Managing E Project
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Transcript of Managing E Project
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8/19/2019 Managing E Project
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Project Management A Managerial Approach
Managing E projects
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Learning Objectives
Define e-project and understand its various features
Understand the merits and demerits of an e-project
Identify the future trends of e-projects
Know the role of computers in project management
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E-Project
It is an application of using updated software designed for managing a tas!
more effectively and efficiently" It involves all sta!e holders of the project
management in a similar platform# where every$ody can interact and share
the information and also a$le to provide their feed $ac!"
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Merits of E- Project
Ma!e it easy of using and sharing data and information"
%ommunication $ecomes easier and faster and more streamlined"
tandardi&ed or generali&ed management processes"
'sta$lishing or importing model project templates"
Using common and proven applications"
Minimi&ing development and maintenance cost of data"
Minimi&ing time to plan# e(ecute and share information within team
mem$ers"
)emoving pro$lem of distance or a$sentia"
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Demerits of E- Project
Pro$lem of data security" %hances of information loss"
*here is a restriction to transmit $ig si&e files"
ometime information is overloaded"
+enerally human $eing is not ready to e(cept changes"
,egal considerations are not fully ta!en care of" It needs some more adjustments and special attentions"
Use of main frame software reuires strong internal communications lines for
support"
oftware implementation is less li!ely to succeed if the organi&ation does not have
sufficient training in project management principles" Upper level management may not use the pac!ages for planning# $udgeting and
decision ma!ing"
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Features of E-Project
Project planning and management
Managing of several reuests for changing of project schedule at a time
Multi-tas!ing
Individual wor! management tools and euipments
)esource management tools and euipments
%ommunications in e-Project
Administration details
Monitoring and control
Providing feed$ac!
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Future of E-Project
Project management software helps to analy&e# optimi&e and manage projects
and it also provides the decision regarding the right mi( of project"
It helps in estimating the resources that fulfill strategic o$jectives "
.ithout project portfolio management software# it is almost impossi$le to
manage portfolios of too many projects and the interdependencies among them
simultaneously"
*he mar!et for project portfolio management /PPM0 software was around 12"3
$illion in the year 2445# according to 6orrester )esearch" It is e(pected that the
mar!et for PPM will increase with a multiplying factor in the near future"
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Role of computers and Software in Project
Management
Project Functions Role of Computers
Fix up project goal or
plan
*he first set of project planning tas! sets the stage ofwor! that will eventually $e processed on thecomputer" *here are several software pac!ages that provide some guidance for this function in theirusers7 manuals"
Identify te wor! Most of the portion of the project planning processis not done $y the computers
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Role of computers and Software in Project
Management
Set up te wor!
period
Usually at this point of the project one $uilds up a critical path networ! a thorough analysis of this networ! path isdone with the aid of computers to compute an early startand finish" *he tas! schedule can $e drawn in three typicalformats# a ta$ular listing# a $ar /+antt0 chart and a networ!
diagram"
"o set up
resourcea#aila$ility and
re%uirements
ince the variations involved in the resource theme are notlimited they cannot $e determined $y simple reviewtherefore there is a need to determine the type of project
management software on the $asis of the level of detailsreuired $y the organi&ation to run the project successfully"
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!
"o set up a
$aseline for tecost of te
project
*o ma!e this process easier a ta$le of resource and resource
cost is esta$lished with the aid of computers $y entering thetas! durations# resources# and fi(ed costs" *he $udget iscreated" At the resource area# costing can $e approached atvarious levels of details"
"o e#aluate te$aseline plan *he computer is the $est tool availa$le for performing theevaluation and optimi&ation of the $aseline plan" As the
computer will wor! upon the logic to calculate the earlieststart and finish and will perform a $ac!ward pass to determinethe latest start for an activity so as to finish within the $udgeted timing" *he computer mar!s the difference $etween
the earlier dates and the late ones an activity as 8float9 or8slac!9" *herefore ones attention can easily $e drawn towardsthe activities having least floats /the most critical activities0
Project Management and Appraisal By itangshu Khatua
Role of computers and Software in Project
Management
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Role of computers and Software in Project
Management
"o !eep te
trac! of teprogress of
te wor!
In this part of the project management the computers playa very important role as some programs# li!e :.IK;'*#is euipped with an auto progressed settings" .hen the program runs in the auto progress mode# the systemassumes that any activity that was scheduled to start priorto the data date has actually progressed as planned#although no progress has $een entered"
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Project Management and Appraisal By itangshu Khatua"
Role of computers and Software in Project
Management
"o e#aluate teperformance
*he computers play a most imperative role" *he projectmanagement software are usually euipped with the analyticaldata that are reuired to evaluate and report the project performance# a very good e(ample of such software is:.IK;'*"
Reporting andexporting data
*he computer is euipped with programs which not onlymatches the data formats# environments and needs $ut alsohelps with the preparation of hard copy /reports and graphics0for presentation to the various project sta!eholders" *he programs li!e Artemis 2444# actually allows the user to
modify the project data$ase structure as well as to adde(tensions to that structure"