Management Instructor Course Workshop # 907 1 What Is AYSOs 2 Strong Programs Are Successful Programs!! 3 Course Objectives Understand: The Management Program The process for becoming a Management Instructor The administrative requirements of a Management Instructor What must you do to become a certified Management Instructor? Complete Introduction to Instruction Complete this course Obtain recommendation of the course instructor To become certified Within one year be the lead instructor for three of the following roster workshops : 1.Registrar 2.Treasurer 3.Safety Director 4.Regional Board Member Training 5.Division Coordinator Did you know? You will be giving a 10 minute presentation at the end of this course. Registrar, Safety Director and Treasurer PowerPoint presentations will be provided. You will pick out a portion of the PowerPoint and present it to us 15 minutes will be available during Class 5 for preparation, and of course during breaks This is the place to take risks. Dont be afraid to try new ideas. Have fun! Class Two Develop a Personal Introduction Introduction should include: Your Name City State Region/Area/Section Positions held (just a couple) Years of experience Plus Your personal introduction should include one or two of the following: How you got involved in AYSO Why you continue to be involved in AYSO Why you want to be an instructor What you want your AYSO legacy to be What one person has had the most positive influence on your AYSO experience A humorous soccer story Debrief What did you learn? If you could do your introduction over again, what would you do differently? Did you hear or see something from another student that you would like to use? Lets take a break! Class Three What can you tell me about the Management Program? Registrars Treasurers Safety Directors Regional Commissioners CVPAs Regional Board Members National Management Program Overview - - Class Three Provides a support structure at Region, Area, and Section level Enables AYSO volunteers to be trained and certified Help volunteers understand their job as defined by their job description What are some things that an AYSO Management Instructor must do? Registrar Responsibilities Management Instructors shall.. Present the AYSO National Management Program curriculum at all times Use AYSO approved PowerPoints Teach only what is in the PowerPoint Stay on track dont let the participants lead you down the wrong path Incorporate the AYSO philosophies into all training Who benefits from management training? Everyone Benefits! Kids AYSO Region and all volunteers Community You (home, work, family, etc.) Your family (AYSO involvement is a family affair) You It is an opportunity for personal growth Who should be trained? Everyone! Where can volunteers be trained if they cant get to an AYSO EXPO? Training Opportunities Regional Board meetings One on one training Area meetings Annual offsite planning meeting Social activity preceded by training Traveling RoadShow Management Webinars/Online Training How do you get volunteers to attend management training? Get them to training by Have it be an annual event that is scheduled at the same time and place every year Serve food make it special Use positive peer pressure Set goal of 100% Have participants pick the time and place Have awards or rewards for participants What are the advantages of small group instruction? Advantages of Small Groups Less formal grouping More individual time for addressing students needs Can be done in a variety of settings Time and location can be tailored to meet the students needs More Advantages More conversational than lecture More questions by both the instructor and the student More ability to create hands on opportunities Can become a mentoring opportunity What are the advantages of large group instruction? Large Group Instruction More opportunity for feedback It is more exciting and stimulating Can use the latest equipment Instructor can walk around the room and alter the focal point Might be more cost effective It is a more efficient use of an instructors time Imagine the future Most management training is done at the Region and Area level We wont be dependent on AYSO EXPOs Webinar/Online Training if all else fails Regions will train all their Regional Board Members and be more successful And Trained volunteers provide a consistent and uniform program Volunteers receive interactive training Class Four Teaching Workshops Help! Ive never been a Registrar, Treasurer or Safety Director. How can I teach those workshops? Everyone in here has a comfort zone. What do we mean by that? You may be asked to teach a course for which you do not have the experience or knowledge. Can you give an example? You need to maintain your confidence and gain the trust and respect of the attendees. Activity List on the flip chart all the things that the Registrar, Safety Director and Treasurer positions have in common Registrar Safety Director Treasurer Some possible answers. We are all here for the kids. They all have a written job description. (Where can they find it? Website) AYSOs Safe Haven is their certification training and taking their job description workshop is their official training. There is a manual for each job. (Where can they buy one? Supply Center) More Similarities There is a checklist for each included in their Manual. They all have to work together. They all have to fill out a Volunteer Application. The lesson plans are all on ayso.org Activity Divide students into groups of 4 5 (when possible). Each person has 1-2 minutes to convince the rest of the group to become their successor in the AYSO job they currently hold or have held on the Regional Board. The students need to use accurate, complete and official information. Select a time keeper Review Were you honest about the amount of time the job would require? What were some common themes given? Did you feel you were able to get some commitment made? Did you tell them how their involvement would positively impact the kids? Our intent... As an instructor, you will be asked to teach management workshops that are out of your comfort zone. You should be aware of resources (job description, lesson plans, websites, contacts, etc.) that can be used to assist you as an instructor, as well as how to use them Are you more comfortable now than you were at the beginning of the course? What have you learned from other students in the course? Class Five Nitty Gritty Details: Before, During and After Teaching a Management Workshop Nitty Gritty Activity Divide up into 3 teams. New teams please!!!! 