MARIE CURIE ALUMNI ASSOCIATION Board Meeting … · MARIE CURIE ALUMNI ASSOCIATION Board Meeting...

MARIE CURIE ALUMNI ASSOCIATION Board Meeting – Brussels, 18th November 2017

BOARD MEETING – MINUTES

Location: MCAA headquarters: Avenue des Arts, 24, B-1000, Brussels, Belgium

GoToMeeting platform

Date: 18 November 2017 – from 09h30 to 17h30 CET

Participants

NAME POSITION IN THE BOARD Present / Online

Brian CAHILL Chair of Executive Committee Present

Marco MASIA Vice-Chair of Executive Committee Present

Amit ZODGE Vice-Chair of Executive Committee Did not attend

(gave proxy to Kiran)

Kiran Kumar CHEREDDY

Treasurer of Executive Committee Present

Maria-Antonietta BUCCHERI

Secretary of Executive Committee On-line

Bala ATILLI Ordinary Board Member On-line (morning only) (proxy to Kiran in the

afternoon)

Wuraola AKANDE Ordinary Board Member Did not attend

(proxy to Brian)

Francesco GRASSI Ordinary Board Member On-line (afternoon only)

Matthew DI FRANCO Ordinary Board Member; Chair of Chapter Management WG

Present

Zoran ANDJELIC Ordinary Board Member Did not attend

(proxy to Francesco Grassi)

Odissefs PANOPOULOS

Ex-officio Board Member; European Commission Present

Calum MACKICHAN Ex-officio Board Member; Chair of Communication WG Present

Angela BELLIA Ex-officio Board Member; Chair of Events & Networking WG

On-line

Janos KRISTON-VIZI Ex-officio Board Member; Chair of Grants & Awards WG On-line (morning only)

Zsofia BUTTEL Ex-officio Board Member; Chair of Financial Affairs WG Present

Rohan SOMAN Ex-officio Board Member; Chair of the Poland Chapter On-line (morning only)

Mostafa Moonir SHAWRAV

Ex-officio Board Member; Chair of Austrian Chapter On-line

Praveen KUMAR Ex-officio Board Member; Chair of the India Chapter On-line (morning only)

Gerry KAMP-ALLONS Ex-officio Board Member; Chair of North America Chapter On-line (afternoon only)

Nikolai BOBYLEV In representation of the Chair of the Russian Chapter On-line

Ana RIBEIRO Contractor’s Team Present

Ana LEAL Contractor’s Team On-line

Joana SANTOS Contractor’s Team On-line

Simon ROBINSON Contractor’s Team Present

Guilherme SERODIO Contractor’s Team Present

Alexandros STYLIANOU

Contractor’s Team On-line

Veronica CESCO DG-RTD Present in morning session

Raffaele FERRANDO GE-EAC Present in morning session


Proxies: (all proxies can be found in Annex I)

- Amit ZODGE could not participate in the whole meeting, and gave his proxy to Kiran Kumar

CHEREDDY to represent him.

- Zoran ANDJELIĆ could not participate in the whole meeting, and gave a proxy to Francesco

GRASSI to represent him.

- Wuarola AKANDE could not participate in the whole meeting, and gave her proxy to Brian

CAHILL to represent her.

- Marco MASIA was late for the meeting and gave a proxy to Brian CAHILL to represent him

while absent.

- Bala ATILLI was only present in the morning part of the meeting, and gave a proxy to Kiran

Kumar CHEREDDY for the afternoon when he would be absent.


Status of Action Summary of the last Board Meeting (Porto, 18th September 2017)

# Type1 Topic Outcome Proposed

by Next step

responsible Status

1 A

Internal

communications and

information exchange

• Suggest improvements to the web-site

• Set up a common and easy to navigate calendar of events

• Increase visibility of surveys in the future

• Suggest a system of on-line management / budgeting for WG and

chapters

• Suggest options for Chapters/WG to be able to create their own

mini-websites within the MCAA environment

Mostafa

Moonir

SHAWRAV

Intrasoft in

cooperation with

MM and IDA WG

2 A Create an Advisory

Board for the MCAA

o Check the legal requirements for this and collectively compile a list

of possible names to integrate it.

