Manual HRD Admin Dao-2014-03

Republic of the Philippines Department of Environment and Natural Resources

Visayas Avenue, Diliman, Quezon City Tel Nos. 929-6626 to 29; 929-6633 to 35

929-7041 to 43; 929-6252; 929-1669 Website: http://www.denr.gov.ph E-mail: [email protected]

J2-iMAR 2014 ADMINISTRATIVE ORDER NO. 2014 -03

SUBJECT : MANUAL OF AUTHORITIES ON HUMAN RESOURCES DEVELOPMENT AND ADMINISTRATIVE MATTERS

In the interest of service and in line with the implementation of the DBM- approved DENR Rationalization Plan pursuant to Executive Order 366, a Manual of Authorities on Human Resources Development and Administrative Matters is hereby prescribed.

The attached Manual shall enhance trans~arencv/accountabi~itvand serve as reference to expedite the processingiapproval o i doc&nents *ertaiing to Human Resources Development and Administrative Matters. It shall provide guidance to officials and employees on the delegated authorities at the central office,-~ureaus, Regional Ofices, PENROs and CENROs.

This Order shall take effect immediately and supersedelrevoke all orders and issuances inconsistent herewith.

Secretary.

Let's Go Green !!!

http://www.denr.gov.ph

mailto:[email protected]

Department of Environment and Natural Resources Manual of Authorities

on Human Resources Development and Administrative Matters

TABLE OF CONTENTS

ACRONYMS

HUMAN RESOURCES DEVELOPMENT AND ADMlNISTRATIVE MATTERS

Page

I . GENERAL PROVlSlONS

.................................................................. Purpose and Objective 1 ........................................................................... Meaning of Approval 2

............................................................................ Delegated Authority 3

II . HUMAN RESOURCES DEVELOPMENT

A . Personnel Career Development

TraininglSeminarlWorkshoplCourses .................................................... Local ................... ... ....................................................... Foreign ................................................................................

..................................................................................... Scholarship Permission to Study ................... .. ................................................... Permission to Practice Profession ........................ ... .........................

B . Personnel Action

..................................................................................... Appointment .......................................................... ................... Designation ..

....................................................................... Reassignment I Recall ............................................................................ Detail I Secandment

........................................................................................ Resignation ..................................................................................... Retirement

.............................................. Pay roll (SalaryIOther Personnel Benefits) Salary Adjustment I Step Increment ......................................................

............................................... Leave of Absence (With or Without Pay) Other Forms of Leave ......................................................................

........................................... ............................ Terminal Leave .. Office Clearance ............................................................................. Travel ......................... .. .........................................................

.............................................. Overtime Senrice ................... .... Issuance of Special Order .................................................................

Manual of Authorities kSB Department of Environment and Natural Resources - - -


C. Personnel Discipline

Preventive Suspension I Formal Charge Sheet ..................................... Dropping from the Rolls ................................................................... Dismissal ......................................................................................

A. Procurement of Goods. Works and Services

Procurement Planning ........................ .. ....................................... Purchase Request (PR) ................................................................... Alternative Modes of Procurement ..................................................... Purchase Order (PO) I Contract .........................................................

........................................................................ Bidding and Awards

B. Goods, Works and Services Contract Management and Implementation

Contact Implementation ...................................................................

C. Disposal of Property

Disposal of Property thru different Modes of Disposal ..................

IV. OTHERS

Annex A Annex B Annex C

Acceptance of Donations I Grants ...................................................... Memorandum of Understanding I Agwment ........................................

V. ANNEXES

Salient Features List of Legal Bases DENR Organizational Chart

Manual of Authorities Department of Environment and Natural Resources - - e


AA

ABC

ABD

A0M

ADA

AGDB

A 0

AOR

APP

ARD

ARD MS

ARD TS

AS

ASEC

ASEC FA

ASEC FASPs

ASEC FO

ASEC HRDIS

ASEC LA

ASEC PPlA

ASEC PPS

B AC

ACRONYMS

Attached Agency

Approved Budget Contract

Assistant Bureau Director

Agency Budget Matrix

Authority to Debit Advice

Authorized Qvemment Depository Bank

Administrative Officer

Area of Responsibility

Annual Procurement Plan

Assistant Regional Director

Assistant Regional Director for Management Services

Assistant Regional Director for Technical Services

Administrative Service

Assistant Secretary

Assistant Secretary for Finance and Administrative

Assistant Secretary fur Fo~eign Assisted and Special Projects

Assistant Secretary for field Operations

Assistant Secretary for Human Resources Development and Information Systems

Assistant Secretary for Legal Affairs

Assistant Secretary for Planning, Policy and International Affaits

Assistant Secretary for Planning and Policy Studies

Bids and Awards Committee


is- - - on Human Resources Development and Administrative Matters

BEDS

BD

BIR

BPMT

BTr

BUREAU - L

BUREAU - S

C AF

CARP

CENRO

CESB

CHED

CHlEF A 0

CHlEF MSD

CHlEF PDiv.

CHlEF PMD

CHlEF PSMD

co

COA

COCs

cos

CO PMT

CO PSB

CSC

CTO

DBM

Budget Execution Documents

Bureau Director

Bureau of Internal Revenue

Bureau Performance Management Team

Bureau of Treasury

Bureau - Line

Bureau - Staff

Certificate of Availability of Funds

Comprehensive Agrarian Reform Program

Community Environment and Natural Resources Officer

Career Executive Service Board

Commission on Higher Education

Chief Administrative Officer

Chief Management Service Division (PENRO)

Chief Personnel Division (CO)

Chief Planning and Management Division

Property and Supply Management Division

Capital Outlay

Commission on Audit

Compensatory Overtime Credits

Chief of Staff

Central Office Performance Management Team

Central Office Placement and Selection Board

Civil Service Commission

Compensatory Time Off

Department of Budget and Management

Manual of Authorities d m Department of Environment and Natural Resources - - e


DENR Department of Environment and Natural Resources

DC Division Chief

DENR MSPP Department of Environment and Natural Resources Merit Selection and Promotions Plan

Oe pEd Department of Education

Dir Director

Dir AS Director for Administrative Service

Dir FMS Director for Financial and Management Service

Dir FASPS Director for Foreign Assisted Projects Service

Dir HRDS Director for Human Resources Development Service

Dir LS Director for Legal Service

Dir PPS Director for Planning and Policy Senrice

DV Disbursement Voucher

EM0 Environmental Management Bureau

€0 Executive Order

FARs Financial Accountability Reports

FASPs Foreign Assisted Special Projects

Fin. Finance

FMS Financial and Management Service

FP Financial Plan

GAA General Appropriations Act

GAAM Government Accounting and Auditing Manual

GSD General Services Division

GSlS Government Service t nsurace System

GSW General Services SectionNnit

HDMF Home Development Mutual fund

Manual of Authorities Department of Environment and Natural Resources


HEA Head Executive Assistant

HRDS Human Resources Development Service

IRR Implementing Rules and Regulations

LAA Letter Advice of Allotment

LCB Lowest Calculated Bid

LCRB Lowest Calculated and Responsive Bidder

LO1 Letter of Implementation

MC Memorandum Circular

MDP Monthly Disbursement Program

MGB Mlnes and Geosciences Bureau

MOA Memorandum of Agreement

MOOE Maintenance and Other Operating Expenses

MOU Memorandum of Understanding

NBC National Budget Circular

NCA Notice of Cash Allocation

NG AS National Government Accounting System

NGO Non-Government Organization

NOA Notice of Award

NTA Notice of Transfer of Allocation

NTP Notice to Proceed

ObR Obligation Request

OIC Officer-in-Charge

OP Office of the President

OR Official Receipt

PCARRD Philippine Council for Agricultural Research and Resource Development



PCCl

PCF

PD

P Div

P Dir

PENRO

PM

PMT

PO

PPS

PR

PS

PSB

PSI POP

RA

RD

RIS

RPMT

RSMt

SAA

S AI

SC

SDO

S, M & E

Phitippine Chamber of Commerce and Industry

Petty Cash Fund

Presidential Decree

Personnel Division

Project Director

Provincial Environment and Natural Resources Officer

Project Manager

Performance Management Team

Purchase Order

Planning and Policy Service

Purchm Request

Personal Sewices

Personnel Selection Hoard

Personnel Services Itemization and Plantilla of Personnel

Republic Act

Regional Director

Requisition and Issue Slip

Regional Performance Management Team

Requisition of Supplies and Management Issued

Sub-Atlolment Advice

Supplies Availability Inquiry

Scholars hip Committee

Special Disbursing M c e r

Supplies, Materials and Equipment


- on Human Resources Development and Administrative Matters

SG Salary Grade

SO Special Order

TESDA Technical Education and Skills Development Authority

USEC Undersecretary

USEC AIS Undersecretary for Administration and Information Systems

USEC COS UndersecretarylChief of Staff

USEC FO Undersecretary for Field Operations

USEC PPFAPs Undersecretary for Planning, Policy and Foreign Assisted Projects

Manual of Authorities Department of Environment and Natural Resources - - -


SUBJECT: GENERAL PROVISIONS

TOPIC: PURPOSE AND OBJECTIVES

SECTION I Page 1 of 50

In line with the thrust of the government to comply with the adminisbative reforms

for good governance, the Deparbnent of Environment and Natural Resources (DENR)

adopts this Manual of Authorities to define the limits of authority at various levels of

management from the Secretary down to the lowest level of supervision. All other

approving authoriies not included in this Manual remain with the Secretary.

The DENR Manual of Authorities is in compliance with the provisions of the Anti-

Red Tape Act of 2007 (RA 9485) and other pertinent Civil Service Commission (CSC)

Guidelines, Deparbnent of Budget and Management (DBM) Issuances, and COA Rules

and Regulations.

The objectives of the revised Manual of Authorities are the following:

1. To clarify the level of authority in the Central Office, Bureaus, Regional

Offices, PENROs and CENROs pursuant to CSCl DBM I COA Rules;

2. To enhance the efficiency and ethical standards of the administrave and

human resource development services systems and procedures;

3. To promote bansparency, accountability and responsibility among all

officials of the Department and

4. To guide clientele and other concerned officeslagencies in transacting with

the Deparbnent

Manual of Authorities Department of Environment arid Natural Resources - - s



TOPIC: MEANING OF APPROVAL


The man of approving authorities indicated in this Manual is based on due

diligence and Completed Staff Work JCSW) e.g. processed by the concerned

stafflpersonnel . In cases where further approval of higher authorities and agencies

external to the Deparbnent is necessary, the signature of the approving authorities

listed in the Manual should not be taken to mean final approval.

