Management Team Members

AGENDA PLANNING, BUILDING AND ZONING COMMITTEE

Village of Hoffman Estates November 11, 2019

Immediately Following the Transportation & Road Improvement Committee

Members: Gary Stanton, Chairman Karen Arnet, Vice-Chairman Karen Mills, Trustee

I. Roll Call

II. Approval of Minutes - October 14, 2019

Anna Newell, Trustee Gary Pilafas, Trustee Michael Gaeta, Trustee William McLeod, Mayor

October 21, 2019 (Special Meeting)

NEW BUSINESS 1. Request authorization to award a contract for the Village Green master plan to Tria

Architecture of Burr Ridge, IL in an amount not to exceed $108,500.00.

REPORTS (INFORMATION ONLY) 1. Planning Division monthly report. 2. Code Enforcement Division monthly report. 3. Economic Development and Tourism monthly report.

III. President's Report

IV. Other

V. Items in Review 1. Discussion regarding the vacant former automobile dealership properties at 125 and 155

West Higgins Road.

VI. Adjournment

(Fwtlier details and informatio11 can be found in tf1e agenda packeJ at((lcl/ed flereto and incorporated herein and can al.so be viewed online aJ 11•,.,.v.lwffmn,11,:.111/es.11,g and/or i11 pel'!lo" in 1f1e Village Clerk's ojjice).

The Village of Hoffman Estates complies with /he Americans wilh Disabilities Act (ADA). For accessibility assis1ance, call the ADA Coordinator al 847/882-9100.

Village of Hoffman Estates

PLANNING, BUILDING & ZONING COMMITTEE MEETING MINUTES

I. Roll Call

Members in Attendance:

Management Team Members in Attendance:

DRAFT October 14, 2019

Gary Stanton, Chairperson Karen Arnet, Vice Chairperson Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Michael Gaeta, Trustee William D. McLeod, Village President

James Norris, Village Manager Dan O'Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Mark Koplin, Asst. Vig. Mgr.-Dev. Services Peter Gugliotta, Director of Planning Mike Hankey, Dir. Transportation and Eng. Patti Cross, Asst. Corporation Counsel Patrick Seger, Director HRM Richard Signorella, CATV Coordinator Suzanne Ostrovsky, Asst. to the Village Mgr. Aaron Howe, PW Management Asst./Analyst Doug LaSota, Attorney

The Planning, Building & Zoning Committee meeting was called to order at 7: 18 p.m.

Motion by Trustee Pilafas, seconded by Trustee Mills, to recess the meeting at 8:07 p.m. Voice vote taken. All ayes. Motion carried.

Meeting was called back to order at 8:15 p.m.

II. Approval of Minutes

Motion by Trustee Gaeta, seconded by Trustee Mills, to approve the Planning, Building & Zoning Committee meeting minutes of September 9, 2019. Voice vote taken. All ayes. Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Mills, to approve the special Planning, Building & Zoning Committee meeting minutes of October 7, 2019. Voice vote taken. All ayes. Motion carried.

Planning, Building & Zoning Committee -2- October 14, 2019

NEW BUSINESS

1. Request by Shree Umiya Mataji Mandir KPS Chicago Midwest for a courtesy review for development of a residential subdivision and community wellness center on a 27 acre site located at the southeast corner of Golf and Rohrssen Roads.

An item summary sheet from Jim Donahue and Peter Gugliotta was presented to Committee.

Mr. Himanshu Modi (Nova Design) was present at the meeting and provided background and comment on the project.

Trustee Stanton inquired about number of homes to be built and Trustee Mills noted concerns and inquired about entrances into the proposed site. Mr. Modi provided comment and addressed other concerns presented by the Board.

Additional comments from the Trustees were noted and addressed by Mr. Modi.

2. Request by Fulcrum Bioenergy for a courtesy review for waste recycling and processing facility on a 25 acre site located on the southwest corner of Higgins and Beverly Roads.

An item summary sheet from Jim Donahue and Peter Gugliotta was presented to Committee.

Mr. Flyn van Ewijk (Fulcrum BioEnergy) and Mr. Devin Moose (Aptim Solid Waste Services) were present at the meeting and provided background and comment on the project.

Trustee Stanton inquired about ingress and egress areas and noted concerns about the number of trucks coming off of Beverly Road. Mr. Moose and Mr. Norris provided comment.

Trustee Pilafas questioned Mr. Moose about agreements with solid waste companies to receive the waste to be processed. Mr. Moose confinned agreements are already in place. Mr. Non-is provided further comment on logistics.

Trustee Pilafas inquired about the post-processing materials to· be hauled out and questioned if it was liquid material and if there were any hazmat issues. Mr. Moose stated it is not liquid material and no hazmat issues present.

Trustee Mills asked if any type of odor would be emitted during the processing. Mr. Moose noted the building would be equipped with negative air pressure and filtered six or eight times within an hour. Trustee Mills also asked about the waste and what happens to


it. Mr. Moose indicated the facility would be cleaned with the waste and fuel leaving at the end of each day.

Mr. Norris noted the company would be responsible for improvements to Beverly Road as needed.

Tmstee Mills inquired about landscaping off of Beverly. Mr. Moose provided comments about the type of barrier to be installed.

A few Trustees voiced concern about traffic patterns and access for emergency vehicles. Mr. Moose indicated the facility has been designed addressing those concerns.

3. Request by Roundy's Supermarkets, Inc. (d/b/a Mariano's) for a courtesy review for the construction of an automobile gas station on the north side of the Hoffman Village Shopping Center parking lot.

An item summary sheet from Peter Gugliotta and Parth Joshi was presented to Committee.

Mr. Tim Krazt (Sevan Multi-Site Solutions) provided background on the request proposed for Golf Road and Barrington - parking area directly in front of Mariano's.

Trustee Stanton inquired if Mariano's feels this is a good fit for their location. Mr. Krazt confirmed. Trustee Newell asked if electric car plug in locations would be a part of the site. Mr. Krazt indicated this would be a part of the overall study but that the specific feature has not been determined at this time.

Trustee Pilafas noted the parking lot and inquired if Mariano's felt the proposed station would take away from their sales. Mr. Krazt again indicated Mariano's would be looking at these issues within their overall study.

4. Request by Ala Carte Entertainment for a courtesy review to redevelop the vacant building at 2575 Higgins Road with a combination restaurant/gas station.

An item summary sheet from Peter Gugliotta was presented to Committee.

Mr. Mark Hoffman (Ala Carte) presented the project and provided background. Ms. Jennifer LaSota (RCI Advisors) provided additional information on the request.

Trustee Stanton questioned Ala Carte's desire to incorporate a gas station into the project. Ms. LaSota responded that the decision was made after a thorough study of the area.

Some board members expressed concerns about the location and others noted an appreciation for the location and ease of access. Mr. Hoffman provided additional


comments on the food selection, seating options and the desire to have the C-store open as a 24-hour operation.

Trustee Mills noted the visibility of the project and other concerns. Ms. LaSota stated there would be ample signage as well as raised building canopies. He also commented on the drive-thru options.

Trustee Pilafas provided additional comments and expressed his appreciation for creative use of the site and inquired if the site was TIF eligible. Mr. Norris provided comment.

Trustee Stanton, Trustee Mills, Mayor McLeod and Trustee Newell expressed that they were not necessarily in favor of the project. Trustee Arnet is not excited about having a gas station so close to many restaurants.

5. Request direction for the Planning and Zoning Commission to hold a public hearing to consider amendments to the Zoning Code regarding recreational cannabis related uses.

An item summary sheet from Jim Norris, Doug LaSota, and Peter Gugliotta was presented to Committee.

Mr. Gugliotta provided additional information and discussed potential zoning challenges and possible solutions.

Trustee Pilafas indicated his favor of an overlay district. He inquired about best practices with other municipalities. Mr. Norris provided comment and noted the committee would be interested in feedback regarding Fountain Crossing area. Mr. Gugliotta also noted the areas of Roselle/Higgins/Golf.

Trustee Pilafas questioned staff about the number of locations. Mr. Norris and Mr. Janura (Corp. Counsel) provided comment and details on the State's role in determining number of licenses, etc,

Mayor McLeod and Trustee Mills agreed with overlay options and idea of special use. Trustee Mills noted concerns about security and would the language be worked into an ordinance. Mr. Norris provided comments.

Trustee Stanton inquired about purchase and subsequent use of the products and what laws would apply. Mr. LaSota provided comment.

Trustee Newell asked how much a person would be able to purchase at one time. Mr. Norris responded.

Mr. Janura provided further description of the State's wording of "unreasonable restrictions".


Motion by Mayor McLeod, seconded by Trustee Gaeta, to direct the Planning and Zoning Commission to hold a public hearing to consider amendments to the Zoning Code regarding recreational cannabis related uses. Voice vote taken. All ayes. Motion carried.

REPORTS (INFORMATION ONLY)

1. Department of Development Services monthly report for Planning Division.

The Department of Development Services monthly report for Planning Division was received and filed.

