody.

This information will be recorded in the students SAS file and in the college data base by the college

secretaries.

A hard copy of the Court order will be filed in the students file.

COLLECTION OF PRIVATE INFORMATION

Policy

The College collects private information from staff in line with the College Privacy Policy.

Procedure

Staff is asked to update their personal information via a form at the beginning of each year. This information

is then updated in both Meridian (payroll) and SAS (College data base).

Staff is advised that staff information held in Meridian can accessed by two people in Business services for

financial purpose; staff information held in SAS can be accessed by College secretaries and Executive team

members.

If you wish to restrict your personal information to Meridian, please email Sr Margaret your request and this

will be arranged.

36

DRESS CODE

Policy

The essential element in any dress code for teachers is professionalism. This requires all members of staff to

present themselves to their students in a well-groomed manner.

Procedures

Male staff members are required to wear a shirt with a tie and slacks. Female staff members are required

to wear a dress or skirt (of knee length), or tailored slacks.

Jeans, tight figure hugging clothing and revealing clothing (e.g. backless, strapless, halter neck, plunging

necklines and shoe string strap tops and dresses) are not considered appropriate dress for teaching staff.

Appropriate footwear, suitable to the conditions of the College should be worn at all times. For safety

reasons thongs do not give sufficient protection and high heel shoes can be dangerous given the amount

of stairs in the College.

Staff should be conscious that, for more formal occasions such as when parents are being interviewed or

Mass, the highest possible standards of dress should be followed.

If choosing to wear jewellery, staff should wear a ‘reasonable’ amount.

The only exceptions to the above involve staff members who are teaching PE or teaching in other special

areas.

MOBILE PHONES

Policy

Mobiles phones are only to be used for emergency calls whilst on active duty

Procedure

Staff is encouraged to have their mobile phones accessible at all times in case of emergencies. Please note

that whilst on teaching and playground duty phones are strictly only to be used for emergency calls. All other

use whilst on duty will be considered a breach of your duty of care responsibilities.

STAFFROOMS

Policy

All staffrooms must be kept clean at all times and a quiet and friendly environment maintained.

Procedure

As the staffroom is both a meeting place, workplace and lunch place, each staff must ensure that they take

responsibility for cleaning the staffroom and ensuring it is a positive environment to be in. All staff are

expected to work together to ensure the kitchen area is always cleaned, tables daily wiped down and the

fridges are cleaned out end of term. Aside from lunch time, teachers need to allow space and quiet times for

other staff to do their work.

STAFF FUND

Policy

As part of the College’s tradition of giving gifts to staff members and the Maronite Sisters, staff will

contribute to the Staff Fund.

Procedures

Full time staff members will contribute $60 to the Staff Fund from their first pay.

Staff Fund money will be used for: purchase of gifts for the Sisters, engagements, marriages, death of an

immediate family member, maternity, resignation, morning teas and other events that may arise.

37

SECURITY

Policy

Teachers are responsible for the security of their classrooms and equipment.

Procedures

Teachers are to secure all windows and doors and switch off the lights and all electrical appliances in

their classrooms at the end of each day.

Personal belongings should be kept in lockers provided in the staffroom.

Teachers must lock their classroom doors whenever they are not in their room.

Classroom keys are the responsibility of each member of staff.

A key register is maintained in each of the offices of the College. Keys are collected in and distributed

from these offices.

HOW TO DEAL WITH CALLS/VISITS FROM THE MEDIA

Policy

Staff is not to communicate with media outlets in relation to College matters.

Procedures

Direct all calls/media personnel to the Public Relations Officer

If the Public Relations Officer is unavailable then to the Principal

If both are unavailable:

1. Politely ask the media personnel their name, contact number, and the media organisation they report

for

2. Ask the subject of their enquiry. Please do not comment on or discuss the subject in any way.

3. Ask if they have a ‘deadline’ for a response.

4. Tell them you will pass their details onto an appropriate person who will get back to them as soon as

possible.

5. Immediately advise the Public Relations Officer of the enquiry (in person and/or by email) who will

liaise with the Principal

a. If the Public Relations Officer is unavailable then contact the Principal.

b. If the Principal is unavailable then contact Jim Hanna from the CEC.

MAINTENANCE RECORD

Policy

It is all staff’s responsibility to ensure that the college is a safe environment for all. Reporting of maintenance

and possible WH&S issues is mandatory.

Procedures

Notify the relevant office ASAP. All concerns are to be recorded in the Maintenance Folder. The college

groundsman is not to be called on the spot to repair things.

In URGENT circumstances please notify the secretary in your relevant department.

COLLEGE SUPPLIES

Policy

All teachers are to be organised with correct resources in order to conduct lessons in a professional manner.

All students are to be equipped with the correct materials in order to participate in all lessons to their fullest

potential.

Procedures The College Supply Shop is available for staff and students. The shop is located outside the main

administration office. The shop is open between 8:00 am – 8.40am Monday, Wednesday and Friday.

Supplies will not be available during the day. Please ensure that any equipment needed for your classes is

obtained during the morning. The Offices do not have supplies so please do not send students to the office

for last minute supplies.

38

PRIVATE TUTORING

Policy

Teachers are not permitted to tutor students enrolled at the College.

USE OF CHURCH CAR PARK

Policy

Staff are permitted to use the undercover Church car park. Staff are not permitted to park on the top level of

the car park outside the Church.

Procedures

The car park is out of bounds to students at all times. The only time students are permitted in the car park is

when they are being delivered or picked up from the school.

AFTER SCHOOL ACTIVITIES

Policy

Extra-curricular activities are an essential part of College life and broaden opportunities for both students and

staff.

Procedures

Staff members remaining behind after school for the purposes of sport training or other related extra-

curricular activities must have informed parents, in writing, as to the time and venue for this activity and

must be aware of the provisions made for collecting the students. The office must also be informed.

PHOTOGRAPHY AND VIDEO

Policy

At certain times throughout the year, our staff and students may have the opportunity to be

photographed or filmed for our College publications, including the newsletter, website and social media,

or to promote the College in newspapers and other media.

Staff and Students will be given the option to have their photo’s published.

Procedure

A Photography/Video permission note will be distributed to students and staff at the beginning of each year.

These will be collected by administration staff in the primary and secondary departments.

A record will be kept of those individuals who do not give consent on the College drive in the following

location: ..\2015 Documents\Policies\Privacy

This information will also be recorded in SAS and filed in the relevant student/staff file.

Teachers are responsible for:

Accessing student lists and ensuring they do not forward photos for publication of prohibited students

They withdraw from being photographed at College events if they do not wish to have their photo published.

DOCUMENTATION

Policy

As an organisation accountable to people we serve, necessary educational documents are to be kept in a

manner which reflects the quality of education we strive to achieve.

Primary Procedures

Teaching Programs will be written and presented in a professional manner by all teachers. As

requirement of our Disaster Recovery Plan staff is to save all their work on their own USB or external

drive for access off school grounds in the event of an emergency.

All programs must follow the Board of Studies Syllabi and reflect outcomes based approach in line with

College requirements and KLA Scope and Sequences, and must be consistent across each grade.

All teaching programs are to be accessed on the school intranet. Individual amendments such as anecdotal

comments regarding student and class progress need to be made to differentiate the curriculum to

accommodate ability levels where appropriate by each teacher.

../2015%20Documents/Policies/Privacy

39

All teaching programs remain the property of the College for a period of twelve months after the

completion of each school year.

Teaching programs which give students access to animals must be documented with Sr Margaret and

must satisfy the requirements of the Animal Research Act 1985 (NSW) and the Australian code of

practice for the care and use of animals. Refer to:

L:\College Policies\2016 Documents\Policies\Animals in Schools

http://nswschoolanimals.com/

Assessments will coincide with teaching/learning programs and detailed records must cover all KLA

areas. Assessment records must be kept for a period of 12 months after the completion of each year.

Assessment tasks and grading must be consistent across each grade for reporting purposes and include a

differentiated component. For further information see http://syllabus.bos.nsw.edu.au/support-

materials/assessment/ and http://arc.boardofstudies.nsw.edu.au/

During allotted weeks each term as specified in the staff bulletin, the Stage Coordinator will review class

and ESL programs, assessment records and student workbooks. The collection dates will be published in

the staff bulletin. Feedback will be provided to staff via review feedback forms. Staff may request a

meeting to discuss concerns as needed. The Deputy Principal Primary will meet with the Stage

Coordinators regarding all program reviews. The Learning Support Coordinator will review Learning

Support programs.

Class Rolls will be marked daily following the procedure outlined in the Attendance Policy. By 9:00am

all Morning Daily Absentee Record Slips must be completed.

Absent notes need to be kept in the attendance folder. Children arriving after 9:00am are to obtain a late

note from the office. These are to be kept in roles and lateness documented.

Absences will be recorded on school reports.

Parents wishing to pick up their children before dismissal at 3:10 pm must obtain a note from the office.

Notes are to be kept with school rolls and absences documented.

Timetables are to be prepared and displayed in the classroom showing the organisation of each day.

Timetables are to be organised to meet with the necessary requirements stipulated by the government and

school guidelines, especially in relation to time allocated to specific KLA’s.

Timetables are to be printed on the school proforma and saved on the school network no later than Week

4 of Term 1.

Student Profiles are to be filled in by class teachers at the beginning and end of each term. They are to be

accessed from the Deputy Principal Primary when required and promptly returned.

Medical Information notes are to be handed to children in Week 1. (Refer to Work, Health and Safety

Policy for more information). These are to be collected and the information recorded on Student Profiles.

All signed Medical Information forms are to be handed to the Deputy Principal Primary with a summary

of collated information on a class list by Week 3 Term 1.

Report cards are to be completed for each child half yearly and yearly. Copies of completed and signed

reports are to be made and sent to Administration before distribution.

Personal Teaching Philosophy ideas on your role as an educator, setting goals and strategies for

achieving these goals.

