Maritime Security Identification Card (MSIC)Applicant Information and Form

Welcome

In the following slides, you will find information for the nationwide Maritime Security

Identification Card (MSIC) Scheme.

In the next few minutes, you are going to learn all that you need to know about this scheme –

what an MSIC actually is, why it’s important to you, what you need to do to apply, etc.

What is a MSIC?

Stated simply, a Maritime Security Identification Card (MSIC) is…

A national identification card issued to the maritime industry.

It will identify maritime industry workers and contractors as having been background

checked, and therefore, eligible to enter a Maritime Security Zone, ships and oil and gas

facilities unescorted.

In other words, you must have one!

Why do we need a MSIC?

Holding a MSIC is essential because…

A MSIC provides a level of assurance that the holders, working within Maritime Security

Zones, are not a threat to maritime security within Australia.

All maritime industry workers (and contractors) who operate within Maritime Security Zones

confirm that they have met the background checking requirements to work in a Maritime

Security Zone.

What is a Maritime Security Zone?

A Maritime Security Zone is defined as being all of the following:

Port Security Zones (within security regulated ports)

Onboard Security Zones (on Australian regulated ships)

Ship Security Zones (around any security regulated ships)

Offshore Security Zones (on and around offshore facilities)

In other words, almost anywhere we work!

The MSIC

As displayed, a MSIC must contain:

Full name

Expiry date

Unique identification number

Recent photograph

The name of the Issuing Body

A MSIC must always be properly displayed:

Attached to your outer clothing

Worn above the waist

Displayed at the front or side of your body

The whole front of the MSIC must be clearly visible

You are committing an offence if your MSIC is invalid, incorrectly displayed or misused

in a Maritime Security Zone.

Who needs a MSIC?

You must have an occupation or business related need to have unmonitored access to a Maritime Security Zone at least once per year, which may include:

Port, port facility and port service workers

Stevedores

Transport operators such as train and truck drivers

Seafarers on Australian regulated ships

People who work on and/or supply offshore oil and gas facilities

Applicants must provide evidence of an operational need to hold a MSIC.

This evidence can be in the form of a letter of sponsorship – it must be an original copy and on a Company letterhead from:

Your employer

A port facility with whom you are engaged

A Maritime Industry Participant

If you are self-employed, a letter from the Company who uses your services along with your own letter of introduction

What does the application process involve?

At the end of this presentation, you will be provided with an online application form and an AusCheck Privacy Notice.

Once you have lodged your application, Programmed Marine or an authorised Programmed Marine Representative will:

Verify your identity by requiring you to present your original identity documentation in person (face-to-face verification)

Confirm your operational need to hold a MSIC

Confirm your right to work in Australia

Request a background check through AusCheck by ASIO, CrimTrac and DIBP which will be conducted every two years

Why is my personal information being collected?

Cards are issued under advice provided by the Attorney General’s Department (AusCheck). The application form collects the information AusCheck needs in order to correctly identify you and conduct a background check.

How long does the process take for my MSIC to be issued?

Your MSIC can take up to 4 weeks to be issued from the date submitted to your Issuing Body.

MSIC Application Types

When filling out the application form, you will be asked to select the relevant application category.

1. Standard (New)

Applicants applying for a MSIC for the first time will require a bi-annual ASIO and CrimTrac

background check through AusCheck.

Each MSIC applicant will have the choice of the following depending on the applicants operational

need:

2 Year MSIC (initial background check)

4 Year MSIC (initial background check and another after 2 years)

Please note: An MSIC issued to a person who holds an Australian visa must expire no later than the day on which the person’s visa expires.

2. Renewal

Applicants whose Standard MSIC has expired and require a renewal.

Holders of a standard MSIC must apply for a renewal MSIC at least 1 month prior to the expiry date of

the previously issued MSIC and undergo the same process as a standard application including a bi-

annual ASIO and CrimTrac background check through AusCheck. Cards are revalidated for two (2) or

four (4) years depending on applicants operational need.

MSIC Application Types

3. Under 18 (Provisional)

A Provisional MSIC will be issued to persons who are under the age of 18 years at the time of

application.

The card will expire six (6) months after the person turns 18 and an application for a Standard

MSIC will be required.