Kiran Kumar

Chereddy Brian Cahill

3 A Participate in ESOF o Reach out to ESOF and propose the terms of a partnership Fernanda

Bajanca Contractor

4 A Contribution to Blog o Reach out to membership stating that anyone can write a blog

entry for the MCAA blog Marco Masia Contractor

5 A Epigeum courses o Disseminate opportunity to profit from the purchased Epigeum

courses

Francisco

Grassi Contractor

6 A Sense About Science o Disseminate call for participation throughout MCAA membership Marco Masia Contractor

1 A=Action, I=Information, D=Decision

Not started/completed

Partially completed/sight delay

On track/completed


Meeting Agenda

Time Topic

9h30 Meeting Opening

10h00 Veronica Cesco from DG-RTD about RESAVER

10h30 Presentation from Raffaele Ferrando of DG-EAC about 'On-line Welcome Package'

11h00 GA 2018 Planning

12h00 Advisory Board

12h30 Research Funding WG

12h45 Honorary Membership Decision

13h00 Lunch

14h00 GA Decision 2019

15h00 Budgeting and Reimbursement Issues

15h45 Request to restrict MCFA Board Members from Membership of MCAA Board

16h00 Dealings with the former Chair of MCAA: Dr. Krstic

16h15 Feedback on the TranSkills project

16h30 Other Business

17h00 End of Meeting

1. Meeting Opening & summary of developments since March 2017 Brian Cahill (BC), Chair of the Executive Committee (ExCom), opened the meeting at 09:50AM, when 6 members of the Board (holding three proxies from other members) were present. This meeting counted with the participation of external invitees, who attended the meeting to present two initiatives of relevance for the association.

2. Veronica Cesco from DG-RTD about RESAVER There was a short presentation by (BC) about the RESAVER project, proposing the MCAA to become a Member of this programme, as an observer. There was also a proposal made by Matthew DI FRANCO (MdF) to have an intern recruited to deal only with this. Veronica CESCO (VC) decided to be present in the Board meeting to see to what extent RESAVER and MCAA can work together, especially around the GA in February 2018. RESAVER is an EC initiative that operates as a non-profit organisation (based in Brussels), that is fully operational and advancing well. Participants in the scheme can choose the degree of investment risk they want their money to be used for. The project wants to expand this pension fund, thus needs more employers on board. But this is complicated due to the lack of harmonisation of pension regulations at EU level. There are many organisations interested in RESAVER – and a consortium was set up gathering over 20 organisations, that is in charge of the promotion of the pension fund. The consortium is also developing a Pension Fund under the RESAVER umbrella. A tender procedure is in place and by September 2018 the insurance scheme is to be fully operational. The idea is to have a

http://www.resaver.eu/


network of national insurances that can operate under the RESAVER umbrella. RESAVER was set up for researchers as they are extremely mobile, and a good pilot for this program. RESAVER may develop towards other areas in the future, but not for now. It would be good for RESAVER to be present in Leuven in February for the GA, as it would help spreading the word about the scheme, talking to researchers and encouraging them to take it to their employers. One possibility is to have a session on the day of the GA during parallel sessions with the WGs. Membership is free of charge for the MCAA. At present, RESAVER cannot afford to sponsor the GA, but any kind of opportunity would be great, e.g. to have a stand/speaking opportunity. Another suggestion was to organise a webinar for members about RESAVER and record this webinar to make it available in the future. MCAA Board voted and decided by majority to become a member of the RESAVER consortium in the quality of observer. The application (see Annex II) shall be approved by the RESAVER consortium on the 7th December. Requested

action

• MCAA to reflect on what can be possible for RESAVER during the GA. Once

this is decided, an answer shall be sent to [email protected]

Resolution • The Board resolved to become a member of the RESAVER consortium as an

observer

3. Presentation from Raffaele Ferrando: 'On-line Welcome Package' DG-EAC is creating an on-line welcome package for MSCA grantees, where an invitation to join the MCAA could be included. DG-EAC decided to create a platform to: 1) officially welcome the MC fellows; and 2) provide info on key topics (open science, etc) through videos, webinars, etc. This could be tailored to the needs of the fellows, through voting and interactions. This should also be open to both current and former recipients of the MSCAs. MCAA suggests not to duplicate efforts, as there is already a lot of information MCAA could provide (based on the e-mails received along the years) regarding a lot of topics. It was noticed that EURAXESS also does a lot of this work already. DG-EAC clarified that the intention is not to duplicate, but to redirect fellows to relevant info. DG-EAC will send an updated note on the project to collect feedback from the MCAA, and set up a new meeting to decide how to collaborate. Requested

actions

• After receiving the document from DG-EAC, MCAA to reflect on how to

contribute to this platform, knowing there will be direct links between it and

MCAA. Then meet again with DG-EAC, and make a final decision on how to

cooperate.

mailto:[email protected]