Prayer/Poem/Reflection which reflects your own personal teaching philosophy and inspires you in your

role as a teacher.

Class Profile includes the following information which would assist a relief teacher working in your

room.

- Class size; boy/girl ratio

- Learning Support students and specific area of concern

- Learning Support students and specific area of concern

- Particular seating arrangements

- Medical issues

Any other important information that is not of a ‘confidential’ status. Confidential issues should be

presented with the child’s name and then “Please refer to Directors of Wellbeing/Teaching and Learning

or College Psychologist for further information”

Secondary Procedures

Teaching Programmes

http://nswschoolanimals.com/

http://syllabus.bos.nsw.edu.au/support-materials/assessment/

http://syllabus.bos.nsw.edu.au/support-materials/assessment/

http://arc.boardofstudies.nsw.edu.au/

40

These have been prepared by the relevant KLA Coordinators and during 2012 they were all assessed as

conforming with the Board of KLA requirements during a Board of KLA inspection. It is the responsibility

of the KLA Coordinator to translate these into teaching and assessment documents for the subject teachers.

As requirement of our Disaster Recovery Plan staff is to save all their work on their own USB or external

drive for access off school grounds in the event of an emergency.

Assessments

The assessment programmes for Secondary have all been codified in assessment handbooks which have also

been assessed as conforming with NSW Education Standards Authority KLA requirements. It is the

responsibility of the KLA Coordinator to record the results from these tasks and to manage these for

subsequent reporting.

Class Rolls

These are legal documents which must be maintained strictly according to the regulations. These documents

will be checked by the Coordinator for Wellbeing at the end of each term.

In-Services / Professional Development

Teachers are to take the responsibility to search for their in-service course or professional

development session

Then the teacher is to advise the KLA Coordinator of their faculty which in-service they wish to

attend before filling out the purple sheet

Once the KLA Coordinator is pleased with the in-service they will note it in their diaries

Teachers are then to fill out the Purple sheet and sign it with the in-service description attached

Then the purple sheet is sent first to Joseph Messiha, then Sr Irene, finally Sr Margaret

Once Sr Margret approves the in-service it is returned to Cheryl who confirms your approval via a

signed copy of the purple sheet and asks you to register the in-service

After you register the course then you must send a copy of the invoice to Georgette for payment

Excursions

KLA Coordinators are to organise the Excursions for each of their faculties, ensuring that they have

been pre-approved by Sr Margaret from the beginning of the year

Teachers attending the excursion may assist the KLA Coordinator with filling out the yellow

Excursion form

Once the yellow excursion form is filled and signed by the main teacher organising the excursion

then it must go to

o Joseph Messiha first

o Sr Irene next

o Sr Margaret finally

The form is then returned to Cheryl and the confirmation of approval is sent via email to the KLA

Coordinator and posted in the weekly bulletin – so keep an eye out please!

Once approval has been granted then a letter to the parents/guardians is to be written and proof-read

by Sr Margaret before it is sent out for printing

The KLA Coordinator must inform Georgette of any payments required for venues and transport

KLA Coordinators of the excursion are responsible to follow-up and collect payments from students

A week before the actual excursion date the “Excursion Request Form 2” needs to be completed and

forwarded to the C-Block Office

Submission of Assessment Tasks

Students are permitted to submit their assessment tasks with one of the following methods:

To the KLA Coordinator’s Office – a box will be placed outside their office for submission

To the classroom teacher directly – this is to be organised with the teacher before submission

Online (if possible) via the College email or Moodle – except for large documents and items that

can’t be submitted via an online environment. E.g. USB Flash Drive or CD/DVD

Releasing of Yr. 12 Subject Ranks

41

Yr. 12 Ranks should not be released to any students for any subjects until after they have collected their

reports. The HSC period is a very stressful and frustrating time for our students and hence, we do not wish to

add to their stress by releasing information that may promote further stress/anxiety until they have the chance

to see their results formally on their reports. For the same of professionalism and equality please refrain from

speaking about their ranks.

Who to go to when problems arise?

If there is a situation that has occurred within a classroom for any subject then you are to send the

student to the KLA Coordinator or inform them and Cc Joseph Messiha (if required)

If there is a situation that has occurred within a homeroom, playground or anywhere else outside the

actual classroom then you are to send the student to the Year Advisor or inform them and Cc Elie

Asmar (if required)

If a particular student is causing problems or having issues across multiple subjects then a Progress

Report is conducted via the Year Advisor (who collates the comments) as they look after the student in

all aspects of College life. The College Psychologist may also assist after speaking with the Director of

Wellbeing/Deputy Principal

Ensure that the comments presented in a Progress Report are not a personal attack from the teacher,

but are a professional communication with the parent/guardian as sometimes they are privy to the

report about their child

If a particular student is not conducting themselves appropriately in any subject then the teacher can

request from the KLA Coordinators to send out a “Warning Letter of Concern” for that particular

student, but only after the teacher has followed all the steps set out in the Discipline Action Form /

Student Behavioural Management Form

When either the KLA Coordinator or Year Advisor feel the need to ask the Curriculum or Director

of Wellbeing to intervene then this is requested via email/phone

Teachers should not be sending a student immediately to Joseph, Elie or Sr Irene without first

requesting the assistance of the KLA /Year Advisor, depending on the environment that the student

conducted the wrong action (e.g. class = Studies or playground = Year)

The Director of Wellbeing/Teaching and Learning may request the assistance of the Deputy

Principal / Principal depending on the situation

Storing of Exams & Assessment Tasks

All assessment tasks and Exams are to be checked and signed by the KLA Coordinators first before

they are sent to the Director of Teaching and Learning

Once the Director of Teaching and Learning approves the task/exam then a confirmation is sent via

email to: teacher, KLA Coordinator and Year Advisor as proof of confirmation

Then the teacher is to send the tasks/exam to be printed by Ramona. Ensure that the little green slip

is attached with details of how you want it to be printed

Once printing is finished then Ramona sends an email to the appropriate teacher/KLA Coordinator to

come and physically collect the exam/tasks. Check to see if they have printed correctly before

leaving Ramona’s office

All senior (Yr. 11 & Yr. 12) exams are to be stored in the Director of Teaching and Learning’s office

– for security reasons

All 7 – 10 Exams are to be stored with the KLA Coordinators – not with teachers

MARKING AND BOOKWORK

Policy

All book work is to be monitored and marked regularly.

Primary Procedures

Teachers are not permitted to tear out pages from student’s books.

‘Formal’ margins not to be introduced until Year 4.

All work must be marked or sighted by class teacher and signed and dated.

‘JMJ’ must be in the corner of each new piece of work for grades 1-6.

Teachers are to make their own class policies related to headings, underlining, dates, presentation, etc.

The Stage Coordinators will collect student books once a term.

42

All assessment tasks are to be marked by the class teacher.

STAFF COMMUNICATION

Policy

Effective communication between all members of staff is essential.

Procedures

Organisational matters for staff information will be communicated via Staff Bulletins published weekly.

An annual planner will be available on the common drive at the commencement of each year outlining

significant events and dates.

The Principal will approve written communication from the school by staff.

Staff is expected to communicate with each other in a positive, professional and Christian spirit.

Staff is expected to prepare photographs and written documentation regarding all school, grade and class

events, including work samples for posting on the school website and Year Book.

Information is also communicated to all school staff through the school intranet and email system.

MEETINGS

Policy

Staff meetings will improve the function and development of the College, through sharing of ideas and

reinforcement of College policy and procedures, under the direction of the Principal and Deputy Principal

Primary/Secondary. Meetings will promote lines of communication among year/stage colleagues, to discuss

broad College issues and share opinions. Attendance at all staff meetings is compulsory.

Grade meetings will promote lines of communication among grade colleagues, to discuss parent meetings,

grade newsletters, learning support children, units of work, program issues, resources, excursions,

assessments and program reviews.

Primary Procedures

Staff meetings: 3:30-4:30 on Mondays as per the college calendar

Grade meetings: Staff is required to meet on a regular basis with their grade colleagues and one meeting

per term with their grade partners.

Minutes will be taken at all meetings, except grade meetings. These minutes will be typed, emailed to

staff and filed in school records.

Stage meetings: Stage will meet individually each week with the Deputy Principal Primary.

Primary Leadership team will meet weekly on Tuesdays at 1:30pm in the Deputy Principal’s office.

43

Primary Staff Meetings Curriculum Agenda

2017 Week Date Topic

Term 1 1 30-31/1/17 Staff Development Days – Seven Steps Writing PD (31/1)

2 6/2/17 Stage Meetings 3:30 location TBC

3 13/2/17 Staff Briefing 8:10 in Prim Learning Centre

4 20/2/17 Staff Meeting Cancelled


6 6/3/17 All Staff Meeting 3:30 in Secondary Hall

7 13/3/17 Staff Meeting 3:30 in Prim Learning Centre




Term 2 1 22/4/17 Staff Development Day







8 12/6/17 Queen’s Birthday Public Holiday


10 26/7/17 Staff Briefing Cancelled




















44

Secondary Activities and Events Calendar

TERM 1

Monday 30th & 31st January Term 1 Commences for Staff (30th Jan: Spiritual Day @ Baulkham Hills)

31st – Staff Development Day

Wednesday 1st February Term 1 Commences for Students

Tuesday 14th & Wednesday 15th February College Photos

Wednesday 15th February Semester 1 Leadership Assembly (2:00 pm) HALL

Friday 17th February MCHF Swimming carnival – Merrylands Swimming Centre

Tuesday 21st February Yr 7 RETREAT DAY

Wednesday 22nd February Parent Info Evening in College Hall @ 6:30pm

Monday 27th February – Friday 10th

March

Yr 12 Assessment

Block ALL DAY

HALL (Exams) /

CLASS (Assessments)

