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Managing Growth:K-12 Online Infrastructure
Christine BauerRyan Gravette
Idaho Digital Learning Academy
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Overview
• IDLA– Statistics, Programs, Blackboard Info
• Challenges– Dealing with program expansion and
growth
• Leveraging Blackboard– Learning System, Content System, Portal
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Idaho Digital Learning Academy• Statewide, web-based educational program• Meet education needs of all Idaho
secondary students– Serving 7-12th grade students– In-school or out-of-school choice
• Superintendents Association (2001)• Created by Idaho State Legislature (2002)
– Title 33, Chapter 55
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Blackboard Information• Learning, Community, and Content System• Version 6.3• Using since Fall 2002• ASP hosted• Building Blocks/Licensed Content
– Wimba– Learning Objects– MITE– United Streaming
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Programs• 7-12th Grade Online Courses:
– Core classes, Remediation, & AP/Dual Credit
• State Standards Test Preparation (ISAT Prep):– Online materials aligned to state standards– Reading, Math, & Language Arts (Science)
• Partnerships:– User Groups (K-20, IASA, etc.)– School Districts (Twin Falls, Jerome)– State Dept of Ed. (Active Citizenship)
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Statistics• 70 Faculty • 11 Staff members: 5 Full time, 6 Part time• 113 Idaho School Districts• $900,000 budget • 85 semester course offerings• ISAT Preparatory Materials
– 3800 generic logins (1 login for every 35 students)
• Rapid Growth– 2004-2005 = 33% increase in enrollments– 2005-2006 = 67% increase in enrollments
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Challenges• Support/Advocates
– Getting the Word Out
• Training– Faculty, Students,
Site Coordinators
• Maintaining Quality & Accountability– Courses, Program
• Managing Growth/Change– Technology– Policies &
Procedures
• Leveraging Blackboard to meet these challenges– Learning System– Content System– Portal
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Training• Students
– Orientation• Teachers
– Professional Development– Summer Conference
• Site Coordinators• Partners• ISAT Prep
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Quality & Accountability• Course Development
Guidelines– Standards Based, team
developed, rigorous review process
– Balanced Interaction: S-S, S-T, S-C
• Teaching Online Guidelines– Update course, course
menu, communication, community building)
• Student Accountability– Orientation, Progress
Reports, Proctored Finals, Policies/Procedures
• Staff Accountability– Contracts, Online
Principals, Course Evaluations, Weekly Teaching Reports, Policies/Procedures
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Managing Growth
• Establishing a foundation for growth– Course Creation– User Creation– Student Information System
• Integration with blackboard
– Technology Plan– Monitoring/Reporting
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Managing Change
• Plan for Change and Communicate– Users– Staff– Vendors
• Changes in Blackboard– Blackboard version upgrades (6.2-6.3)– Building Block Additions and Upgrades– Adding systems (Content, Portal)
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Leveraging the Learning System• Flexibility of Blackboard
– Teacher led courses– Self led ISAT– User groups– Face to face supplement– Professional development
• Leveraging within the existing framework– Usernames
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Leveraging the Content System• Originally purchased to track
licensed content.– United Streaming– MITE– Textbooks
• Leveraged for– Communication (My Content)– Master course tracking– Large file repository– Web Server– Standards Organization– Lesson Plans– Staff Portfolios
• Tiered structure allows flexibility and maintains order.
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Leveraging Institutional Roles• Content System
– Access– Security– Organization
• Wanted tiered organizational and functional assignments.– Active Directory– Novell Directory– Groups within groups– All students or just AP
students• Institutional roles created
with a tiered structure.• Users are part of multiple
intuitional roles (average of 5)• 188 different institutional
roles.