The symbol and terms as used in this Manual shall mean as follows:

a. The comma ( , ) shall mean that the preceding officials' initial while the last

official signs;

b. The bar ( I ) shall mean that concerned official signs;

c. The 'of shall mean that the second official shall sign in the absence of the

first authorized official;

d. The "and" shall mean that both officials sign;

e. 'Concerned" ASEClUSEC means that the concerned official signs

depending on the delegated subject matter;

f. "Authorized" means that an ofice order has k e n issued by the

SecretarylHead of Office authorizing himlher to sign.




TOPIC: DELEGATED AUTHORITY


Delegated authority set forth in this Manual cannot be further delegated without

prior approval of the Secretary, or the President of the Philippines in cases where

authority is delegated to the Secretary.

The authority pertains to the position rather than the person and is consistent with

the approved hierarchical structure of the organization.

Authority granted to each position is limited to transactions within its areas of

responsibility, consistent with department policies and government rules and regulations.

The Undersecretaries are authorized to issue special orders, only in the

performance of their delegated authorities prescribed under this OrderlManual.

In cases where the relevant issuances or the legal bases are not indicated, it is

understood that the Administrative Order accompanying this Manual of Authorities will



SUBJECT: HUMAN RESOURCES DEVELOPMENT* (A. Personnel Career Development) I

I. TRAINING1 SEMINAR/ WORKSHOP

TOPIC: TRAININGISEMINAiWWORKSHOPlCOURSES (LocallForeign)

A. Local I I I I

DESCRIPTION

a. Training Proposal and Report

LEVELS OF PARTICIPANTS

a.2. Initiated by Bureaus

a.1. DENR Central Office initiated

a.3. Initiated bv Reaional

RECOMMENDING APPROVAL

CENRO)

APPROVING AUTHORITY

All Levels and stakeholders

a.4. Initiated by OVler Training Providers

ASEC HRDiS

All Offices Within Bureau Nationwide

All Offices Within the Region (within AOR) Cross-visit I Exchange Program (outside AOR)

Third Level, PENR Officer, CENR Officer and DCs

Central Office

Bureau I Region

ABD ASEC HRDlS

ARD MS

ASEC HRDiS

ASEC HRDlS

ASEC HRDlS

1 B u e u I Region I ABD I ARD MS

Below DC Central Office

USEC AiS

Dir HRDS

BD USEC AIS

Concerned RD

USEC AIS

USEC AIS

USEC AIS

ASEC HRDlS

BD I RD

SECTION Ill Paae 4 of 50

ief.: A1 LEGAL BASES

Republic Act No. 10633 F.Y 2014

Section 32

I 'All agencies of the Government shall review and formulate their human resource development and training programs to make the same responsive to their organizational needs, human resource requirements, and capability development and skills training of their personnel.



SUBJECT: HUMAN RESOURCE DEVELOPMENT (A. Personnel Career Development)

TOPIC: TRAlNlNGISEMlNA

DESCRIPTION

b. Certificate of Completion1 Attendance

MORKSHOPKO LEVELS OF

PARTICIPANTS

Central Offrce I Bureaus

Executive1 Managerial

Technical1 Support

Bureau - S

Bureau - L

EMBlMGB Regional

Region

PENROICENRO

RSES (LocaUForei! RECOMMENDlNG

APPROVAL

ASEC HRDIS

Dir HRDS

ABD

ABD

Chief A 0

ARD MS

Chief MSD I CENRO

fi) APPROVlN G AUTHORIM

Secretary or USEC AIS

ASEC HRDIS

BD

BD

RD

RD

PENRO

SECTION HI Page 5 of 50

Ref.: A1 LEGAL BASES

Manual of Authorities &a Department of Environment and Natural Resources - - e



B. Foreign I I I

TOPIC: TRAlNlNGlSEMlNARMlORKSHOPlCOURSES (LocallForeign)

a. International Commitments (Meetings, Seminars, Workshops) -(EO 298 s. 2004; EO 248A s. 1995; EO 248 s. 1995)) and Foreign Scholarship

a.1. Nominations I Confirmation I Endorsement

DESCRIPTION

a.2. Travel Authority



USEC I ASECl Heads of AAs and All Dirs.

APPROVlNG AUTHORIM

PENR OPficerl CENR Ofticerl DC 8. Below

USEClASECl Heads of AAs and All Directors

PENR OPficerlCENR OPficerl DC 8. Below

Concerned USEC I USEC AIS


Concerned USEC, USEC AIS


a.3. Report on Travel 1 AI levels I USEC AlS Authorities Issued

Secretaly

Secretaly

Secretaly

Secretary

Secretalyl I cos

SECTION Ill Page 6 of 50

Ref.: A1 LEGAL

&a Department of Environment and Natural Resources - - Manual of Authorities e on Human Resources Development and Administrative Matters

SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)

Ill. Training Courses I Scholarships (EO 367)

TOPIC: TRAlNlNGtSEMlNARMlORKSHOPtCOURSES (LocaUForelgn)

A. TESDAl CHED I DepEd Coordinated; and Non-TESDA I CHED I DepEd Coordinated - except Certificate of Non- Withdrawal from the Course (of the TESDA I CHED I DepEd Coordinated)

a. Dissemination of invitation

DESCRIPTION

b. Nomination1 confirmation1 Endorsement



c. Update I advice on status of application/ Nomination

APPROVING AUTHORITY

d, Certificate of non- withdrawal h m the course

e. Scholarship Service Contract

f. lssuancelvalidalionl extension of Passport

All Levels

All Levels

All Levels

All Levels

Third Level

PENR OfficerlCENR Officerl DC & Below

All Levels

Dir HRDS

Scholarship Committee

Oir HRDS

Dir HRDS

USEC AIS

ASEC HRDIS

ASEC HRDIS

ASEC HRDIS

USEC A1S

ASEC HRDIS

ASEC HRDlS

Secretary

USEC AIS

USEC AtS


Ref.: A1

BASES

Manual of Authorities Department o f Environment and Natural Resources - - -



SLIB,IECT: HLIMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)

LEGAL BASES

TOPIC: SCHOLARSHIP

DESCRIPTION

Ill. SCHOLARSHIPS

A. Local Scholarship

a. DENR Sponsored

a.1. Scholarship Announcement

a.2. Selection of Nominees

a.3. Award of scholarship grant (thru Special Order) and Scholarship Contract

(Local) LEVELS OF

PARTICIPANTS

Central Office1 Bureaus1 Regional Offices

All Levels

USEClASEClHeads of AAslDirs.

PENR Officer1 CENR Officerl DC

Below DC

USEC I ASEC I Heads of AAslDirs.

PENR Officer I CENR Officer I DC

Bdow DC


Dir HRDS




USEC AIS

USEC AIS


APPROVING AUTHORITY

ASEC HRDlS

Secretary

Secretary

USEC AIS

Secretary

Secretary

USEC AIS



SECTION tll Page 9 of 50

LEGAL BASES

MC #2005-011 dated 5 September 2005, Granting Study Leave Privilege to DENR Empto yees preparing for their Boardlsar Examinations or Completing their Master's Degree Program

SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)

TOPIC: PERMISSION TO STUDY

DESCRIPTION

1. Third Level

2. PENR Officer l CENR Officer

3. Division Chief

4. Below Division Chief

4.a SG 18-23

Central Office

Bureau S and L

EMBlMGB Regional

RegionlPENROlCENRO

4.b Below SG 18

Cenlral Office

Bureau - S and L

EMBMGB Regional

RegionlPENROlCENRO

5. Study Leave Privilege in Preparation for BoardlBarl Examinations or Completing Master's Degree


Concerned USEC

ASEC FO, ASEC HRDIS, USEC FQ

Dir HRDS

Dir HRDS

ABD

Chief A 0

ARD MS

Dir HROS

ABD

Chief A 0

ARD MS


APPROVlNG AUTHORITY


USEC AIS

ASEC HRDlS

ASEC HRDlS

BD

RD

RD

ASEC HRDlS

BD

RD

RD

USEC AIS

Manual of Authorities Department of Environment and Natural Resources - - e



TOPIC: PERMISSION TO PRP

DESCRIPTION

1. Third Level

2. PENR ORcer I CENR ORcer I DC

3. Below DCs

ZTICE PROFESSION RECOMMENDING

APPROVAL


APPROVING AUTHORITY

Secretary

RD and USEC AIS

SECTION Ill

Secretary

BDIRD and USEC AIS

Page 10 of 50 Ref.: A1 to A2

LEGAL

Secretary

BASES



I 1 SECTIONIII 1 Paae 1 1 of 50

I DESCRIWION I APPROVAL I AUTHURllY I BASES I

a. Third Level

- Ref.: A2 LEGAL

PIC: APPOINTMENT

b. PENR M c e r

RECOMMENDING

c. CENR Officer

d. Division Chief

Central Office

APPROVING

Bureau - S

Bureau - L

EMBIMGB Regional

Region

PENRO

-

e. Below Division Chief

CenW Office

Bureau - S

Bureau - L

PSB Third Level and Secretary

Third Level, USEC FO and USEC AIS Secretary

CO PSB

Bureau PSB

Bureau PSB

Regional PSB

Regional PSB

1 Regional PSB

I

CO PSB

Bureau PSB

Bureau PSB

USEC AIS

BD

CESB Res. 819 lll_-i DENR MSPP

DENR MSPP

DENR MSPP

CO PSB shall administer an examination (Compefency Test and Ethics Oriented)

Manual of Authorities Department of Environment and Natural Resources - - <


Page 12 of 50

LEGAL

SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action)

Personality Test (EOPT)) for SG 18-23 positions in the CO, Regional and Bureau Gflices and shall review results of deliberation.