Thursday 16th March Yr 12 Mid-Course REPORTS Completed by Teachers

Friday 17th March Yr 12 Mid-Course REPORTS Checked by Coordinators

Friday 31st March Yr 12 ACADEMIC ASSEMBLY (PERIOD 5) HALL

Wednesday 5th April Yr 12 Parent/Teacher Night

3:30pm – 7:00pm

Dinner: 5:30pm –

6:00pm

A-Block

Friday 7th April Term 1 Concludes

TERM 2

Wednesday 26th April Term 2 Commences for Staff (Staff Development Day)

Thursday 27th April Term 2 Commences for Students

Tuesday 2nd May Yr 9 RETREAT DAY

WEEKS 3&4 Yr. 7 (2018) Enrolment Interviews

Tuesday 9th May – Thursday 11th May Yr 7 & Yr 9 NAPLAN ALL DAY HALL

Friday 12th May – Friday 19th May Yr 11 Mid-Course Preliminary

Exams ALL DAY HALL

Wednesday 17th – Friday 19th May Yr 8 CAMP ALL DAY Wiseman’s Ferry

Wed 24th May – Wed 31st May Yr 7 & 8 Half-Yearly Exams Periods 1 – 4 CLASSROOMS

Wednesday 31st May – Friday 9th June Yr 9 & 10 Half-Yearly Exams Periods 1 - 4 HALL /

CLASSROOMS

Monday 29th May Yr 11 Half-Yearly REPORTS Completed by Teachers

Wednesday 31st May 11 Half-Yearly REPORTS Checked by Coordinators

Monday 29th May – Friday 9th June VET Work Placement 1 ALL DAY N/A

Monday 12th June QUEEN’S BIRTHDAY HOLIDAY

Friday 16th June Yr 7 - 10 Half-Yearly REPORTS Completed by Teachers

Monday 19th June Yr 7 – 10 Half-Yearly REPORTS Checked by Coordinators

Friday 23rd June Yr 10, 11 & 12 Career’s Day

Monday 26th June MCHF Secondary Athletics carnival - Sydney Olympic Park

Tuesday 27th June Yr 7 – 11 ACADEMIC ASSEMBLY & Last Day for

Students HALL

Wednesday 28th June

Yr 7-11 Parent/Teacher Day

PUPIL FREE DAY

Term 2 Concludes for Staff

10:00 am – 6:00 pm A - Block

TERM 3

Monday 17th July Term 3 Commences for Staff (Staff Development Day)

Tuesday 18th July Term 3 Commences for Students

Monday 31st July – Friday 4th August NO ASSESSMENT TASKS TO BE BOOKED FOR Yr. 12 STUDENTS THE

WEEK BEFORE TRIALS

Wednesday 2nd August

SPORTS ASSEMBLY & SEM 2 LEADERSHIP

ASSEMBLY

Yr 11 (2018) SUBJECT SELECTION EVENING

HALL

Tuesday 8th – Wednesday 9th August Yr 12 STUVAC – DAYS OFF TO STUDY FOR TRIALS

45

Thursday 10th - Friday 25th August Yr 12 Trial HSC Exams ALL DAY HALL

Monday 14th August Foundation Day Mass & Walk-

A-Thon ALL DAY OLOL Co-Cathedral

Tuesday 15th August FOUNDATION DAY

HOLIDAY DAY OFF

Friday 18th August Yr. 9 (2018) SUBJECT SELECTION DAY C302

Friday 25th August Finalise Textbook Lists for 2017

Friday 1st September Yr. 12 Yearly (FINAL) REPORTS Completed by Teachers

Tuesday 5th September Yr 12 Yearly (FINAL) REPORTS Due & BOSTES Marks Submitted by

Coordinators

Wednesday 6th September Yr 12 DAY OUT

Friday 8th September Yr 12 MASS &

GRADUATION Period 1 & Period 2

OLOL Co-Cathedral &

HALL

Monday 11th Sept – Fri 22nd Sept Yr 11 Preliminary Exams ALL DAY HALL

Friday 22nd September Term 3 Concludes

TERM 4

Monday 9th October Term 4 Commences for Staff (Staff Development Day)

Tuesday 10th October Term 4 Commences for Students

Wednesday 11th October Yr 11 Leadership Day

Thurs 12th & Fri 13th October Yr 11 CAMP

ETA Mon 16th October – Friday 3rd Nov HSC Examinations (HALL)

Friday 20th October 2018 Yr 11 Leadership Mass

Monday 23rd October Yr 11 RoSA GRADES Due to BOSTES

Monday 30th October YR 11 COMMENCE HSC COURSE 2018

Friday 3rd November Yr 11 Yearly (FINAL) REPORTS Completed by Teachers

Tuesday 7th November Yr 11 Yearly (FINAL) REPORTS Checked by Coordinators

Monday 6th Nov – Wednesday 15th Nov Yr 10 Yearly Exams

Periods 1 - 4

(90 min Exams

ONLY)

HALL / Classrooms

Monday 13th Nov – Friday 24th Nov Yr 7 - 9 Yearly Exams

Periods 1 - 4

(60/90 min Exams

ONLY)

HALL / Classrooms

Monday 13th Nov – Friday 17th Nov VET Work Placement 2 (Yr 11

Only) ALL DAY N/A

Friday 17th November Yr 10 “HSC AMOW” Course ALL DAY Computer Labs /

Library

Monday 20th Nov – Friday 24th Nov Yr 10 Work Experience ALL DAY N/A

Wednesday 22nd November Yr 10 Yearly REPORTS Completed by Teachers

Thursday 23rd November Yr 10 Yearly REPORTS Checked & Yr. 10 RoSA Grades Due to BOSTES

Thursday 23rd Nov – Wednesday 29th

Nov Hall Booked for Primary Concert & Practise

Wednesday 29th Nov PRIMARY CHRISTMAS CONCERT

Monday 27th November DAY OUT & LAST DAY FOR Yr 10

Tuesday 28th Nov – Tuesday 5th

December Yr 11 (2018) Interviews

Thursday 30th Nov – Tuesday 5th Dec Hall Booked for Expo Extravaganza Concert & Practise

Thursday 30th November Yr 7 - 9 Yearly REPORTS Completed by Teachers

Friday 1st December Yr 7 - 9 Yearly REPORTS Checked by Coordinators

Tuesday 5th December EXPO EXTRAVAGANZA HALL

Wednesday 6th December DAY OUT Yr 7, 8, 9 & 11

Thursday 7th December Yr 7 – 11 ACADEMIC & SPORTS ASSEMBLY

Term 4 Concludes for Students

Friday 8th December Term 4 Concludes for Staff – MERRY CHRISTMAS & HAPPY NEW YEAR!

46

STAFF PROFESSIONAL DEVELOPMENT

Policy

As educators we will always endeavour to improve our professional competency. Professional development

is also a requirement of BOSTES:

“Professional development strengthens your knowledge base and supports your commitment to effective

classroom learning and communication. It allows you to build and refresh your skills on an ongoing basis

and participate actively in your career development. Quality professional development supports your

accreditation by giving you the opportunity to demonstrate professional learning through your classroom

practise.” (p 5)

Procedures

Teachers attend in-service courses through the CEO, AIS and/or other educational organisations.

Applications for these courses are to be made through the Deputy Principal – Primary/Secondary.

New Scheme teachers do not need to show any inservice hours in their portfolio. Professional

maintenance teachers need 50 hours Institute recognised training and 50 hours school provided. The 50

hours is to be made up over 5 years. Therefore it has been decided that all staff members are permitted to

one inservice per year. Teachers who are on the professional maintenance level will be considered for

extra inservices to help make up the hours over the five years. Inservices must not exceed $400 in value

All professional development venues must be located within the Sydney region.

An evaluation sheet is to be completed and passed on to Deputy Principal – Primary/Secondary on return.

Teachers will share their experiences with staff at staff meetings.

Teachers are encouraged to undertake relevant study courses to their work, which will benefit the

students.

Staff Development Days and Staff Meetings will be organised to facilitate the development of school-

based curriculum.

Additional requests for in-services are at the discretion of the Principal on the recommendation of the

relevant Deputy Principal.

BOSTES (NSW INSTITUTE OF TEACHERS)

www.nswteachers.nsw.edu.au

Accreditation at Proficient Teacher: Professional Development is a major component of the Professional

Commitment domain which highlights the ability to engage in personal and collegial professional

learning including contributing to professional communities.

Beginning Teachers will keep a log of all professional development they have been engaged in. This will

be collected by their mentor for inclusion in the Accreditation report.

Maintenance of Accreditation at Proficient Teacher: One hundred hours of continuing professional

development are required during each maintenance of accreditation period. (5 years FTE or 7 years P/T,

temporary, casual).

This comprises 50 hours of Institute registered professional development and 50 hours of teacher

identified professional development.

The professional development must be recorded on the Institutes online data base.

MENTORING OF NEW SCHEME TEACHERS

Policy

A mentoring program will be undertaken to support teachers in their first year of full time teaching

Procedures

A ‘mentor’ will be allocated for the new staff members in the Program.

Regular meetings will be organised between the new staff and their mentor.

Points for discussion will include: programming, timetables, school procedures, classroom practices,

pastoral care, resources and any other needs of the teacher.

All new staff will have the full support of College staff.

http://www.nswteachers.nsw.edu.au/

47

On completion of the teacher’s mentoring program an Accreditation Report will be submitted to BOSTES

outlining the College’s recommendations regarding the achievement of competency of the seven

elements.

STUDENT TEACHERS

Policy

As Catholic educators we will welcome student teachers and assist them in their practicum according to the

requirements of their universities.

Procedures

The Liaison Officer will coordinate and supervise students, liaise with universities, maintain relevant

documentation and inform Executive and Leadership teams of student names and dates.

All staff will support and assist student teachers so that their stay will be enjoyable.

Supervising teachers will encourage student teachers to adopt a spirit of seeking and accepting advice so

their stay will be professionally advantageous.