4. GA 2018 Planning Programme: The current main gap on the programme is a ‘big name’ for the plenary session. It was also discussed the possibility of having a second speaker for this session, to avoid having a 45-minute speech. Possible names: Martine Reicherts, Trudy Dehue, Lukas De Man, Lievien Scheire, or Menno De Bree, Jo de Boeck (CTO of IMEC) and Sofie Vanthournout (representative for Europe of Sense about Science). Martine Reicherts can be contacted by Odissefs, while the others can be contacted by Zsofia Buttel. Science Slam: BC informed that one participant for the Science Slam has been identified (from Barcelona), another one will be invited by MC and another one needs to be identified. Lievien Scheire

was indicated as a good name to be invited to mediate the slam. Calum MACKICHAN (CM) will be responsible for organising the science slam part (on the 2nd February evening) with support from Valentina FERRO (VF). Awards Ceremony: Janos KRISTON-VIZI (JKV) offered to support the Awards Ceremony. Director-General of DG-EAC or Director of Erasmus Mundus Association might also be invited to be part of the ceremony and hand-over an award. Expenses of speakers: The contractor (Ana Ribeiro) explained the main rules related to the reimbursement of expenses of speakers of the GA (whether they are MCAA members or not). All expenses are to be reimbursed (and not paid in advance) – there can be exceptions to this rule (e.g. the contractor to buy the flights) as long as informed by the Chair (BC) and in case this is for special guests. Speakers that are WG or Chapter Chairs can use the budget of the respective WG/Chapter to fund their participation. Other speakers that are MCAA members shall follow the normal MG application procedure. Speakers that are not MCAA members will be reimbursed based on real costs (upon presentation of evidence of expenses). Sponsorships: The contractor (Guilherme Serodio) informed about the progress with potential sponsors. So far, 2 sponsors have been secured (probably another 2 will confirm soon). Another 10 organisations have good prospects of accepting being sponsors. Around 130 organizations have been contacted. Following the contacts established by the Austrian WG with ICUNet, there was also the idea to contact ICUNet to support the MCAA with more companies/sponsors. Requested

action

• Zsofia BUTTEL (ZB) to invite, as potential plenary speakers, (first) Lukas De Man,

(then) Trudy Dehue, and (finally) Menno De Bree, to be speaker for the plenary –

one week deadline for each to accept, if not, invite the next one.

• Guilherme SERODIO (GS) to talk to Bala Atilli (BA) and An Jansen to confirm if a

BeNeLux politician has been identified for the welcome words in the beginning of

the Annual Conference.

• Odissefs PANOPOULOS (OP) to invite Martine Reicherts for the plenary session

and/or GA dinner. Exact information on intervention should be provided by the

contractor beforehand.

• CM (and VF) to organise the Science Slam.

• Contractor to send speakers a reminder to suggest a short introduction to their

sessions – to add to the on-line Agenda.

• OP to invite Rafaelle FERRANDO (DG-EAC) to be present during the GA to make

an in-situ survey, and get inputs from people that have received MC grants or are

interested in getting one.

• OP to ask EURAXESS to spread the word and invite the NCPs (BC to prepare and


send support document for OP to use in this invitation).

• Contractor to contact ICUNET to explore synergies with MCAA

5. Advisory Board According to discussions during the last board meeting, a list of possible Advisory Board members was compiled by BC - the list can be improved / added to by other board members. It has been suggested a maximum of seven people for the Advisory Board, including members of academia, industry and public institutions. (The live document can be assessed here and the document presented by BC at the Board meeting can be found in Annex III) Requested

actions

• Contractor to send an e-mail to the Board (including WG and Chapters’ chairs)

asking for suggestions of names for the Advisory Board until November 24th.

• Final decision on the members of the Advisory Board to be made at the next

Board Meeting

6. Research Funding WG The possible creation of a Research Funding WG and the content/objectives of this WG was discussed. Among other tasks, this WG would support the identification and submission of funding applications for the MCAA. In this sense, the Board has agreed, by consensus, to launch a call for the creation of the Research Funding WG once the objectives and content of this new WG are defined. Requested

action

• Contractor to design objectives of WG and the call text to submit it to the

Board for comments and approval

• Board to then decide on budget for WG.

Resolution • The Board resolved to launch a call for the creation of the Research Funding

WG.

7. Honorary Membership Decision BC called for a vote to decide to whom the honorary membership should be awarded. After a brief discussion on possible individuals to benefit from this recognition, the Board has voted and decided to award the honorary membership to:

• Bernard L. Feringa

• EURAXESS Worldwide

• An Jansen – KU Leuven Resolution • Bernard L. Feringa, An Janssen, and EURAXESS Worldwide will become

Honorary Members of the MCAA

Requested

action

• Contractor to write draft letters inviting each to accept the prize.

• BC to send the letter to the elected honorary members.

8. GA Decision 2019 Following the call for venues to host the GA 2019, two applications were received: Vienna (AT) and Lecce (IT). Mostafa Moonir SHAWRAV (MMS) presented the Vienna proposal. BC (in the absence of Giovanna Avellis, who submitted the proposal) presented the Lecce proposal.

https://docs.google.com/document/d/1-9lOFH3QJ8f3BJHRjgkOqwPyIp3n2mU2QvrUIK6CZiE/edit?ts=5a10319c


The Board compared the information regarding both venues, the conditions offered by each, and criteria considered in the call (as presented in Annex IV). After the presentation and analysis of each location, Board Members were asked to vote on the one

they preferred. It was approved by majority of the Board that the MCAA GA 2019 will take place in

Vienna (AT).