TOPIC: APPOINTMENT

DESCRIPTION

EMBNGB Regional

Region

PENROICENRO

f. Approval of Contract of Service

Central Gflice

Bureau - S

Bureau - L

EMBNGB Regional

Region

PENROICENRO


Regional PSB

Regional PSB

Regional PSB

Concerned Dir, ASEC HRDlS

ABD

ABD

Chief A0

ARD MS

CENROI Chief MSD

APPROWING AUTHORITY

BD

RD

RD

Concerned ASECIUSEC

BD

BD

RD

RD

PENRO


an Human Resources Development and Administrative Matters

SUBJECT: HUMAN RESOURCES DEVELOPMENT (0. Personnel Action)

DESCRIPTION APPROVAL 1 AUTHOWW

TOPIC: DESIGNATION

a. Above 30 days

IRECOMMENDING

a.1. Third Level I Sectelan

APPROVING

a.3. Division Chief

a.2. PENR Officer / CENR Ofiicer

Bureau - S I BD and USEC AIS

USEC FO

Central M c e

Bureau - L ( BD and USEC AIS 1 Secretary

Secretary

EMBIMGB Regional I RD and USEC AlS I Seaetary

Concerned Dir I ASEC / USEC and USEC AIS

Region

Secretary

RD, USEC FO and USEC AIS

Secretary

Secretary

PENRO

a.4. Below Division Chief

Central mice

RD, USEC FO and USEC AIS

Concerned Dir I ASEC NSEC and ASEC HRDlS

USEC AIS

Bureau - S 1 BD and ASEC HRDIS USEC AIS

Bureau - L

EMBlMGB Regional RD and ASEC HRDlS i USEC FO I USEC AIS

BD and ASEC HRDlS

USEC AIS

Region l PENRO I CENRO


USEC AIS

RD

LEGAL BASES

Manual of Authorities &a D e p a r t m e n t o f E n v i r o n m e n t a n d Natural Resources - - c



b. Up to 30 daysNOte (within the AOR)

TOPIC: DESIGNATION

b.1 Third Level

b.2 Division Chief

DESCRIPTION

USEC AIS


Central Office I ASEC HRD'SIHEA Bureau - S 1 ABD

Bureau - L I ABD EMBIMGB Regional 1 Chief A 0

b.3 Below Division Chief Level (within the AOR)

Central Office 1 Concerned DirlHEA

Bureau - S I

APPROVlNG AUTHORITY r

Bureau - L

EMBNGB Regional

Region

PENROICENRO

Secretary

ABD

Chief A 0

ARD MS

Chief MSDl CENRO

USEC AIS

BD

BD

RD

USEC FO

USEC AIS

BD

BD

RD

RD

PENRO


LEGAL BASES

Nr(e Designation up to 30 day; shall be limited to emergency cases and shall only cover replacement




TOPIC: DESlGNATlON

2. Petty-Cash Fund Custodian1 SDOlPropertylSupply Custodian

Cenbal Office


ASEC FA

Bureau - S I A8D Bureau - L 1 EMBMGB Regional I Chief *O Region I ARDMS

APPROVlNG AUTHORITY

USEC AlSlCOS


LEGAL BASES

Manual of Authorities &zb Department of Environment and Natural Resources - - e



1. Third Level I USEC I

TOPIC: REASSIGNMENT I RECALL

DESCRIPllON

3. Division Chief


2. PENR OfficerlCENR Ofiicer


- Within Central Office

- Within the Bureau - S

APPROVlNG AUTHORITY

RDIUSEC FO

Concerned RDI Did ASECIUSEC

ASEC HRDlS

ABD

Secretary

Secretary

USEC AIS

BD

- Within the Bureau - L I ABD I - Within EMB I MGB

Regional

- Wihin the Respective Region

- Within the Province

- Across DENR Organizational Structure

Chief A 0

ARD MS

Concerned Dir 1 ASEC 1 USEC

RD

USEC AIS

4.b Below SG 18 I I - Central Office I HRDIS I USECAIS


Ref.: A2 to A3

LEGAL BASES

Civil Service Commission Memorandum Circular No. 40 Series of 1998 dated 14 December 1998 and CSC Resolution No. 061 165 dated 05 July 2006

- Within the Bureau - S

- Within the Bureau - L

ABD

ABD

- Within EMBlMG Regional Chief A 0 RD

Manual o f Authorities 6- Department of Environment and Natural Resources -



- Within the Respective I

TOPIC: REASSIGNMENT I RECALL DESCRIPTION

SECTION Ill Page 17 of 50 Ref.: A2 to A3

LEGAL BASES -

- Within the Province

- Across DENR Organizational Structure

2. Reassignment - is the movement of an employee across the organizational structure w i t h the same department or agency, which h s not involve a W o n in rank, status or salary. Reassignment across organizational structure

t station to the recipient office.

I


APPROVING AUTHORITY

CENRO 1 Chief MSD 1 PENRO

Concerned Dir I ASf C I USEC

USEC AIS

Manual of Authorities &a Department of Environment and Natural Resources - - s



TOPIC: DETAIL3 I SECONDMENT4 RECOMMENDING 1 APPROVlNG AUTHORITY

A. Detail 1 DESCRIPTION APPROVAL

I. Third Level


2. First and Second Levels

LEGAL BASES

Concerned USEC, USEC AIS

EO 292 Rules on Personnel Actions

Secretary

Concerned Dirl ASECl USEC

Civil Service Commission Memorandum Circular No. 40 Series 1998 dated December 1998 and CSC Resolution No. 061 165 dated 05 July 2006

Secretary

3. Detail - is the temporary movement of an employee from one department or agency to another. It does not involve a reduction in rank, status, or salary and does not require the issuance of another appointment up to one (1) year. The detailed employee continues to receive hislher salary only f r m the mother unitlagency.

4. Semnbent - movement of an employee fmm one department or agency to another, which is temporary in nature and may or may not require the issuance of an appointment, but may either involve a reduction or increase in compensation. Payment of compensation shall be charged to the recipient agency up to one (1) year.

Note: 1. MOU shall be appmvedlsigned by both Head of respective Agencies. 2. Application for renewal of secondment should be filed three (3) months before expiration of the appmved MOA

and subject to CSC approval.


is- - s on Human Resources Development and Administrative Matters

1 1. Third Level


LEGAL BASES


TOPIC: RESIGNATION

DESCRIPTION Acceptance of Resignation

Secretary or Authorized Official

I 3 Below Division Chiefs I I I I

President

2. PENR Officer, CENR Officer & Division Chiefs

3.a SG 18 - 23

Central Office

Bureau - S

Bureau - L

EMBIMGB Regional

Region

PENROI CENRO

3.b Below SG 18

Central Office


ASEC HRDlS

ABD

ABD

RD

ARD MS

CENRO

ASEC HRDlS

APPROWNG AUTHORITY

USEC FO I USEC AIS

USEC AIS

BD

BD

BD

RD

PENRO

USEC AIS

Secretary

I Bureau - S I liBD I BD I I I EMBIMGB Regional I Chief A0 I RD I I 1 PENRO 1 CENRO 1 ARD MS

Manual of Authorities Department of Environment and Nat~lral Resources -



TOPIC: RETIREMENT

1. Third Level

RECOMMENDING APPROVA L

2 . PENR Officer I CENR Officer I Division Chief

APPROVING AUTHORlW

3 Below Division Chief

Centra! Office

Bureau - S

Bureau - L

EMBIMGB Regional

Region

PENROlCENRO

USEC AIS

ASEC HRDIS

Dir HRDS

ABD

ABD

Chief A 0

ARD MS

ARD MS

Secretary

USEC AIS

ASEC HRDIS

BD

3D

RD

RO

RD

SECTION I11 Page 20 of 50


I. RA 10154s, 2011 dtd. July 14, 201 1 as Implemented by CSC MC No. 07,2013

2. DBM-GSIS Joint Circular 20131 dtd. March 8,

5. Compulsory retirement -when one reaches the age of 65 years old and has satisfied the service requi~rnent upon retirement.

6. Optional retirement under the follcwing h t i o n s : 1. When one has rendered at least 15 years of setvice and is at l as t 60 years of age at the time of retirement (RA

8291). 2. WhenonehasrenderedatI~stMyearsdservice(RA1616). 3. When one reaches magic 87, where h length of service and age at the time of retirement totals 87 (RA 660)

Manual of Authorities &a Department of Environment and Natural Resources - - e




as well as the


usual Accounting process.

TOPIC: PAYROLL7 (SalaryIOther

DESCRIPTION Signs I approves payrolls for Salary and Other Personnel Benefits (Regardless of Amounts)

Central Office

Bureau - S

Bureau - L

EMBIMGB Regional

Region

PENROICENRO

7. Payroll processing shall strictly

Personnel Benefits) RECOMMENDING

APPROVAL

Chief PD

Chief AOIAO V(HRM0)

Chief A 0 (Adrnin)

Chief A 0

Chief A 0 (Adrnin)

Chief MSD

undergo the regular procedures in

APPROVING AUTHORITY

Dir HRDS or Dir FMS

ABD or BD

ABD or BD

RD

ARD MS or RD

PENRO or Authorized DC

the Personnel DivisionlSedion

Manual of Authorities Department of Environment and Natural Resources - - s



A. Third Level I PENR Officer/ CENR Officer

B. Division Chief

Central Office

Bureau S and L

Region IPENROlCENRO

MGBIEMB Regional

C. Below Division Chief

Cenbal Ofice

Bureau - S

Bureau - L

EMBIBMG Regional

RegionlPENROlCENRO

TOPIC: SALARY ADJUSTMENTI STEP INCREMENT

PMT

COPMT

BPMT

RPMT

RPMT

COPMT

BPMT

BPMT

RPMT

RPMT

USEC AIS

ASEC HRDlS

BD

RD

RD

Dir HROS

ABD

ABD

RD

ARD MS

APPROVING AUTHORllY DESCRIPTION

I. Step l ncrement for Meritorious Performance I Length of Service


Ref.: A4 LEGAL BASES RECOMMENDING

APPROVAL

Steplncrement Salary Adjustment pursuant to CSC- DBM Joinl Memo Circular 201 2-01 dated 03 Sept. 2012:

a. Length of Service

b. Merrtonous Perfor man*


-


SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) I TOPIC: SALARY ADJUSTMENT1 STEP INCREMENT

1 RECOMMENDING I APPROVlNG

II. Salary Adjustment

DESCRIPTION

A. Third Level I PENR Officer I CENR ORicer I DC

Central OPfice I Dir HRDS

APPROVAL AUTHORITY

Bureau - S and L

EMBlMGB Regional

ABD

Chief A 0

Region IPENROICENRO

ASEC HRDlS

ARD MS

B. Below Division Chief

Central Ofice Dir HRDS Chief PD

Bureau - S

Bureau - L 1 Chief A 0 (Admin) I ABD

Chief AO(Admin) I AOV (HRMO)

ABD



EMBIMGB Regional

RegionlPENROlCENRO

Chief A 0

Chief A 0 (Admin)

RD

ARD MS

Department of Environment and Natural Resources - Manual of Authorities < on Human Resources Development and Administrative Matters


LEGAL BASES

SUBJECT: HUMAN RESOURCES

TOPIC: LEAVE OF ABSENCE

DESCRIPTION

1. One year

All Levels

2. Morethan30days

2.a USECIASECI Dirs.

2. b PENR OfficerlCENR OfficerfDiision Chief

2-42 b l o w Division Chief

Central Office

Bureau - S and I

EMBJMGB Regional

Region

PENROICENRO

3. 30 Days and Below

3.a USECJASECI Dirs.