1 st team is to make a list (on post it notes) of everything that needs to be done Before teaching a management workshop. 2 nd Team During a workshop 3 rd Team After teaching a workshop Debrief Lets look in the handbook as we debrief Conclusion A Management Instructor: Has control over their presentations. Prepares and teaches using the PowerPoint Presentations Sets up classroom before students arrive. Reports training results back to the Region Every instructor needs to use a few simple techniques that will enhance any presentation, regardless of the teaching method. Make eye contact with each attendee while moving around the room. Dont stand in one place the entire time Be careful of these Did you guess? Distracting mannerisms can weaken your presentation. These include biting your nails, keeping your hands in your pockets, standing in one place, etc. Remember not to turn your back on the students while you write on the flip chart. Get someone else to scribe for you If you are watching a presentation, you will need to do this 2016 Be yourself! Smile Make sure at some point in the presentation you let everyone know how much AYSO means to you. If teaching in small groups, you have the option to sit right down at eye level with your students Enhancements Flip chart or individual fliers for information. Tent (Name) cards for small groups. Say the students name when responding. Distribute your contact information, including contact info for Section/Area staff. Manuals and job descriptions for everyone Registrar These will confirm what the students have learned Questions! Survey the audience. New? Experienced? AYSO position? Respond to questions. Ask lots of questions. Dont be afraid to say: I dont know the answer, but I will find out for you Have Fun! AYSO is best! That was fun! AYSO is FUN When you return we will begin your presentations In order to receive credit for this course, the homework assignment needs to be completed and returned to the lead instructor at an EXPO. Instruction requirements must also be met. EXPO Homework Management Instructors Criteria Table 2016 Management Instructor Criteria Management InstructorAdvanced Management Instructor Authorized to Teach:All Management Workshops except Auditor, Introductory Management, Dispute Resolution and CVPA (Child and Volunteer Protection Advocate) All Management Workshops Pre-requisites Is a registered AYSO volunteer AYSOs Safe Haven Introduction to Instruction eAYSO verifies attendance at Introductory Management and Dispute Resolution Workshops Is a current Management Instructor eAYSO verifies three of the following roster courses as a lead Instructor: RegistrarTreasurer Safety Director Division Coordinator Regional Board Member Training Certification Requirements Within one year be the lead instructor for: three of the following roster workshops Registrar Treasurer Safety Director Regional Board Member Training Division Coordinator Within one year be the lead instructor for three of the following roster workshops: Registrar Treasurer Safety Director Division Coordinator Regional Board Member Training Note: In order to be the lead or co- instructor at for a certification course an AYSO EXPO, you must have previously taught the course. Homework Assignments at AYSO EXPO 1.Attend eAYSO for instructors, if offered, or online. 2.Observe three management workshop instructors for the following: Were visual aids used effectively? Give an example. Name the best Management Instructor you observed and tell us why. Give an example of an effective activity or guided participation technique used in a workshop. Observe three management workshop instructors for the following: What teaching methods were used? Give examples of the type of questions that were asked. Comment on how well the instructor involved the participants. What would you have done differently to make the workshop more creative? Evaluation Form Date: ___________________________AYSO EXPO: _______________ Workshop: _______________________Instructor Evaluated: _______________ Evaluator: _______________________ Definitions of Scores for evaluation: 1= Fails to Meet Minimum Standards 2= Sometimes meets minimum standards 3= Meets minimum standards 4= Exceeds minimum standards Observation1234Comments Pre-Class Appearance of instructor Organization Presentation Gave adequate introduction Maintained adequate control of class Appeared relaxed and confident Adapted presentation to needs of students Demonstrated creativity in presentation Obtained adequate class participation Involved students in presentation Used training aids properly Answered questions adequately Completed presentation on time Met lesson plan goals & objectives Knowledge Instructor has AYSO information specific to presentation Corrected any factual errors suggested by students *Notes: Minimum standards as defined in the Management Instructor Evaluator Courses Instructors should consistently meet minimum standards Other Comments & Notes Everything we do is for the AYSO players 67