2. Department of Development Services monthly report for Code Enforcement Division.

The Department of Development Services monthly report for Code Enforcement Division was received and filed.

6. Department of Development Services monthly report for Economic Development and Tourism.

The Department of Development Services monthly report for Economic Development and Tourism was received and filed.

Ill President's Report IV. Other V. Items in Review VI. Adjournment

Motion by Trustee Gaeta, seconded by Mayor McLeod, to adjourn the meeting at 9:27 p.m. Voice vote taken. All ayes. Motion carried.

Minutes submitted by:

Jennifer Djordjevic, Director of Operations & Outreach, Office of the Mayor and Board

Date

Village of Hoffman Estates

SPECIAL PLANNING, BUILDING & ZONING COMMITTEE MEETING MINUTES

DRAFT October 21, 2019

I. Roll Call

Members in Attendance:

Management Team Members In Attendance

Gary Stanton, Chairperson Karen Arnet, Vice Chairperson Karen Mills, Trustee Anna Newell, Trustee Michael Gaeta, Trustee William D. McLeod, Mayor

Mark Koplin, Acting Village Manager Art Janura, Corporation Counsel Peter Gugliotta, Director of Planning Kevin Kramer, Director of Economic Dev. Ted Bos, Police Chief Pat Fortunato, Fire Chief Fred Besenhoffer, IS Director Patrick Seger, Director of HRM Bev Romanoff, Village Clerk Rachel Musiala, Finance Director Monica Saavedra, Director of HHS Joe Nebel, Director of Public Works Patti Cross, Asst. Corporation Counsel Doug LaSota, Assoc. Corporation Counsel Kasia Cawley, Asst. Police Chief Aaron Howe, Public Works Joe Weesner, Transportation Engineer

The Special Planning, Building and Zoning Committee meeting was called to order at 7:06 p.m.

NEW BUSINESS

1. Request authorization to award a contract for the Barrington Road 1-90 area study to Farr Associates, Chicago, IL, in an amount not to exceed $91,615.

An item summary sheet from Pete Gugliotta was presented to Committee.

Peter Gugliotta addressed the Committee and reported that a sub-area plan focused on the Barrington Road 1-90 interchange area of the Village would be provided and the study would provide framework for future development and redevelopment in the area that

Sp. Planning, Building & Zoning Committee -2- October 21, 2019

maximizes interaction with the expanded transportation options at the Barrington Road 1-90 interchange. Input will be sough on several specific land use and development related points. Farr Associates would rely on in-house planning and design staff with input from area businesses and the Village Board.

Motion by Trustee Gaeta, seconded by Trustee Mills, for to award contract for the Barrington Road I-90 area study to Farr Associates, Chicago, IL, in an amount not to exceed $91,615. Voice vote taken. All ayes. Motion carried.

II. Adjournment

Motion by Trustee Arnet, seconded by Trustee Mills, to adjourn the meeting at 7:16 p.m. Voice vote taken. All ayes. Motion carried.

Minutes submitted by:

Debbie Schoop, Executive Asst. Date

SUBJECT:

MEEJ'ING DATE:

COMMITTEE:

FROM:

COMMITTEE AGENDA ITEM VILLAGE OF HOFFMAN ESTATES

Request authorization to award a contract for the Village Green master plan to Tria Architecture of Burr Ridge, IL in an amount not to exceed $108,500.00

November 11, 2019

Planning, Building & Zoning

Kevin Kramer Vi,< -·-- ----·-----·-------- ►------------· ·----------------------------- ----------·------------------------------------ ·- ·--

REQUEST:

BACKGROUND:

DISCUSSION:

Request authorization to award a contract for the Village Green master plan to Tria Architecture of Burr Ridge, IL in an amount not to exceed $108,500.00.

In April 2017, the Village Green Ad Hoc Committee was formed and charged with exploring new options to maximize the Village Green (VG) to its highest potential. Over the next four months, staff issued a Request for Proposals (RFP) to find an architectural firm that could design a new stage to be used for more concerts with higher attendance. Proposals were received, but that project was put on hold while the Western Area Plan was developed with the Lakota Group. After that plan was completed in Spring 2019, the Ad Hoc Committee met in September to begin the process again, but this time with a focus on the entire VG and not just a stage. Using the VG concept plan Lakota developed as a starting point, the goal of the Committee was to find an architectural firm who could master plan and explore phasing the VG and surrounding access ways for maximizing the public use of the VG and the event potential grown by the Spectra and Levy Restaurants staff at the Sears Centre Arena.

Of the four original responses to the RFP, staff selected two firms as most qualified for the master plan and architectural design of the VG. In September, the Committee interviewed the final two firms and selected Tria Architecture to assist with the master planning and design services for the VG based on their past experience with similar projects and their expert technical team which includes HR Green, Inc (Civil Engineering Consultant) and JSD Professional Services, Inc (Landscape Architects). Staff held further discussions with Tria to refine the scope and negotiate costs in order to finalize the attached contract. The final not-to-exceed cost was detennined at $108,500.00.

NlH

Planning, Building and Zoning Committee -2- Novmeber 11, 2019

DISCUSSION: (Cont'd)

The contract is attached but the highlights include:

♦ Project Understanding I.A. - Tria will master plan the entire VG, including the amphitheater, lawn seating, the concession building and beer garden expansions, the streetscape and parking improvements along Prairie Stone Parkway and Hoffman Boulevard, and the open space south of the existing concession building for future events. This master plan will be the end product of all improvements for a well-used, profitable VG for the whole community.

♦ Master Planning Phase Services II.A. - A complete wetland delineation will be completed as any new work on the site will require permits, and this delineation will be a requirement of permit approval. This delineation, however, cannot be performed and completed until the next growing season (II.A.3.b.) yet that will not slow down the rest of the master plan process.

♦ Master Planning Phase Services V. - Deliverables for this project will include: A. An estimate of construction costs for the entire master plan to be completed,

including costs for each phase individually. B. The rendered master plan with a narrative text and graphics to convey the vision

and future development of the VG. C. The full phasing and implementation plan for how to complete renovations while

keeping certain parts of the VG operational, along with costs for each phase. D. Three vignette renderings of the master plan and a 3D model of the amphitheater,

should the Village decide this is necessary to further convey the vision.

♦ Master Planning Phase Services VI. - All this work shall be completed within 2-3 months from the kick-off meeting after this contract is approved, with the exception of the wetland work which will lag until the next growing season.

♦ General Items J.B. - Topographic and plat of surveys for both the VG and the adjacent roadways (Prairie Stone Parkway and Hoffman Boulevard) will be completed as the information currently on file is out of date.

♦ Fee Schedule - Four additional items are presented "al a carte" to this contract and staff would recommend including all services as they will be needed for a complete and updated master plan. These add on items are included in the $108,500.

Staff worked with Corporation Counsel to review the final proposal presented today.

FINANCIAL IMP ACT:

The Prairie Stone Capital Fund budget includes funding to cover the contract cost of $108,500.00 for this master plan.

Planning, Building and Zoning Committee - 3 - Novmeber 11, 2019

RECOMMENDATION:

Authorization to award a contract for the Village Green master plan to Tria Architecture of Burr Ridge, IL in an amount not to exceed $108,500.00.

Attachment

cc: James Petrakos (Tria Architecture)

November 7, 2019

Mr. Jim Norris, Village Manager Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, Illinois 60169

VIA E-MAIL (B) Page{s) Inclusive

[email protected]

Re: Village of Hoffman Estates - Village Green - Master Plan 5510 Prairie Stone Pkwy, Hoffman Estates, Illinois 60192 Proposal for Professional Services

Dear Mr. Norris:

It was a pleasure talking with you about your design needs. We thank the Village for selecting Tria Architecture as the Architect of Record and the opportunity to work together. We have reviewed the project and understand the scope of services. We feel that our experience with similar projects and our dedication to exceptional design and service will blend in perfectly with this project. We have described our scope of services in the attached proposal.

TRIA ARCHITECTURE, INC. James A Petrakos, AIA, LEED AP Principal Architect

JAP/amb

CC: Mr. Kevin Kramer, Village of Hoffman Estates, [email protected]

Attachments: Village Green - Master Plan Proposal, Dated 11/7/19, 5 Pages Terms and Conditions, Dated 11/7/19, 1 Page Attachment A - Project Limits, Dated 10/16/19, 1 Page

File Name: MRK.PRP.110719.HoffmanEstatesVillageGreen.MP AMB.docx

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive, Suite 1 DO, Burr Ridge, Illinois 60527

South Suburban Office: 1820 Ridge Road, Suite 209, Homewood. Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TriaArchiteclure.com INIT. ___ _

November 7, 2019

VILLAGE OF HOFFMAN ESTATESVILLAGE GREEN - MASTER PLAN PROPOSAL

PROJECT UNDERSTANDING: I. Tria Architecture (TRIA) will complete all Architectural Master Plan Designs for you (OWNER), as described herein. This proposal is based on the following key components:

A. Design the Master Plan for a 13 +/- Acre Village Green including: 1. Designing the renovation and expansion to the existing Amphitheater and lawn seating. 2. Designing a new open gathering space south of the existing concession building to host future events. 3. Designing a new location for the splash pad (shown on Lakota Group drawings). 4. Designing the renovation and expansion of the existing (or a brand new) concession building. 5. Designing the renovations and expansion to the existing beer garden. 6. Designing the streetscape renovations and parking options to Prairie Stone Parkway and Hoffman Boulevard to make them more pedestrian friendly. 7. Designing the "Curb Appeal" for the entire Village Green. 8. Design new paths, vehicular access (emergency and deliveries), and ADA parking for the site.