Supervising teachers will ensure that only Year 4 BTBA students completing their final practicum are

allowed in class without supervision during Phase C [last 5 weeks of the ten week block]; including

playground duty.

Supervising teachers will ensure that all reports and claim forms are returned to the Liaison Officer

promptly at the conclusion of each practicum.

48

PART 9: STAFF SPECIAL RESPONSIBILTIES

PRIMARY SPECIAL EVENTS

Events Name

Anzac Day/Anzac Art Awards Colette

Athletics Carnival / Zone athletics Anthony, Lauren R, Louisa H, Louise K

Book Fair/Book Week Lauren R

Bullying Week – Harmony day PLT

Buses PLT

Choir/Mass Steve and Therese S

Christmas Hampers Diane, Kate

Clean Up Australia Day (Early in March) Jessica L, Marlene S

Concert Stephanie M, Debbie D, Candace

Crunch and Sip Lauren R

Earn and Learn Jessica Alweddy, Danielle T

Electricity Safety Week Hazel C

Guided Reading Resources Stephanie W

Gymnastics Jessica L

Homework club Lauren (Coordinator)

ICAS English, Maths and Science Competitions Anne Le Merle

IEU Rep Suzy L

Junior Choir Stephanie M

Lebanon Independence Day LOTE Staff and Sr Irene

Maintenance Sr Irene

Maths Olympiad Anne Le Merle

Mirath in Mind Sr Irene and LOTE

NAIDOC Competition Melia D and Leanne W

NRMA Roadside Program Suzy

Open Day Planning Committee Sr Margaret, Elie A, Anthony B, Charlene D, Kayla D, Suzy L

Caritas / Project Compassion Kate, Sue M

Remembrance Day Kayla and Maria G

Rep sport Anthony Bechara

STEM Fun Day Jessica Alweddy, Victoria D, Anthony, Danielle T, Louise K

SRC Yr 6 teachers

Sport Captains Vivian

Sporting Schools Funding Anthony B

Staff Social Committee Kayla, Anthony B, Jessica Alweddy

Swimming carnival 2-6, zone Anthony, Vivian M

Swimming program Anthony, Vivian and Kayla

Walk to School Safely Angel and Tricia

WH&S Committee Bridgette

World Environment Day on June 5th Toni A and Maria G

49

SECONDARY SPECIAL EVENTS

Events Name

Anzac Day HSIE Department

Arabic Morning Prayers Nada, Therese

Athletics Carnival Michael

Blood donations Annie, Suman

Book Week Odette, Denise, Kasturi

Bullying week Nehme, Charlene

Choir Elie, Chris, Therese

Christmas Hampers Ron, Denise, Patty, Nada, Maryanne, Zeina, Rose, May, Charlene, Pritika,

Suman

Coaching rep team Louise K, Annie, Andrew, Rennee, Bernard, Ron, Peter, Elie

Colour House Supervising Teachers Fady, Maryanne, Zeina, Rennee

Expo Extravaganza Fiona, Fady, Patty, Jeannie, Zeina, Irene, Charlene, Kasturi, Therese, Elie

Feeding homeless Ron, Maryanne, Patrycja, Fiona, Nehme

Homework Club Katerina P (Coordinator), Andre S, Rose, Annie, Bernard, Kasturi, Odette,

Suman, Edward

IEU Chapter Representative Andrew

Lebanese Independence Day Sr Irene, Nada, Rennee, Marie, Yolla

Maintenance Sr Irene, Ramona

Maths Olympiad Gamal, Rose

Mirath in Mind Sr Irene and LOTE

Mock Trial Patty

Moodle Administrator Joe M

Open Day planning committee Sr Margaret, Elie, Therese, Shilpa, Nada, Patty, Fiona, Andrew

Pastoral sessions presentations Andre, Rennee

Peer Support Nehme, Andre, Kasturi

Photography Georgette, Joe and Tanya

Project Compassion Patty, Maryanne, Louise, May, Rennee, Suman

Public Speaking and Debating Denise, Jeannie, Marcel, Irene

Social Justice Group Ron, Marcel, Louise, May, Annalyn, Therese, Peter, Pritika, Edward

SRC Supervising Teachers Maryanne, Shilpa, Kasturi, Odette, Peter

St Vinnies Group Nada, Jeannie, Rose, May, Annalyn, Mala, Pritika, Suman

Staff Luncheons Sr Irene, Jeannie, Maryanne, Louise, Rose, Irene, Bernard

Staff Social Committee Elie

Staff Uniforms Fiona

STEMIL committee Joe, Elie, Fady, Andre, Annalyn C, Maryanne, Patty

Swimming carnival Michael

Teacher Mentoring Jeannie, Maryanne, Irene, Andrew, Rennee, Fiona, Suman

Timetable/Reporting Sr Margaret, Gamal, Elie, Joe, Zeina

Transition Program Joe, Nehme

WH&S Committee Sr Margaret, Ramona, Andrew

Year 8 Camp Organiser Patrycja, Andrew

Year 10 Work Experience Shilpa

Year 11 Camp Organiser Georgette D, Nehme

50

PRIMARY TEACHER RESPONSIBILITIES WHEN USING SECONDARY ROOMS The rooms we have confirmed for usage in B-Block are:

Room Teacher

Responsible

Do Not Use Can Use Comments from Teachers

B300

Joseph

Messiha

Computers

SmartBoard

Whiteboard

Please ensure you fill out the Computer Booking

Sheet in the first Drawer of the Teacher’s table.

Write down which student is sitting on which

PC.

Tuck in all chairs under desks and place

keyboard, mice and PC neatly.

B101

Chris

Hayman

Unless special

permission is granted

please do not touch

the following:

Guitars

Amps

Piano

Ukulele

Drum Kit

Native/Traditional

Instruments (in white

box)

Computers

SmartBoard

Whiteboard

The following can be

used, providing the

teacher is familiar with

the mechanics and care

of the item(s), as well

as a suitable

rationale/lesson plan.

Percussion instruments

(Blue Tub)

Keyboards

Tuck in all chairs under desks at end of lesson

B103

Tanya

Sarlog

Art room without a

teacher

Enter the store room

or storage area at the

back of the room

Touch the work on

display

Secondary Art

Equipment

Kiln

Computers

SmartBoard

Whiteboard

Own Art Equipment

If your lesson is at the end of the day put all

chairs up on the tables.

The use of the Kiln will be permitted, but only

through Tanya Sarlog. No other teacher is

permitted to use the Kiln.

Please give Tanya plenty of time (not just 1 day)

if you would like the Kiln to be used for your

works.

B204

Jackie

Botros

Deep Fryer

Combi Oven

Commercial Oven

Coffee Machine

Kitchen Aids and

heavy duty knives

Whiteboard

Students to bring their

own:

Hairnet

Tea towels

Aprons

Room to be returned to its original state (This

involves returning of equipment, Sweeping and

mopping the floor, sanitizing bench tops)

All cleaning and food commodities to be brought

in by the primary teacher (Their budget etc.)

The bays are of domestic standard and are

designed for ‘home-like’ use / operation.

The back room door is to be kept closed and for

safety reasons only teachers permitted to use it.

Teachers using the room need to be aware of the

al WHS concerns and ensure they are familiar

location of the first aid kit, with the MSDS and

chemicals that students shouldn’t use (Cleaning

agents etc. / use gloves where necessary).

B201,

202,

203

Andrew

Stillen

Bunsen Burners

Chemicals

(except ones that you

would normally use

in your household)

Computers

SmartBoard

Whiteboard

Magnets

Hand Lenses

Power Packs

Light Boxes

Organise these items well in advance with

Andrew or Bernadette (Lab Assistant).

Prior consultation with Andrew will establish

what can be used and what can’t be used. If we

don’t have it, you are welcome to bring it in

yourselves (as long as it is safe to do so).

Tuck in all chairs under desks at end of lesson

51

TEACHER DUTIES AND RESPONSIBILITIES FOR SPORT (SECONDARY)

PROCEDURES

Meet students at designated areas at the end of lunch in the A, B or C building playground.

You are to pick up and return your roll to the A building office.

Mark all students’ names before leaving school grounds at the beginning of sport. Any student not present

will be marked absent regardless if they turn up at the venue.

Walk with students to the venue:

Teachers are to walk with students to the venue to ensure Duty of Care and responsibility at

all times.

Equipment will be organised and ready before sport commences. You need to ensure that a teacher

collects and returns the sports bag each week from the PDHPE shed.

Sport times:

School sports - 12:40pm to 2:45pm do not dismiss student early.

Allow time to walk back so you arrive at approx 2:55.

Rep sports – check with driver for drop off & pick up times.

TEACHER PARTICIPATION AND SUPERVISION

Active teaching and supervision by teachers is essential for the realisation of the aims of school sport.

Teachers have an important responsibility to provide competent guidance and instruction in the

techniques and strategies of your sport, and to create a healthy atmosphere from which pupils can derive

benefits from sports participation.

Students participating in sports programs are to be actively supervised by teachers at all times.

Teachers are expected to obtain appropriate knowledge and skills to enable full participation in the

particular activities delegated to them.

Supervising teacher should have a first aid bag with you at all times.

All normal safety precautions, including consideration of the weather, should be taken before any sport is

played.

Where an adult other than a teacher is engaged to provide instruction, a teacher must be present to take

overall responsibility. E.g. boot camp, martial arts.

When supervising the allocated sport group, the supervising teacher is to keep their group of students in

ONE defined area at all times and this needs to be enforced to all students.

School sport is not a chance to take a break during the day for teachers and students. The teacher in

charge of an allocated sport is to challenge the students to participate in an enjoyable, competitive and

positive fashion at all times.

Teachers are to discipline students for inappropriate behaviour (swearing and misconduct) according to

school policy.

Ensure students are wearing the correct school sports uniform at all times.