3.b PENR OflicerlCENR OfficerlDC

3.c Below Division Chief

Central Office

Bureau - S

Bureau - L

EMBJMGB Regional

DEVELOPMENT (6. Personnel Action)

(WTH OR WITHOUT PAY) RECOMMENMNG

APPROVAL

USEC AIS

Concerned USEC

RD, ASEC HRDlS

Concerned Dir

ABD

Chief A 0

ARD MS

PENROICE NRO

Concerned USEC

Concerned Dir I ASEC

Concerned Dir I Dir HRDS

Chief A01 A 0 V (HRMO)

Chief A 0

Chief A 0

APPROVING AUTHORIN

Secretay

Secretary

USEC AIS

ASEC HRDlS

BD

RD

RD

RD

secretary

ASEC HRDlS

ASEC HRDlS

ABD

ABD

RD


k s s - e on Human Resources Development and Administrative Matters


TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY) RECOMMENDING

Region I DC

DESCRIPTION

PENROICENRO I DC

APPROVAL

4. Monetization of Leave Credits

a. 30 Days I Cenb-al Office 1 Concerned DC

Bureau - S and L I EMBIMGB Regional I Concerned DC

Region

PENROICENRO

ARD MS

CENROlChief MSD

b. Exceeding 30 days, or 50% or more of the accrued leave credits

All Levels Dir HRDS

APPROVING AUTHORITY

ARD MS

PENRO

Dir HRDS

BD

RD

RD

PENRO

ASEC HRDlS


LEGAL BASES

*Budget Officer shall certify the availability of the funds/savings prior to the approval of various requests. I

Manual of Authorities Department of Environment and Natural Resources -


SECTION !I1 Page 26 of 50

LEGAL BASES

CSC & DBM Joint Circular No. 01 s. 2006. Guidelines for Availing of the Rehabilitatjon Privilege.

CSC MC 25 s. 2010 (RA 9710)

SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Actton)

TOPIC: OTHER FORMS OF LEAVE

DESCRIPTION

REHABILITATION LEAVEIMAGNA CARTNMATERNITY LEAVE

i. Rehabilitation Leave (rnax. of six (6) months)

Central Office

Bureau - S & L

EMBIMGB Regional

RegionlPENROlCENRO

ii. Magna Carla of Women

Central Ofhce

Bureau - S

Bureau - L

EMBIMGB Regional

RegionlPENROlCENRO


ASEC HROlS

ASEC HRDtS

ASEC HRDlS

ASEC HRDlS

Chief PDiv.

Chief AOlAO V(HRMO)

Chief AO(Admin)

Chief A 0

Chief A 0

APPROVING AUTHORITY

USEC AtS

USEC AIS

USEC AIS

USEC AIS

Dir HRDlS

ABD

ABD

RD

ARD MS

Department of Environment and Natural Resources Manual of Authorities -


1. F!A 9262 Anti-Violence Against Women and Their Children Act - Availment of TenDay (10) leave under this act shall be guided by CSC Memorandum Circular No. 15 s. 2006

2. F!A 8472 or Solo Parent Act- entiUn a single parent to an annual solqarent leave of w e n (7) days ~


LEGAL BASES

CSC MC No. 15, s. 2006


1 3. Special Plivilege Leave of three (3) days I

TOPIC: OTHER FORMS OF LEAVE

DESCRIPTION

iii. Maternity Leave

Cental Office

Bureau - S and L

EMBIMGB Regional

RegionlPENROICENRO

Notes:


Dir HRDS

ABD

Chief A 0 (Admin)

ARD MS

APPROVING AUTHORITY

ASEC HRDlS

BD

RD

RD



I SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B Personnel Action)

TOPIC: TERMINAL LEAVE a, 9a '0

2. CENRO, Division Chief and Below

DESCRlPTlON TERMINAL LEAVE

1. PENRO, Director and Above

Central Office


ASEC HRDlS

Bureau - S

Bureau - L

EMBlMGS Regional I Chief *O Region

' ARD MS

APPROVING AUTHORITY

USEC AIS

ASEC HRDlS

80

BD

RD

RD

SECTION HI Page 28 of 50

LEGAL BASES

8. Payment of retirement benefits for RO, PENRO and CENRO personmi shall be p m e d and pad in thelr respective Regional Offices, while claims of other personnel shall continue to h paid in their respctive mother units where the p s i tion is allacated per PSI POP issued by DBM. Such payment shall be the sde responshlity of the office concerned that pmssed the claim.

9. Payment of Tmind L a v e benefits shall t>e guided by CSC MC No.7 s. 20 13. 10. Request for the release of allotment for Retirement benefits shall be endorsed by the Bureau Oirectorsl Regional

Directm, PENRO and CENRO concerned.


ou Human Resources Development and Administrative Matters


TOPIC: OFFICE CLEARANCE

1. Third Level

2. PENR OfficerlCENR OfficerlDivision Chief

1 3 Below Division Chief

I Bureau - S and L

1 EMBNGB Regional

PENRO 1 CENRO

APPROVAL

RD, ASEC HRDIS

Dir HRDlS

ABD

Chief A 0

ARD MS

ARD MS

APPROVING AUTHORITY

Secretary

USEC AIS

ASEC HRDlS

BD

RD

RD

RD


LEGAL BASES





Executive Order No. 298 dated 23 March 2004

RegKKls for conh l

SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B. Personnel Action)

pwposes. Payrent shall be sth@ to the liquidafion of pmwus Wel . Unliidated amount shall be ef fdd ltru payroll deduction.

TOPIC: TRAVEL

DESCRIPTION

1. Local Travel1 l

a. Above thirty (30) days

All Levels

b. Eight (8) days to thirty (30) days

b. l Central Offrce

ASEClUSEC

Service Dirs. and Div. Chiefs

Below Div. Chief

b.2 Bureau - S & L

BDs

ABDs

Div. Chief and below

b.3 (outside the AOR)

b.3.1 EMBMGB Regional Office

RD


1 1. Travel Order VO) should be numbered at


USEC AIS

USEC AIS

ASEC HRDIS

Dir HRDS

USEC AIS

ASEC HRDlS

ABD

ASEC HRDtS

BD

Ahinklmtive Senrice (CO),

APPROVING AUTHORIN

SecretaryICOS

WetarylCOS

USEC AIS

ASEC HRDIS

SecretarylCOS

USEC AIS

BD

USEC AIS

ASEC HRDlS

PDrvlSeshcWnit at the B m u s and




b.3.2 DENR Regional Office I I

TOPIC: TRAVEL

RDIARD 1 ASEC FO I USEC FO

DESCRIPTION


I I


PENR Officer1 CENR Officer

b.4 within the Reqion

b.4.1 EMBIMGB Regional Office

RD and All Personnel

APPROVING AUTHORITY

RD

b.4.2 DENR Regional Office

RDIARD

PENR Officerl CENR Officerl Div. Chiefs and below

c. Seven (7) days and Below

c.1 Central Office

ASECIUSEC

Service Directors

Div. Chief

ARD MS

Concerned USEC

Concerned ASEC

Concerned Dir

ASEC FO

SecretarylCOS

Concerned USEC

Concerned ASEC


Below Div. Chief

Executive Order No. 298 dated

c.2 Bureau - S & L

BDs

ABDs


Concerned DC

ABD

Concerned Dir

23 March 2004



SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) SECTION Ill Paae 32 of 50

TOPIC: TRAVEL "

Ref.: A5 1 RECOMMENDING I APPROVING I LEGALBASES

c.3 (outside the AOR)

c.3.1 EMBIMGB Regional Office

DESCRIPTION

RD


c.3.2 DENR Regional Office

RDIARD

PENR OfticerlCENR Oficer

Div. Chiefs and below

2. Foreign Travels12

USECIASECIDirs. II. 111 8 1V

PENR OfficerlCENR Officer

Div. Chiefs and below

APPROVAL

RD

ARD MS

ARDMSIPENRO

AUTHORITY

USEC AIS

USEC FO

RD

RD

Secretary

12. Personal Foreign Travel shall seek for Travel Authority (TA) frcin concerned USECIASEC recommended by the concemed Director. TA should be numkred by HRDS for control purposes. Those lravelling for 1 month (30days) or more are required to secure an Office Clearam and approved Leave of Absnce. For official foreign travels, payment shall be sutject to the liquidation of previous travel. Unliquidated amounts shall be effected t h ~ payroll deduction.




LEGAL BASES

CSC-DBM Joint Circular No. 2, series of 2004 dated 4 M h r 2004, Non-Monetary Remuneration of Overtime Services Rendered

--

s r p a ~ s a r using the

-


prescribed Overtime Forms. 14. Availrnent of Certificate d Overtime C M t (COG) shall b filed at least 3 days before the scheduled availment

TOPIC: OVERTIME SERVICE

DESCRlPTlON

1. Signslapproves Authorrtyto Render Overtime Services13

Central Oftice

Bureau - S

Bureau - L

EMBIMGB - Regional

Region

PENRO 1 CENRO

2. Availment of COC1

Central M c e

Bureau - S

Bureau - L

EMBlMGB Regional

Region

PENRO 1 Cf NRO

13. Personnel authMlzed to render d m e


Concerned DClDir

Concerned DCIABD

Concerned DCIABD

Concerned DC

Concerned DClARD

CENROlConcerned DC

Concerned DC

Concerned DC

Concerned DC

Concerned DC

Concerned DC

Concerned DC

shall secure an approved

APPROMNG AUTHORITY

ASEC HRDlS

BD

BD

RD

RD

PENRO

Dir HRDS

Chief A 0 IABD

ABD

Chief A 0

Chief A 0

PENRO

authority frwn the concerned



SLIBJECT: HUMAN RESOIIRCES DEVELOPMENT ( B. Personnel Action) SECTION Ill Page 34 of 50

RECOMMENDING APPROVlNG LEGAL BASES AUTHORITY AUTHORITY

1. Delegation of authority to certain officials (e.g. deputation, etc.) - All Offices

1 Secretary

2. Creation of Committee (e.g. Investigation Committees, Ad Hoc and Task Forces)

Central Office

Bureau - S and I

EMBlMGB Regional

RegionlPENROlCENRO

Concerned ASECIUSEC

ADB

Concerned DC

ARD MSIPENRO

3. Attendance in seminars, symposia, workshops, trainings and conferences, as well as Department activitieslcelebrations

Central Office

Bureau - S 8 L

EMBlMGB Regional

RegionlPENROlCENRO

ABD

A 0 (Admin)

ARD MSIPENRO

USEC AIS

BD

RD

RD

Manual o f Authorities Department of Environment and Natural Resources


R €SOURCES DEVELOPMENT (C. Personnel Discipline)

1. Third Level Appointee

2. PENR Oflicer 1 CENR Officer

3. Division Chief*

I TOPIC: PREVENllVE SUSPENSION I FORMAL CHARGE SHEET


Central m c e

0ureau - S and L

EMBlMGB Regional


Region I PE NRO I CENRO

APPROVlNG AUTHORITY

Secretary

USEC FO, USEC AIS

USEC AIS

Concerned Dir

ABD

RO

ARD MS

President I SecretarylCOS

I secretaqcos

USEC AIS


BASES

'Division Chiefs in the Regional Office *dl pass thru the Office of the USEC for Field Operations for recommendation to comemed MEial