B. All additional designs or design modifications requested by the OWNER or Authorities Having Jurisdiction will be completed on a Time and Material basis above and beyond this proposal, including travel.

MASTER PLANNING PHASE SERVICES: I. TRIA will meet with the OWNER to review the program.

A. TRIA will provide Master Planning (MP) services, before proceeding to the Design phases, under separate Contract. B. TRIA will review all available background materials, historical documents, community input, existing site plans, stormwater management design, intergovernmental agreements, Metropolitan Water Reclamation District (MWRD) restrictions, and any other relevant information relating to the project. C. TRIA will provide up to three (3) modifications to the design prior to finalizing.

II. TRIA will provide Civil (C.) Master Planning for the site as required to accommodate the new design, including:

A. Complete a Wetland Delineation, if required (Alternate Fee).

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive, Suite 100. Burr Ridge. Illinois 60527 South Suburban Office: 1820 Ridge Road, Suite 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TriaArchitecture.com !NIT. ___ _

Village of Hoffman Estates - Village Green - Master Plan Proposal November 7, 2019 Page 2 of 5

1. This includes the property and all areas within 100 feet of the property line, which will be required for permitting. 2. Current Cook County GIS mapping does not show any wetlands within the project limits. It is assumed that the existing pond and pond bank native areas are manmade and not considered wetlands. 3. To minimize cost and effort, the proposed design should not encroach up on the pond and pond bank native areas. Therefore this proposal is based on the design of all park improvements within the existing maintained areas.

a. If it is determined that the proposed design will expand beyond the existing maintained areas, a site meeting with the Army Corps of Engineers will be held to obtain their input and direction. b. All wetland delineation will need to be performed during the next growing season.

B. Complete an initial stormwater management requirement review for the proposed site improvements in accordance with applicable regulations and determine requirements for stormwater management. C. Master Plan the utility connections to the buildings and site elements.

1. It is assumed that all utilities (Water, Sewer, Gas, Electric, Storm) are available on-site, therefore no off-site design work is included in this proposal.

D. Master Plan the roads, paths and parking. No traffic studies or analysis is included in this proposal.

Ill. TRIA will provide Mechanical, Electrical, Plumbing and Fire Protection (M.E.P.FP.) systems Conceptual Planning as required to accommodate the new design, including:

A. Conceptually Plan the Heating, Ventilation and Air Conditioning (HVAC) system for the concession building addition, if any. B. Conceptually Plan the electrical system for the buildings and site including:

1. General power and lighting. 2. Site lighting. 3. Fire alarm systems. 4. New telecommunications utility entrances (Voice, Data, Internet, Security, Television). 5. No specialized engineering such as security, intelligent lighting, voice, data, etc. design is included in this proposal.

C. Conceptually Plan the plumbing system for the buildings, including: 1. Natural gas, domestic water and sanitary sewer for the buildings. 2. Possible Grease Interceptor expansion for the concession building.

IV. Master Plan the additions and renovations to the existing Landscape Architecture (L.) main elements as required to accommodate the new design. V. TRIA will provide final Master Plan deliverables as follows:

A. An estimate of construction cost will be provided for the final Master Plan.

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive. Suite 100, Burr Ridge, Illinois 60527 South Suburban Office: 1820 Ridge Road, Suite 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TriaArchilecture.com INIT. _ __ ....:


1. All estimates based on the drawings will be schematic or based on general s.f. costs for the purposes of master planning.

B. A rendered Master Plan (site plan) with narrative text and plan graphics which detail the ultimate vision for the future development of the Village Green. C. A phasing and implementation plan including ranked priorities for development. D. If requested, TRIA can also prepare three vignette renderings of the Master Plan elements and 3D model of the amphitheater, for presentation.

VI. Master Planning of all items to be completed within 2 to 3 months from the kick-off meeting and receiving all OWNER provided items listed below.

DESIGN PHASE SERVICES: I. Not Applicable

BIDDING PHASE SERVICES: I. Not Applicable

CONSTRUCT/ON OBSERVATION PHASE SERVICES: I. Not Applicable

GENERAL ITEMS: I. The OWNER shall provide the following existing information to TRIA:

A. An electronic copy of the existing facility (also showing all utility locations, M.E.P.FP. equipment details and sizes). 1. All building covenants, rules and regulations regarding our scope of

services are to be provided to TRIA prior to the start of services. B. A Topographic and Plat of Survey of the existing property (also showing all

utility locations and sizes); (Alternate Fee). 1. All site restraints such as deed restrictions and covenants, if any, are to

be provided ta TRIA prior to the start of services. 2. Current GIS files are to be supplied for the site.

C. The most current Hazardous Material reports (lead, asbestos, etc.) for the facility, if any.

D. Any current traffic studies of the site. E. All available background materials, historical documents, community input,

existing site plans, stormwater management design, intergovernmental agreements, Metropolitan Water Reclamation District (MWRD) restrictions, and any other relevant information relating to the project.

II. No Alternate Bid Designs are included in this proposal. Ill. This proposal is based upon attendance at up to one (1) site visit/walkthrough

with OWNER and five (5) OWNER/design meetings. A. Because of the undetermined length and amount of additional meetings the

OWNER may request, TRIA will prepare any presentation materials required and attend any other meetings requested by the OWNER, on a Tirne-andMaterial basis above and beyond this proposal, including travel.

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive. Suite 100, Burr Ridge, Illinois 60527 South Suburban Office: 1820 Ridge Road, Suite 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TriaArchitecture.com INIT. _ _ _ _


Once executed, the OWNER authorizes TRIA to provide professional services for the Project identified herein. Since the AIA 8101-2017, Master Agreement between Owner and Architect, dated September 16, 2019, is currently under attorney review, this proposal is based on the terms and conditions below until such time that the final B 101 contract is fully executed.

As discussed, our goal is not just to complete this project, but also to continue our relationship with you so that we may fill any future design needs of yours. Please review this proposal and don't hesitate to contact me if you have any questions or require any additional information. If this proposal is acceptable, please execute all of the yellow highlighted areas and send the entire proposal back to our office. Tria Architecture and I look forward to your direction and working with you.

FEE SCHEDULE

BASE BID PROPOSAL: Master Plan services as described above for a Lump Sum Fee of $82,500.00

□ ___ (Initial) Wetland Delineation Services as described above, For an Additional Time and Material Not-To-Exceed Fee of $2,000.00

o ___ (Initial) Topographic and Plat of Survey Services for the Park Area as described above (and in Exhibit A), For an Additional Time and Material NotTo-Exceed Fee of $8,500.00

□ ___ (Initial) Topographic and Plat of Survey Services for the Road Area as described above (and in Exhibit A), For an Additional Time and Material NotTo-Exceed Fee of $8,000.00

□ ___ (Initial) Rendered Vignette Services as described above, For an Additional Lump Sum Fee of $7,500.00

2019 HOURLY RATES (For services above and beyond our scope of services listed above):

TRIA ARCHITECTURE, INC. Principal Architect Associate Architect Architectural Associate Senior Staff Architect I Senior Interior Designer Staff Architect II/ Interior Designer II Staff Architect I / Interior Designer I Architectural Staff Graphic Designer Architectural Intern/ Interiors Intern Administrative Assistant

TRIA ARCHITECTURE

$195.00 $165.00 $155.00 $145.00 $135.00 $125.00 $115.00 $110.00 $105.00 $85.00

West Suburban Office: 901 McClintock Drive, Suite 1 00, Burr Ridge, Illinois 60527 South Suburban Office: 1820 Ridge Road, Suite 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TriaArchitecture.com INIT .. ----.;


JSD Professional Services, Inc. Principal, Associate Senior Structural Project Consultant Structural Engineering Manager Senior Structural Engineer Staff Structural Engineer Senior Project Consultant Project Consultant Senior Project Engineer Project Engineer Senior Staff Engineer Staff Engineer Construction Project Engineer Senior Engineering Technician Engineering Technician Senior Planner Staff Planner Site Planner Environmental Specialist Senior Landscape Architect Landscape Architect Senior Landscape Designer Landscape Designer Project Surveyor Survey Crew Chief Senior Survey Technician Survey Technician Office Support

HR Green Principal Senior Professional Professional Junior Professional Senior Technician Technician Senior Field Personnel Field Personnel Junior Field Personnel Administrative