Resolution • It was approved by majority of the Board that the MCAA GA 2019 will take

place in Vienna (AT).

9. Budgeting and Reimbursement Issues Following the presentation of the summary of the execution (year 1) and planning (year 2) of the Governance Budget provided by the Contractor (Annex V) and the proposed distribution of funds introduced by KKC Annex VI), the Board discussed how the available sum could be better distributed. After exchanges of perspectives, the below proposed division was voted by the Board:

• Micro-Grants and Awards: 50.000 Euros

• General Assembly: 120.000 Euros

• Internal Governance: 20.000 Euros [+ funds generated by the MCAA]

• Working Groups and Chapters: 140.000 Euros This sums up to 330.000 Euros. The remaining 40.000 Euros are proposed to be left unallocated, and to be used at the discretion of the next Board. The Board agreed, by majority, to follow the above described distribution. As for the use of budget for the GA, it was suggested that members should pay part of the costs (e.g. pay part of the dinner). It was also suggested for the contractor to request an amendment to merge the current available budget for the GA (37.500 + 3.000€) without discriminating specific budget to be used to pay external speakers (3.000€). Resolutions • The Board resolved to charge a fee to members participate at the social dinner

organised within the GA2018

Requested

action

• Contractor to ask a specialised lawyer/accountant about the need – in case

the MCAA generates profits - to reinvest those profits until a certain time limit.

• BC to send an e-mail to all WG chairs saying the Budget approval is

suspended until accounts are reviewed and accepted.

• Contractor to request an amendment to merge the current available budget for

the GA (37.500 + 3.000€).

10. Request to restrict MCFA Members from Board In order to prevent MCFA members to be members of the MCAA Board, it was suggested use a general sentence that points towards restricting members of the MCAA board to be part of other boards that have overlapping interests with the MCAA. This could be enforced by adding an amendment to the current call for MCAA Board candidates or by amending the Articles of Association (AoA) of the MCAA.


Requested

action

• MdF to draft a proposal for amendment to the statutes or call for MCAA Board

candidates restricting members of the MCAA board to be part of other boards

that have overlapping interests with the MCAA.

• BC to re-contact the MCFA director to offer a counter-proposal towards a

possible conciliation between the two associations.

11. Dealings with the former Chair of MCAA: Dr. Krstic Given the latest interactions between the MCAA and Dr. Krstic, there was a proposal to activate Article 16 of the MCAA AoA. It was recognised by Board Members that Dr. Krstic is acting in a manner that may damage the interests, reputation or image of the MCAA. It was noted that – according to the same MCAA statutes - this should be done by writing and offer her 30 days to defend herself. The MCAA member account of Dr. Krstic should also be suspended once the official letter is sent The decision to activate the Article 16 of the MCAA statutes, based on Dr. Krstic conduct, was confirmed by the Board members in a simple majority vote. Requested

action

• BC to send Dr. Krstic, in writing, and through registered mail, a letter with the

relevant details leading to the decision of her exclusion (deadline 15 Dec

2018).

• Contractor to suspend the MCAA account of Dr. Krstic once the official letter is

sent.

12. Feedback on the TranSkills project The initial plan was to fund 5-10 people for each course promoted under the Transkills project. However, the ExCom decided to approve circa 20 micro-grants per course. The Board has discussed alternative options for collaboration with this initiative that would not imply the launch of specific calls for micro-grants. In fact, the application to a micro-grant to attend these courses could be done by members via the regular call for micro-grants, which would result in continuing to support this initiative and would contribute to simplify the execution of overall related procedures. It can be also considered in the future to pay TranSkills to “hire” a member of the MCAA to deliver a course, for instance, on critical thinking.

End of Meeting There being no further business to discuss the meeting was adjourned.


Action Summary

# Type Topic Outcome Proposed by Next step

responsible Status

1 A

Internal

communications

and information

exchange

• Set up a common and easy to navigate calendar of events

• Suggest options for Chapters/WG to be able to create their own mini-

websites within the MCAA environment - Develop template for web-page of

Chapters after receiving input from Chapter Chairs

Mostafa

Moonir

SHAWRAV

(during last board

meeting)

Intrasoft in

cooperation

with MM and

IDA WG

2 D

RESAVER

partnership

• MCAA decided to become part of the RESAVER consortium.

