GENERALDIRECTORATEOFSEAFARER

CERTIFICATIONDEPARTMENT

MANUALFORMULTIPLECERTIFICATEOFAPPLICATION

ROLCONSULATE

INDEX

1. MultipleCertificateofEndorsementApplicationa. Costsb. IssuingofTransitoryCertificate(CT)

2. MultipleCertificateofApplicationa. Costsb. IssuingofTransitoryCertificate(CT)

ThePanamaMaritimeAdministrationlookingforwardtoimproveinhisservicesintroduce:

• FASTSERVICE:Thisserviceallowstheapplicanttogeta“PRIORITY”statusatthemomentoftheevaluation.Pleasenotethisstatusisonlyfornewapplication.Itwouldnotbeapplytoexistingapplication.

o Thecostofcourierhastobepaidbytheapplicant.o The“FASTSERVICE”wouldbeaccepteduntiltwo(2)hoursbeforeclosinghoursofthe

RegionalDocumentationOfficethatattendsyourConsulate.o All“FASTSERVICE”issubjecttotheEvaluationprocessandmustfulfilltherequirementsof

theapplication.o The“FASTSERVICE”isnotapplicableundertheDecree75of19July1990aboutthe

“Consularfeesoftheservicesprovided”.o TheConsulateisintheobligationtosearchfor“FASTSERVICE”applicationssubmittedby

theirbrokersinthesection“EVALUATION”ofIntermediariesApplication,sotheprocesscancontinue.

• MultipleCertificatesEndorsementandCertificatesApplications:ThisoptionallowstheConsulate

toapplyformorethanoneapplicationofoneperson.itincludesthemandatorySecuritycourse

endorsementandanyothermandatorycourse,asexampleship`sCookasperMLCcourse.

o Pleasemakesurethisapplicantdoesnothaveavalidcertificateendorsementissuedas

thesystemwouldissueanewone.

DEFINITIONSForthepurposeofthismanualandinaccordancewithResolutionJ.D045-2016,whichholdstheNationalandInternationalStandardsforTrainingandCertificationinaccordancewiththeSTCW´78,asamended,highlightthefollowingdefinitions.

• MaritimeTrainingCenter(MTC): Meansaneducationalinstitutionespeciallydesignedforthemaritimetraining,whichhastrainingprograms,experiencedqualifiedinstructors,qualitymanagementsystem,facilitieswithteachingclassrooms,equipmentandsimulators,andthathasbeenrecognizedbytheGDSofthePMA,complyingwiththeestablishedrequirementsbytheSTCW’78Convention,asamended,andthecurrentandapplicablelegislation.Theeducationalinstitutionmusthaveitsownfacilities;andinthecaseofhavingagreement(s)withotherinstitutions,mustguaranteetheusage,controlandmaintenanceofthefacilities.

• CourseCertificate: MeansadocumentissuedtoseafarersbyaMTCrecognizedbyaStateParty,whichcomplieswiththepertinentdispositionsoftheConventionSTCW’78,asamended,whichconstitutesdocumentaryprooforevidenceoftheapprovedtrainingofthecompetenciesrequiredbytheConventionSTCW’78,asamended.

• CertificateofProficiency: MeansacertificateapprovedandissuedbytheGDSorotherStateParty,otherthanacertificateofcompetency,inwhichisstatedthattherelevantrequirementsoftraining,competenciesorseagoingserviceintheConventionhavebeenmet.WhenthecertificateofproficiencyhasbeenissuedbyotherdifferentStateParty,itcanbeendorsedbythePMA.

1. MULTIPLECERTIFICATEENDORSEMENT

Onthemainscreenmustselect“MultipleCertificateEndorsement”,asshowninthepicture.