$220.00 $195.00 $180.00 $145.00 $120.00 $185.00 $160.00 $155.00 $145.00 $125.00 $120.00 $140.00 $110.00 $80.00 $145.00 $120.00 $75.00 $120.00 $145.00 $125.00 $125.00 $115.00 $125.00 $100.00 $90.00 $70.00 $85.00

$210 - $285 $195 - $285 $120 - $195 $85- $140 $120 - $145 $80-$125 $125- $195 $90- $165 $50 - $95 $65 -$105

Approved by (Sign/ Print): ____________________ _

Title:-------------------' Date: ---------'

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive, Suite 100, Burr Ridge, Illinois 60527

South Suburban Office; 1820 Ridge Road, Sui1e 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main; 630.455.4500 Fax: 630.455.4040 www.TriaArchiteclure.com INIT. - ---'

November 7, 2019

TERMS AND CONDITIONS I. lfTRIA is requested to perform any onsite visits during construction, the OWNER or Contractor will obtain General Liability Insurance during construction and name TRIA as additional insured. II. The OWNER will be responsible for all material, printing and distribution costs of progress printings, presentations, office drawings and bid documents. These will be provided through TRIA as a reimbursable expense, upon prior written approval from the OWNER. Ill. The OWNER will provide proportional monthly progress payments throughout the project and final payment upon completion of TRIA's services for that phase. IV. The OWNER shall comply with the Illinois Prompt Payment Act for all payments to TRIA. V. TRIA reserves the right to cease all services until prompt payment of all outstanding invoices. In the event any portion of an account remains unpaid 120 days after the billing, TRIA may institute collection action and the OWNER shall pay all costs of collection. VI. Payment of invoices is in no case subject to unilateral discounting, back-charges, or set-offs by the OWNER, and payment is due regardless of suspension or termination of this agreement by either party. Time allotted for permit revisions are deemed inconsequential to the whole project, therefore no portion of the fee will be credited if the project does not go through the permit process. VII. This proposal is valid for a period of 45 days. After that period, TRIA will provide a revised proposal for any services. VIII. If the services covered by this proposal have not been completed within 12 months of the date hereof through no fault of TRIA, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. IX. To the fullest extent permitted by law, and not withstanding any other provisions of this agreement, the total liability, in the aggregate, of TRIA and TRIA's officers, directors, partners, employees, agents, and subconsultants, and any of them, to the OWNER and anyone claiming by, through or under the OWNER, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or Agreement from any cause or causes, including, but not limited to the negligence, professional errors and omissions, strict liability, breach of contract or warranty, expressed or implied, of TRIA and TR!A's officers, directors, partners, employees, agents, and subconsultants, or any of them, shall not exceed the amount of TRIA's available Insurance Proceeds at the time of the claim. X. TR(A and the OWNER waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination in accordance with AIA 8101 (2017 edition) - Article 9. XI. Hourly rates are subject to change at the beginning of every calendar year and TRIA will provide to the OWNER the changes by December 31 of the year prior. XII. TRIA reserves the right to renegotiate the fee should changes in the scope of services occur. XIII. All reimbursables will be forwarded with a 1.1 multiplier factor. XIV. All additional services will proceed only on a written direction from the OWNER. XV. TRIA will not be held responsible for identifying and/or investigating any existing hazardous conditions or materials on site.

____ (Initial) The Terms and Conditions have each been individually read and agreed upon.

TRIA ARCHITECTURE West Suburban Office: 901 McClintock Drive, Suite 100, Burr Ridge, Illinois 60527 South Suburban Office: 1820 Ridge Road, Suite 209, Homewood, Illinois 60430 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304

Company Main: 630.455.4500 Fax: 630.455.4040 www.TrfaArchitecture.com !NIT. _ _ _ _ _

BIi HRGreen.

Version2.1

EXHIBT A- PROJECT LIMITS

02212019

Professional Services Agreement Village of Hoffman Estates -Village Green

191320 October 16, 2019

Page t of 1

VILLAGE OF HOFFMAN EST ATES DEPARTMENT OF DEVELOPMENT SERVICES PLANNING DIVISION 1\IIONTHLY REPORT

Rl

SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Peter Gugliotta, Director of Planning, Building and Code Enforcementf V November 11, 2019

PLANNING AND ZONING COMMISSION MEETINGS

October 16 Meeting o Lakewood Barrington LLC, Fountain Crossings-Lot 7b vacant 15 acres - Rezoning from 8-2 to M-2 for new industrial building

(Approved)

Novem her 6 Meeting o Bell Works Mixed Use Project, Lakewood campus - Phase I Site Plan to re-occupy existing building ( office/retail)

(Approved) o 2060-2080 Stonington Ave - Bright Hope, Special use for indoor baseball practice facility and amendment to existing Special

Use (Approved) o Zoning Code Text Amendments - Cannabis Uses (Continued to November 20'")

November 20 Meeting o St. Alexius Behavioral Hospital/AMIT A Health- Special Use Amendment & Site Plan Amendment for building addition o BMO Harris Bank, 1400 Gannon Dr•- Site plan amendment for new bank and retail building o Zoning Code Text Amendments - Cannabis Uses (Continued from November 6'h)

CURRENT ACTIVE PROJECT REVIEWS

• Ala Carte Entertainment, 2575 Higgins Road (former Macaroni Grill) - concept plan for new restaurants/gas station • Barrington Square Town Centre/Winston Knolls School - site plan for new playground • Motor Werks, 1260 W Higgins Rd -- Site Plan to demo building, construct parking lot, and other improvements • SEC Rohrssen Road & Golf Road-Annexation, Zoning, Plat, Site Plan for Hindu Wellness Center & Temple and single family • Walnut Pond/ Airdrie Estates - Individual lot review for new homes on existing platted lots • Vequity, 2250 W Higgins Rd- Site Plan review for gas station and convenient store • BP Gas Station - 2598 W Higgins Rd - Site Plan Amendment • BK Equities/Hoffman Technology Park, North side of Lakewood Blvd. - Concept plan for multi-lot Business Park • Mariano's/Hoffman Village - Site Plan to add new gas station • Quality Inn, 2075 Barrington Rd - Special use for change in ownership and site plan amendment for building addition • HE Park District, South Ridge Park 1450 Freeman Rd - Site Plan amendment for park redevelopment • Zoning Code Text Amendments -Uses, Accessory Structures, Signs, etc. • Vequity, 2 E. Higgins Rd - Site plan for new gas station and convenient store • W-T Properties, 80 W Higgins Rd, former Hoffman Lanes - Site Plan and Subdivision for redevelopment

POTENTIAL UPCOMING PROJECTS

• W-T Properties, Roselle Road area storm sewer replacement- Site Plan and Plat • Bell Works Mixed Use Project, Lakewood campus - Site Plan to construct new townhomes and apartments • WT Engineering, 2601 Pratum- Special Use and Site Plan Amendment for Office/ Brewery • Moretti's Restaurant Mall, Barrington/Higgins - Master Sign Plan • Adesa Expansion (Beverly Road & PSP)- site plan, plat, rezoning for parking storage lot expansion • Fulcrum Bioenergy, SW comer Higgins/Beverly - Site Plan for new industrial building • Hoffman Plaza, East Side Roselle Road (outlot 3)- site plan for new outlot building • 23 54 - 2360 Hassell Rd. Offices - Site plan amendment for retail uses sidewalks, landscaping and other site changes • 1680 Heron Way - Site plan approval for new individual home in Yorkshire Woods Subdivision • Partridge Hill Townhomes - 700 W Partridge Hill Dr - Fence variation

Village or I loffman Estates - 2 - Planning Division Monthly Report - November 2019

GENERAL ACTIVITIES

• The Planning Division processed 3 FOIAs and 2 Zoning Verification Letters in October. • A new Associate Planner (Kevin Anderson) began work in late-October, filling a vacant position. • Peter Gugliotta participated in the NWMC Bike-Ped Committee seminar highlighting the new Pace Transit Center

at Barrington Road and 1-90. The program included a presentation (held at Greens point Office Park) and a walking tour of the station area.

• Peter Gugliotta participated in the supervisor team building event on October 1 si at the Village Hall. • Peter Gugliotta spoke about community planning to two second-grade classes at MacArthur School on October 4th

•

• Peter Gugliotta and Parth Joshi attended a CMAP seminar on Benefitting From a Changing Economy in Elgin on October 81h.

• Paith Joshi attended a State of Illinois seminar on the Accessibility Code in Arlington Heights on October 23rd•

Site Plan Review Process October 4th Quarter Vear to Date

Number of administrative site plan cases completed 0 I 50% completed 0 I 50% completed 2 I 50% completed

Number of PZC site plan cases completed 0 I administratively 0 I administratively 2 I administratively

Annual goal is to complete at least 65% of site plan cases through administrative review process

Site Plan Review Timing October 4th Quarter Vear to Date

Number of cases processed within 105 days 0 I 100% completed

0 I 100% completed

2 I 100% completed

within 105 days within 105 days within 105 days

Annual goal is to complete 100% of cases within 105 days

Coordinating Planning & Code Efforts October 4th Quarter Vear to Date Year Target

Number of staff coordination meetings held 4 4 42 48

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

• The Village's Annual Action Plan (AAP) for Program Year 2019-2020 was approved by HUD in late October. As anticipated, the Village has been allocated $245,931 of Federal funding, an increase of $2,757 from the Village's prior year CDBG allocation of $243,174.

