March 26, 2005 1

Sierra Springs Community AssociationSierra Springs Community Association

March 26, 2005 2

Agenda

• Introduction• Minutes of the 2004 Annual Meeting• Nomination of Board Members from the Floor/• Collection of votes• Events and Accomplishments (2004-present)• Our Financial Health• Governance Issues• Concerns and Issues • Recognition of Volunteers• Results of Election • Comments/Conclusion

March 26, 2005 3

Introduction

This meeting is a summary of events which occurred in our community since our last annual meeting (March 2004), current issues, and the election of Board Members.*

Current Board Members

Helen Churella, PresidentGary Mudder, Vice presidentGail Taylor, Secretary Barbara Conlon, TreasurerBob Larson, Landscape ChairSteven King, Architectural

Chair

*As required by our by-laws

March 26, 2005 4

Events and Accomplishments

Removal of Acacia Trees Sale of Lot #60 Moving East Gate Hired a Lawyer Community 4th of July Picnic Informed Landlord Homeowners of their Obligations and Responsibilities Conducted a Reserve Study Acquired a less costly pool service Cleaned and painted Pool Shed Skinned Palms Street Resealing

March 26, 2005 5

Events and Accomplishments – continued

Replaced 2 lamp posts near the mailboxes Centralized our HOA Documents Presented Budget for Fiscal year 2005 Repaired Pool and Spa Painted Entrance Gates Painted Pool Fence Other: Cleaned pool bathroom, changed light bulbs, emptied trash, trapped a cat, etc

March 26, 2005 6

Our Financial Health

Treasurer’s Report Income Tax Audit

March 26, 2005 7

SSHOA Account Balancesa/o March 24, 2005

• Checking Account $ 6,413.46

• Reserve Account $34,690.23

• CD $25,195.22

• TOTAL $66,298.91

March 26, 2005 8

Governance Issues

• By-Laws and C.C.& R. • Rights and Responsibilities of Homeowners and Board Members

March 26, 2005 9

Governance Issues

• Who should manage our HOABoard Members? Why? Have Interest in the Community Are not paid Why Not?

Difficult to get Homeowners to serve. Small Pool of homeowners who can or are able to serve.

Time consuming Demands from Homeowners

March 26, 2005 10

Governance Issues

•Paid Managers? Why? Consistency in management Experience

No need to worry about getting Board members Why Not? Expensive Unsuccessful past experience

March 26, 2005 11

Governance Issues

•Combination of a Board and Manager? Why? Managers contribute expertise Help Board Members Unbiased Arbitration Why not? Expensive Unsuccessful past experience

March 26, 2005 12

Governance Issues

• Fate Of Our HOA

- If we do not have Board Members

- If we do not hire a Manager

- There will be no HOA

- No enforcement of By-laws or C.C.&R’s

March 26, 2005 13

Governance Suggestions

Suggestions for recruiting more Homeowners to serve on the Board:

• Reduce the term from 3 to 2 years• Emphasize the important contributions they can make to

the community• Be certain there is a “passing of the baton”• Compliance of Homeowners and renters with C.C.&R.’s• Other  

March 26, 2005 14

Homeowner Concerns

• Lot 60 Build date

House styleAssessmentIncome Tax incurredLot maintenance

(weeds, etc.)One-time membership

fee waived• Gate Contract with Door King

CostDeductibleCoverage

• Budget Tracking

• Combining Annual Meeting & Budget Presentation

• Parking on street and in driveways

• Dangerous situation, especially on west end of street.

March 26, 2005 15

Board Member Concerns

• Landlords/Renters

• Pool Rules enforcement

March 26, 2005 16

Recognition of “Helping Hands”

Painting and Cleaning Pool Shed Paint Crew:

Bob WoodhamsDave AndersonBob BoegeRoger HillJim KeeleyBob LarsonDavid McCracken

Approx. Cost Savings: $760

Clean-up Crew:

Pat AndersonBarbara ConlonClarence GaleckeOrdi HamiltonGary MudderJane MudderSteven King

March 26, 2005 17

Recognition of “Helping Hands”

Rock along Busby Dr:Dave AndersonGary MudderJane MudderBob LarsonSteven KingDave McCrackenJim BeattyGail Taylor

Approx. cost savings: $700About 1/20 completed

Cleaning Bathroom:Karen Graham and crew

Approx. cost savings: $100/month

March 26, 2005 18

Recognition of “Helping Hands”

Painting Entrance Gates:Bob BoegeClarence Galecke

Approx. Cost Savings: $700

Painting Pool Fence:Dave AndersonPat AndersonJames BeattyJim KeeleyGail Taylor

Approx. Cost Savings: $792

March 26, 2005 19

COMMENTS/CONCLUSION

March 26, 2005 20

BACK UP SLIDES

March 26, 2005 21

Projects

IN PROCESS • Correcting Erosion along Busby• By-Laws Changes

PROJECTS TO BE INITIATED OR CONSIDERED• Solar Heating for the Pool and Spa• Painting wall along Busby• Correcting irrigation water run off to street• Seal/repair pool deck• Refurbish or replace Pool Furniture• Improve Grassy area