Step1–StartingtheApplication:

Onceyouselect“MultipleCertificateEndorsement”,anotherscreenwoulddisplaywhereyouhaveintroducetheinformationoftheCertificateofCompetenceoftheapplicant,alsobelowwouldhavetwoadditionaloptions:

• SpecialCost:onceyouselectaboxwilldisplayinwhichhavetointroducetheIMOnumberfromthevesselasperthecompanyletter.(ThisspecialcostisinaccordancewithRES.J.D046–2015).IftheIMOnumberwerenotregister,amessagewillpopup“TheIMOnumberisnotcompatible”,nodiscountwouldbeassign.

• FastService:Onceyouselectthisoptiontheapplicationwouldgetastatusof“PRIORITY”beforetheothersapplications.ThisservicewillhaveacostofB./100.00Balboas.ThiscostwouldbeshownintheOfficialReceipt.

Onceyoucompletethemandatoryinformationfortheapplicationpress“insert”.Foraddingthenextapplicationofthesamepersonmustcompletethemandatoryspaceswiththeinformationofthenextcertificateofcompetenceandpress“insert”.

Onceyoufinishaddingalltheinformationofyourapplicationsmustselect“continue”.

STEP2–PersonalDetails:

Onthenextscreenyouwouldhavetointroducesomeinformation(first/secondname,First/secondSurname,PassportNumber)oftheapplicanttocheckifit´salreadyinoursystem.Ifitdoesnotpopsup,amessagewillpop“noelementsasper your searchhasbeen found” soyouwouldhavetoselect theoption“insert” tocontinuewiththeprocessofregistration.

Onthenextscreenyoumustfill-uptheformwiththepersonalinformationoftheapplicantasshowninthePASSPORT.

Example:

-Captain

-GMDSS

bothwithFASTSERVICE

Note:Intheemailaddress,pleaseinserttheconsulate´semail.

STEP3–Applicant´sDocuments:

Thenextscreenwillshowtherequirementsfortheselectedcapacity.Inthisstepyoumustattachedallthedocumentsstatedintheformandinserttheexpirydateofeachdocument.

Onthescreenwouldseeasectioncall“OPTIONALCOURSES”,thisisonlyforSecuritycourses(inthisex.IMO3.26or3.19),alsoasectioncall“MarineTrainingCenter”,inSpanish“CFM”,inwhicha“VerificationCost”(B./50.00)canbechargetoyourapplication,pleaserefertothetablebelow:

Situations Action Verificationcost

IftheCourseCertificateisissuebyanAuthorized

MaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

NO

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78as

amended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOFPROFIENCYISSUEDBYANOTHER

ADMINISTRATION

NO

IftheCourseCertificateisissuebyanotherMaritime

TrainingCenterauthorizedbyanotherStatePartyandhasno

RESTRICTIONSwithPMA.

Donotchooseanyoption YES

Note:

*InthissectiontheCoursecertificateortheCertificateofProficiencymustbyattached.

*InthisexampleNOCFMwaschoose

*ONLYNEEDTOSELECTONEOPTIONALCOURSE

Oncecompletetheprocessofattachingallthepertinentdocumentationa“DISCLAIMER”ofacceptanceofresponsibilitywouldbedisplayinredcolor.Ifagreepleasecheckthebox.

Onceyoufinishattachingalltheinformationselect“SAVE”.

MustattachanyoftheSecuritycourse(IMO3.26or3.19)

MustattachbothCertificateofCompetenceasCaptainandGMDSS

Step4-Biometrics:

Therearetwo(2)waystocapturetheBiometrics:

1. By using the option “photo and signature” in which allows you to capture the photo and the signatureindividually.

2. Byusingtheoption“BackOffice”inwhichallowsyoutocapturethephotoandsignatureinasamepage.

STEP5–PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

A. COSTS

OnceinthescreenofCostyoucansearchfortheapplicationbytheapplicationnumber,MarineID,nameorpassportoftheapplicant.

Accordingtoourexample,thetotaltopayis790.00,segregatedas:

• B./30.00–ConsularFEE• B./460.00–CertificateEndorsements(Captain$275.00,GMDSS$185.00)• B./50.00–CourseEndorsementIMO3.19• B./50.00–VerificationFEEofthesecuritycourse.• B./200.00–FASTSERVICEFEEofthetwoapplications.