• The Village drew CDBG funds toward the street rehabilitation costs at Atlantic and Pacific Avenues in the amount of $179,693.

• Staff began preparing the Consolidated Annual Performance and Evaluation Report (CAPER) to close out the Program Year 2018 budget and summarize accomplishments. The report will be posted to the Village website and a public hearing will take place in December. The CAPER must be submitted to HUD in late December.

• Continued work on project specifications for grading, asphalt removal and concrete work at the CAC facility, the final segment of the Joint CAC Project. The project is planned take place in the spring of 2020.

• Participated in conference calls and document reviews with Cook County and other regional entities for HUD's Assessment of Fair Housing (AFH).

Tl 1e m ormahon e ow 1s or t 1e b 1 . fi I 2019 CDBG P rogram ear cto er '

t 1roug:1 Y (0 b 1 2019 1 1 S eptem er , b 30 2020)

October 1st Quarter* Vear to Date Current Reporting

CDBG Expenditures and Reporting Ratio Ratio

$179,693.00 $179,693.00 $179,693.00 1.49

"Current Reporting Ratio" equals ratio of unspent funds to total allocated funds in program year. Permitted to hold up to 1.5 of yearly allocation.

Housing Program Goals October 1st Quarter* Year to Date Year Target

Rehabilitation Projects completed 0 0 0 3

Housing & related issues education pieces released 0 0 0 5

*The I" quarter of the CDBG Program Year runs from October I through December 3 l .

VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES CODE ENFORCE1\IIENT DIVISION MONTHLY REPORT

SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Peter Gugliotta, Director of Planning, Building and Code Enforcement ~ (/

November 2019

GENERAL ACTIVITIES

R2

• On October 1-3, 2019, David Banaszynski attended and presented at the Food Safety Symposium in Schaumburg.

• On October 1, 2019, Kala Kuttenberg attended the supervisor team-building event at the Village Hall. • On October 22, 2019, John Shogren attended the monthly JPIA meeting & continuing education in

Aurora. • On October 23, 2019, Tim Meyer, John Shogren, Tony Knuth, Kathleen Kuffer & Kiley Gardner

attended the new 2018 Illinois Accessibility Code seminar discussing the history, similarities and differences, and guidance on best practices for compliance in Arlington Heights.

• A total of 26 new single family homes are in various stages of construction. • The number of building permits issued so far during 2019 continues to trend 10% higher than

last year. Permit revenue surpassed the total FY2019 Budget estimate in September.

Steeple Hill Condominium Balcony Update: • As of 11/06/2019, 239 units have been issued balcony replacement permits out of 273 total

balconies that were deemed structurally unsafe. Approximately 17 owners obtained only a guardrail permit.

• At the beginning of October, 46 citations were issued to owners who had not applied for any permit and of those, 33 have responded by submitting a permit application. Only J 3 owners have neglected to take any action of the 273 so far.

• 186 of the balcony permits issued have passed their final inspection.

2019 Code Enforcement Freedom of Information Act Requests Processed Jan Feb Ma.r A r Ma Jun Jul Au Se act Nov Dec Yrn

58 44 53 54 74 71 82 60 42 59 0 0 597

2019 Code Enforcement GovQA Questions & Complaints Processed Jan Feb Mar A r Ma Jun JJ.11 Au Se act Nov Dec vm

.6 8 18 10 47 43 27 21 13 15 0 0 208

RENT AL HOUSING LICENSE AND INSPECTION PROGRAM

• There are currently 2,084 rental properties registered. This includes 1,431 single family and townhome units (69%) and 653 condominium units (31 %).

• Staff is preparing for the annual license renewal process, which will begin in late-November.

Village of 11 offnrnn Estmc.1 - 2 - Code r'nforccmcnt Division Monthly Rcpor1 - November 2019

2019 Construction Inspections 2019 2018

lnsoection Jan Feb Mar ADr Mav Jun Jul AUR SeD Oct Nov Dec Y1D Total

Structura I 94 82 96 113 105 115 149 167 106 114 0 0 1141 1592

Electrica I 31 25 39 49 35 42 44 48 38 51 0 0 402 428

Plumbine 56 53 61 84 61 53 70 67 69 68 0 0 642 888

Mechanical 50 28 22 24 12 24 33 40 28 27 0 0 288 308

Other 40 27 31 39 56 62 62 84 70 80 0 0 551 869

Fence 18 1 2 12 21 21 30 21 14 11 0 0 151 206

Roof/Siding 30 45 34 24 43 40 25 30 39 38 0 0 348 995

Patio/Drivewav 15 20 20 51 107 103 118 110 95 115 0 0 754 1028

Deck 0 2 0 1 2 6 18 82 77 71 0 0 259 68

Shed 2 0 2 2 4 7 7 3 6 2 0 0 35 61

Sewer 4 2 2 7 1 3 4 4 2 5 0 0 34 52

2019 Total 340 285 309 406 447 476 560 656 544 582 0 0 4605

2018 Total 373 720 539 614 542 573 632 625 514 530 S07 326 6495

2019 Rental Inspections

lnsoection Jan Feb Mar Aor Mav Jun Jul Au11 Seo Oct Nov Dec Y1D

Annual 185 220 289 185 121 98 134 131 156 201 0 0 1720

Reins pee ti on s 114 109 98 97 43 40 47 so 55 79 0 0 732

Total 299 329 387 282 164 138 181 181 211 280 0 0 2452

There are approximately 2,084 total rental properties subject to annual inspections (this number fluctuates based on

new registrants and owners who choose to no longer rent their properties).

Inspection Services Performance October 4th Quarter Year to Date Year Target

Percentage of building inspections within 24 hr. notice 95% 95% 96% 95% within 24 hr. notice

Percentage of annual rental inspections completed 9.6% 9.6% 82.5% 100% of total*

• Note: The total number of properties registered fluctuates and therefore this percentage does not equal 100% at year-end.

Ga rage Sales

Year 2019

Jan 0

Feb 1

Mar 5

Apr 31

May 59

Jun 60

Jul 73

Aug 58

Sep 32

Oct 17

Nov 0

Dec D

Total 336

2018

2.

0

9

26

68

68

66

65

60

20

1

0

385

Garage Sale Permit Summary

80 -,--------------------

0

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

■ 2019 ■ 2018

Village ofl !oilman !"slates Code Enforcement Division Mo111hly Report - Nowmhcr 2019

2019 Building and Fire Permits Issued 2019 2018

Permit Jan Feb Mar A.nr Mav Jun Jul AUi! SeD Oct N.ov Dec vm Total

Buildine Permits

Commerci a I Remodel in" 6 11 7 7 7 6 10 10 6 6 0 0 76 78

Communitv Residence 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Demolition 2 1 1 1 2 2 2 1 0 1 0 0 13 7

Drivewavs 1 0 7 26 36 28 33 67 41 47 0 0 286 268

Electri ca I 3 8 4 2 4 8 3 9 32 68 0 0 1411 48

Fences 3 0 7 29 36 29 25 24 23 12 0 0 188 184

Mechanical 21 15 7 15 12 26 34 31 18 32 0 0 211 205

Miscellaneous Permits 20 10 21 41 51 53 52 61 40 44 0 0 393 453

Multi-Familv Remodel ine 0 0 0 0 3 2 0 1 0 0 0 0 6 21

New Commerci a I 0 0 0 0 0 0 1 1 1 0 0 0 3 2

Plurnbin~ 27 12 22 23 13 9 14 22 22 18 0 0 182 220

Pools 0 1 0 0 3 2 3 1 3 1 0 0 14 10

Residential Decks & Patios 0 1 5 16 27 37 184 146 60 47 0 0 523 199

Residentlal Garaees 1 0 0 0 2 0 0 2 0 0 0 0 5 5

Residential Remo deli n" 8 13 10 17 16 17 15 15 12 14 0 0 137 234

Residential Sheds 0 0 0 2 6 11 9 4 5 7 0 0 44 32

Roofs/Sidine s 4 24 89 60 35 52 40 62 69 0 0 440 704

Sie.ns 6 10 7 9 4 8 14 8 15 5 0 0 86 85

Solar Panel Svstem 12 6 9 9 11 19 16 6 5 7 0 0 100 57

New Sine.le Familv Residences 10 4 8 10 s 5 5 4 6 0 0 0 57 71

Fire Permits

Automatic Fire Alarms 6 4 6 s 2 4 5 2 6 3 0 0 43 46

Fuel Storaee Tanks 0 0 1 0 0 0 0 0 0 0 0 0 1 0

Hood & Duct 2 0 1 1 0 4 0 0 0 1 0 0 9 7

Auto ma tic Sori nkl ers 7 s 19 13 12 16 8 12 2 17 0 0 111 122

Lock Bo~es 2 2 0 2 0 1 1 2 2 0 0 0 12 22

Other 1 1 3 1 0 0 1 1 0 0 0 0 8 35

2019Total 143 108 169 318 312 322 487 470 361 199 0 0 3089

2018 Tota.I 161 117 179 257 360 381 32.1 361 307 335 184 152 3115

Permit Revenue Yea, 2019 2018 Permit Revenue Comparison Jan $93,164 $51,874

Feb $70,614 $37.425 $300,000 Mar $98,580 $50,680

Apr $123,746 $85,798

Mav $91.454 $214,381

Jun $116,955 $54,036

Jul $96,153 $66,787

~ $200,000 C

~ /i!. $100,000

Aue $95,839 $64.522

Seo $101,834 $152,980 so Oct $61,625

Nov $0 Dec so

$SO 855 $240,800

$57,994

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

llil 2019 ■ 2018 Total $949,964 $1,128,132

2019 Budget: $800,000 Total Revenue includes building permits, fire permits and Temporary Certificates of Occupancy,

Building Permit Processing Performance October 4th Quarter Year to Date Year Target

