MANAGING DIGITAL CONTENT OVER TIME MODULE 4: PROTECT Created for the Digital Education Outreach Program by: Lee Blackford, State Library of WA Koulla Giannikouris, Northern Territory Library Sarah Mason, State Library Victoria Shruti Navathe, Libraries ACT 2 SELECT What portion of that content will be preserved? STORE What issues are there for long- term storage? PROTECT What steps are needed to protect your digital content? MANAGE What provisions are needed for long-term management? PROVIDE What considerations are there for long-term access? The digital preservation lifecycle 3 At the end of this module you will have an understanding of: the risks and threats to digital content how to prepare digital content for emergencies strategies to keep digital content secure 4 Risk management Worlds cutest cat Elizabeth Donoghue, CC BY-NC-ND 2.0Elizabeth Donoghue 5 Planning for uncertainty Prevent predict/identify detect Respond Repair 6 We cannot prevent it all, but we can lessen the negative impact. 7 What are we protecting content from? Hide little fella!! Cat & mouse Sonja Trpovski, CC BY-NC-SA 2.0Sonja Trpovski 8 Risk: Economic and organisational failure Money roll, by Zack McCarthy, CC BY 2.0Zack McCarthy 9 Risk: Obsolescence Floppy disks by George ChernilevskyGeorge Chernilevsky 10 Risk: Change and loss 11 Risk: Inappropriate access Geek Cats themadLOLscientist, CC BY 2.0themadLOLscientist 12 Give as much permission as needed and no more. 13 Risk: Failures Network, hardware, software Is this bad? by Geoff Goldman CC BY-NC-SA 2.0Geoff Goldman 14 Doesnt happen often, but happens often enough 15 Risk: Non-compliance A flip of the switch by helga tawil souri CC BY-NC-SA 2.0helga tawil souri 16 Mandated collections Access TDR OAIS 17 Change is constant and iterative 18 Exercise A man performing exercises in a frame with weights and pulleys lithograph by E. Parry & Co., Wellcome Library, CC BY 4.0 19 Scaling up Ice climbing on Mt. Rainier, by Erik Charlton CC BY 2.0Erik Charlton 20 Scaling up VCF 2010 Domesday tray open by Regregex CC BY 3.0Regregex 21 Scaling up Servers at the Ashburn data centre by Victorgrigas CC BY-SA 3.0Victorgrigas 22 Scaling up 23 Risk: Disasters Hindenburg Burning, by Gus PasquerellaGus Pasquerella 24 Emergency planning Are we prepared? What is our plan? Engage in ongoing disaster planning Establish committee and share information Develop and maintain documents Identify possible outcomes and prepare e.g. server goes down; content is damaged 25 Plan Ultimately, an organization would use a suite of plans to properly prepare response, recovery and continuity activities for disruptions affecting the organizations IT systems, business process, and the facility. Source: NIST Contingency Planning Guide for Information Technology Systems 26 Disaster planning framework Organisation People Safe Digital Assets Intact Back to Business 27 Business continuity plan Disaster Recovery Plan Business Recovery Plan IT Recovery Plan Staff Emergency Plan Communication Plan 28 Disaster recovery plan Disaster Recovery by Olaf Gradin CC BY-SA 2.0Olaf Gradin 29 What needs to be available soonest? Identify core functions as part of planning Determine allowable downtime for each Consider steps to re-establish each function Develop relevant documents Make sure planning documents are accessible 30 Safety of employees and clients Ducks crossing by Javier Carcomo CC BY-NC-SA 2.0Javier Carcomo 31 Take home messages: Have a risks register of some kind. Build and maintain an emergency response team roster. Have a business continuity and disaster recovery plan. Keep up-to-date records, e.g. list of system users, credentials and access permissions. Ollie LOLcat by Mike CC BY-NC-SA 2.0Mike 32 SELECTSTOREPROTECTMANAGEPROVIDE What weve covered today the risks and threats to digital content how to prepare digital content for emergencies strategies to keep digital content secure THANK YOU Contact details