4. ASIC Based MSIC (based on an Aviation Security Identification Card)

A person who holds an Aviation Security Identification Card (ASIC) has already undertaken

background checks by AusCheck.

If an ASIC holder requires an MSIC, only proof of an ASIC, identity and operational need is

required. The expiry of the MSIC will mirror the ASIC expiry.

Identification Documents – Category A

Shows the start of your identity in Australia, examples include:

Birth CertificateMust be a full copy, not an extract. If you do not have a copy, you can contact the Registry of Births, Deaths and Marriages.

Australian Citizenship CertificateIf you do not have a copy, you can contact the Department of Immigration and Border Protection.

ImmiCardIf you do not have a copy, you can contact the Department of Immigration and Border Protection.

Australian VisaThis may be in the form of a visa label, visa grant notice, VEVO check by Issuing Body or visa evidencing card.

An MSIC issued to a person who holds a visa must expire no later than the day on which the person’s visa expires.

Important Note: All documents presented must be the original document.

Identification Documents – Category B

Your identity linked by photo and signature, examples include:

PassportAustralian or Foreign Passports (must be valid)

Driver LicenceAustralian or Foreign Driver’s Licence or Learner Permit

Australian Proof of AgeIssued by the Australian Commonwealth, State or Territory Government.

Photo CardEmbassy Photo Card, Adult Firearms Licence, Industry Licence, Police ID Card, Security Licence, Working with Children Check

Important Note: All documents presented must be the original document.

Identification Documents – Category C

Evidence of your identity within the community, examples include:

Medicare Card

Marriage Certificate

ASIC or MSIC

Government issued Identity Card

Evidence of EmploymentPayslip / PAYG Summary / Employment Contract

Evidence of Indigenous Heritage

Australian Tertiary Student ID CardIssued by Australian TAFE, University or Registered Training Organisation

Academic Transcript / Trade Certificate

Bank Card

Australian Government Benefits Pension or Health Care Card

Important Note: All documents presented must be the original document.

Identification Documents – Category DOnly required if categories A, B or C do not include your current residential address.

Your current residential address – examples include:

Australian electoral enrolment

Australian Rate or valuation notice

Utility account or bank statement

Evidence of indigenous heritage

Mortgage papers or tenancy agreement

Important Note: All documents presented must be the original document.

Background Check

AusCheck, a unit of the Attorney General’s Department, is responsible for coordinating the

background checks for all new and renewal MSIC applications every two years.

How will my personal information be used?

AusCheck will coordinate a background check through the following Government agencies for

information about you and will use the results to advise your Issuing Body whether you have an

adverse criminal history, an adverse security assessment, or are prevented for immigration

reasons from being issued with an MSIC.

The Australian Security Intelligence Agency (ASIO) ASIO will check your name on a database of known persons involved with politically motivated violence. ASIO will also keep

your information and use it as necessary for national security purposes.

CrimTracIf you are over 18, CrimTrac will check your criminal history in the databases of all Australian legal jurisdictions and supply a

copy of your criminal record to AusCheck. CrimTrac will not use your information for any other purpose.

The Department of Immigration and Border Protection (DIBP)Your citizenship status or your legal right to work in Australia. DIBP may also use your information for immigration

compliance purposes.

For more information relating to the security of your information, please see the AusCheck

Privacy Notice located on our website.

Maritime Security Relevant Offence (MSRO)

If you have been convicted of an MSRO that is deemed a maritime security related offence,

you will be ineligible to receive a MSIC. It depends on the type of offence and the

circumstances under which it was committed.

AusCheck will notify you in writing stating reasons why you are not eligible along with advice of

your appeal rights.

For further information on Maritime Security Relevant Offences, click here.

MSIC Holders Responsibility

An MSIC holder must notify Programmed Marine immediately in the event of:

Change of address or contact details

Change of identity

MSIC has been lost, stolen, destroyed or damaged

If you no longer have an operational need

If you are “convicted of a disqualifying MSRO or convicted of any other MSRO and sentenced to imprisonment” while you hold an MSIC

An MSIC holder must return their MSIC to the issuing body within one month after:

You no longer have an operational need to enter a secure area for at least once a year

Your MSIC has been damaged, altered or defaced (permanently or temporarily)

Your MSIC has expired

Your MSIC is replaced due to name change, damaged or lost/stolen then found

You have been notified in writing that your MSIC has been cancelled or suspended by the Issuing Body or AusCheck

MSIC Holders Responsibility

Monitoring and escorting visitors:

As a valid MSIC holder, you may be asked to monitor or escort visitors. This should be

undertaken in accordance with the procedures set out in the relevant maritime security

plan, ship security plan or offshore oil or gas facility security plan and relevant site

induction.