Percentage of permits entered in computer within 24 97% 97% 97% 95% within 24 hours

hours of submittal Percentage of permit plan reviews completed within 10 98% 98% 97% 95% within 10 days

business days Percentage of final permits processed within 48 hours 97% 97% 97% 90% within 48 hours

of plan approval

Village or Ho!Tman Lslatcs -4- Code Enforcement Division Monthly R~porl November 2019

2019 Property Maintenance Summary Report

VJolatlon Accessorv Structures

Exterior Issue

Exterior Sanitation

Ga rba £!e/Recvc/Yard Waste

I mo roper Stora<!e

Interior Issue

Miscellaneous

Prooerty Maintenance

Right-of-Waav

Siiins

Tall Grass/Weeds

Vehicle

2019Total 2018 Total

v1o1at1o"" Jan Business License 17

Code 34

Rental 54

Total 105

Jan Feb 2 0

2 3

0 0

7 0

5 2

0 0

8 23

8 12

1 0

0 1

0 0

1 1

34 42 42 62

Tall

Grass/Weeds 35%

Feb Mar 16 18

41 41

64 32

121 91

Mar Anr Mav Jun Jul Au."' Sera Oct Nov

9 9 7 4 5 4 5 0 0

1 4 4 3 0 3 3 1 0

J 1 0 1 1 0 1 1 0

12 8 3 16 4 7 1 3 0

38 12 32 14 10 9 7 6 0

2 0 1 4 1 1 3 l 0

14 27 33 10 28 26 24 17 0

17 38 28 14 18 9 21 2 0

5 5 2 15 5 12 14 3 0

0 2 7 7 0 0 0 0 0

0 0 214 140 18 26 27 8 0

8 6 11 10 2 0 2 5 0

1.07 112 342 238 92 97 108 48 0

112 92 295 385 347 301 96 44 30

2019 YTD Accessory Structures

4% Exterior Issue Exterior

2019 Citations Issued Anr Mav Jun Jul

23 13 122. 1

62 93 61 62

43 63 24 30

128 169 207 93

14%

Am•. 35

84

19

138

Ga rba ge/Recyc /Ya rd Waste

5%

Improper Storage

11%

Interior Issue 1%

17%

Seo Oct

1 64

91 16

23 34

115 114

Nov

0

0

0

0

2019 Adjudication Court Dockets - Citations Presented Court Jan Feb !'v1ar Anr Mav Jun Jul Aull Sera Oct Nov

Code/Bus. Li c. 43 44 62 62 92 126 118 113 104 134 0

Rental 30 30 30 23 25 19 19 21 14 15 0

Total 73 74 92 85 117 145 137 134 118 149 0

Inspection Services Performance October 4th Quarter Year to Date

Percentage of property maintenance inspections 96% 96% 96%

completed within 24 hours of notice

2019 2018 Dec V'TD Total

0 45 31

0 24 24

0 6 6

0 6.1. 115 0 135 542

0 14 15

0 210 258

0 161 312

0 62 50

0 17 22

0 433 411

0 46 48

0 1220 28 1834

Dec YTO 0 310

0 585

0 386

0 1281

Dec YID 0 898 [} 226

0 1124

Year Target 95% within 24 hr. notice

Village or I loffman [5tatcs . 5 - Code Enfor~cmcnl Div is ion Monthly Report - November 20 l 9

Actlvltv Ja,i

High Risk Food 37 Med Risk food 0

Low Risk Food 2

Rei nsoections 6

Public Pools 0

Plan Review 1

Dav Ca re 0

Comolaint 4

Total 50

2019 Environmental Health Inspection Report Feb Mar Anr Mav

34 1 4 0 , 22 46

4 2 5 5 1 0 0 0 0

2 2 2

0 2 6

6 3 2

51 33 65

Day Care

Plan Review

5%

Public Pools 1%

Reins pecti ans

5%

Low Risk Food 22%

33 1

3

2

3

7

0

7

56

Jun Jul AUit

43 1 1 2 0 0

2 51 44

4 2 2 2 1 0

3 2 1 0 1 2

3 5 5

59 63 55

2019 YTD

sen Oct Nov

31 37

1 l 3 2

4 1

0 0

2 2

0 0

3 8

44 5l

High Risk Food

42%

Dec YTD 0 0 222

0 D 73

0 0 118

0 0 27

0 D 6

0 0 24 0 0 11

0 0 46

0 D 527

Food establishments are divided into the risk categories of high, moderate or low, and planned inspections are performed three, two, or one time each year respectively. A high risk establishment presents a high relative risk of causing food borne illness based on the large number of food handling operations typically implicated in faodborne outbreaks and/or the type of population served by the facility. There are approximately 265 facilities that require a total of approximately 550 planned inspections throughout the year (this number fluctuates based on businesses opening/closing).

Health Inspections Performance October 4th Quarter Year to Date Year Target Percentage of annual food health inspections completed 7.3% 7.3% 75.1%* 100% of total

*Note: The total number of inspection properties fluctuates and therefore the year to date number may not equal 100%.

Village of Hoffman L:::stalcs

New Foreclosures Filed Ye:111 2019 2018

Jan 7 8

Feb 4 6

Mar 3 8

Aor 5 7

Mav 5 10 Jun 3 3

Jul 4 8

Aug 9 5 Seo 5 5

Oct 5 10

Nov 0 4

Dec 0 5

Total 50 79

Foreclosures Resold Year 2019 2018 Jan 4 10

Feb 8 5

Mar 6 12 Aor 5 6

Mav 1 7

Jun 3 10

Jul 1 4

Aue 7 7

Se□ 5 3

Oct 3 2

Nov 0 8

Dec 0 9

Total 43 83

2011

Foreclosures Filed 312 2012

620

15 "' ., !; "' 0 -c

10 ., 0

5 ... == ., z

0

15

. 6. Code Enforcement Division 'v1onthly Report - November 2019

New Foreclosures Filed

1--------- ~--------~----

I I_ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

■ 2019 ■ 2018

Foreclosures Resotd

-l Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

■ 2019 ■ 2018

Historical Foreclosure Information 2013 2014 2015 2016 2017 2018

208 139 81 68 90 79

ECONOMIC DEVELOPMENT &TOURISM MONTHLY REPORT

November 2019

Economic Development

R3

HOFFMAN EST/\HS

..4ifieisrd Hoffman Estates, Illinois

• Ongoing calls, emails and meetings with land owners, brokers and property owners about potential development or issues in Hoffman Estates.

• Continued to update the available properties on line database on the Village's website.

• Continued working on bringing the 59/90 entertainment district signs to reality. When the necessary agreements and sign designs are in place they will come to the Board for approval.

• Attended meetings regarding Next Level Northwest and solicited applications for companies to be a part of the program in Hoffman Estates. Worked with the coach assigned to our Hoffman Estates applicant, Blink Tees, to continue in the coaching collaboration phase with the goal of identifying and overcoming barriers to growth, developing a long term business plan, and attaining an enhanced level of business competency.

• Completed liaison duties to the Arts Commission by attending meetings and processing contracts. There is one event left this year, a photography seminar on November 9th

, and one scheduled for February 22nd, a

murder mystery dinner theater.

• Staff published notice of and attended the Public Hearing on October 21, 2019 for the Higgins-Old Sutton TIF

District.

• With two ICSC shows coming up-Chicago Deal Making from October 16-17 and New York Deal Making from December 10-12, Staff has worked to set up appointments, finalize booth layouts and publicizing Hoffman Estates attendance to drive traffic to the booth. Mr. Kramer and Mr. Koplin attended the Chicago show with

very positive meetings. A separate report will follow.