Manual of Authorities Department of Environment and Natural Resources - s


SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline)

TOPIC: DROPPING FROM THE ROLLS j5

RECOMMENDING DESCRIPTION

Central Office I USEC A'S

APPROVlNG

1. Third Level

2. PENR Officer

3. CENROfficer

4. Division Chief

Bureau - S and L I USEC

I I APPROVAL

EMBIMGB Regional I USEC AIS

AUTHORITY

Secretary

USEC AIS

USEC AIS

RegionlPENROlCENRO 1 USEC AIS

President

SecretarylCOS

SecretarylCOS

SecretarylCOS

SecretarylCOS

SecretarylCOS

SecretarylCOS


a. SG 18 to 23

Central Office

Bureau - S

Bureau - L

EMBIMGB Regional

Region1 PENROICENRO

ASEC HRDlS

ABD

ABD

ABD

ARD MS

USEC AIS

BD

BD

BD

RD


LEGAL BASES

I 15 After due process, the Human Resources Development Service shall inform CSCICESBIOP of actions taken. I




TOPIC: DROPPING FROM THE ROLLS

I b. Below SG 18

I RECOMMENDING DESCRlPllON

Central Office

Bureau - S

Bureau - L

EMBlMGB Regional

Region1 PENROlCENRO

APPROVlN G

ASEC HRDlS

ABD

ABD

RD

ARD MS

APPROVAL

USEC AIS

BD

BD

BD

RD

AUTHORlTY


LEGAL BASES


ou Human Resources Development and Administrative Matters


DESCRIPTION

TOPIC: DISMISSAL

APPROVAL RECOMMENDING

AUTHORITY APPROVING

a. Third Level I Secretatv I President

b. PENR Officer I USEC AlSlUSEC FO

c. CENR Officer

d. Division Chief

Central Office

Bureau - S & L

EMBIMGB Regional

RegiontPENROlCENRO

e. Below Division Chief

Central Office

Bureau - S & L

EMBIMGB Regional

Region1 PENROICENRO

USEC AlSlUSEC FO

USEC AIS

USEC AIS

USEC AIS

USEC AIS

USEC AIS

USEC AIS

USEC AIS

USEC AIS

SecretarylCOS

SecretarylCOS

SecretaryICOS

SecretaryICOS

SecretaryICOS

SecretaryICOS

SecretaryICOS

SecretarylCOS

SecretaryICOS


LEGAL BASES


k S - - on Human Resources Development and Administrative Matters

SECTION IV Page 39 of 50

LEGAL BASES

RA 91 84 - Government Procurement Reform Act dated 10 January 2003

IRA was signed last Sept. 2009

SUBJECT: ADMINISTRATIVE (A. PROCUREMENT OF GOODS, WORKS AND SERVICES)

TOPIC: PROCUREMENT PLANNING

DESCRIPTION

1. Procurement Management Plan

a. Project Procurement Management Plan (PPMP)

Central Office

Bureau S and L

EMBlMGB Regional

Region

PENRO 1 CENRO

b. Annual Procurement Plan

Central Office

Bureau S and L

EMBlMGB Regional

Region

PENRO l CENRO


Dir Admin

ABD

Chief A 0

ARD MS

Chief MSD

BAC

BAC

BAC

BAC

B AC

APPROMNG AUWORIM

ASEC FA

BO

RD

RD

PENRO


BD

BD

RD

PENRO

Department of Environment and Natural Resources Manual of Authorities - s


SUBJECT: ADMINISTRATIVE (A. PROCUREMENT OF GOODS. WORKS AND SERVlCESl

TOPIC: PURCHASE REQUEST ~ o l e s 1&2

All Funds I I RECOMMENDING

LIMITS OF AUTHORITY

Central Office I I

APPROVING

Above P 5M to P 1 OM 1 Dir AS 1 ASEC FA

I I APPROVAL


AUTHORITY

DBM-NBC # 488 dated 22 May 2003, Fund Transfers to Operdng Units

I AboveP1OMtoP15M I ASEC FA I USEC AlS I I Bureau - S and L

Up to P500K

EMBIMGB Regional Regardless of Amount

Chief A 0 (Adrnin) I Designated Officer

Region Regardless of Amount

1 PENRO

ABD

Chief A 0

PENRO Regardless of Amount

I I I

Notes:

RD

ARD MS

Chief MSD

1. PRlJR shall be processed by PSMDlGSSlGSU and certified by the Budget Officer as to the availability of funds. The BAC shall recommend the Mode of Procurement thru a resolution.

2. Documents for Engineering Matters (e.g. Construction, Ircprovement, RehabilitaCon Plan, Prefeasibility Studies & Reports, Final Feasibility Studies & Reports, Detailed Engineering, Agency EsCmate and Authority to Implement) shall form pad of the PR and should be approved by the concerned officials according to the limits of authority.

RD


C- on Human Resources Development and Administrative Matttrs


TOPIC: ALTERNAIVE MODES OF PROCUREMENTS ~ C D M M E N M N G APPROVING

All Funds

LIMITS OF - AUTHORlM

Cenbal Office

Above P 5M to P 10M ( BAC / ASEC FA

APPROVAL

Above P 10M to P 15M 1 6AC I lJSEC *IS

AUTHORITY

Above P 15M 1 BAC I Seaetary1~0~

Bureau - S and L

Up to P500K BAC

Above P500K I BAC EMBlMGB Regional Regardless of Amount l Region Regardless of Amount

PENRO l CENAO Regardless of Amount

BAC

BAC PENRO

i

SECTION IV Page 41 of 50 Ref.: A8 to A9

LEGAL BASES

DBM-NBC # 488 dated 22 May 2003, Fund Transfers to Operating U n rts

Manual of Authorities Department o f Envi ronment and Natural Resources - - e


SUBJECT: ADMINISTRATIVE (B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT

AND IMPLEMENTATION) TOPIC: PURCHASE ORDERI CONTRACT

1. Purchase Order1 Contacts (All Funds)No"

i RECOMMENDING LIMITS OF AUTHORITY

Cental Office

Up to P 5M

APPROVlNG

I I APPROVAL

Dir AS

AUTHORITY

Above P 5M to P 1 OM

AbovePIOMtoP15M

ASEC FA

USEC AIS

Dir AS

ASEC FA

Above P 15M

Bureau - S and L Up to P500K

Above P500K

USEC AIS SecretarylCOS

Chief A 0 (Admin)l Designated Officer

ABD

ABD

BD

EMBMGB Regional Regardless of Amount


PENRO

Chief A 0

PENRO 1 CENRO Regardless of Amount


RD

ARD MS

Chief MSD

LEGAL

RD

BASES

Section IV, E.O. No. 423 dated 30 April 2005, Repealing Executive Order No. 109-A dated September 18, 2003, Prescribing the Rules and Procedures on the Review and Approval of All Government Contracts to Conform with Republic Act No. 9184, Otherwise Known as The Government Procurement Acr

1 Note: I Abstract of Quotation where applicable and other peltinent documents should be attached to the PO before processing. PO shall be processed by the PSMD (CO); GSS (Bureaus & Regions); GSU (PENROs) and the Budget DivisioIdse~~eNnit shall prepare the ObR.

Depanment of Enviror~nlent and Natural Resources Manual of Authorities

4s- - - on Human Resources Development and Administrative Matters

1. Notice of Award (NOA) and Notice to Proceed (NTP)


TOPIC: BIDDING AND AWARDS

Central Office

DESCRlPllON

Bureau S and L

EMBIMGB Regional

Region

PENRO 1 CENRO

LIMiTS OF AUTHORIN

Regardless of Amount

RECOMMEN DING

APPROVAL

Up to P 5M

AbovePSMtoPlOM

Above P 1OM to PI 5M

Above P ISM

Reg adless of Amount

APPROVING AUTHORlM

B AC

BAC

BAG

BAC

Reg ad bss of Amount

BAC

BAG

BAC

BAC

BAC

Dr AS

ASEC FA

USEC A1S

Secretaty/cos

ABD

0D

PENRO


LEGAL BASES

Pursuant to IRR of RA 91 84, only BAC will recommend to approving authority thru a BAC resolution.

BAC resolution will be issued for contracts with exclusive dstributors, government to gdvmment transactions and others subject to Revised IRR of RA 9184

Manual of Authorities Department of Environment and Natural Resources - - <



AND IMPLEMENTATION) TOPIC: CONTRACT IMPLEMENTATION

I. GOODS (refer to Annex D) I I

LIMITS OF DESCRIPTION

1. Amendment to Order 2. Suspension of Works 3. Liquidated Damages 4. Advance Payment 5. Other Rules and Guidelines

APPROVING

I I AUTHORITY

Bureau S and L I I

AUTHORITY

Central Office

Up to P 5M

Above P 5M to P 10M

Above P 10M to P 15M

Above P 15M

Dir AS

ASEC FA

USEC AIS

SeuetalylCOS

Chief PSMD

Dir AS

ASEC FA

USEC AIS

Above SOOK



PENRO / CENRO Regardless of Amount

ABD

Chief A 0

Chief A0 (Admin) /Designated Officer

ARD MS

Chief MSD

ABD

RD

PENRO


LEGAL BASES

RA 9184. Annex "D" of IRR

RA 9184. Annex 'E" of IRR

Manual of Authorities & - Department of Environment and Natural Resources --


1 4 . WORKS


AND IMPLEMENTATION) TOPIC: CONTRACT IMPLEMENTATlON

1. Variation OrderslChange Orders and Exka Work Orders

2. Supplemental Agreement 3. Time Extension 4. Suspension of Work 5. Take-over of conkact (as

review and Recommended by the Autfiorized USEC)

6. Cancellahon of Conkact (as reviewed And recommended by the Authorized USEC)

7. Adjustment IEscalahon of Contract Price

8. Certificate of Provisional Acceptance

9. Certificate of Final Acceptance 10. Settlement I Payment Of

Liquidated Damages

DESCRIPTION

Central mce

Above P 5M to P I OM I Oir AS I ASEC FA

LIMITS OF AUTHORITY

Above P 10M to P 15M I ASEC FA I USEC *IS

APPROVlNG AUTHORITY

1 Above P 15M USEC AIS

SECTION 1V Page 45 of 50 Ref.: A9 to A10

LEGAL BASES

RA 91 84. Annex 'D" of IRR

RA 91 84. Annex "E" of IRR



SUBJECT: ADMINISTRATIVE (8. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT

AND IMPLEMENTATION) TOPIC: CONTRACT IMPLEMENTATION

Bureau S and L

DESCRIPTION LIMITS OF AUTHORITY

Up to 500K

APPROVlNG AUTHORITY

Above 500K


Chief A 0 (Adrnin)l Designated Officer


PENRO 1 CENRO Regardless of Amount

ABD

ABD

1 ARD MS

BD

Chief A 0

Chief MSD

RD

PENRO

SECTION IV Page 46 of 50 Ref.: A9 to A1 0

LEGAL BASES

Department of Environment and Natural Resources ManualofAuthorities


SECTION tV Page 47 of 50 Ref.: A9 to A1 0

LEGAL BASES

RA 91 84. Annex "Dm of IRR

RA 91 84. Annex 'E" of IRR

SUBJECT: ADMINISTRATIVE (B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT AND IMPLEMENTATION)

TOPIC: CONTRACT IMPLEMENTATION

DESCRlPnON

Ill. CONSULTING

1. Advance Payment for Mobilization

2. Cost of Consulting Services 3. Other Rules and Guidelines

Central Mfice

Up to P 5M

Above P 5M to P 1 OM

Above P 10M to P 15M

Above P 15M

Bureau - S and L

Up to 500K

Above 500K

EMBMGB Regional Regardless of Amount


PENRQ 1 CENRO Regardless of Amount

LIMITS OF AUTHORITY

Chief PSMD

Dir AS

ASEC FA

USEC AIS

Chief A 0 (Admin)l Designated mcer

ABD

Chief A 0

ARO MS

Chief MSD

APPROVING AUTHORITY

Dir AS

ASEC FA

USEC AIS

Secretary

ABD

BD

RD

RD

PENRO



SUBJECT: ADMINISTRATIVE

TOPIC: DISPOSAL OF PROPERTY RECOMMENDING

1 thru different Modes of I

DESCRIPTION

Transfer of Property within DENR, Transfer of Property to other government agencies or Private Instufions thru donation, Sale of Property thru Public Bidding, Condemnation of Property

APPROVAL Disposal of Property

Bureau - S and L 1 Disposal Committee

Central Office

1 EMBMGB Regional 1 Disposal Committee

Disposal Committee

I Region Disposal Committee

APPROVING AUTHORlTY


PENRO


No. 425 dated January 28, 1992

Sec. 14, Gen. Provisions RA 10633 (GAA

Department of Environment and Natural Resources Manual of Authorities <


1 EMBMGB Regional I

All donations and grants must be recorded in Ute DENR Books of Accounts in accordance with the prwisions of Government Accounting and Audrting Manual (GAAM) and PD 1445

SECTION V Page 49 of 50

SUBJECT: OTHERS

TOPIC: ACCEPTANCE OF DONATIONS 1 GRANTSN"1e

DESCRIPTION RECOMMENDING

APPROVAL APPROVlNG AUTHORllY



SUBJECT: OTHERS I

TOPIC: MEMORANDUM OF UNDERSTANDING (MOU) I MEMORANDUM OF AGREEMENTXNo~l~ppRovAL AuTmRlw 1

RECOMMENDING APPROVING DESCRIPTION

Bureau S' 1 ABD I BD I

Central Office Concerned ASEC I USEC

Bureau L*

EMBNGB Regional

SECTION V Page 50 of 50

SecretaryICOS

ABD

Chief A 0

Region

PENRO I CENRO

BASIS

ARD MS

PENRO I ARD MS

* MONMOU which requires financia!lmaterial/resource commitment from DENR shall be cleared by the SecretaryICOS

Notes: 1. Memorandum of Understanding I Agreement with funding should be Certified as to the Availability of Funds (CAF)

by the concerned Accountant as stipulated in the GAAM 2. All MOUlMOAs shall be reviewed by the Director Legal Se~icelchiif Legal Division

Departinent of Environment and Natural Resources Manual of Authorities


Annex A A.J

COVERAGE AND GENERAL PROVlSlONS

1. HUMAN RESOURCES DEVELOPMENT

(Republic Act No. tM33 Section 32 entitied "An Act Appropriating Funds for the Operation of the Government of the Republic of the Philippines from January f to December 31,2014, end for Other Purposes" or the GAA FY 2014" Sec. 76, General Provisions)

All agencies of Government shall m i v e and formuIah tfieir human resoume development and training programs to make the same msponsive to fheir organizational needs, human resource requirements, and capability development and skills training of their personnel.

A. PERSONNEL CAREER DEVELOPMENT

A.a TRAl NlNGlSEMlNARIWORKSHOP~COU RSES f Locallforeign) (pp 4-7)

Every official or employee assigned or authorized to travel under Executive Order No. 298 dated 23 March 2004 shall, within thirty (30) days after his return to his permanent official station, submit a report with his recommendations, if any, on the conference or seminar attended, examination or investigation conducted, or mission undertaken, to the head of his oftice. In c a e of participation in an international conference or convention abroad in which the Philippines is represented by a delegation, a report of the delegdon shall be submitted to the President of the Philippines through the department head concerned copy furnished the DFA not later than thirty (30) days after the closing of the conference or convention. Any member of the delegation may also submit a supplementary report

(Executive Order No* 298 Sec. 16 dated 23 Mareh 2006 entifled u A ~ n d i n g Further Executive Order No. 248 dated 29 May 1995 as Amended by Executive Order No. 248-A dated 14 August 1995, which Prescribes Rules and Regulations and New Rates of Allowances for Official Local and Foreign Travels of Government Personnel",

Submission of delegation list to the DFA within the prescribed period prior to the stat of the meeting for the composition of the official Philippine Deleg&on (PhilDel) to Philippine participation in major international conferences, including meetings organized by the UN, other internaonal organizations, and other various convention bodies

(Office of the United Nations and W r International Organizations, for the Secretary of the Department of Foreign Ahin Letter No. 22644 dated 23 August 2012)

A.b PERMISSION TO PRACnCE PROFESSION (p 10)

Officials and employees can exercise or prxtice private profession provided that such practice will not conflict with their official functions under the following rules:

1. Republic Act (RA) No. 6713 or the Code of Conduct and Ethical Standards for Public Officials and Employees, Sec. 7, paragraph b (2)



2. 1RR of RA 671 3 Rule X, Sec. I, paragraph c 3. mce of the President Memorandum Circular No. 17 dtd 4 September 1986, Sec 1 12

0. PERSONNEL ACTION

B.a APPOINTMENT (pp 1 1-1 2)

The PERSONNEL SELECION BOARD (PSB) shall cover both the recruibmnt and selection of employees in the Firstlst and Sewn@ Levels of the career service who ate entering the civil service for the first time or are being re-employedlreappointed, and the screening of employees who are considered for promotion.

The THIRD3Rn LEVEL PERSONNEL SELECllON AND PROMOTlON BOARD xts on the se t~ t i on and promotion of all applications for salary grades 27 and above positions.

Personnel categories are divided into:

1. First Level Salary Grades 1 - 10 2. Second Level Salary Grades 11 - 24 3. Third Level Presidential Appointees and PENROs

(CESB Resolution No. 819; DENR MSPP)

B.b REASSIGNMENT (pp 16-1 7)

Reassignment shall be governed by the following rules:

1. These rules shall apply only to employees appointed to first and second level positions in the career and noncareer services. Reassignment of third level appointees is governed by the provisions of Presidential Decree No. I.

2. Personnel movements involving lransfer or detail should not be confused wrth reassignment since they are governed by sepatab rules.

3. Reassignment of employees with station-specific place of work indicated in their respective appointments shall be atlowed only for a maximum period of one (1) year. An appointment is considered station-specific when the parbcular office or station where the position is located is specifically indicated on the face of the appointment paper. Station-specific appointment does not refer to a specified ptantilla item number since it is used for purposes of identifying the particular position to be filled up or occupied by the employee.

4. If an appointment is not station-specific, the oneyear maximum period shall not apply. Thus, reassignment of ernplows whose appointments do not specifically indicate the pamcutar office or place of work has no definite period unless otherwise revoked or recalled by the Head of Agency, the Civil Service Commission or a competent court



5. If an appointment is not station-specific, reassignment to an organizational unit within the same building or from one building to another or contiguous to each other in one work area or compound is allowed. Organizational unit refers to sections, division, and departments within an organization.

6. Reassignment outside qeosraphical location if with consent shall have no limit. However, if it is without consent, reassignment shall be for one (1) year only. Reassignment outside geographical location may be from one regional office (RO) to another RO or from the RO to the Central Office (CO) and vice-versa.

7. Reassignment is presumed to be regular and made in the interest of public service unless proven otherwise or if it constitutes constructive dismissal. ConstrucSve dismissal exists when an official or employee quits his or her work because of the agency head's unreasonable, humiliating, or demeaning actuations, which render continued work impossible because of geographic location, financial dislocation and performance of other duties and responsibilities inconsistent with those attached to the position. Hence, the employee is deemed illegally dismissed. This may occur although there is no diminution or reduction in rank, status or salary of the employee.

(Civil Service Commission-CSC Memorandum Circular-MC No. 2, Sec 6. 2005 dated 04 January 2005 entitled "Revised Rules on Reassignment"; Resolution No. 041458 dated 23 December 2004)

B.c RETIREMENT (p 20)

The law mandates the release of the retirement pay, pensions, gratuities and other benefits of all retiring employees of the government in all branches, agencies, andlor instrumentalifes, including government owned andlor controlled corporations, within thirty (30) days from their date of retirement, provided that all the necessary requirements have been Smely submitted.

Republic Act (RA) No. 10154, Section 2 dated 14 July 2011 entitled "An Act Requiring All Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees"

CSC Memorandum Circular No. 07, s. 2013 dated 17 March 2013 entitled "Implementing Rules and Regulations of Republic Act No. 10154, Ofherwise Known as An Act Requiring AM Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees"

CSC Resolution No. 1300237 dated 13 January 2013 entitled "Implementing Rules and Regulations of Republic Act No. 10154, Otherwise Known as An Act Requiring All Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees"



The Generat Payroll shalt be used for the payment of salaries, wages, Representation and Transportation Allowance (RATA), overtime pay, honoraria and other emoluments of government officers and employees. This fom shalt be prepared in triplicate copies to be distributed as follows:

Original - Accounting Unit Duplicate Copy - Cash Unit Triplicate Copy - Paymlt Section

(New Government Accounting System - NGAS Vol ll, Sectlon 48)

8.0 SALARY ADJUSTMENT /STEP INCREMENT (pp 22-23)

The maximum nurnkr of employees that maybe granted to Step lncrernentls Due to Meritoriws Performance in any given year shall be limited to five percent (5%) of all incumbent officials and employees in an agency.

Two (2) Step Increments Due to Meritorious Performance may b- granted to a qualified official or emphyee who has attained two (2) ratings of "outstanding" during the two (2) rating periods within a calendar year.

One (1) Increment Due to Meritorious Performance may k granted to a qualified official or employee who has attained one (I) rating of 'Outstanding" and one (1) rating of 'Very Satisfactory", or two (2) ratings of 'Very Satisfactory" during the two (2) rating periods within a calendar year.