PROTOCOL FOR PDHPE EQUIPMENT

PDHPE is not related to school sport on Thursday. Therefore our PDHPE equipment is allocated to only

PDHPE subject area (all equipment is stored in the PDHPE Shed)

Sports on Thursday have their own equipment which the Sport Coordinator organises and stores

elsewhere. (exceptional for Bulky items as they are stored in the PDHPE Shed)

All teachers who are supervising sport on Thursday will be given their equipment from the Sport

Coordinator. And if you don’t have any equipment, you need to ensure you follow up; however not a

minute before sport starts. The PDHPE staff will not supply you any of our subject PDHPE equipment.

If a PDHPE teacher is absent and you are capable and confident in teaching a PE lesson you can get your

equipment off the PDHPE staff personally.

If staff want equipment for sport, you personally have to seek the approval of the Sport Coordinator. Do

not send of students.

Allowing students access to the PDHPE shed is completely out of bounds for any non PDHPE staff

member.

52

PROTOCOL FOR REP/FORM SPORT EQUIPMENT

Rep. Sport:

All rep coaches will be issued with the necessary equipment before the start of each season.

All match balls will be conveyed to the sporting venue in one bag. These balls are to collected by the

coaches before and returned to the designated person at the conclusion of the match.

Practise balls, witches hats, tags, folders and other apparel will be issued to the coach at the start of each

season.

These needs to be returned to the sport coordinator at the end of the season for storage and safe keeping.

In the case of cricket and hockey the equipment bag is issued each Thursday before leaving for rep sport

and is returned at the end of it. It is advisable to send two reliable students to collect the bag if the coach

is unable to do so him/herself.

Each coach will be issued a whistle for permanent use. If it is lost or misplaced coaches need to buy their

own.

Notify the sport coordinator of all missing or damaged equipment immediately the item(s) are missing.

Form sport:

A bag of sporting equipment will be issued to the member of staff who are doing park sport.

This bag will stay in the possession of the member of staff until the end of that sports round.

The bag with all its contents must be returned to the Sport Coordinator at the end of the sports round.

Notify the sport coordinator of all missing or damaged equipment immediately the item(s) are missing.

53

PART 10: ADMINISTRATIVE INFORMATION

PRIMARY

CONTACT PERSONS

Area: Curriculum

Initially: The classroom teacher is responsible for all aspects of his/her student’s overall academic social,

physical and spiritual development within a particular year, including matters such as peer

relationships and attendance.

Then: Specialist teachers are responsible for the academic progress of students in their specific

specialist area. The Stage Coordinator should be notified if there are concerns regarding a

student’s academic progress. A referral to the College Psychologist may need to be made as well

as parent meetings organised.

Finally: The Deputy Principal Primary should be notified if there are ongoing concerns regarding a

student’s academic progress.

________________________________________________________________

Area: Welfare and Discipline

Initially: All teachers including specialist teachers are responsible for maintaining a safe and supportive

classroom environment. This includes a well-structured set of classroom rules which highlight

teacher expectations and support well managed classroom routines and procedures.

Then: The Stage Coordinator should be advised regarding ongoing discipline concerns. The College

Psychologist may also be accessed for advice. Parent meetings may need to be organised.

Finally: The Deputy Principal in regards to serious matters of suspension or expulsion.

__________________________________________________________

Area: Money Collection

Initially: Primary Clerical is responsible for collecting money for excursions and special college events.

Then: Money is to be collected each morning and placed in the class money collection pouch.

Two pouches have been provided which are to be used on a rotational basis.

Do not open the child’s envelopes to check money.

Make sure the child’s name, class and event has been clearly labelled on the envelope and place

it directly into the pouch for collection.

Keep your class list with you; do not place it in the pencil case. The office keep their own list.

Finally: This is to be handed in to Administration.

_________________________________________________________

Area: Public Transport

Finally: The Administration Secretary for bus applications, replacements.

__________________________________________________________

Area: Finance: College fees

Finally: Business Manager

54

DAILY TIMETABLE

Morning

8:10am Supervision of children by rostered teachers begins.

Children are to leave their bags neatly in class lines.

No child is to leave the playground.

8:35am Hand bell rings. Students and teachers begin to assemble.

8:40am Bell rings.

Mondays National Anthems sung

Tuesdays Arabic prayer and College Anthem sung

Thursdays Certificates distributed (max 2 per class)

Fridays Make way to Church for Mass

8:45am Administration

Infants & Primary

Break 1: 1110:20-10:30am

Eating Time

Students are to eat their lunch in their classrooms with their class

teacher’s supervision.

10:30-11:00am Bell rings for lunch break. Students move to supervised playground.

11:00am Bell rings. Teachers meet children at assembly areas. Classes resume.

Break 2: 12:50-1:00pm

Eating Time

Students are to eat their lunch in their classrooms with their class

teacher’s supervision.

1:00-1:30pm Bell rings for lunch break. Students move to supervised playground.

1:30pm Bell rings. Teachers meet children at assembly areas. Classes resume.

Crunch &

Sip

10:00am Students bring fruit or vegetables for a short healthy break in class.

Canteen Times

Monday Tuesday Wednesday Thursday Friday

Morning 7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

Break 1 10:20am –

11:00am

10:20am –

11:00am

10:20am –

11:00am

10:20am –

11:00am

10:20am –

11:00am

Break 2 12:50pm –

1:30pm

12:50pm –

1:30pm

12:50pm –

1:30pm

12:50pm –

1:30pm

12:50pm –

1:30pm

Afternoon 3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

Afternoon Dismissal

3:00 pm The day ends with prayer. Children prepare for dismissal.

3:10 pm Bell rings. Children are promptly escorted to dismissal area.

1. Children being picked up via Alice Street must wait in the infants’

playground until an adult or secondary sibling collects them.

2. Students exiting via Weston Street and those walking home proceed

directly to their exit point.

55

SUPERVISION

Policy

Teachers must ensure the safety and wellbeing of all students through vigilant supervision.

Procedures

All class teachers, specialist teachers and teacher support staff are:

To be out on assembly before the bell.

To be punctual at their designated areas to commence supervision at the specified times.

Not to allow children to distract them while responsible for playground supervision.

To be on active roaming duty and are not to engage in conversation with each other.

Not to leave students in the playground until playground duty teachers arrive.

Infant’s students are to be seated for 5 minutes in their class areas to finish eating before playing.

Primary students are not required to be seated during Break times.

To ban any games likely to jeopardise the safety and wellbeing of children. Teachers/Learning Support is

to ensure that no students climb fences or leave school grounds during school hours.

To carry First Aid Bags whilst on duty.

To complete the Student Injury report (obtained from the office) in the case of an injury during the time

of supervision and hand a copy to the Main Office.

To ensure that children help to keep the playground free of litter.

To arrange for an exchange of duties with a colleague if they expect to be absent from playground duty

for any reason should. A relief roster will cover all other absences. All changes to duty are to be recorded

on the staffroom whiteboard.

Not to allow students to enter school buildings unless a teacher collects them from the playground.

All teachers are to remain on duty in their relevant playgrounds until 3:25pm.

A written reminder will be given to teachers/Learning Support who neglects their roster duties. Continued

neglect will result in the commencement of disciplinary procedures as outlined in MCHF Code of

Conduct: Section 5: Performance and Management

All duty rosters are located on the primary common drive:

J:\Rosters. A hard copy is located in the primary staffroom. All staff are required to access these rosters

and ensure they have a copy of the current issue in their programs.

Afternoon Dismissal

Students are not to be dismissed before the bell rings at 3:10pm.

The Coordinator on Bus duty is responsible for organising relief for absent teachers and recording this on

the staffroom whiteboard.

Support Staff, not rostered on bus duty, are to are to move directly to supervise the exit gates after

finishing lessons at 3pm, and ensure no student exist before the dismissal bell then remain on duty till

3:25pm.

Children being picked up via Alice Street must wait in the infants’ playground until an adult or secondary

sibling collects them.

Teachers on bus duty must stand at the front of each line and ensure that all students are seated until their

bus arrives and have their bus passes prepared.

Rostered staff and Teacher Support staff is to assist with supervision of bus lines until all buses have

departed.

Microphone Use

Ring a warning bell 5 minutes before main bell. Remind students it is lining up time only once. Do not

insist on quiet before the main bell rings.

When the main bell rings use a countdown for silence. If students are not quiet, ask teachers to please

settle their classes and wait. If a class remains unsettled name individual teacher to settle class.

Don’t lecture the students over the PA. If there is an incident address this to the teachers: ‘Teachers please

speak to your students re use of toilets, canteen’ etc. Teachers need to do this as soon as they arrive to

their classrooms.

56

Coordinators will be present at all bell times to assist. Coordinators will be distributed between primary and

infants playgrounds according to their stage responsibilities.

ATTENDANCE PROCEDURES

1. Attendance is checked by the class teacher every morning and all absences are sent to the Primary

Administration office for recording on SAS using the Morning Daily Absentee Record Slip. Students

who provide documentation to explain any absence will be recorded on this slip in order for the

Primary Administration Staff to update on SAS. Class teachers are required to keep a personal copy

on class lists printed from SAS.

2. Students arriving after 8:45am must report to the Main Administration Office. A member of the

main Administration records the late arrival in SAS. A SAS print out indicating the time of arrival is

given to the student and handed to the class teacher to be kept in the roll folder. The Teacher updates

their personal class list. Medical certificates or notes explaining the reason for the late arrival and

signed by a parent/guardian must accompany the print out.

3. Parents wishing to collect their children before 3:10pm must report to the Main Administration

Office. An Early Leaver SAS print out is given to the class teacher via their pigeon hole. Medical

certificates or notes explaining the reason for leaving early and signed by a parent/guardian must

accompany the print out. It is then recorded in SAS and on the teacher’s personal class list and the

note placed in the roll folder. Parents whose children are ill and who have been contacted by the

College to collect their child need do not need to provide a written note.