Issue of Replacement MSIC

Lost, Stolen, Destroyed or Damaged (must be reported within 7 days of becoming aware)

MSIC holder has lost the MSIC and makes a Statutory Declaration to that effect

MSIC has been destroyed, damaged, altered or defaced either permanently or temporarily and the holder makes a Statutory Declaration to that effect and returns any card remnants within 30 days of receiving your replacement MSIC

MSIC has been stolen and the holder immediately reports the theft to the Police and has made a Statutory Declaration concerning the circumstances of the theft including information issued by the Police or forward a copy of the Police Report

Change of Identity (original MSIC must be returned within 30 days following receiving replacement)

MSIC holder has changed their name through legal processes and makes a Statutory Declaration providing evidence of the change

MSIC issued to a person who changes his or her name ceases to be valid one month after the day on which the change is made

Issue of Replacement MSIC

Visa Renewal (expired MSIC must be returned within 30 days of receiving replacement)

MSIC holder can apply for a Visa Renewal MSIC if the holder has a new visa entitling him or her to work in Australia and continues to have an operational need to hold an MSIC and makes a Statutory Declaration confirming there have been no changes to the holders circumstances since the previous MSIC application background

The renewed MSIC will not exceed the maximum 2 or 4 years given from AusCheck

Cancelled MSIC

A cancelled MSIC can be reissued if an applicants MSIC is cancelled at his or her request and it is less than 12 months after the cancellation

The holder must provide evidence of operational need to hold an MSIC and makes a Statutory Declaration stating that since the cancellation no relevant circumstance has changed

MSIC holders are required to complete the appropriate MSIC Replacement Form located on our website and submit to Programmed Marine along the requisite documentation for processing.

Fees and Charges

Schedule of Fees (incl. GST)

Standard MSIC – 2 Years (new or renewal) $250

Standard MSIC – 4 Years (new or renewal) $400

ASIC Based MSIC $110

Replacement MSIC (lost, stolen, destroyed, damaged, name change) $110

Visa Extension MSIC $110

Payment Options

Credit Card (VISA and MasterCard only)

EFTPOS (EFTPOS facilities available at the Programmed Marine office during appointment only)

Cash (made in person at the Programmed Marine office during appointment only)

Cheque/Money Order

Corporate Account (Clients are invoiced under individual Service Agreements)

Submitting your MSIC Application

Once you have completed and printed your MSIC Application, please submit your application by:

Verification by appointment at Programmed Marine Office

Arrange an appointment with the MSIC Coordinator at the Programmed Marine office to verify

your original identification documents and take your photograph (refer to application form).

Please ensure you call and make an appointment before visiting our office.

Phone: 08 6310 5600

Address: Level 2, 600 Murray Street

West Perth WA 6005

Verification by appointment with an authorised Programmed Marine Representative

The company you are employed by or contracted to may be an authorised Programmed Marine

Representative.

If this is the case, you can arrange an appointment with the authorised Programmed Marine

Representative to verify your original identification documents and take your photograph, rather

than attending an appointment at the Programmed Marine office.

For further information, please contact the Programmed Marine MSIC Coordinator.

MSIC Application Form

Important Note: Please ensure you click submit prior to printing your form. Your application

form must be taken with you to your appointment to sign and date the declaration section. Your

MSIC identification number will appear on the top of the submitted form.

Ensure the following documents are taken to your appointment:

Submitted and signed copy of the MSIC application form

Valid and original identification documentation

An operational need letter from your employer

Payment

Photo to be taken during appointment

Programmed Marine can refuse to process an MSIC application if the above documentation is not provided or is incomplete. In these circumstances, the application will not be processed until all requirements are met which may incur delays and additional costs.

Click here to start your MSIC Application