Managing Furniture and Equipment Assets
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Transcript of Managing Furniture and Equipment Assets
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Managing Furniture and Equipment Assets
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Your Organization’s FM Assets are Critical to Strategic Business Planning
What % in Real Estate? What % in Buildings,Equipment and All Facility Assets?
Why CAFM: Value of AssetsWhy CAFM: Value of Assets
F&E Assets are expensive
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Asset Management Areas
•Inventory Control for Furniture and Equipment•Location tracking•Move Co-ordination•Maintenance•Lease and Warranty Tracking•Depreciation
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Furniture & Equipment Issues
• Furniture & Equipment Standards
• Managing Moves
• Furniture & Equipment Inventory- Alphanumeric databases- Graphical links to databases
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Furniture Standards List
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Insurance Information
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Lease Information
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Equipment Warrantees
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Depreciation
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Inventory by Standards
•Tracks the quantity of each type (standard)
•Records do NOT link to exact items
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Furniture Standards Inventory
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Tagged Furniture Inventory
Each item had a unique key which always references an item, regardless of who uses it.
- Key Value- Barcode
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Tagged Furniture Inventory
A tagged furniture inventory is composed of precisely identified furniture assets, such that a key value or bar code refers to an exact item, which has an exact location in the building, is used by a specific employee, and can have specific insurance, lease, and warranty data.
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Working with Barcodes
Barcodes• Sets of black vertical lines that graphically represent specific alphanumeric values.
• Use Windows Bar Code Fonts.
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Barcode Units
Palm units or Barcode readers
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Managing Assets from CAD
Asset Symbols
CAD drawings
Workstation Asset
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
CAD symbols attached to database
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Tagged Furniture by Employee
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Managing Moves
Moves for Assets and Employees
• Planning New Layouts
• Generating Move Orders
• Calculating Move Costs
• Selecting Items in CAD to Move
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Move Projects
Organizes moves for various projects in an organization
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Employee Move Orders
Moves for Assets for Selected Employees
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Room Move Orders
Moves for Assets for Selected Rooms
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Calculate Move Costs Calculate move order costs in the following situations:
•When you want to estimate the costs of executing a particular move.
•Before issuing a move order, run this action to determine move expenses. If the move is too expensive, you may want to cancel the move order.
•After you have executed a move and want the reports of the Manage Move Orders activity to report on the actual cost of the move.
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Standard Move Costs
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Move Costs
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Equipment Standards Book
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Equipment Standards List
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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Lab Equipment
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Equipment Standards Count
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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Insurance Information
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Beds Assets
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
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PM Procedures on Beds
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Operations Management
Computerized Maintenance Management Systems (CMMS)
•Work Order Management•Preventive Maintenance•Maintenance Reports
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Operations Management
Work orders
PM for facilities and related equipment
PM Bio-medical Equipment
Facilities operations
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Operations Management Better asset tracking and maintenance can be performed if equipment and preventive maintenance features are designed into or can be added to the space information.
Provide accurate drawings and documentation for JCAHO’s Statement of Conditions assessment of your fire protection and life safety systems
Comprehensive and easy reporting capabilities provide necessary support for any JCAHO inspection of your preventive maintenance procedures and history
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Operations Management
Shorten response time for corrective work orders to increase uptime
Minimize the risk of equipment failure by detailing required preventive maintenance steps and by documenting their completion
Document the maintenance of systems and equipment to assist with warranties, insurance claims, or regulatory investigations
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
On-Demand Work Orders Create Work Requests
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Preventive Maintenance
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Equipment PM Schedules
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Housekeeping PM Schedules
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Telecommunications For maintaining an inventory of physical cabling and connectivity
•Shortens the planning process by maintaining a well-documented physical network and simplifies trouble-shooting tasks
•Extends the life cycles of telecommunications and data assets
•Coordinates network information among responsible departments to avoid scheduling conflicts during employee moves and additions
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Telecom Assets
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Telecom Reports Employee Data Reports
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Telecom Reports
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Telecom Help Desk
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Telecom Work Orders
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Other CAFM Areas
Strategic Master Planning
AutoCAD Overlay
Emergency Preparedness
Condition Assessment
Environmental Sustainability
Fleet Management
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Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University
Strategic Master Planning For making informed decisions on the strategic use of space in times of growth or contraction
• Assists in developing long-range facility and infrastructure plans
• Avoids tying up valuable capital by accurately forecasting costs based on historic information
• Maximizes operational efficiencies by mapping departmental affinities
• Transitions strategic program information to space planners seamless
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Emergency Preparedness
• Leverages existing information to implement disaster recovery plans, including accounting for lost assets and filing claims
• Maintains accurate information with updates made in the course of normal operations
• Provides information needed to make time-sensitive decisions, minimizing downtimeProvides details for negotiating more favorable insurance coverage
Create plans for managing potential disasters including the ability to respond effectively and quickly recover in the event of an actual crisis.
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Condition Assessment For effectively managing deferred maintenance liabilities and recommended corrective measures
• Identifies potential problems for correction, thereby preventing premature deterioration, possible damage to adjacent assets, or total failure of components
• Creates a seamless link between assessment and corrective measures by launching work orders from within the Condition Assessment application
• Provides a central repository of condition information to enable proactive identification of deficiencies and extension of asset life
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Environmental Sustainability For prioritizing efforts that lessen your organization's impact on the environment
• Identifies which assets should be repaired, renovated, or replaced to achieve environmental efficiency goals or support an existing LEED™ program
• Provides ability to assign budgetary values to improve overall facilities and infrastructure sustainability
• Helps establish proactive sustainability processes that can improve operational efficiencies, enhance stakeholder perception, and boost property values
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Fleet ManagementFor optimizing the utilization and performance of your mobile equipment
• Optimizes fleet utilization and avoids unnecessary capital investment
• Boosts fleet availability through improved preventive maintenance
• Lowers operating costs by enabling implementation of experience-based maintenance programs