4. If a student is absent for more than 3 days consecutively, the classroom teacher will contact the

parents.

5. All daily absences, late arrivals, and early leavers are recorded on SAS by the Primary

Administration Staff. Partial absences must be explained within 7 days or will be recorded as

unexplained/unjustified partial absences.

6. All class teachers are responsible for collecting notes to explain absences and partial absences. All

notes in relation to a student’s attendance at the College are to be filed in the Roll folder distributed

to staff at the beginning of the year. Each student is to have their own plastic sleeve with their names

in alphabetical order.

7. Consistently failing to attend or provide notes will result in further action being taken by the Director

of Wellbeing. The steps of action include:

Class teacher notifies the Stage Coordinator of students whose attendance is of

concern.

Concern for Absence Letter sent home requesting the parent contact the Class

Teacher.

If absence is still a concern then a formal meeting is arranged with the Stage

Coordinator and Class Teacher.

Following these steps, if the absence is still a concern then an Official Warning

Letter is issued.

8. All Staff will be audited by the Stage Coordinator at the end of Terms 1 and 3 and a random

selection of primary staff will be audited in Terms 2 and 4 to determine that the procedures for

recording absences and partial absences on SAS are being completed accurately.

9. Any attendance documentation (such as parent notes and medical certificates) is filed at the end of

term in the student’s College file.

10. Student’s attendance is monitored continuously. Digital records are kept of fortnightly absences and

individual student absence records are kept term by term. These are stored on the College’s K-Drive.

These are archived for a period of seven years.

11. The Register of Enrolments is archived and kept for a minimum period of five years.

PHOTOCOPYING

Any multiple copies of photocopying have to have a photocopying slip attached and given to Primary

Administration 24 hours in advance. No photocopies will be made on the spot. Photocopying slips are

available from Primary Administration.

57

SECONDARY

CONTACT PERSONS

Area: Curriculum

Initially: The Subject Teacher on aspects of your child’s progress in a particular subject area, the content

of a particular subject, performance in a particular assessment, conduct in a particular class.

Then: The KLA Coordinators in matters such as placement of students in classes, overall

assessment/testing policies, teaching programmes.

Finally: The Director of teaching and Learning – Secondary, on matters such as formation of classes, a

child’s overall curriculum pattern, assessment/testing policy, selection of subjects.

________________________________________________________________

Area: Pastoral Care and Discipline

Initially: The Homeroom Teacher on particular aspects of your child’s overall academic social, physical

and spiritual development within a particular year, including matters such as discipline, peer

relationships, attendance.

Then: The Year Advisor on ongoing aspects of your child’s overall academic, social, physical and

spiritual development within a particular year including matters such as discipline, peer

relationships, attendance, teacher-pupil interaction. Also available are the Career’s Advisor, the

College Psychologist and the College Chaplain.

Finally: The Director of Wellbeing

__________________________________________________________

Area: Sport

Initially: The team coach on particular matters relating to team training sessions, team expectations,

selections and venues.

Then: Sports Coordinator on general College policy relating to co-curricular expectations, sports

played, selection.

Finally: The Deputy Principal - Secondary

__________________________________________________________

Area: Fees/Finance

Initially: The Business Manager

Finally: The Principal

________________________________________________________

Area: Public Transport

Initially: The Primary School Secretary for bus/train applications, replacements.

Then: The Year Advisors for problems encountered with public transport.

Finally: The Principal

__________________________________________________________

The Principal is always available by interview to discuss any of the above areas and other issues

following consultations with the members of staff indicated above.

58

DAILY TIMETABLE

Monday,

Tuesday,

Wednesday

Thursday

Friday

Start End Start End Start End

Homeroom 8:30 8:50 Homeroom 8:30 8:50 Homeroom 8:30 8:50

Period 1 8:50 9:50 Period 1 8:50 9:45 Pastoral 8:50 9:45

Period 2 9:50 10:50 Recess 9:45 10:10 Period 1 9:45 10:35

Recess 10:50 11:15 Period 2 10:10 11:05 Period 2 10:35 11:25

Period 3 11:15 12:15 Period 3 11:05 12:00 Recess 11:25 11:50

Period 4 12:15 1:15 Lunch 1 12:00 12:20 Period 3 11:50 12:40

Lunch 1 1:15 1:38 Lunch 2 12:20 12:40 Period 4 12:40 1:30

Lunch 2 1:38 2:00 Sport 12:40 3:00 Lunch 1 1:30 1:50

Period 5 2:00 3:00 Homeroom 3:00 3:10 Lunch 2 1:50 2:10

Homeroom 3:00 3:10

Period 5 2:10 3:00

Homeroom 3:00 3:10

Canteen Times

Monday Tuesday Wednesday Thursday Friday

Morning 7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

7:45am –

8:30am

Recess 10:50am –

11:15am

10:50am –

11:15am

10:50am –

11:15am

9:45am –

10:10am

11:25am –

11:50am

Lunch 1:15pm –

2:00pm

1:15pm –

2:00pm

1:15pm –

2:00pm

12:00pm –

12:40pm

1:30pm –

2:10pm

Afternoon 3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

3:10pm –

3:30pm

ATTENDANCE PROCEDURES

Morning Procedure

1. Students must be at the College by 8:30am

2. The Roll is marked by homeroom teachers every morning during homeroom period and all absences

are recorded and sent to the office using the Morning Daily Absentee Record Slip. All absences are

recorded on SAS by a member of the Secondary Administration. Students who provide

documentation to explain any absence will be recorded on this slip in order for the Secondary

Administration Staff to update on SAS. Homeroom teachers are required to keep a personal copy on

class lists printed from SAS.

3. Students arriving after 8:50am must report to the office with a signed permission note or medical

certificate explaining the partial absence. The student’s diary will be signed by the relevant member

of the Secondary Administration and recorded in SAS. Students who have not provided a signed

letter or medical certificate within 7 days will be considered as absent without explanation or

justification.

4. If a student needs to leave early on a specific day, a valid note from the parent must be authorised

and signed by the Homeroom Teacher and the Year Advisor, who will complete the Early Leaver

Pass Record Form in the students’ diary. The parent must collect their child from their child’s

relevant Admin Building Office where the member of the Administration Staff sign the Early Leaver

Pass Record Form in the student’s diary before leaving the College grounds.

5. All notes in relation to a student’s attendance at the College are to be filed in the homeroom folder

distributed to staff at the beginning of the year. Each student is to have their own plastic sleeve with

their name in alphabetical order.

6. If a student in a homeroom is absent for more than 3 days consecutively, the homeroom teacher

informs the Year Advisor of the absence so that parents can be contacted.

59

7. Consistently failing to provide notes will result in further action being taken by the relevant Year

Advisor and the Director of Wellbeing. The steps of action include:

Concern for Absence Letter sent home requesting a meeting with the Year Advisor.

If absence is still a concern then a formal meeting is arranged with the Director of

Wellbeing and Year Advisor.

Following these steps, if the absence is still a concern then an Official Warning

Letter is issued.

During the Day Procedure

1. The Staff are emailed a copy of the daily student absence, which includes student’s absence, late

arrivals or early leavers. This is sent by a member of the Secondary Administration

2. The Homeroom Teacher and the Year Advisor follow up any discrepancies. 3. The Year Advisor keeps a record of all students late to the College. If a student is late with no valid

reason on three occasions then the student is placed on an Afternoon Detention. Repeat offenders are elevated and reported to the Secondary Leadership Team.

4. Parents whose children are ill and who have been contacted by the College to collect their child do not need to provide a written note.

Afternoon Procedure 1. A print out of the SAS document is placed in the homeroom folder for the homeroom teacher to

check in the afternoon and then sign off. 2. Homeroom teachers will make any adjustments or changes if needed on their SAS document then

sign off. This document is returned to the Administration Staff.

Reviewing the Roll 1. Any attendance documentation (such as parent notes and medical certificates) is filed at the end of

term in the student’s College file. 2. Student’s attendance is monitored continuously. Digital records are kept of fortnightly absences and

individual student absences records are kept term by term. These are stored on the College’s K-Drive. These are archived for a period of seven years.

3. Homeroom teachers will be audited by the Year Advisor during each term to determine that the procedures for recording absences and partial absences on SAS are being completed accurately. Copies of class roles will be retained at the end of each term as a back up to digital records. These will be archived at the end of each year.

4. All absences are recorded on the College Reports in Semester One and Semester Two.

Student Attendance at Camps/Excursions/College Events 1. It is compulsory that all students attend any camps/excursions/College events. 2. If a student does not attend camps/excursions/College events, then a Doctor’s Certificate must be

submitted or a parent must contact the College. 3. If a student does not submit a Doctor’s Certificate or if a parent does not contact the College, then

the College will take action – this may include the full fee amount being paid.

Student Attendance on Exam/Assessment Due Dates 1. Students must ensure they attend on days where exams or assessment tasks are due. 2. If a student does not attend on days where exams or assessment tasks are due then a valid Doctor’s

Certificate must be submitted or a parent must contact the College. 3. If a student does not submit a Doctor’s Certificate or if a parent does not contact the College, then

the College will take action according to the College’s Curriculum Policy.

60

SUPERVISION

The Principal of a College has a legal obligation to maintain an efficient system of supervision. The

Principal could be liable of negligence if an unsafe system of supervision was adopted in the school.

The law does not oblige a College to provide sufficient supervision to watch all pupils, at all times, in all

parts of the playground, nor does it require a teacher rostered for playground duty to be in a state of

perpetual motion.

Teachers detailed for playground duty have a serious obligation to stop children from playing dangerous

games and from injuring themselves or others with harmful objects.

When a pure accident occurs – one that cannot be foreseen or prevented, and therefore no blame attaches

either to the Principal or the teacher, no legal action lies.