Brian Cahill

2 A

• MCAA to reflect on what can be possible to make during the GA. Maybe

something during the 3rd February – General Assembly.

o Send answer to [email protected]

Brian Cahill

3 A DG-EAC

welcoming pack o MCAA to reflect on how to contribute to this platform without duplication,

knowing there will be direct links between it and MCAA. Brian Cahill Brian Cahill

4

A

Speakers’

invitations

General

Assembly 2018

• Zsofia BUTTEL (ZB) to invite (first) Lukas De Man, (then) Trudy Dehue, and

(finally) Menno De Bree, to be speaker for the plenary – one week deadline

for each to accept, if not, invite the next one.

Various Zsofia Buttel

A • Guilherme SERODIO (GS) to talk to Bala Atilli (BA) and An Janssen to invite

some BeNeLux politicians (to be identified) to deliver a presentation Brian Cahill

Guilherme

Serodio,

Bala Atili

A

• Odissefs PANOPOULOS (OP) to invite Martine Reicherts for the plenary

session and/or GA dinner. Exact information on intervention should be

provided by the contractor beforehand.

Odissefs Odissefs

Panopoulos

Not started/completed

Partially completed/sight delay

On track/completed



responsible Status

4

A

General

Assembly

• OP to:

o Invite Rafaelle FERRANDO (DG-EAC) to be present during the GA

to make an in-situ survey, and get inputs from people that have

received MC grants or are interested in getting one.

o Ask EURAXESS to spread the word and invite the NCPs

▪ BC to prepare and send support document for OP to use in

this invitations

Odissefs

Odissefs

+

Brian Cahill

A • CM (and VF) to organise the Science Slam. Various

Valentina

Ferro

Calum

McKichan

A • JKV to organise the Awards Ceremony. Janos

KRISTON-VIZI

Janos

KRISTON-

VIZI

A

General

Assembly

• Contractor to send everyone a reminder to suggest a short introduction to

their sessions – to add to the on-line Agenda Contractor

Guilherme

Serodio

D • Invited speakers who are NON-MEMBERS will be reimbursed for real costs Brian Cahill Contractor

A • Contact ICUNET to explore synergies with MCAA Guilherme Guilherme

5

A

Advisory Board

• BC to send an e-mail to every member of the Board, WG and Chapters’

chairs with the link and suggestion to edit Brian Cahill Brian Cahill

A • Members of the Board to input names on the shared file until November 24th Brian Cahill Board

Members

D • Final decision on the members of the Advisory Board to be made at the next

Board Meeting Brian Cahill

Board

Members



responsible Status

6 A Research

Funding WG • Contractor to design objectives of WG and the call text to submit it to the

Board for comments and approval (by end of November)

Kiran Kumar

Chereddy Contractor

7

D

Honorary

MCAA

Membership

• Bernard L. Feringa, An Janssen, and EURAXESS Worldwide will become Honorary Members of the MCAA

A • Contractor to write draft letters inviting each to accept the prize Brian Cahill Contractor

A • BC to send the letter to the elected honorary members Brian Cahill Brian Cahill

8

A Budget and

reimbursements

• Contractor to ask a specialized lawyer/accountant about the need – in case

the MCAA generates profits - to reinvest those profits.

Kiran

Chereddy Contractor

A • BC to send an e-mail to all WG chairs saying the Budget approval is

suspended until accounts are reviewed and accepted Brian Cahill Brian Cahill

9

A MCAA Board

members

regulation

• MdF to draft a proposal for amendment to the statutes to oblige MCAA Board

Members to resign from Boards of any other organisations that can enter in

conflict or entail double-funding with the MCAA

Matthew di

Franco

Matthew di

Franco

A • BC to re-contact the MCFA director to offer a counter-proposal towards a

possible merger between the two associations. Brian Cahill Brian Cahill

10

A

Dr. Krstic

• BC to send Dr. Krstic, in writing, and through registered mail, a letter with the

relevant details leading to the decision of her exclusion (deadline 15 Dec

2018).

Brian Cahil Brian Cahill

A • Contractor to suspend the account of Dr. Krstic until the end of this process. MAB Contractor


Annex I – Proxys for Board of Directors Members

Proxy - Amit Zodge gave his proxy to Kiran Chereddy

Proxy – Zoran Andjelic to Francesco Grassi:

Proxy – Wuarola Akande to Brian Cahill:


Proxy – Marco Masia to Brian Cahill

Proxy – Bala Atilli to Kiran Chereddy


Annex II – RESAVER Application form


Annex III – First draft proposal for a MCAA Board of

Advisors (by Brian Cahill)


Annex IV – GA 2019 Venues comparison

Vienna, Austria Criteria Lecce, Italy

Saturday, February 23 – Board Meeting Sunday, February 24 – General Assembly Monday, February 25 – General Conference

Proposed dates for Board meeting, GA, and Conference

All dates in late February, and all of March, are currently available (but the longer we wait, the higher the probability of other events getting in before us!)