• Mr. Kramer attended the IEDC Annual Conference in October in Indianapolis -notes attached. As pa rt of the co nfe re nee he spoke on a panel about reuse and mixed-use redevelopments highlighting the Metroburb and Bell Works (Figure 1).

• Completed Liaison duties for the Village Green Ad Hoc Committee which included working with Tria Architects to finalize their contract for master planning the Village Green with schematic designs and construction phasing plans. Figure 1: Mr. Kramer spoke to afu/1 room on the last day of the IEDC

Anmial Conference.

Economic Development & Tourism Monthly Report

• Economic Development staff attended the:

- 2 -

o Monthly Chamber of Commerce Membership Committee meeting

November 11, 2019

o Monthly Cook County Economic Development Advisory Committee for the Heidner 7c o Monthly Next Level Northwest Board meeting o Annual IEDC Basic Economic Development Course to instruct o Quarterly GCAMP Manufacturing Breakfast

• This month's relevant articles about economic development, the real estate market, a specific sector or notable developments with existing Hoffman Estates businesses include: Notes from the International Economic Development Council Annual Conference with a recap from ICSC on the panel Mr. Kramer was a part of to promote the Bell Works project and an article on the importance of the finding the right developer

for mixed-use projects that include housing.

Tourism Celtic Fest, Saturday, October 5, 2019 - Sears Centre Arena

• Worked with Sears Centre Arena staff to organize the physical set up of vendors and activity providers for CF 2019. Placed inflatable dragons to add interest and draw audience through concourse. Met with vendor/activity providers at the conclusion of the event to gain their insights and feedback. Fun Ones were late in setting up inflatables on the arena floor. Working with Fun Ones owner to determine a refund as compensation. Great reviews from attendees.

Ken Kraft Midlands Wrestling Championship, December 28-31, 2019 - Sears Centre Arena • Working with all contracted Village hotels to determine which universities have already booked group

rooms with them. Reviewed the list of universities invited to participate to target schools that have not booked their lodging in an effort to direct them to Village hotels that still have availability.

Researching Marketing Opportunities - Hoffman Estates Hotels • The Tourism Office has purchased a booth at the Daily Herald/Business Ledgers Hospitality Expo

annually for the past 5 years. The event moved from the Stonegate to the Schaumburg Marriott with an emphasis on Schaumburg attractions prompting our decision not to take a booth this year. Currently, we are researching new marketing opportunities and collateral creation highlighting the arena, Village attractions, and hotels.

Meetings/ Activities • Arranged to have the Hoffman Estates Explorers as volunteers to assist at Celtic Fest. • Met with owners of Holiday Inn Express currently under construction and expected to open March

2020. • Attended Celtic Fest Commission meeting. • Provided copies of the latest Dining Guide to the Chamber for their circulation.

• Attended NW 4th Fest Commission meeting. • Circulated Shop with a Cop fundraiser flyers for bowling event and Heavenly BrewFest. • Provided contacts to Sears Centre Arena for area park districts, libraries, grocery stores, and daycare

centers for Paw Patrol Marketing opportunities. • Met with previous community relations director of AMITA Health. • Toured regional sales leader for Hoffman Hyatt Place.


- 3 - November 11, 2019

• Met with sports marketing director from MEET Chicago NW Convention Bureau. • Met with sports marketing director from Aurora Convention Bureau. • Provided information to Ganesh Hospitality on anticipated Barrington Road Projects, Metroburb, and

Stonegate. • Met with all community events owner to discuss moving from July to June dates for FFA 2020. • Provided lead to Sears Centre Arena for entertainers for Hideaway or 4th of July stage.

• Working on annual Volunteer Appreciation Dinner and provided DJ contacts and decor ideas.

Kevin Kramer, Director of Economic

Development

Linda Scheck, Director of Tourism & Business

Retention


IEDC 2019 Annual Conference Indianapolis, IN October 13-16

- 4 -

• What does economic development look like today?

November 11, 2019

o Less about jobs and investment; More about Diversity. Inclusion. Environment. Quality of

Life o It's addressing disparities through ED driven inclusive workforce strategies o The role of housing as a driver of ED is increasing. o ED is coming closer to community development by fostering placemaking and embracing

the creative frontier. o It's about empowering communities with labor data and metrics o Addressing the unconscious bias o Creating entrepreneurial asset development o And engaging the business community to support inclusive livability for all.

• Housing as a Driver of Economic Development - Jeff Kingsbury, Greenstreet Ltd; Jeff Marcell, TIP Strategies; Brad Coffing, MIBOR REAL TOR Association

o What is the link between housing and economic development growth? • Allows and enables people to live and work in the community. • Helps to attract and retain talent that can grow in move within the community. • Their study, "Housing the Region's Future Workforce" answers that question. • See "Why do cities matter?" 2015. And Citylab's "Is Housing catching up?" 2017

o Construction has not kept up with changing household families today. Less Mom/Dad/2 Kids and more single parents, grandparents raising grandchildren, same gender couples. This is because the housing industry is slow to change and even incentivized to stay the

same. o Greenstreet Ltd runs a model of project net new jobs in the growth categories to determine the

number of net new residential units needed at the proper price points for the next 20 years. o Unique projects require a mission aligned developer, like Greenstreet.

• Capacity. Capital. Creativity. o "In God we trust. .. all others, bring data!" o We no longer need affordable housing, which has a negative connotation to it. We need

ATTA TIN ABLE, WORKFORCE HOUSING! • International Sister Cities: Making Cultural Exchange an Economic Exchange - Sarah Delgadillo,

Wabash City Schools; Jason Hester, Greater Columbus IN EDC; Colin Renk, America China Society of Indiana; Raju Chinthala, Hyderbad Sister City Committee

o Columbus, IN is a city of around 62,000 with four sister cities in Germany, India, China and

Japan • They picked cities based on their largest employer and most cities have a similar

economy. Then they can follow those companies over and have a host in the new culture

and country.


- 5 - November 11, 2019

• Benefits they have seen: 1 new resident per day from their sister cities over the past decade. They now have 36 foreign companies who employ more than 9,000 people in

their community. • How it all runs:

• Primarily volunteer with no dedicated city staff time • Budget: $3,000 is allocated per year for hosting inbound trips while $30,000 is

allocated each year for international travel of the mayor and EDC. This is more for targeting missions of FDI but also include visits to sister cities.

• Officials actively participate in the commissions • The schools partner to do a HS student exchange and even a teacher exchange

every other year. • They have a "Friendship Alley" in town which commemorates/recognizes their

sister cities. • Be Selective! Make sure you have things in common with the sister city to build

relationships. o Indiana/China Organization - Best Practices

• Be intentional about picking a sister • Follow up - trips often to build that relationship • Good partners on both sides to clearly know who will manage • Think long term • Be creative to engage - their committee held a World Cup watch party to make

connect with their sister city and raise funds for the committee • Be resourceful

• Beyond the Grey - Engaging and Including Encore Entrepreneurs - Paul Ellis, Fairview Heights, IL; Chelsea Levo Feary, Owasso, OK; Allison Larsen, TadZo; Robert Johannigman, SVA Value

Accelerators o People 50+ are starting more businesses than any other age group, 3x as many businesses o Encore Owasso - 4 legged stool to engage people 50+ who may want to participate in the

workforce again or start a business • Engage retirees to volunteer time to help small businesses • Retirees can mentor school students • Facilitate retirees finding part time positions to use their skills • Encore Entrepreneurship - help they start new businesses

• Promote at churches, YMCA, AARP o Fairview Heights Encore Ent.re. Program

• They put together a roundtable session with their chamber and EDC to promote starting

businesses after age 50. • Healthcare and succession planning and insurance is important to this group so addressed

that right away • Older entrepreneurs are more successful because they have more experience and

knowledge and have the ability to get capital because of their built equity. • The incubator here focuses on women, minority, veterans and 50+ owned businesses

o This would be a good thing to dive into the data for Hoffman Estates and possibly include in the

next ED strategic plan.

Economic Development & Touris.m Monthly Report

- 6 - November 11, 2019

• Identifying and Marketing to your Cluster -Barry Matherly, Detroit Regional Partnership; Lara Fritts, Greater Richmond Partnership; Dennis Donovan, WDGC

o Find Dennis Donovan white paper on clusters o What resource base does Hoffman Estates have for Food Sciences? Meaning why are companies

locating here for that? Analyze and compare to peers then market that for more of this use. See the report from Richmond, VA

o Or analyze the talent, job descriptions in the area and market for more of those companies to come.

o Market place dynamics drive cluster development o Focused targeting - narrow down what you want to attract o Middle office may be a good cluster- legal, accounting, marketing, HR services - rather than a

type of company, go after the type of worker/division


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- 8 -

How to pick the ideal residential co-developer

November 11, 2019

Given the sustained interest in urban living and the inclusion of housing in most new and expanded major retail properties, landlords are seeking out residential partners with increased frequency. But just as is critical for any happy marriage, the fact is that not just any partner will do. Considering the dozens of choices available, how can master developers and city officials find the firm that will skillfully - and affordably - bring to life that crucial "live" component in the complex live-work-play

equation?

