Managing Problems and Rule Violations During Exchange

Pre-Convention Lisboa, Portugal 2013

Managing Problems and Rule Violations during Exchange

Ekkehard Musick, District 1800, Germany


„The most important experience in this year has been, to become a part of Rotary International. Since my parents are no Rotarians, it was only here in India that I really began to understand the philosophy of this organisation and I am deeply impressed by the work in the field. I had a chance to actively take part in different local Rotary Club projects and I have learned a lot. I came to India with my wish to help and to make the world a better place – but I had to accept that this is not so easy. But with Rotary International, with people who have the same ideas and aims, this seems possible.

Every single day I am once again so grateful I had a chance to become a part of Rotary International and to become a part of this wonderful country...

Letters from Abroad


„I am sooo glad, I was brave enough to go on exchange, to take this important step in my life... And I hope I will not wake up from this dream too soon“

„I have really enjoyed my exchange year and have made many, many friends. It is incredible, to see the many things you learn during your exchange. I am so thrilled by the lovely people here, the cool parties, the delicious food. All in all you can say that I have learned to understand another culture and to become a part of it. But most important – I have learned about myself and have got a new respect and love for my home country as well. I now have two home countries...“


Inbound: Expectations & „Accidents“

• Host Club: „we are so thrilled...“

• Host Parents: „we so much want to host“

• Host fam.siblings: „oh great, I always wanted to have a brother/sister“

• District:“it is such a good programme“

• Misunderstanding of culture• Homesickness• Boredom; disinterest• Jealousy, Psychology• Wish to see more of host

country/continent(internet contact to other innies)

• family of exchangees• alcohol, drugs• Breach of law• Love• Poor support by RC


InboundCounsellor

YEO

Inbd Coordinator

District Chair

Host Family

RYEX WarnSys

School


InboundCounsellor

YEO

Inbd Coordinator

District Chair

Host Family

RYEX WarnSys

Problems that might also come down the line(or from sending side):

Placement problematic

Youth Protection Concern

Insurance concerns

Consequence: direct action up the line

School


InboundCounsellor

YEO

Inbd Coordinator

District Chair

Host Family

RYEX WarnSys and RYEX ReacSys

Urgent request for support

Sending District

Sending Club

Sending FamilySchool


Communication during the exchange double check system works, message received

no reproach, no accusations, mutual trust

Acceptance both sides are doing their best

Aim: to save the exchange never direct family :family conflict solution

never Early Return before „Yellow Card“

Yellow Card with signed Code of Conduct (Club level)

Sharing Code of Conduct paper with Sending Side


Where to go from here?

Let us install or improve the communication lines

trained Counsellors keep intensive contact to Inbound- to Host Family- to the school

Host Families are not left alone with problems

Sending ROTARY side is informed at an early stage of upcoming problems

And perhaps we are prepared to have a closer look at the rules – they have served well for about 30 years. Are they still the very best we can do?

Managing Problems and Rule Violations During Exchange

Education

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