Vienna / Austria City / Country Lecce / Italy

University of Vienna Location of the venue in the city University of Salento

• Audimax: 750 people

• HS31: 130 people




• Multiple Side-Rooms for: Conference Office, Storage, Volunteer area, etc.

Main spaces available: main meeting room (c.800 participants), additional rooms for parallel sessions, space for poster session

Main Meeting Room:

• Body Y Room Y1 = 480 participants

• Y2 = 440 participants

• Y3 = 440 participants.

• Y1 and Y2 and 3 can be connected (Total of participants = 920) Secondary Main Room: ‘Congress Centre’= 520 participants

• Senate’s Chamber: 30 people

• VAM2: 18 people It would be possible to organise the board meeting in another location other than the main meeting location. There are multiple rooms available for the board meeting at TU Wien for 20 up to 80 people. It may even be possible to get the room free of cost.

Availability of meeting room with capacity for c.50 people, for the Board meeting on the day before the main events

Rooms Y4; Y5; Y6; Y7 (50 people each room)



• 750 people

• Fixed PC LAN and WLan available (medium quality)

• Fixed streaming device available (only fixed camera angle) (high quality) streaming can be booked externally (estimated costs: €2000/day)

• Stage: ~ 20m x 4m

• Beamer: ~ 10.000 ANSILumen,

• Tables: 6

• Max. of 6 gooseneck microphones = advised max. 12 panellists

Characteristics of the main meeting room:

• Capacity (number of seats available)

• IT infrastructure

• IT (Wi-Fi)

• Availability of material and connections for live streaming

• Size of the stage

• Projection facilities

• Availability of tables for panellists

• Microphones

• Other items

Please provide map/plan and pictures.

Y1+Y2+Y3 : Total of 920 participants

• Free Wi Fi (with University password)

• Connections for live streaming

• Table for 8 Relators

• Regia – Movie Room; 5 video-cameras;

• Multimedia facilities

• 10 Microphones

• audio system, video projector, motorized projection screen, audio-video recording system, microphones

Body Y - Edificio Angelo Rizzo.

• The Magna Hall is the Y1 with a seating capacity of 480. This classroom can be "widened" using the Y2 and Y3 classrooms, which can be joined together in a single room of 440 seats in total. In this way, the Magna Room capacity is 920 seats. The unification takes place through the reproduction of images and audio, from the main hall Y1 to the unified classroom Y2-Y3. The classroom has a speaker table with 8 seats. From this classroom you can stream to the internet. It also has an advanced director room from which to control the 5 cameras and all the multimedia devices.

• Corollary of these classrooms are Y4, Y5, Y6 and Y7. The first two (Y4 and Y5) are set up as teaching classrooms in all respects: audio system, video projector, motorized projection screen, audio-video recording system, microphone; the rest are always set up as teaching classrooms but with minimal multimedia facilities: video projector and projection screen.

• All the classrooms are located around a large atrium suitable for exhibition space, space for catering, etc.

Congress Centre

• The classroom, once set up, will accommodate 800 seats.

• The multimedia equipment will be the same as the Edificio Angelo Rizzo with all the technical features: recording, streaming, and so on.

• Around this there are two more classrooms, one with 30 and the other with 60 seats.

• Also in this there will be a speaker table with 8 positions.

• All of these classrooms are set around a large living room suitable for exhibition space and catering.



• Four rooms are booked, around 20 other rooms available, and can be booked.

• Seats: see above

• Each Room will either have a fixed PC or a Laptop, LAN and WLan are available,

• Streaming is not available (except for AUDIMAX and HS33)

• HS do not have stages

• Beamers are available in every room

Characteristics of the rooms for parallel sessions:

• Number of rooms available

• Number of seats available in each room

• IT infrastructure

• IT (Wi-Fi)

• Availability of material and connections for live streaming

• Size of the stage

• Projection facilities

• Availability of tables and chairs

• Microphones

• Etc.

Please provide map/plan and pictures if available.

Four rooms are available: Y4-Y5-Y6-Y7:

• Y4 = 96 seats

• Y5 = 96 seats

• Y6 = 63 seats

• Y7 = 40 seats Y4 and Y 5 can be united in a whole room of 192 seats; Wi-Fi: audio system, video projector, motorized projection screen, audio-video recording system, microphones Tables and Chairs Microphones

Arcades up to 500 posters Poster-stands have to be booked as Extra Services against Additional Charge

Characteristics of the room/space for posters exhibition (NB: A single space is much preferred, if possible in proximity / combined with the catering facilities.)