JI I

II

~:..-.,---

•••• ••••

Chi.lrleston, S.C.-bilscd Beach Co. has experience in every property type, including hoL1sing projects such as this one in

Columbia, S.C.

Charleston, S.C.-based Beach Co. has experience in ervery property type, including housing projects

such as this one in Columbia, S.C.

Ultimately, it is important to seek out a multifamily company with a proven background in profitable place-making and that also has a good understanding of the role each component plays in any quality mixed-use development. This is the advice of Paris Rutherford, president of Dallas-based Catalyst Urban Development, which has development experience in some $5 billion worth of mixed-use, transit

oriented and multifamily projects.

Well before any preliminary mixed-use plans are plotted, it is necessary to initiate relationships with several multifamily companies, says Daniel J. Doyle, senior vice president of development at the Charleston, S.C.-based Beach Co. This is a practice that will help developers choose that well-fitting firm once the project vision has been fine-htned, Doyle explains, and it is one that Beach Co. itself follows. "Establishing relationships with these groups up front can often lead to partnerships in the future, which is our preference," he said.

But before that choice of residential-space partner is made, project leaders need to quantify thoroughly the market potential for new apartments, urges Jerry Hoffman, founding partner of the Lincoln, Neb.-


- 9 - November 11, 2019

based Hoffman Strategy Group, a boutique national real estate advisory firm. This includes determining such things as optimal product type, unit mix, the way the property is incorporated into the mixed-use master plan, and its design, achievable rents and absorption rates, says Hoffman.

Issues that must be addressed early in the apartment-developer relationship include parking-space allocation for dffferent uses, the question of whether such things as late-night or early-morning deliveries and trash removal will disturb or inconvenience residents, and the possible impacts that restaurants and their operating hours could have on them, says Doyle." And finally," he said, "how will operating expenses be shared or allocated? It's better to know these answers up front to avoid

issues at a later stage."

"a partner should also understand the specifics of the local market and have the proven ability to finance and complete their segments within needed time frames"

Beach Co. is transforming the site of Charleston's defunct Sergeant Jasper Apartments into a mixed-use complex with 219 living units and about 100,000 square feet of combined retail and office space, and the firm also recently completed the mixed-use Canalside project, in Columbia, S.C., comprising hundreds of multifamily units.

Today's refined market-feasibility analytics, which are accurately pinpointing multifamily opportunities, have bolstered residential real estate's role in the decadelong U.S. economic expansion, says Hoffman. In fact, multifamily completions this year will mirror the cycle peak of nearly 300,000 last year, driven by the popularity of urban or "urbanlike" living, such as that found in mixed-use projects, according to a CBRE report titled U.S. Real Estate Market Outlook.

Over the past decade, such national developers as AvalonBay Communities, Greystar, Lennar Corp., StreetLights Residential and The Bozzuto Group have entered mixed-use projects as multifamily development partners, notes Hoffman.

So should mixed-use administrators hire large, established national developers for their projects? Not necessarily, thinks Rutherford. While the nation's top multifamily developers can deftly deliver singleuse buildings in horizontal mixed-use developments, this is not always the case in the more expensive vertical developments with interlaced uses, he says. "Whether local or national, it's critical that a residential partner have a track record of successfully integrating within mixed-use development," said Rutherford. Such a partner should also understand the specifics of the local market and have the proven ability to finance and complete their segments within needed time frames, he points out.


Avalon, Alpharetta, Ga.

- 10 - November 11, 2019

In general, multifamily companies that enjoy an edge as potential partners tend to have successful track records developing different property types, including retail, and not only a single property type, says Doyle. They are also known for building their teams around a shared project vision and for clearly defining the roles and responsibilities in their project-governance teams, says Hoffman, who has worked on residential-integration strategies in partnership with several small and midsize developers. And they tend to "optimize all capital capacities, including the financial, human and political areas," while staying flexible, Hoffman noted, because 11even the most carefully prepared plans go awry."

Experience with tapping into subsidies is a big plus for multifamily developers when municipalities are involved, particularly given the ongoing spike in construction costs. Mandel Group, a residential partner in ROC Ventures' Ballpark Commons, near Milwaukee, has asked officials of the city of Franklin for help securing some $41 million in loans to finance the $57.2 million Velo Village, consisting of nearly 300 apartments spread over five three-story buildings. That will help attract crucial equity partners, says Ian Martin, vice president of development at Mandel, as reported in the Milwaukee Journal Sentinel. Construction costs have jumped to where "you can't build nice apartments for $1.60 a square foot in rent without a public-private partnership," Martin told the newspaper.

While those traits and others, such as experience, responsiveness and communication, are important to fleshing out a project vision, "at the end of the day, a successful project will be dependent on how well the uses are integrated with one another," said Doyle.


- 11- November 11, 2019

"being local does not ensure that a company will get the job, though local firms do tend to enjoy the advantage of having additional insight about a project's history, market and site conditions"

With mixed-use projects in first-tier markets such as Chicago, Los Angeles, Miami and New York City, the barriers tend to be steeper for new or unproven multifamily developers, Hoffman notes. Those cities require significant analytics and proven "street finesse" in helping identify niche opportunities such as adaptive building reuse and neighborhood revitalization, he says. "In second- and third-tier markets, the barriers are not quite as steep and may be a better strategy for new multifamily players to

build a portfolio of experience.''

Moreover, the lifestyle look of a mixed-use project "needs to be seamlessly fulfilled by all of the partners," including the residential ones, Hoffman says. He points to the mix at the 86-acre, multiuse Avalon project (now a PGIM, Inc., property), in Alpharetta, Ga. That project, developed by North American Properties, comprises 101 single-family residences and 250 luxury rental homes, plus 500,000 square feet of retail and 105,000 square feet of class-A office space. North American's stated mixed-use philosophy of "pairing people to each other, cities to their souls, partners to opportunities, and individuals to experiences that move them" made it the right fit, say city officials, who praise Avalon, which was completed in 2017, as a "transformational project."

While Beach has done several jobs in its home state, Doyle cautions that being local does not ensure that a company will get the job, though local firms do tend to enjoy the advantage of having additional insight about a project's history, market and site conditions. Regardless of location, though, serious multifamily developers will educate themselves thoroughly on a given market before deciding to

compete, he says.

The Star in Frisco, Dallas


- 12 - November 11, 2019

Some apartment partners are considered statement-makers in mixed-use complexes. Developer JBG Smith's 700-apartment The Bartlett, in Arlington, Va., part of the redeveloped Crystal City neighborhood, brought in Hartman Design Group to create a highly regarded residential-amenity package that includes fitness and yoga centers, a conference-and-business center, a sports bar, private dining terraces, two dog parks and private access to the Whole Foods and other retail space. The project earned a 2017 High-Rise Award from Multifamily Executive magazine.

Other mixed-use developers, such as Detroit-based Broder & Sachse, which has its own residential construction arm called Sachse Construction, do their own aparbnent development and management to bring to bear their market experience and to tailor-fit the proper amenity packages. The hospitality concept of personal service used by full-service hotels "is transferable to the residential rental market," observed CEO Richard Broder. "We have concierges, event planners and lots of amenities."

Some multifamily firm heads have a natural edge on winning certain projects. Former Dallas Cowboy Robert Shaw and his Austin, Texas-based Columbus Realty Partners enjoyed just such an "in" when the firm vied successfully for a multifamily project at the mixed-use, $1.5 billion Star in Frisco (Texas). Working with Shaw's former teammate and NFL Hall of Fame quarterback Roger Staubach, Columbus Realty was the odds-on favorite to capture the 17-story high-rise-apartment job planned for that complex - the world headquarters of the Cowboys. The two, who are also building 1,000 apartments on the fringes of restaurateur Phil Romano's Trinity Groves restaurant incubator in southwest Dallas, say they expect to deliver the Star project next year. "We want the people who are living in it to be as close as you possibly could be involved in the fabric of what the Cowboys have been and what they are going to be," said Cowboys owner Jerry Jones. "This says 'Dallas Cowboys.'"

It was a lengthy partnership track record, not any Cowboy connection, that prompted Simon to rehire Columbus Realty, now for a 430-unit multifamily building under development at Round Rock (Texas) Premium Outlets. The job "extends our successful partnership with Columbus" to a sixth mixed-use collaboration in roughly 10 years, says Patrick Peterman, vice president of development and asset intensification at Simon, which is reworking 30 U.S. and international properties, and adding multifamily into most of them.

Given the competition to enter well-located developments today, apartment partners "can get fairly aggressive with pricing and deal structure, which ultimately benefits the retail or master developer,"

said Doyle.

But the biggest mixed-use challenge comes not from trying to enlist the right multifamily developer, but rather from making the economics work, asserts Hoffman. "In markets with low cap rates and rising construction costs," he said, "the challenge is in meeting return expectations."

By Steve McLinden

Management Team Members

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