The essential factor in determining liability for the consequences of an act of negligence is whether the

damage is of such a kind as a reasonable person should have foreseen.

To be guilty of negligence, one must have either an implied or expressed duty towards the person harmed,

which duty is disregarded.

The official supervision roster is a guarantee that the school is taking its obligation seriously, but the

implementation of the supervision scheme can only be adequate where each member of staff is

conscientious in carrying out his/her part of the plan.

Because playground supervision is such a serious responsibility for teachers, they should endeavour to be

punctual at their assigned areas.

If teachers are to be absent for a period when they are rostered for supervision, they should arrange a

substitute or ask the Deputy Principal – Secondary to do so.

In the case of an inquiry to a student, one which requires some form of medical follow-up other than the

application of a Band-Aid or antiseptic – things of the nature of fractures, serious sprains, lacerations,

injuries to eyes, etc – an accident report, obtainable from the Office, must be completed.

Areas of Supervision

Weston Street (Years 7&8)

Upper Yard

Ball games – hand tennis

Year 7 only!

Quiet Sitting

Weston Street roof

Suitable games under the close supervision of a member of staff

Middle Yard


NO FOOTBALL

NO BASKETBALL

Lower Yard


Quiet sitting

Passageways

Between fence and convent

Between Weston Street administration and Primary playground

Out of Bounds

For prompt movement only

61

Notes for Supervising Teachers:

Morning Supervision commences at 8.05 am and concludes at 8.30 am.

All other duties are as stated in the Secondary Bell Times.

There is little room for ball games, and therefore whatever games are played have to be played in a

calm manner, with a concern for the other students in the area.

The area needs to be kept clean of papers and other refuse.

Sanctions:

No games until area is clean.

Loud or violent behaviour – students to sit down for an extended period.

Continued unacceptable behaviour – penalty of write-outs; in more extreme cases, report to the Year

Advisor.

Alice Street (Years 9&10)

Yard outside the Office and parallel to the footpath

Quiet sitting

Orderly ball games

Out of Bounds Area

Passage way on the side of the building parallel to the Church

Passage way at the back of the building parallel to the flats

Passage way past the boys and girls toilets

Notes for Supervision Teachers






The toilets need regular checking to ensure that students are not gathering in the general area to

avoid a supervising teacher.

Students are not to congregate outside the fence on Alice Street.

The Church Carpark is out-of-bounds.

The Alice Street shops are out-of-bounds.

Sanctions

No ball games until the area is clean.



Advisor.

Senior Yard (Years 11&12)

Quiet sitting

Orderly ball games, at discretion of supervising teacher.

Out of Bounds Area

Passage way to the B Block

Garage area

Driveway

Notes for Supervision Teachers




62



The toilets need regular checking to ensure that students are not gathering in the general area to

avoid a supervising teacher.

Sanctions

No ball games until the area is clean.



Advisor.

Canteen

Orderly queuing for service, keeping area tidy

The canteen area needs special attention to ensure that the students line up quietly and that they treat

those working in the tuck shop with the maximum respect.

BUS SUPERVISION

Afternoon Bus Duty commences at 3.15 pm and concludes at approximately 3.45 pm.

Students are to congregate in the yard until summoned to board the bus.

Students are not to congregate in the yard as to block access.

Notes for Supervising Teachers

This whole area can get very congested in the afternoon, and so all teachers who are passing

through should consider themselves on duty to assist with the safe movement of students.

Those on Bus Duty should ensure that the students wait for their buses in an orderly manner and that

they enter the buses in the same way.

It is essential that all students keep well back from the kerb so as to allow absolute right-of-way for

the primary/infants students.

Please support the person in charge of policing the crossing.

PHOTOCOPYING

Each staff member is allocated their own photocopying card to use in their staffroom. A ream of paper will

be provided by the admin each day for staff to use in the photocopier.

Papercut tally will be emailed to staff beginning of each month to keep a record of photocopying use. Any

staff member that exceeds reasonable photocopying expectations will be requested to minimise

photocopying. If continued photocopying exceeds a reasonable limit their card will be restricted.

Any multiple copies of photocopying have to have a photocopying slip attached. 24 hours’ notice for all

photocopying must be given. No photocopies will be made on the spot. Photocopying slips are available in

each staffroom near the Photocopiers.

63

PART 11: SPECIAL PROGRAMS

PRIMARY

Primary Learning Centre – F103

The Centre functions to:


growth.

Promoting a collaborative learning and teaching environment.

Provides staff and students with all possible sources of information both within and beyond the walls

of the College and provides assistance in utilising these resources.

Ensures that the centre provides a service to the College and makes an active and meaningful

contribution to the curriculum.

Develops, organises, manages and evaluates information resources so that they meet the changing

educational, cultural and recreational needs of student.

Offers the students reading guidance and actively promotes reading.

Offers the centre as a public place for displays of students’ works.

Ensures students are effective users of ideas and information and that they are developing their

ability to think critically, research skilfully, ethically use information and become enthusiastic

readers.

Collaborate with staff to design and implement units of instruction which integrate technology,

creative problem solving opportunities and critical thinking skills. These programs must be BOSTES

compliant and focus on integration priorities.

Instil in students a love of learning and fostering independent inquiry skills, collaborative work

practices and refined presentation skills through the use of Technology.

Implement and maintain current educational trends (such as flipped classroom, STEM, PBL,

integrated learning).

Operation

The Learning Centre is open from 8:10 am to 3:30 pm Monday to Friday.

Students may use the Learning Centre every day during Break 2 on Monday to Friday from 1:00 -

1:30 pm.

Learning Centre lessons will begin in Term 1 Week 2.

When borrowing books from the Learning Centre students are required to keep all books in a library

bag. School library bags may be purchased from the school shop. Each student needs his/her own

waterproof bag. Students need to borrow books every week and return them on time. Overdue

notices are printed and sent home on a weekly basis. Lost or damaged books must be paid for at the

main office.

Things to know for 2017:

Premier’s Reading Challenge: All K-6 students will participate in the Premier’s Reading

Challenge. This will run during Terms 2 and 3. Y-6 Students must complete their online Student

Reading Records by the due date. K-2 students will complete the challenge in their classes at school.

For rules and privacy information please see https://online.det.nsw.edu.au/prc/home.html

Borrowing

Limit Period

K - 2 students 1 item 1 week

Y 3 – 6 students 2 items 1 week

https://online.det.nsw.edu.au/prc/home.html

64

Extension Opportunities

The Extension Program focus is of an academic nature, with a range of opportunities for students from Years

1-6 to participate in activities in the following areas: English, Mathematics and Science.

This program is designed to;

1. Expand general knowledge,

2. Provide opportunities to develop problem solving skills, higher order thinking and creativity,

3. Develop the student’s ability to work cooperatively with others.

In Years 4 to 6 children are withdrawn during the year to complete:

1. Math Olympiad

2. University of NSW ICAS examinations

Information Technology

The importance of the role of technology in education is well recognised throughout Australia. In order to be

informed and active participants in our changing society, students now and in the future will need to be self-

directed learners, able to identify issues, pose questions, synthesize ideas and develop creative solutions to

problems.

K-6 students at Maronite College of the Holy Family participate in activities that assist in the development of

their ability to:

Use computer-based technologies to locate, access, evaluate, manipulate, create, store and retrieve

information;

Express ideas and communicate with others, using computer-based technologies;

Discriminate in the choice and use of computer-based technologies for a given purpose;

Develop the confidence to explore, adapt and shape technological understandings and skills in

response to challenges now and in the future.

Maronite College of the Holy Family continues to become increasingly resourced in the area of Information

& Communication Technologies (ICT). The College has a Primary computer lab as well as networked

computers in all classrooms, digital cameras and data projectors. Interactive whiteboards are installed in all

of our classrooms. Students are given the opportunity to BYOD (Bring in their Own Device) in order to

access Apps and the internet throughout the school day for their learning.

ICT makes a significant contribution to teaching and learning across the school curriculum, delivering

engaging, exciting and innovative learning experiences that empower all students in achieving better learning

outcomes. Some of these learning opportunities include:

3-D animation design

Multimedia

Creating mind maps and other diagrams for thinking, organising and writing

Microsoft products including Word, Excel, Publisher and PowerPoint.

Students from Kindergarten to Year 6 receive one lesson in the ICT room each week. They also have the

opportunity to use the computer lab on a voluntary basis during each break time. Students each have their

own personal computer headphones which are stored in their classes. The headphones remain at school to be

used during classes as needed.

Parents and students will be required to complete the College’s Information and Communications

Technology Services Declaration in order for the student to be able to utilise the College’s ICT

facilities.

65

Music

The students learn the fundamentals of music notation and experience a wide range of musical activities.

These include singing, moving, playing various classroom instruments, theory and composition.

Year 4-6 students are also invited to participate in the school choir which performs at important school

functions such as our regular masses and end of year concert. Membership to the choir is granted after a

simple audition process at the beginning of each school year.

Private lessons are available on Tuesday, Wednesday and Thursday for a small fee paid directly to the

office. Parents’ permission is needed before students can participate in piano / guitar lessons.

Extension Program (To be updated)

The Extension Program focus is of an academic nature with a range of opportunities to extend students

displaying talents in particular areas from Years 4-6.

The program is designed to:

* Provide opportunities to develop problem solving skills, higher-order thinking, and creativity.

* Broaden and deepen knowledge, understanding, and skills in the areas of English, Mathematics and

Science.

In Years 4, 5 and 6 Students are withdrawn for forty five minutes each week, in the following areas:

Term 1 – English

Term 2 – Mathematics

Term 3 – Mathematics

Term 4 – Science

During Term 4, teachers will nominate students for the Extension Program for the following year.

Count Me In Too

Count Me In Too is a K-3 hands on Mathematics program. The children are tested on the whole Sena 1 or

Sena 2 to determine their level in Term 1 and again in Term 3. Results are to be sent to the Stage

Coordinators for analysis.