• Size

• Capacity (how many A0 posters could be accommodated)

• Availability of poster stands


See above description for ‘Congress Centre’



Ceremonial Area (Main Ceremonial Chamber, Small Ceremonial Chamber, Senate Chamber, adjacent rooms) up to 1000 people It is important to note that the poster and catering spaces are within the same building, are close to the meeting rooms (only Audimax is on a different level), and that the possibility exists to get outside and get some fresh air in the courtyard. There are multiple opportunities for buffet-style food in the conference. We are in process of discussion with various catering services. More information will be provided during the presentation of the bid.

Characteristics of the room/space for catering and lunch and coffee break service:

• Size/capacity

• Description of the space (e.g. access to garden and/or open spaces)

• Relation/position in relation to the other spaces (main meeting room, space for posters)

• Average cost for food per person (buffet style)

• Average cost for coffee breaks per person


See above description for ‘Congress Centre’

• 800 people

• Garden and open space

• Next to Main Meeting Room

• Catering = 25/30 euro (average)

• Coffee Break = 15 euro



Airport: Wien Schwechat International Airport, 19 km from the city centre; city centre easy to reach by CAT – City Airport Train (16 min non-stop) Proposed venue – University of Vienna – 2 min from the metro station U2 and various tram lines; distance to city centre: 5 min, the venue is located in the city centre.

Description of travel facilities:

• To the proposed country/city: nearest (international) airport, railways, motorways, etc.

• To the proposed venue: walking distance from train/bus station, distance from city centre, local public transport, etc.

By train: Trenitalia Lecce Indirizzo sede: viale Oronzo Quarta - Lecce Informazioni Tel: 892021 (con operatore dalle ore 7.00 alle ore 21.00) Sito web: www.trenitalia.com Ferrovie Sud-Est Indirizzo sede: viale Oronzo Quarta - Lecce Informazioni Numero verde: 800.079.090 Sito web: www.fseonline.it Stp Brindisi Indirizzo sede: Contrada Piccoli Z.I. - 72100 Brindisi Informazioni Numero verde: 800.232042 Sito web: http://www.stpbrindisi.it By air: SEAP S.P.A. - Aeroporti di Brindisi, Bari, Taranto, Foggia - Società Esercizio Aeroporti Puglia Informazioni Tel: 080.5835200 Fax: 080.5835225 Sito web: www.aeroportidipuglia.it By coach: Autolinee Marozzi Indirizzo sede: via Bruno Buozzi, 36 - Bari Tel: 080.5790111 - 080.5790900 Autolinee Marino Indirizzo sede: via Spoleto, 11 - Altamura (Ba) Tel: 199.800.100 Miccolis Indirizzo sede: via delle Mammole, 26/28 - Modugno (Ba) Tel: 080.5315334 Fax: 080.5372541 Società Elios S.r.l Indirizzo sede: piazza del Sole, 36 - Calimera (Le) Tel: 0832.871016 - 0832.871153

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../../../../../AppData/Local/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/TTGAF5YL/www.fseonline.it

http://www.stpbrindisi.it/

../../../../../AppData/Local/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/TTGAF5YL/www.aeroportidipuglia.it



More than 8000 hotel rooms in the city centre. These hotels can be reached by foot within 20 min. Rates from €50 up to €950, it depends on the hotel category.

Description of nearby hotel / accommodation facilities for participants, including:

• total available capacity,

• expected rates,

• possible discounts.

Grand Hotel Tiziano Lecce

• Total Rooms: 270

• Offering a special deal for MCAA; rooms between €55 and €105 per night

• By car: Motorway A14 direction south / Bari and then direction Lecce; the hotel is at the entrance to the city (GPS address "Bastion Square")

• By plane: Brindisi International Airport Papola Casale, and then Shuttle Bus to Lecce with stop at the Air Terminal 50 meters from the Hotel

• On the train: Lecce Railway Station and then 10 minutes by taxi to the Hotel

• The hotel can offer: • Free Garage • Bicycles for city tours and tours • Tips on a range of customized excursions by paying by selected

agencies • Special conditions at seaside resorts and beaches • Special tips and conditions for the purchase of Salento's gastronomic,

crafts, design, and art products

• The Air Terminal is located just 50 meters from the hotel, providing you with the convenience of a shuttle service to and from Brindisi International Airport Papola Casale, convenient and economical alternative to the taxi.

Hotel President

• 150 Rooms 65 Euros Hotel Hilton 143 Rooms 82 single room and 102 double rooms And others ....

Vienna has one of the best public transport systems in the world. One underground line, as well as multiple tram-lines are within 2 min walking distance from the meeting venue.

