Managing Digital Information
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Managing Digital Information ScienceOnl ine2012 Session Mo derators Simon Fran tz Walter Jes sen Live tweeting the session? Please use the hashtags: #scio12 #info
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21-Oct-2014 -
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Self Improvement
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We're all suffering from the same condition: information overload and filter failure. Yet some people seem to manage the torrent of information more efficiently and effortlessly than others. What's their secret? We'll take a tour of some of the tools available to manage the mass of science-related content -- from RSS to reference managers, and from collaboration docs to social aggregation. We'll also reveal the daily reading habits of some of the best-known purveyors of science content, and come armed with your own tips for battling info overload too. From the ScienceOnline2012 session, "Drowning in Information! How Can We Create Organization & Balance -- Tools and Strategies for Managing Information Overload (Science and Otherwise)"
Transcript of Managing Digital Information
Manag
ing D
igita
l
Info
rmat
ion
Scien
ceOnlin
e2012
Sessi
on M
oder
ator
s
Sim
on F
rantz
Wal
ter J
esse
n
Live tweeting the session?Please use the hashtags: #scio12 #infoLive tweeting the session?Please use the hashtags: #scio12 #info
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• Survey ran for 2 weeks(from Jan 2 – Jan 15)
• Promoted via Twitter• Surveyed 100 people
SURVEY: MANAGING DIGITAL INFORMATION
* Top 5 answers
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SURVEY QUESTION 1
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SURVEY QUESTION 2
* Top 5 answers
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SURVEY QUESTION 3
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SURVEY QUESTION 4
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SURVEY QUESTION 5
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SURVEY QUESTION 6
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SURVEY QUESTION 7
Top 5 tools used to manage information•Email•Twitter•RSS feed reader•Facebook•Google+
Top 5 tools used to manage information•Email•Twitter•RSS feed reader•Facebook•Google+
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SURVEY QUESTION 8
“Favourite Tweets. Save articles from RSS feeds to reading list on Safari or save on delicious, reshare to twiter via twiterfeed “
“It's a river of news, and I'm hip deep in the middle of the stream.“
Describe a typical workflow to filter and consume information
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SURVEY QUESTION 9
Not many answers …
“Folder Hierarchy“
“Tagging in Evernote, folders in email“
Describe your technique for organizing information
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Chris Anderson, Wired “The strategy of my media diet is to ignore the noise”
“Ignore any news you don’t hear in a social context. First you have chosen to talk with these people, and second they have chosen to bring it up. If I hear about news through social means, and if I hear about it three times, then I pay attention.”
Feed-centric media diet based on Google Reader separated into three subject folders: media; business; and robotics No more than 300 follows on Twitter
Chris Anderson, Wired “The strategy of my media diet is to ignore the noise”
“Ignore any news you don’t hear in a social context. First you have chosen to talk with these people, and second they have chosen to bring it up. If I hear about news through social means, and if I hear about it three times, then I pay attention.”
Feed-centric media diet based on Google Reader separated into three subject folders: media; business; and robotics No more than 300 follows on Twitter
Tips for managing information overload
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Brainpicker
Email: Meticulously colour coded and filtered
Twitter: Follow very few people, only people who give good link.
Google Reader: Create priority folders
Every Sunday night at 11pm, I’ll declare “Google reader” bankruptcy” by marking all of my items as “read” – and then I’m able to start afresh on Monday morning.”
Brainpicker
Email: Meticulously colour coded and filtered
Twitter: Follow very few people, only people who give good link.
Google Reader: Create priority folders
Every Sunday night at 11pm, I’ll declare “Google reader” bankruptcy” by marking all of my items as “read” – and then I’m able to start afresh on Monday morning.”
