Managing your Files and Folders. EASY FILE RETRIEVAL SAVES TIME QUICKER BACK-UP LESS STRESS HAPPIER...
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Transcript of Managing your Files and Folders. EASY FILE RETRIEVAL SAVES TIME QUICKER BACK-UP LESS STRESS HAPPIER...
EASY FILE RETRIEVALSAVES TIME
QUICKER BACK-UPLESS STRESS
HAPPIER TEACHER
Managing your Files and Folders
What we will cover
Setting up a folder systemCreating shortcuts to frequently used
foldersCreating and naming foldersUsing the path to navigateViewing files in a range of modesBacking–upNaming files for easy retrievalMoving files and folders around
The Folders that Windows offers
DocumentsPicturesMusicVideos
Each folder is set up to handle its contents, egto burn a music CD
What to avoid: being too shallow...
Too many folders at the same level:
Takes too long to scroll through
Makes it more difficult to recall what is where
...and being too deep
Folders within folders within folders within folders : (
Makes finding a particular file very time-consuming
... continued
Shortcut has a small arrow on its icon
Drag it to Fav. Link
s
You can drag the link up or down the list
You can use the path to navigate
Click any folder in the path and a list of all its sub-folders will drop down, (with the current one highlighted). Choose the one you are looking for.
If the path is too long for the screen...
Click the little double arrow at the start to access the other folders further up the path. A menu will drop down.
Make a new folder
Select the small arrow next to Organise. Select New Folder.Type a name into the new folder
Make a new folder
OR Right-click a blank area of screen.Select New, then select Folder.Give the new folder a name.
Change the name of a folder or file
Click the filename SLOWLY twice
ORClick F2
Type a new nameKeep the file extension if
you can see it.
Details view: useful for searching and sorting
Click Date Modified to move the most recent file to the top
Click Name to sort alphabetically
Backing Up for Disaster Prevention!
What if I lose all my files? Can I get them back?
How many back-ups should I have?
Where should I back-up to?
How often should I back-up?
Can I retrieve lost files if my laptop dies?
There are lots of causes of death, some more serious than others
Sometimes the files can be retrieved and copied, eg, onto another laptop
The hard-drive is where all your files are stored and can crash with little warning
When the hard-drive crashes, its files are virtually impossible to retrieve
How many back-ups is enough?
One back-up at home
One at school (apart from your laptop itself)
Consider a third place for vital files
Remember, these files may represent your life’s work!
Where should I back-up to?
GOOD – a portable Hard Disk Drive (HDD)
BAD – Flash memory(aka Memory Stick, USB or “nerd” stick)Highly misplaceable!
Smaller, portable and cheaperMassive, non-portable and fairly cheap
DATED – CDs or DVDs• difficult to store• non-rewriteable
LIMITED – you have a small amount of space on the EHS network
How often should I back-up?
This depends on how valuable your files are to you!
Once a day is ideal
Once a month is manageable. (Use your DIARY to remind you.) BUT you can generate a lot of files in a month!
Quick fix for a file you couldn’t bear to lose:EMAIL it to yourself
Naming files and folders for easy retrieval
my-funky-thing.jpg is difficult to remember later
Short descriptive names, eg: simple_verbs_yr8.doc
By number, eg: 001_shapes_exercise.pdf
By date (dd.mm.yy), eg: 02.03.10_minutes.doc
Ideally, no caps, no spaces (especially for web files)
Moving files and folders
Cut and Paste is reliable Right-Click Edit (if available)
orKeyboard shortcuts:Cut = Control + X Copy = Control + CPaste = Control + V
Selecting a block of folders or files
To select a “block” of files
and folders, select the first then hold down shift and select
the last
Selecting files separated by others
To select files and folders
that are separated by others, hold
down Control.
Here, 5 files are selected
Dragging files around
Drag the files to a folder.A small confirmation box will appear.The number of files is shown.
Number of files
Keystrokes and Dragging - with care!
Alt + Drag
= Create a shortcut to the selected files/folders
Control + Drag
= Make a copy of the selected files/ f0lders