If necessary, description of means of transit between accommodation and the venue (i.e. if not within easy walking distance = < 1 km

Bus - Linea L209 Lecce-Rettorato-Ecotekne-Fiorini



Vienna is called the “City of Music” as well as “City of Dreams”. The city centre, with a lot of restaurants as well as tourist attractions, like the famous Ring Boulevard (Ringstrasse), and the St. Stephen’s Cathedral, are in walking distance from the proposed venue. Moreover, the Museum of Fine Art, Vienna State Opera, Albertina Museum, Schönbrunn Palace, Belvedere Palace are all easily reachable via public transport. We are planning to organise the social dinner in one of the main touristic places of the City – Rathaus (the City Hall). In addition, the venue of the meeting itself attracts tourists due to its architecture. Vienna Ice Dream or Wiener Eistraum is just within 5 min walking distance from the meeting venue. Austria is also famous for winter sports, and a ski or snowboarding holiday could even be possible before or after the event.

Description of local entertainment facilities (restaurants, bars, nightlife, tourist attractions), that may be an attraction for participants.

Called “the Florence of the South,” Lecce is the provincial capital of the Salento area, only 12 km away from the Adriatic Sea. The city, which has strong Messapian roots, was known to its Roman rulers as Lupiae. Today, it welcomes visitors with its magnificent baroque architecture, which blazes on the portals of its palaces, and on the facades of the many churches that line the streets inside the city's three ancient gates: Porta Rudiae, Porta San Biagio and Porta Napoli. The common factor in the city’s characteristic baroque exuberance is the local “Lecce stone”, so soft and malleable, that master stonecutters could create highly sophisticated stone embroidery. The best example of this style is represented by the facade of the Basilica of Santa Croce and by the spectacular Piazza Duomo, home to a soaring bell tower, bishop’s palace, and the lovely Palazzo del Seminario. Strength and majesty, however, characterize the castle built by Charles V and designed by Gian Giacomo dell’Acaya. The Roman Amphitheatre, adjacent to the central Piazza Sant’Oronzo, offers an intriguing insight into the city’s history. Local entertainment facilities are described in the link http://www.zonzofox.com/lecce/what-to-see/explore/movida

City hall or a “Heuriger” (wine taverns surrounded by vineyards at the outskirts of the city). At the City Hall: the large room for the gala dinner could be provided after the bid is confirmed (application from the organizer necessary).

Options available for organising an evening event (e.g. dinner, etc.) for a substantial number of participants (i.e. up to 1000).

Near Lecce there are a lot of places where it is possible to organize an evening event for a substantial number of participants.

http://www.zonzofox.com/lecce/what-to-see/explore/movida

http://www.zonzofox.com/lecce/what-to-see/explore/movida



Reception at the City Hall or gala dinner at the a “Heuriger”. However, there are many other options such as city palaces and contemporary venues.

Proposal for possible ‘social events’ that might be organised around the conference (e.g. guided tours, reception/dinner event, etc.

Walking Tour in Lecce, the Florence of the South Italy, with Baroque-style architecture. Lecce is located in Apulia the heel of Italy, and is the capital of a land called Salento, surrounded by the Adriatic Sea. Walk through the old town and discover the wonders of Lecce, explore the Duomo square, the cathedral, the church of St. Irene, St.Oronzo square and the remains of the Roman amphitheatre. Discover the Basilica of Santa Croce, a jewel of Lecce Baroque and the near Celestine Convent. What You Can Expect: Ruins of the Roman Amphitheatre The discovery of Lecce starts from the beginning pre-Roman and Roman, to the great period of the Baroque, a walk to the historic centre that will take you to discover the wonders of Lecce, one of the most beautiful cities of southern Italy. The route starts from Porta Napoli to Piazza Duomo (Cathedral, Bell Tower, Bishop's Seminar), the baroque heart of Lecce. Continue walking to the Church of St. Irene, Sant'Oronzo square, where you can see the ruins of the Roman amphitheatre, the church of San Marco and the Sedile. Walking through the streets of the old town, we will visit the Church of Santa Chiara and Roman Theatre, other important particulars of the story of Lecce. The tour could end at the Basilica of Santa Croce, a jewel of Lecce Baroque and Celestine Convent

• 50% discount from the University of Vienna for the conference facilities.

• Support from Vienna Convention Bureau, City Mayor of Vienna, local universities, national contact point and ministries

• 15% discount from Austrian Airlines for conference participants

• Possibility to receive support from Vienna Convention Bureau up to €3.900.

• Please check the bid book for more information.

• Potential external funding from academic as well as industrial organisations.

Any additional information/ support documents We can have a little sponsor ‘Istituto Santa Chiara’ –The Santa Chiara Institute is a functional rehabilitation facility for people with physical, mental, and sensory disabilities, dependent on any cause (established by Article 26 L. 833/1978) and High Tech Diagnostic Centre and a Master School in Psychotherapy with a neurocognitive address. The institute could cover a coffee break for 100 participants.


Annex V – Funding Overview Year 1 & 2


Annex VI - 2017-18 MCAA annual budget propositions

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