Tips for managing information overload
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Cory Doctorow’s guide to stop your inbox from exploding (THE GUARDIAN, 2/22/2011)
1) Sort your inbox by subject a. Helps if you are emailing several ppl about a subject, e.g. birth, office query. b. Can identify spam that uses same subject line or foreign alphabet spam2) Colour-code messages from known senders a. Learn to love your rules and filters within your email client. b. Add to your address book anyone who receives mail from you. c. Change colour of messages from known senders.3) Kill people who make you crazy a. Create a filter called “killfile” that automatically sends addresses to folder to be hidden/deleted4) Partially resign from mailing lists a. Create a mailing list folder5) Keep a pending list a. Create a textfile on desktop that lists every call, email, parcel and payment you are waiting for, and refer to it 1-2 times a day.
http://www.guardian.co.uk/technology/2011/feb/22/information-overload-probabilistic
Cory Doctorow’s guide to stop your inbox from exploding (THE GUARDIAN, 2/22/2011)
1) Sort your inbox by subject a. Helps if you are emailing several ppl about a subject, e.g. birth, office query. b. Can identify spam that uses same subject line or foreign alphabet spam2) Colour-code messages from known senders a. Learn to love your rules and filters within your email client. b. Add to your address book anyone who receives mail from you. c. Change colour of messages from known senders.3) Kill people who make you crazy a. Create a filter called “killfile” that automatically sends addresses to folder to be hidden/deleted4) Partially resign from mailing lists a. Create a mailing list folder5) Keep a pending list a. Create a textfile on desktop that lists every call, email, parcel and payment you are waiting for, and refer to it 1-2 times a day.
http://www.guardian.co.uk/technology/2011/feb/22/information-overload-probabilistic
Tips for managing information overload
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SURVEY QUESTION 10
Describe one tool or service that would make your information management more productive?
“Something like Mendeley that could effectively handle a broad diversity of file-types - videos, TED talks, images, blogposts, etc. “
“If a single tool could integrate the functionality of Evernote and Mendeley along with a clipping function that works with all browsers - all cloud based. “
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Evernote - http://www.evernote.comMendeley – http://www.mendeley.comIFTTT - http://ifttt.comDiigo - http://www.diigo.comPinboard - http://pinboard.inDevonthink - http://www.devontechnologies.com
Five tools you may not have heard of
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Tips for managing information overload
Email: color-code messages, use filters/rules and folders
RSS: scan, flag, isolate (star, send to Instapaper), use topic-based folders
Documents, notes: Evernote, Mendeley
Automate: IFTTT
Be selective: pare down what you’re reading!Clay A. Johnson, The Information Diethttp://www.informationdiet.com
Email: color-code messages, use filters/rules and folders
RSS: scan, flag, isolate (star, send to Instapaper), use topic-based folders
Documents, notes: Evernote, Mendeley
Automate: IFTTT
Be selective: pare down what you’re reading!Clay A. Johnson, The Information Diethttp://www.informationdiet.com
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PubMed, MeSH – the NLM controlled vocabulary thesaurus used for indexing articles for PubMed.http://www.ncbi.nlm.nih.gov/mesh
ReadCube – free, simple, academic software and reference manager for researchershttp://www.readcube.com/
Refworks – an online research management, writing and collaboration tool.http://www.refworks.com/
Zotero – a powerful, easy-to-use research tool that helps you gather, organize, and analyze sources and then share the results of your research.http://www.zotero.org/
Polmodoro – time management http://www.pomodorotechnique.com/
Flipboard – pocket sized social magazinehttp://flipboard.com/
PubMed, MeSH – the NLM controlled vocabulary thesaurus used for indexing articles for PubMed.http://www.ncbi.nlm.nih.gov/mesh
ReadCube – free, simple, academic software and reference manager for researchershttp://www.readcube.com/
Refworks – an online research management, writing and collaboration tool.http://www.refworks.com/
Zotero – a powerful, easy-to-use research tool that helps you gather, organize, and analyze sources and then share the results of your research.http://www.zotero.org/
Polmodoro – time management http://www.pomodorotechnique.com/
Flipboard – pocket sized social magazinehttp://flipboard.com/