The students are grouped depending on their level and participate in activities throughout the week during

maths lessons which target their level of achievement and need.

These activities are to be integrated into the grade teaching program.

Results from Sena 1 and Sena 2 are to be recorded on Student Profiles at the end of each year.

In terms 2 and 4 teachers complete a whole class CMIT Early Arithmetic Strategy assessment to assist in

updating number groups.

66

SECONDARY

Information & Communications Technology

Making lessons significant tot students’ lives, creating high levels of intellectual quality within the

classroom, and creating an environment that sets high expectations and encourages all students to participate

are the fundamentals of high quality teaching.

ICT has the capacity to amplify the effectiveness of each of the above characteristics of teaching, leading to

improved student learning. That means that ICT can and should be integrated throughout the curriculum.

This focus on teaching and learning reflects a fundamental pedagogical shift over the past decade, embraced

by the College that marries ICT with student learning goals and teacher professional practice. The College

advocated ICT as a pedagogical tool, alongside other tools, that may be used in a range of difficult contexts

and for different purposes.

Learning Centre

The Secondary Learning Centre, as the centre of learning and technology within the College, provides an

environment where the College community can experience Catholic Maronite teaching and traditions. The

centre supports teaching and learning by providing access to information through a wide variety of media.

The Learning Centre functions as:

A resource centre

A stimulus to learning

A pathway to a world of discovery, knowledge and imagination.

The students are encouraged to be responsible for their learning and decision making; however, it is the

policy of the centre to support the lifelong skills of defining, locating, selecting, organising, presenting and

evaluating.

Learning Centre Organisation:

The Learning Centre is open Monday to Friday, from at 8.00 am to 3.30 pm.

The Learning Centre is available for use by classes for research and by staff and students for individual

research. Lessons are to be booked one week in advance. Please advise the Learning Centre Supervisor of

the topic to be researched and facilities required. The teacher is responsible for the supervision of the class.

Students will need a permission note from their teacher to use the centre during lesson times. Teachers can

borrow up to 30 items from all sections of the centre for a term, unless that item has been requested by

another member of the staff.

The Learning Centre is connected to the Internet which can be accessed with the assistance of the Learning

Centre Supervisor.

Ordering Resources

All resources are purchased by the Learning Centre Supervisor with assistance and suggestions of KLA

Coordinators and the approval of the Principal.

ICT Equipment

The Learning Centre holds a limited number of ICT equipment: laptops and iPads, CD players and overhead

projectors. Teachers are to book for these resources beforehand with the Learning Centre Supervisor. When

requesting equipment a note is to be sent with the student stating what is requested and for which period it is

required. All equipment are required to be returned to the Learning Centre immediately after use. Students

will not be given equipment without a note from the teacher. Photocopying facilities are available in the

Learning Centre.

Laminating items procedure

Laminating film is very costly and this is an area where we needed to cut back in our expenditure.

Items that will be laminated are:

Posters are used in teaching and handled frequently by students such as learning cards, number

cards, game cards, etc...

67

Rare, expensive posters that need to be protected by laminating film such as certificate of

appreciation presented to the College

Very thin posters that needed to be reused and would be damaged beyond repair if not laminated

Posters for archival purposes such as old newspaper articles about the College

Items that will not be laminated are:

Purchased commercial posters

Heavy posters

Posters made by students

Any other posters that do not fall within the above categories will be assessed to determine if they require

laminating.

Laminating for A4 and A3 items may be done in the Primary Learning Centre.

Larger items may be laminated in the Secondary Learning Centre.

A fee is charged for personal resources. School resources require the College stamp.

68

PART 12: PARENT COMMUNICATION

PARENT

Policy

Parents are encouraged to assist in the classroom and school community.

Procedures

All parent helpers need to fill in a Child Protection Form (Refer to Prohibited Declaration Employment

Form in Appendix) which will be sent to the Payroll Administrator for necessary checks to be made

before they are able to assist.

Parents are required to report to the office on arrival to sign in and obtain a Visitor’s Badge and are to

sign out and return the badge prior to leaving school grounds.

Parents are required at all times to make an appointment to see teachers by contacting the school office.

Teachers are asked not to have discussions with parents during assemblies or class time.

Parents are invited and encouraged to become involved in the school through:

Joining the Parent’s Association

Attendance at meetings, Parent/Teacher Interviews, Parent/Teacher Curriculum meetings,

Excursions.

Supporting social functions.

Supporting Sacramental Programs.

Supporting classroom teachers in appropriate curriculum areas.

PARENT HELPERS

Policy

Our College encourages parents to assist where possible in the classroom. Parents are to complete the Child

Protection forms before they are able to assist.

Primary Procedures

At the beginning of each year a note is sent to parents with children in Years K-6 advising them of the

available times in which they can assist in their child’s class. The note is to be signed by the Class

Teacher and Stage Coordinator.

Parent Volunteers will receive a Handbook and must complete the induction program with the Liason

Officer.

Teachers are to advise parents of their allocated time once all notes have been received.

Teachers will keep a record of all the parent helpers to hand in to the Deputy Principal Primary when

requested.

PARENT ASSOCIATIONS

Policy

Parents are partners in our school community and their efforts contribute to the ongoing development of the

school. At present there is a Parent Association which works within a Constitution under the direction of the

Chairperson.

Procedures

Parent Association meetings are held on a nominated evening and are organised and run by the Chairperson.

PARENT EDUCATION AND SUPPORT NETWORK (P.E.S.N)

Policy

The purpose of the Maronite College of the Holy Family Parent Education and Support Network (P.E.S.N) is

to offer services and workshops which foster a partnership of students, parents and staff. This partnership is

designed to encompass all avenues of communication that occurs within our College community.

Procedure

All parents and guardians of our students are members of P.E.S.N and are encouraged to attend various

seminars and workshops and become active participants in the services offered.

The focus of P.E.S.N. is to invite parents, students, teachers and the greater College community into a

conversation about significant issues that we face in contemporary society.

69

Through the services, P.E.S.N offers interactive, hands on learning experiences and presentations that

support parents to confidently engage with their children about their achievements and challenges.

PARENT/TEACHER MEETINGS

Policy

Education is a partnership and contact with parents is vital to fostering support for teachers in their

endeavours to develop the students in their care.

Primary Procedures

Staff must first consult with the Stage Coordinator if a serious matter is to be discussed. The Stage

Coordinator and/or other College Executive must be present and minutes taken.

Contact either by meeting, writing a letter or telephone, will be made with parents, at a convenient time

and date suitable to both parties.

A written report is to be completed summarising the outcomes of meeting and handed to the Deputy

Principal Primary. These will be filed in the students’ record.

Information Evenings (Years K-6) will be held in Term 1 to inform parents of class teacher/school

expectations.

Half Yearly Parent Teacher interviews will be conducted by class teachers at the end of Term 2, with an

opportunity for parents to request a second interview at the end of Term 4 being provided.

PARENT NEWSLETTERS

Policy

Regular written communication with parents occurs through the College’s fortnightly newsletter.

Procedures

A newsletter is sent home via the eldest child in each family and published on the College website.

The newsletter is also sent via email to those families who have provided it to the College

Spare labelled copies are to be kept in the classroom for children who are absent.

COLLEGE WEBSITE

Policy

To communicate school events to parents, students and other interested people.

Procedures

All College events should be photographed and accompanied by written documentation to be presented to

the relevant Leadership teams in each department for uploading to the College website.

Teachers are also encouraged to send any special work samples created by students to be published on the

College website.

Class teachers are responsible for ensuring only photos of those children whose parents have consented to

website publication are handed in for publishing.

College Executive and Leadership teams are responsible for ensuring that the material they request for

publishing on the College website complies with the Copyright standards found at

http://www.smartcopying.edu.au

The College has the Following Copyright Agreement with AIS:

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-

licences)/education-licence-c-apra-licence


licences)/education-licence-d-amcos-licence


licences)/education-licence-e-amcos-aria-apra-licence

The College website address is: www.mchf.nsw.edu.au

http://www.smartcopying.edu.au/

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-c-apra-licence

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-c-apra-licence

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-d-amcos-licence

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-d-amcos-licence

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-e-amcos-aria-apra-licence

http://www.smartcopying.edu.au/copyright-guidelines/education-licences-(statutory-and-voluntary-licences)/education-licence-e-amcos-aria-apra-licence

http://www.mchf.nsw.edu.au/

70

APPENDIX

K-12

1. GUIDELEINES FOR PERMISSABLE COPYING FROM THE INTERNET UNDER THE

STATUARY LICENCE

Copyright Notice

A copyright owner is entitled to take legal action against a person who infringes his copyright. Unless

otherwise permitted by the Copyright Act 1968 and the Copyright Amendment Act 2006 unauthorised

copying of a work in which copyright subsists may infringe the copyright in that work.

Where making a copy of a work is a fair dealing under Section 40 of the Copyright Act 1968, making

that copy is not an infringement in that work.

It is a fair dealing to make a copy, for the purpose of research or study, of one or more articles on the

same subject matter in a periodical publication or in the case of a published work that is not less than ten

pages and is not an artistic work, 10% of the total number of pages, or one chapter is a reasonable

portion.

The Copyright Amendment Bill 2006 was passed by both houses of Parliament on 5 December 2006.

The Bill received Royal Assent on 11 December 2006. All amendments are now in effect. The reforms

strengthen owners’ rights and provide more certainty for users in the digital environment.

http://www.smartcopying.edu.au

The Smartcopying Website has been produced on behalf of the Copyright Advisory Group, a committee

of the Schools Resourcing Taskforce (SRT) of the Australian Ministerial Council on Education,

Employment, Training and Youth Affairs (MCEETYA)

The site contains a series of information sheets providing useful facts and scenarios on copyright for

schools and TAFE.

All staff is referred to this website for the most current information in relation to Copyright.

http://www.smartcopying.edu.au/

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