Pleaseselect“SAVE”andcontinueinthenextscreenselecting“previewandprint”whereyoucanprinttheOFFICALRECEIPT.

OnceyouprinttheOFFICIALRECEIPTatthebottomyoucanseetheNo.Oftheapplicationscreatedonthesetransactions.

*pleaseselect“confirmprint”tofinishtheprocessofCOST.

No.ofapplications

B. Issuing

Onthemainscreenmustselect“issuing”,

OnceinthescreenofIssuingyoucansearchfortheapplicationbytheapplictionnumber,IDMarine,nameorpassportoftheapplicantorFASTapplication.

*InthisexampleweusedtheMarineIDcriteriaforsearching.

*Thetwo(2)TransitoryCertificatesareforprinting.Alsonotethethree(3)applicationhadpassfor“Evaluation”process.

OnceyoufindtheapplicationselectthearrowtocontinuetheprocessofissuingtheTransitoryCertificate.

Selectthetypeofpaper,introducetheserialnumberoftheValueDocument,andselect“confirm“then”PreviewandPrint”

AfterprintingthedocumentpleaseconfirmtheprintingsotheprocessofIssuingwillbecomplete.

2. MultipleCertificateApplication

Onthemainscreenmustselect“MultipleCertificateApplication”

Step1–StartingtheApplication:

Onceyouselect“MultipleCertificateEndorsement”,anotherscreenwoulddisplaywhereyouhaveintroducetheinformationoftheCertificateofCompetenceoftheapplicant,alsobelowwouldhavetwoadditionaloptions:

• SpecialCost:onceyouselectaboxwilldisplayinwhichhavetointroducetheIMOnumberfromthevesselasperthecompanyletter.(ThisspecialcostisinaccordancewithRES.J.D046–2015).IftheIMOnumberwerenotregister,amessagewillpopup“TheIMOnumberisnotcompatible”,nodiscountwouldbeassign.

• FastService:Onceyouselectthisoptiontheapplicationwouldgetastatusof“PRIORITY”beforetheothersapplications.ThisservicewillhaveacostofB./100.00Balboas.ThiscostwouldbeshownintheOfficialReceipt.

Onceyoucompletethemandatoryinformationfortheapplicationpress“insert”.Foraddingthenextapplicationofthesamepersonmustcompletethemandatoryspacesselectingthecorrectcapacitiesandpress“insert”.Exe.WewouldchooseamultiplecertificateasCaptain,GMDSS,andChiefCookMLC.Pleasenotehereyoumustchooseforeachapplicationanykindofadditionaloptions.(SpecialCostand/orFastService).

Onceyoufinishaddingalltheinformationofyourapplicationsforthesameperson,mustselect“continue”.

Example:

-CaptainwithFASTSERVICE.

-GMDSSWITHFASTSERVICE

-RATINGCHIEFCOOKMLCNOSPECIALOPTION.

Example:

-CaptainwithFASTSERVICE.

-GMDSSWITHFASTSERVICE

-RATINGCHIEFCOOKMLCNOSPECIALOPTION.

STEP2–PersonalDetails:

Onthenextscreenyouwouldhavetointroducesomeinformation(first/secondname,First/secondSurname,PassportNumber)oftheapplicanttocheckifit´salreadyinoursystem.Ifitdoesnotpopsup,amessagewillpop“noelementsasper your searchhasbeen found” soyouwouldhavetoselect theoption“insert” tocontinuewiththeprocessofregistration.

Onthenextscreenyoumustfill-uptheformwiththepersonalinformationoftheapplicantasshowninthePASSPORT.

Note:Intheemailaddress,pleaseinserttheConsulate´semail.