One (1) Step Increment Due to Length of Senrice shall be granted to qualified personnel for every three (3) years of continuous satisfactory service in the present position

The actual salary (in a given step of a salary grade of a position) of an incumbent who is qualified to be granted one (1 or two (2) Step lncrernentls Due to Meritorious Performance or to one (1) Step Increment Due to Length of Service shall be adjusted to h a salary corresponding to the next step or the second next step, as the case may be, but only up to Step 8, in the Salary Schedule under the implementation.

(CSC and DBM Joint Circular No. 7, s. 2012 dfd 3 September 2012 entitled 'Rules and Regulaiions on the Grant of Step lnerementls Due to MeritorJous Pedbtmance and Step Increment Due to Length of S d c e : Sees 5.0 - Meritorious Performance, 6.0 - Length of Service and 7.0 - Adjustment of Salaries

Manual of Authorities &?a Department of Environment and Natural Resources - - e


B.f TRAVEL (pp 30-32)

Travel Expenses . Travel expenses incurred by government officials and employees on official travel, either domestic or foreign. They include per diems, actual transportation fares, road tolls, parking fees, and such other similar or incidental expenses en route to the destination and back to permanent official station (Section 7-1 (20), CA 246).

B.g OVERTIME SERVlCE (p 33)

Pursuant to Section l(d) of Malacarlang Administrative Order No. 103, dated 31 August 2004, "Directing the Continued Adoption of Austerity Measures in the Government", the Civil Service Commission (CSC) and Department of Budget and Management (DBM) issued Joint Circular No. 2 dated 04 October 2004 on the "Non-Monetary Remuneration for Overtime Services Rendered", which is hereby promulgated and adopted in the DENR Central Office, Bureaus, Regional Offices, PENROs and CENROs.

The overtime services may be authorized for the following activities:

1. Completion of infrastructure and other projects with set deadlines when due to unforeseen events the deadline cannot be met without sorting to overtime work;

2. Relief, rehabilitation, reconstruction and other related work or services during calamities and disasters;

3. Seasonal work such as budget preparation and rendition of annual reports to meet scheduled deadlines;

4. Preparation of specialfinanciallaccountability reports required occasionally by central monitoring agencies like the Congress of the Philippines, Office of the President, Commission on Audit, Department of Budget and Management, and National Economic and Development Authority;

5. The provision of essential public services during emergency situations, such as power and energy, water, distribution and control of basic staples, communication and transportation, medical and health services, peace and order, and security;

6. Implementation of special programsfprojects embodied in Presidential directives and authorizations and with specific dates to complete, which are in addition to the regular - duties of the employees;

7. Legal service to facilitate the dissolution of caseslresolutionsldecisions;

8, Services rendered by drivers and other immediate staff of officials when required to keep the same working hours as their superiors; and

9. Such other activities as may be determined by the Head of Agency.

Manual of Authorities &zh Department of Environment and Natural Resources - - -


Procurement related activities are likewise authorized to render Overtime Services as per revised IRR of RA 9184.

The following officials shall be authorized to approve or grant overtime authority:

DENR Central Office Assistant Secretary for Human Resources Development and Information Systems

Bureau Bureau Director Regional Office Regional Executive DirectorlRegional Director PENROICENRO PENRO

Procedures in the availment of CTO are as follows:

1. Accomplishment of Application for Availment of CTO (Annex C) by concerned officiallemployee. The request shall be prepared in two copies: original - Personnel Division: and du~licate - concerned officiallem~lovee.

2. Signature of c o k r n e d Division Chief recomAenbing approval of the request 3. Certification of COC by the Personnel ChieflAdministrative Division

ChieflAdministrative Officer onthe number of hours earned. 4. Prior approval of the concerned supervisor shall be cleared first in terms of schedule of

availment before the approval of the designated approving official.

The Compensatory Overtime Credits (COCs) should be used as time-off within the year and these are earned until the immediately succeeding year. Thereafter, any utilized COCs are deemed forfeited.

Issues or conflicts on the accrual of COCs and availment of Compensatory Time Off (CTOs) shall be referred to CSC for resolution while other issues on the implementation of the aforesaid CSC-DBM Joint Circular shall be resolved by DBM,

(Department of Environment and Natural Resources-DENR Memorandum Circular-MC Nos. 2005-16 dated 26 October 2005 entitfed "Amendments to DENR Memorandum Circular No. 2005- 002. "Guidelines on the lm~lementation of Non-Monetarv Remuneration for Overtime Services" and 2005-002 dated 18 ~ a k h 2005 entitled "Guidelines i n the Implementation of Non-Monetary Remuneration for Overtime Services", respectively)

(Malacaiiang Administrative Order No. 103, dated 31 August 2004 entitled "Directing the Continued Adoption of Austerity Measures in the Government")

(Civil Service Commission (CSC) and Department of Budget and Management (DBhfJ issued Joint Circular No. 2 s. of 2004 dated 04 October 2004 entitled "Non-Monetary Remuneration for Overtime Services Rendered")

Manual of Authorities & - Department of Environment and Natural Resources -


C. PERSONNEL DISCIPLINE

The general nrle in the law on Public Officers is that the power to appoint carries with it the power to remove an employee. The Civil Service laws, rules and regulations govern administrative proceedings including imposition of penalties.

The Central Office Grievance Committee is composed of the following:

Chairperson: Director, Planning and Policy Service Vice-Chairperson: Director, Administrative Service Members: Human Resource Development Sewice

Two (2) Representatives from the DENREU (One for he First191 level and another for the Second 2nd level who shall serve for a term of two (2) years)

Legal Adviser: Assistant Secretary for Internal Audit and Anti-Conuption

The Personnel Division Chief, Assistant Division Chief and other staff shalt act as Secretariat and shall be the custodian of all records of the Committee.

The Committee is hereby authorized to seek the assistance of any DENR official or employee and shall be guided by CSC MC. 02, Series of 2001, Code of Conduct and Ethical Standards of the Department, EO No 80 entitled 'Directing the Adoption of a Performance-Based Incentive System for Government Employees: and CSC MC No. 6, s, 2012 entitled "Guidelines in the Establishment and Implementation of Agency Strategic Performance' in the performance of its functions. It shall find the best way to addtess specific grievances.

In accordance with CSC Memorandum Circular No, 02, Series of 2001, regional offices may create its own respective Grievance Committee through the issuance of a Regional Special Order (RSO) creating such a committee to be chaired by the Chief or Head of Administrative Division. This committee wlt hear out and decide upon comptaints of an employeelofficer against fellow employeeslofficers, in all grade levels.

"DENR Special Order No. 201 2-665 dated 03 September 201 0 entitled "Reconstitution of the Grievance Committee in the Central Office"

PREVENTIVE SUSPENSION (p 35)

Preventive suspension of a civil service employee or officer pending an investigation can be ordered even withwt a hearing because such suspension is not a penalty but only a preliminary step in an administrative investigation. Further, if found not guilty, procedural guidelines shall be formulated separately by the Leg at Service.

However, when a respondent's guilt is confirmed, preventive suspension is punitive and is considered part of the penalty, pending hislher appeal. The purpose is to prevent the mused from using his position or office to influence prospective witnesses or tamper with the records which may be vital in the prosecution of the case against him. Alonzo V. Caputong, (G. R. No. 11 0590, May 10, 1995).



The Appointing Authority in any Department, Bureau, Regional Offices, etc. may preventively suspend any subordinate officer or employee pending an investigation, if the charge against such officer or employee involves dishonesty, oppression or grave misconduct, or neglect in the performance of duty, or if there are reasons to believe that the respondent is guilty of charges which would warrant hls removal from the service (Section 51, Executive Order No. 292, 1987).

(DENR Memorandum Circular No. 2010-18, Sec 2.3.1.2 dated November 23, 2010 entitled "Guidelines in the Resolution and Disposition of Administrative Disciplinary CasesM)

II. ADMINISTRATIVE

A. PROCUREMENT OF GOODS, WORKS AND SERVICES

A.a PURCHASE REQUEST (PR) (p 40)

Purchase Request shall be used for request of the purchase of inventorylitern not available in stock based on the SA received from the Accounting Unit and the basis of preparing the Purchase Order. The stock no., item description, quantity, unit, unit cost, total costs of requested goods to be purchased are indicated therein. This form shall be approved by authorized officials and shall be prepared in two (2) copies distributed as follows:

Original -Supply and Property Unit (SPU) for appropriate action Duplicate Copy - Requisitioning Departmentlofficeldivision for file

(New Government Accounting System - NGAS Vol. 11, Sec. 54)

(DBM-NBC No. 488 dated 22 May 2003 entitled "Fund Transfer to Operating Units")

A.b PURCHASE ORDER (PO) (p 42)

The Purchase Order shall be used to support purchase of equipment, supplies and materials, etc.

P.O. No. - the number assigned to the PO which shall be as follows:

00 -Year 000 - Month 0000 -Serial number (one series for each year)

It shall be prepare in three (3) copies distributed as follows:

1. Original -to the supplier for conforme to the terms of the PO and attachment to the DV upon request for payment 2. Duplicate Copy - retained by the Supply and Property Unit for file 3. Triplicate Copy - COA Auditor

(New Government Accounting System - NGAS, Vol. I1 Sec. 55) (DBM-NBC No. 448 dated 22 May 2003 entitled "Fund Transfer to Operating Units")

Manual of Authorities 6.m Department of Envimnment and Natural Resources - - s


A.c SUPPLIES AND MATERIALS

"Supplies" include everything, except real estate which may needed in the transaction of public businesses, or in the pursuit of any undertaking, project, or activity, whether in the manner of equipment, furniture, stationary materials for cunstmction or personal property of any sort, including non-personal or contractual sewices such as the repair and maintenance of equipment or furniture, as well as trucking, hauling, janitorial, security, and related analogous services (Section 357 (c) RA 71 60).

Except as othenvise provided in the General Appropriations Act, the stock on hand of supplies, materials and equipment, spare parts, acquired through ordinay and emergency purchase, shall at no time, exceed the normal thm-month requirements, subject to pertinent rules and regulations issued by competent authority.

A.d EQUIPMENT

Memorandum Circular No. 401 defines obligation for Equipment Outlay as follows: This account shall include the cost of property, other than structures and fixed facilities, which has a life of more than one (1) year. This does not include property falling in this classification having a value of P10,000,00 or less, where such property shall be classified as "Supplies and Ma terialsw.

ASSIGNMENT OF LlABlLlfY

'In the assignment of liability for a disallowed overprice, the auditor shal carefully study the procedures in processing the questioned transaction and determine those officialslemployees who had direct participation in the fixing of the pricelprices of the same. Officialslemployees whose signature or initials may appear on the vouchers andlor transaction documenls, who are determined to have had no participation in the fixing of the price shall not be included among those to be held liable for the disallowance."