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Leveraging Institutional Roles 2• Institutional roles
allow – Granular system
security– Organized content
distribution and collaboration
– Future flexibility
• C-Name can push intuitional role
• Cost– Added user creation
step (script)
• Top Tier– IDLA
• Second Tier – IDLA.Admin– IDLA.Board– IDLA.District– IDLA.Faculty– IDLA.Institution
• Third Tier– IDLA.Faculty.Department– IDLA.Faculty.TeamLead
• Fourth Tier– IDLA.Faculty.Department.Mat
h– IDLA.Faculty.Department.Scie
nce
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Leveraging Portal System
• Institutional roles allow for portal system customization
• Messages based on role– AP student opportunities– Department specific tabs– Branding per institution
• IDLA website to utilize portal
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Idaho Digital Learning Academy
Any questions?
IDLA [email protected] http://idla.k12.id.us208-342-0207
Christine BauerCurriculum & [email protected]
Ryan GravetteTechnical Support [email protected]
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Managing Growth:K-12 Online Infrastructure
Ben JohnsonPoudre School District
Ft. Collins, CO
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Poudre School District
• Fort Collins, Colorado• 45 Schools• About 25,000 students• 3,325 employees• Nestled against the foothills of the
Rocky Mountains and alongside the banks of the Cache La Poudre River.
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Blackboard Statistics
• 475 Active Courses• 2,357 Active Users• Average 36,341 Page
views per day
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
2005-08 2005-09 2005-10 2005-11 2005-12 2006-01 2006-02
Series1
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Programs• Started as a way to host our virtual high
school courses purchased from Class.com.• Mostly to supplement face-to-face classes.• Beginning to use it for some staff development
(Book studies, curriculum specialists, etc.)• Some use for curriculum planning & resources• Used to create discussion boards for a variety
of user groups. (Media Specialists, Negotiations, etc.)
• Some groups (Math Counts, etc.)
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Blackboard Information
• Learning system only• Version 6.2.2.77• Using since about 2000• Hosted in house• Using integrated version of TurnItIn
for plagiarism detection.
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Challenges• Automating course and user creation.• Automating user enrollment.• Running the system on older servers. Keeping
the servers maintained.• Getting faculty trained at up to 45 schools with
one trainer.• Keeping up with email and phone questions.• Finding money to pay for it.• Getting grades into the district’s grade book.• Removing students after the semester is over.
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Administrative Support
• Support of director of media and technology
• Support of director of curriculum• Support of high school assistant
superintendent.• Support of chief information officer.• Buy in from teachers around the
district.
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Getting Buy In• Success of virtual high school.• Making course content available 24/7.• Online testing (automatically graded)• Losing students to competing online schools.• Interest of Teachers
– Ease of Use– Password Protected– Awesome Tools that teachers can’t create on
their own personal web sites.
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Policies and Procedures• At this point, very minimal.• To have courses created, teachers
must have his/her course coded on our student information system (SILK).
• Prefer that teachers go through 2 or 3 short workshops.
• Anticipate developing policies and procedures for appropriate communication and online test taking.
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Training• After/before school workshops at many high
schools, junior high schools, and elementary schools.
• Formal staff development classes. 15 hour courses.
• Training for groups such as curriculum specialists and media specialists.
• Pedagogy embedded within the “how to” training.
• College (CSU) credit available.
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Getting the Word Out
• Staff development catalog• Media Specialists• Blackboard Power Users• School workshops set up by
administrators• Newsletter in leave and earnings
statement• Word of mouth
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Online/Hybrid Courses• VHS – students who failed face-to-face course
or other reason such as teen parent.• Self-paced (with time points). Instructor serves
as a facilitator. Students are not on their own.• Success really depends on the teacher.• All types of courses offered (mostly courses
required to graduate).• VHS courses purchased from Class.com• Test, assignments, and grading are built into
Class.com courses.• Supplemental courses are not reviewed.
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Managing the System• System Administrator – 1 (me)• A person in IT to install/update Blackboard• User logins
– Automatically created every night– Tied to SILK
• Courses– Automatically created every night– Tied to SILK
• Problem: Teachers who teach the same course several times a day. (One course or Many???)
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Lessons Learned• Figure out a way to automate user &
course creation, and user enrollment.• Figure out how you will deal with multiple
sections (i.e. one course vs. many)• Figure out an efficient way to train users.• Make sure equipment is adequate and that
maintenance is being performed.• Determine a way to deal with help calls
and email questions.