Step3–Applicant´sDocuments:

Thenextscreenwillshowtherequirementsfortheselectedcapacity.Inthisstepyoumustattachedallthedocumentsstatedintheformandinserttheexpirydateofeachdocument.

Onthescreenwouldseeasectioncall“OPTIONALCOURSES”,thisisonlyforSecuritycourses(inthisex.IMO3.27or3.26or3.19),alsoasectioncall“MarineTrainingCenter”,inSpanish“CFM”,please

Situations Action

IftheCourseCertificateisissuebyanAuthorizedMaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78asamended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOF

PROFIENCYISSUEDBYANOTHER

ADMINISTRATION

IftheCourseCertificateisissuebyanotherMaritimeTrainingCenterauthorizedbyanotherStatePartyandhasnoRESTRICTIONSwithPMA.

Donotchooseanyoption

Onthescreenyouwouldhaveasectionof“OPTIONALCOURSES”,whichisonlyforSecuritycourseinwhereyouhavetoattachedONLYONE(1)ofthethree(3)courses.PleasenotethatifyouhaveselectedanOfficerwitharatingyouhavetoknowthatyoucanonlyattachthesuperiorcourses(IMO3.26or3.27).

Alsowillhaveasectioncall“mandatoryCourseendorsement”whichisonlyapplicabletotheShip´sCookcourseasMLC.

IMPORTANT:

ThisMultipleapplicationwouldgenerateaCOURSEENDORSEMENTforbothsections,soisESSENTIALthatthisMUTLTIPLEapplicationsectionwillonlybeusedforCoursesthathavenotpreviouslybeenendorsed.

NOTE:Asyouhavethree(3)optionalSecurityCourses,pleasemakesureyouattachedtheonethatappliesfortheOFFICERREQUIERMENTS(IMO3.26or3.19).

Ship´sCookcourseendorsement

CanattachedanyoftheOPTIONALCOURSES(IMO3.27,3.26.3.29)

Step4-Biometrics:

Therearetwo(2)waystocapturetheBiometrics:

1.Byusingtheoption“photoandsignature”inwhichallowsyoutocapturethephotoandthesignatureindividually

2.Byusingtheoption“BackOffice”inwhichallowsyoutocapturethephotoandsignatureinasamepage.

STEP5–PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

*Recordarqueseseleccionólaopcióndefastservice.

A.Costs

OnceinthescreenofCostyoucansearchfortheapplicationbytheapplicationnumber,MarineID,nameorpassportoftheapplicant.

Accordingtoourexample,thetotaltopayisB./1065.00,segregatedas:

• B./50.00–ConsularFEEdelcostodemanejoconsular• B./635.00–CertificatesApplications(Captain$275.00,GMDSS$185.00,Ship´sCookMLC$175.00)• B./50.00–IMO3.19courseendorsement• B./30.00–Ship´scookcourseendorsement• B./300.00–FastServiceFee

Pleaseselect“SAVE”andcontinueinthenextscreenselecting“previewandprint”whereyoucanprinttheOFFICALRECEIPT

OnceyouprinttheOFFICIALRECEIPTatthebottomyoucanseetheNo.Oftheapplicationscreatedonthesetransactions.

*pleaseselect“confirmprint”tofinishtheprocessofCOST.

NumberofApplicationscreatedinthistransaction.

MarineID

B.Issuing

Onthemainscreenmustselect“issuing”,

OnceinthescreenofCostyoucansearchfortheapplicationbytheapplicationnumber,MarineID,nameorpassportoftheapplicant.

*Thethree(3)TransitoryCertificatesareforprinting.Alsonotethefive(5)applicationshadpassfor“Evaluation”process.

OnceyoufindtheapplicationselectthearrowtocontinuetheprocessofissuingtheTransitoryCertificate.

Selectthetypeofpaper,introducetheserialnumberoftheValueDocument,andselect“confirm“then“PreviewandPrint”

AfterprintingthedocumentpleaseconfirmtheprintingsotheprocessofIssuingwillbecomplete.