(Commission on Audit - COA lUemorandum No. 97412 entitled "Evidence to Support Audit Findings of Over-Prfcing ")

B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT AND IMPLEMENATION

CONTRACT IMPLEMENTATION (pp 44-47)

Infrastructure projects aFe investment in capital gmds by the government in the form of horizontal or vertical projects such as roads and bridges, water supplies, flood control, irrigation systems, drainage, h a h r s , ports, and buildings. The infusion of government funds into these projects can be categorized construction, kettement, improvements, rehabilitation andlor maintenance. (GAAM Vol. I , Sec. 545)

Manual of Authorities &a Department of Environment and Natural Resources - - -


Section 46 to 54 Republic Act No. 9184 and its IRR provide for exceptional cases where the procurement of infrastructure projects may be undertaken through alternative methods of procurement. For infrastructure of at least P500M they are subject to Sec. 4 of the EO No. 423.

(Malacaiiang Executive Order - EO No. 423 dated 30 April 2005, Sections 3 and 40 entitled Repealing Executive Order No. 109-A Dated September 18, 2003 Prescribing The Rules And Procedures On The Review And Approval Of All Government Contracts To Conform With Republic Act No. 9184, Otherwise Known As "The Government Procurement Reform Act")

AGENCY ESTIMATE

The agency estimate of construction cost shall be prepared by official(s) duly designated by the head of the officelagencylcorporation concerned or by his duly authorized representative for his subsequent approval.

In cases where the Agency Estimate is held confidential, it shall be finalized on the day of the bidding after all bids have been received and shall be held confidential and signed, sealed and ready for presentation on the day of the opening of the bidsltenders.

The estimate should show for each major work item, such as earthwork, roadwork and massive concreting, the components of equipment rentals, fuel, labor, materials and overhead.

(Government Accounting and Auditing Manual - GAAM Vol. I, Sec. 545)

Detailed Engineering shall include the following:

a. Survey b. Site lnvestigation c. Foundation Investigation d. Soils and Materials lnvestigation e. Preparation of Design f. Preparation of Specifications g. Preparation of Quantity and Cost Estimates h. Preparation of Program of Work i. Preparation of Proposed Construction Schedule (and estimated Cash Flow for projects

with Schedule over six (6) months) j. Preparation of Site or Right-of-way Plans including schedule of Acquisition k. Preparation of Utility Relocation Plan I. Preparation and submission of Design Report m. ~nvironment impact Statement for Major Projects n. Preparation of Bidrrender Documents

(Government Accounting and Auditing Manual - GAAM Vol. I Sec. 538)

Department of Environment and Natural Resources - Manual of Authorities .IS- on Human Resources Development and Administrative Matters

Ill. OTHERS

MEMORANDUM OF AGREEMENT I MEMORANDUM OF UNDERSTANDING (MOA I MOU) (p 50)

Those agreements entered into by and between government agencies, local government agencies on operational matters and allied senrices, e,g . creation of inter-agency task forces in the implementation of DENR mandate. Those that involve expenditure of public funds should be construed as financial transaction and as such, covered by existing auditing and accounting requirements, i,e., certification of availability of funds (CAF) duly signed by the Chief Accountant pursuant to the LO1 No. 968.

Manual of Authorities d3h Department of Environment and Natural Resources - - s


LIST OF LEGAL BASES

Annex B B-I -

~ I. HUMAN RESOURCES DEVELOPMENT

A. Personnel Career Development

R.A. No. 6713 OHicials and Employees can Exercise or Practice Private Permission to 1

CAWSIGUIDELINES Executive Order (EO) No. 298 dtd 23 March 2004 Sec 16

International Org by The Secretary of the DFA Letter 22644 dtd 23 August 2012

1 1 Profession ~rovided that such ~ractice will not conflict Practice I

TITLEISUBJECT "Amending Further Executive Order No. 248 dated 29 May 1995 as Amended by Executive Order No. 248-A dated 14 August 1995, which Prescribes Rules and Regulations and New Rates of Allowances for Official Local and Foreign Travels of Government Personnel"

conference or convention

SECTION TraininglSeminar /Workshop/ Courses pp 4-7

I

Courses pp 4-7

IRR of RA 6713 Office of the Pres

Memo Cir No. 17 dtd 4 Sept 1986 sec. 12

Sec 6 I I

with their official functions

Public officials and Employees engage in the private - -

practice of their profession

6. Personnel Action

Profession p 10

Appointment pp 11-12

CESB Resolution NO. 819 nFNR MSPP

CSC Resolution No. 041458 dtd 23 Dec 2004

Appointment of the PENR Officer

"ReassignmenY Reassignment pp 16-17



LAWSIGUIDELINES

RANo.10154,dtd 14 July 201 1 I Sec 2 I

CSC Memorandum Cir No. 7 s. 2073 dtd 17 March 2013

CSC Resolution No 1300237 dtd 13 Jan 2013

NGAS Vo. [I, Sec 48

CSC and DBM Joint Cir No. I, s. 201 2 dtd 3 Sept 2012 I Secs 5.0 and 6.0

CSC Memorandum 1 Cir No. 15, s. 2006 1 dtd 28 July 2006 S ~ C 2

CSC Resolution No. 05-1 206 dtd 26 Aug 2006

RA No. 9262 dtd 8 March 2004

TITLEISUBJECT

~nActRquiringAltCon~medGovernmentAgencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employeesn

"Implementing Rules and Regulations of Republic Act No. 10154 Otherwise Known as An Act Requiring All Concerned Govern men t Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees"

"Implementing Rules and Regdations of Republic Act No. 10154, OtheMcise Known as An Act Requiring All Concerned Government Agencies to Ensure the Earl Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees"

'Accounting Forms and Reportsn

"Rules and Regulations on the Grant of Step Incmmentls Due to Meritorious Performance and Step Increment Due to Length of Setvice"

'Guidelines on the Availment of the Ten-Day Leave Under .A. 9262 (Anti-Violence Against Women and Their Children Act of 2004"

'Guidelines on the Availrnent of the Ten-Day Leave Under .A. 9262 (Anti-Violence Against Women and Their Children Act of 2004"

'An Act Defining Violence Against Women and Their Children, Providing for Protective Measures for Victims, P~escribing Penattiis Therefore, and for Other Purposes"

I

SECTION

Retirement p 20

Retirement p 20

Retirement 20 P -7

General Pay roll p 21 -

Salary AdjustmenVStep Increment pp 22-23

Leave of Absence (With

I Or Without Pay) pp 24-25

Leave of I Absence (With Or Without Pay) p 24-25

Leave of Absence (With Or Without Pay) Q 24-25



1 LAWSIGUIDELINES 1 TITLEISUBJECT 1 SECTION 1

CSC-DBM Joint Cir I 'Guidelines in Availing . of .. the Rehab~litation Privilege" -.. .- Other Forms of

DENR Memorandum dM 24 Aug 2006

No. C1, s. 2006 dtd 1 1 Leave / pp 26-27 27 Apr 2006

I I

'Rehabilitation Privilege" Other Forms of Leave

CSC MC No. 25, s. 2010 dtd 1 Dec 2010

CSC Resolution No. 1000432 dtd 22 Nov 2010

'Guidelines in the Availement of the Special Leave Benefits for Women Under R.A. 9710 (An Act Providing for the Magna Carta of Women" --

DENR MC No. 2005- 16 dtd 26 Oct 2006

Sec 1 (d) I I

Other Forms of Leave pp 26-27

"Guidelines on the Availement of the Special Leave Benefits for Women Under R.A. 9710 (An Act Providing for the Magna Carta of Women"

Malacanang Adm Order N. 103 dtd 31 Aug 2004

Other Forms of Leave pp 26-27

"Amendments to DENR Memorandum Circular No. 2005- 002, Guidelines on the Implementation of Non-Monetary Remuneration for Overtime Services Rendered"

1 A. Personnel Discinline 1

Overtime Service p 33

"Directing the Continued Adoption of Austerity Measures in the GovernmenY'

CSC-DBM Joint Cir No. 2, s. of 2004


"Non-Monetary Remuneration for Overtime Services Rendered" .

~~~


DENR Special Order No. 2012-665 dtd 03 Sent 2012

CSC MC 02 s. 2001

I I

CSC MC No. 6 s. I "Guidelines in the Establishment and Implementation of I Personnel p35 201 2 I Agency Strategic Performance" I Discipline

Code of Conduct and Ethical Standards of the Department I Personnel I Disci~line D35

-. .

Malacanang E.O. No 80 .. . .. .

'Reconstitution of the Grievance Committee in the Central Office"

. . . . . . . . .

'Directing the Adoption of a Performance-Based ncentive Personnel System for Government Employees: 1 Discipline p35

I

Personnel Discipline P 35



LAWSlGUlDELlNES

DENR Memorandum Cir No. 2010-18 dtd 23 Mov 201 0 Sec 2.3.1.2

TlTLElSUWECT

"Guidelines in the Resolution and Disposition of Administrative Disciplinary Cases"

SECTION

Preventive Suspension P35

II. ADMINISTRATWE

A, Procurement of Goods, Works and Services

IRR of R.A. No. 9184 Dtd Sept 2009

R.A. 91 84 dtd 10 Jan 2003

NGASVol.II,Sec 54 pp l l & 116

DBM-NBC No. 488 Dtd 22 May 2003

DBM-NBC No. 488 'Fund Transfer to Operating Units" Alternative

'Implementing Rules and Regulations of Government Procurement Reform Act"

'Government Prmurement Reform Act"

"TheAccountingFormsandReports

'Fund Transfer to Operating Units"

Procurement Planning p 39

Procurement Planning

_ p 39

Purchase Request (PR) p 40

Purchase Request (PR) P40

&a Department of Environment and Natural Resources - - Manual of Authorities on Human Resources Development and Administrative Matters

LAWSIGUIDELINES

Malacanang E.O. No 423 dtd 30 Apt 2CQS Secs 3 & 40

R.A. 9184 dtd 10 Jan 2003

GAAM Vol. 1, Sec 538

Letter of Instruction (LOI) No. 968

TITLUSUBJECT

"Repealing Executive Order No, 109-A dtd 18 September 2003 Prescribing The Rules And Procdures On The Review And Approval Of AH Government Contracts To Conform With Republic Act No. 9f84, Otherwise Known As 'The Government Pmrement Reform Act"

'Government Procurement Reform Act"

"Infrastructure Contract: btaited Engineering"

'Certification of Availability of Funds"

SECTION

Contract lrnplemen tation pp 4447

Contract l mplernen tation pp 44-47 -

Agency Estimate

MOUlMOA P 50



Annex C - ..- -

. i -

Manual HRD Admin Dao-2014-03

Documents

Transcript of Manual HRD Admin Dao-2014-03