Managing Multiple AuthorsAl Davis @adavis3105

Monday, 1 July, 13

Who is Al Davis?

FORMER ORGANIZER:• WORDCAMP TORONTO• WORDCAMP TORONTO DEVELOPERS• TORONTO WORDPRESS MEETUP GROUP

PROFESSOR GEORGE BROWN COLLEGE INTRO TO WORDPRESS

PROGRAM MANAGER: HOSTOPIA WORDPRESS STRATEGY FOR PARTNER TELCO’S

GLOBALLY

DIRECTOR OF EDUCATION, WPUNIVERSITY.COM

Monday, 1 July, 13

Who is Al Davis?

Monday, 1 July, 13

Managing Multiple Authors

Who  is  this  presentation  for?

• People  who  have  a  site  where  there  are  multiple  authors  (obviously).

• People  with  only  a  single  author  (couple  of  good  tips  in  here  for  you  as  well).

Who  isn’t  this  presentation  for?

• People  with  cat  blogs.....

Monday, 1 July, 13

Managing Multiple Authors

Why  have  more  than  1  author?

•  Having  more  than  a  single    author  offers  a  wealth  of  possibilities.  

• Additional  trafAic

• Greater  authority  on  your  topic

• How a multi-author blog helps to create community

• Share the workload across your whole company

Monday, 1 July, 13

Managing Multiple Authors

So  lets  look  at  some  tools  and  ideas  to  make  that  work  and  work  well...

Monday, 1 July, 13

Managing Multiple Authors

First  tip-­‐  Create  a  private/  internal  team  blog

Why?

• You  want  your  team  to  feel  like  they  are  actually  a  team  and  giving  them  a  place  to  come  together  and  collaborate  is  a  great  way  to  do  that.

Monday, 1 July, 13

Managing Multiple Authors

First  tip-­‐  Create  a  private/  internal  team  blog

How?

• Set  up  a  subdomain  site  like  authors.yourcompany.com  and  use  a  theme  (  P2  is  the  recommended  theme).

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

User  Roles  and  Capabilities

It  is  important  to  make  sure  your  authors  are  aware  of  their  roles  and  what  they  are  or  aren’t  allowed  to  do

Monday, 1 July, 13

Managing Multiple AuthorsDefault  user  roles  within  WordPress

• Administrator  –  somebody  who  has  access  to  all  the  administration  features  within  a  single  site.

• Editor  –  somebody  who  can  publish  and  manage  posts  including  the  posts  of  other  users.

• Author  –  somebody  who  can  publish  and  manage  their  own  posts.

• Contributor  –  somebody  who  can  write  and  manage  their  own  posts  but  cannot  publish  them.

• Subscriber  –  somebody  who  can  only  manage  their  proAile.

Monday, 1 July, 13

Managing Multiple AuthorsWhat  about  custom  roles?

Justin  Tadlock’s  Member’s  plugin  allows  you  to  create  custom  user  roles  with  very  granular  permissions

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

What  if  I  have  multiple  authors  for  a  single  post?

Well,  there’s  a  plugin  for  that....

Monday, 1 July, 13

Managing Multiple AuthorsCo-­‐Authors  Plus

Monday, 1 July, 13

Managing Multiple Authors

Time  for  the  heavy  duty  tools...

• Editorial  Calendar

• The  editorial  calendar  gives  you  an  overview  of  your  blog  and  when  each  post  will  be  published.

• Great  for  single  author    blogs  (told  you  there  would  be  something  in  here  for  you  single  authors).

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

And  then  there  is  Edit  Flow....

IMO,  this  is  the  benchmark  for  editorial  workAlow  in  WordPress.

Built  by  local  Automattician  Mo  Jangda  as  well  as  others.

Monday, 1 July, 13

Managing Multiple Authors

Edit  Flow  Highlights

You  can  create  custom  statuses  for  you  own  particular  workAlow

Out  of  the  box,  WP  only  offers  ‘Draft’  and  ‘Pending  Review’,  which  might  not  address  everything  ..Edit  Flow  adds  ‘In  Progress’,  ‘Pitch’,  ‘Waiting  for  Edit’

You  can  create  your  own  Custom  Statuses  just  like  you  were  adding  a  new  Category.

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

Edit  Flow  Highlights

Editorial  Comments-­‐  Allows  you  to  see  threaded  comments  from  within  the  dashboard  for  private  conversation  regarding  the  piece.

Monday, 1 July, 13

Managing Multiple Authors

Edit  Flow  Highlights

User  groups-­‐  allows  you  to  add  users  to  speciAic  groups  based  on  their  roles

Monday, 1 July, 13

Managing Multiple AuthorsEdit  Flow  Highlights

NotiAications-­‐  People  assigned  to  speciAic  groups  get  notiAied  of  appropriate  actions  and  when  editorial  comments  are  made.

Monday, 1 July, 13

Managing Multiple Authors

Overall,  a  very  powerful  tool  for  managing  multiple  authors  and  creating  a  workAlow...but  there  is  something  missing  still  from  this  process

Monday, 1 July, 13

Managing Multiple Authors

You  need  a  style  guide....

How  do  I  make  sure  everyone  is  following  my  format?  Using  consistent  terminology?Using  the  right  fonts?

This  is  WordPress,  so  there  must  be  a  plugin  for  that  right?

Monday, 1 July, 13

Managing Multiple Authors

WRONG....THERE  IS  NO  STYLE  GUIDE  PLUGIN.....

(  cue  angels  crying)

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple Authors

So  what  is  one  to  do......

Monday, 1 July, 13

Managing Multiple Authors

Monday, 1 July, 13

Managing Multiple AuthorsLets  take  a  plugin  called  WP  Help  ,  six  rubber  bands  and  an  empty  coke  can  and  turn  it  into  something  we  can  use  as  a  style  guide.  

(Actually,  we  just  need  to  use  the  plugin  and  change  it’s  purpose  to  suit  our  needs,  but  the  rest  just  sounded  cool)

Monday, 1 July, 13

Managing Multiple AuthorsWhen  we  install  WP  Help  we  see  this:

But  lets  change  it  to  this:

Monday, 1 July, 13

Managing Multiple AuthorsNow  we  can  add  all  of  our  style  guide  docs  to  this  plugin  and  have  them  available  to  all

Monday, 1 July, 13

Thank you!!!

Questions?

@adavis3105

al@wpteach.com

wpteach.com

Monday, 1 July, 13