Management Instructor

Course

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Workshop #904

Course Objectives

Understand:

The AYSO Management Program The process for becoming a

Management Instructor The administrative requirements

of a Management Instructor

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What must you do to become a certified Management

Instructor? Be a currently registered volunteer Take AYSO’s Safe Haven training Complete Introduction to Instruction Complete this course Recommendation of the course

instructor Complete the pre and post required

courses and teaching assignments

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To become certified…

Within one year of this course be the lead instructor for three of the following roster workshops:

1.Registrar 2.Treasurer 3.Safety Director4.Regional Board Member Training5.Division Coordinator

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Did you know that you will be giving a 10 minute presentation at the end of this course?Registrar, Safety Director and Treasurer lesson plans will be distributed.

You will pick out a portion of the lesson plan and present.

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15 minutes will be available during Class 5 for

preparation, and of course during breaks.

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This is the place to take risks.

Don’t be afraid to try new ideas.Have fun!

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Class Two

Develop a Personal Introduction

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It should include:

Your NameCity, StateAYSO SectionPositions held (just a couple…)Years of experience Plus…

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Your personal introduction should include one or two of the following:

How you got involved in AYSO Why you continue to be involved in

AYSO Why you want to be an instructor What you want your AYSO legacy to be Which one person has had the most

positive influence on your AYSO experience

A humorous soccer story

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Debrief

What did you learn?If you could do your

introduction over again, what would you do differently?

Did you hear or see something from another candidate that you would like to use?

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Do we need a break?

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Class ThreeWhat can you share

about the Management Program?

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Registrar

sTreasurers

SafetyDirectors

Regional Commissioners

CVPAs

National Management Program Overview

Class ThreeProvides a support structure at

Region, Area and Section levelEnables AYSO volunteers to be

trained and certifiedHelps volunteers understand their

job as defined by their job description

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What are some things that an AYSO Management

Instructor must do?

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Management Instructorsshall…

Present the National Management Program curriculum at all times

Use approved lesson plans and PowerPoints

Teach what is in the lesson planStay on track – don’t let the

participants lead you down the wrong path

Incorporate AYSO philosophies into all training16

Who benefits from management

training?

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Answers

Kids AYSO Region and all volunteers Community You (home, work, family, etc.) Your family (AYSO involvement is a

family affair) You – It is an opportunity for personal

growth

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Who should be trained?

Everyone!

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Where can volunteers be trained in addition to a

Section EXPO?

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Answers

Regional board meetings One on one training Area meetings Annual offsite planning meeting Social activity preceded by training Traveling Roadshow/Super camp Management Webinars

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How do you get volunteers to attend

management training?

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Get them to training by…

Having it be an annual event- scheduled at the same time and place every year

Serving food – make it specialUsing positive peer pressureSetting goal of 100%Having participants pick the time and

placeHaving awards or rewards for

participants23

What are the advantages of small group instruction?

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Small Groups

Less formal grouping More time for addressing attendees’

needs Can be done in a variety of settings Time and location can be tailored to

meet the attendees’ needs

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More answers…

More conversational than lecture More questions by both the

attendees and instructors More ability to create hands on

opportunities Can become a mentoring opportunity

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What are the advantages of large group instruction?

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Large Group Instruction

More opportunity for feedback It is more exciting and stimulating Can use the latest equipment Instructor can walk around the room

and alter the focal point Might be more cost effective It is a more efficient use of an

instructor’s time

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Embrace the future

Most management training should be done at the Region and Area level

Training not dependent on Section EXPOs

Webinar Training and online trainingRegions will train all their Regional

Board Members and be more successful

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Trained volunteers will provide a consistent

and uniform program

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Registrar Job Description

Class Four Teaching Workshops

“Help! I’ve never been a Registrar, Treasurer or Safety Director. How can I teach those workshops?”

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• Everyone in here has a comfort zone.

• What do we mean by that?

• You may be asked to teach a course for which you do not have the experience or knowledge.

Can you give an example?

You need to maintain your confidence and gain the trust and respect of the attendees.

Activity

List on the flip chart all the things that the Registrar, Safety Director and Treasurer Regional board position have in common.

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Some possible answers

Everyone is here for the kids.They all have a written job description.

(Where can they find it? – Web site)AYSO’s Safe Haven® is their

certification training and taking their job specific course is their official job training.

There is a manual for each job. (Where can they buy one? – AYSO Supply Center)

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More answers

There is a checklist for each. Where can they be found? In the job specific manual

They all have to work together.They all have to fill out a Volunteer

Application.The lesson plans for their jobs are all on

ayso.org.

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Exercise # 1Divide candidates into groups of 4 – 5

(when possible).

Each person has 1-2 minutes to convince the rest of the group to become their successor in the AYSO job they currently hold or have held on the Regional board.

The students need to use accurate, complete and official information.

Select a time keeper.

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Review

What were some common themes given?Were you honest about the amount

of time the job would requireDid you feel you were able to get

some commitment made? Did you tell them how their

involvement would positively impact the kids?

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The intent...As an instructor, you will be asked to

teach management workshops that are out of your comfort zone.

You should be aware of resources (job description, lesson plans, websites, contacts, etc.) that can be used to assist you as an instructor, as well as how to use them.

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Questions?How is everyone feeling?Are you more comfortable now than

you were at the beginning of the course?

What have you learned from other instructor candidates in the course?

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Class Five

Nitty Gritty Details: Before, During and After Teaching a Management

Workshop

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Nitty Gritty

A successful course is dependent on taking care of details beforehand, following some basic procedures during the course, and appropriate follow up and evaluation after the course.

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Exercise # 1

Divide up into 3 teams. New teams please!

1st team is to make a list (on post it notes) of everything that needs to be done Before teaching a management workshop.

2nd Team – During a workshop3rd Team – After teaching a workshop

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Debrief

Let’s look in the handbook as we debrief…

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Conclusion

A Management Instructor:

Has control over their presentations. Prepares and teaches using the

lesson plans. Sets up classroom before attendees

arrive. Reports training results back to the

Region.

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One more thought…

Remember: It is important to enter correct roster information, arranging for mentors for those attendees who either need or want additional help.

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Let’s discuss some tips before you make final preparation for your

presentations.

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Every instructor needs to use a few simple techniques

that will enhance any presentation, regardless of

the teaching method.

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What are the things you need to do?

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Make eye contact with each attendee while moving around the room. Don’t stand in one place the

entire time.

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Be careful of these…

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Did you guess?

Distracting mannerisms can weaken your presentation. These include biting your nails, keeping your hands in your pockets, standing in one place, etc.

Remember not to turn your back on the students while you write on the flip chart. Get someone else to scribe for you.

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If you are making a presentation, you will

need to do this…

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Be yourself!

Smile.

Make sure at some point in the presentation you let everyone know how much AYSO means to you.

If teaching in small groups, you have the option to sit right down at eye level with your students.

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These will enhance any presentation

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Enhancements

Flip chart or individual fliers for information.

Tent (name) cards for small groups. Say the attendee’s name when

responding. Distribute your contact information

and for Area/Section staff. Manuals and job descriptions for

everyone. 55

These will confirm what the students have

learned…

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Questions!

Survey the audience: New? Experienced? AYSO position?Respond to questions.Ask lots of questions.Don’t be afraid to say: I don’t know the

answer, but I will find out for you.

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Have Fun!

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AYSO is best!That

was fun!

AYSO isFUN

Let’s take a break!

When you return we will begin your presentations.

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Homework In order to receive credit for this course, the homework assignment needs to be completed and returned to the lead instructor or to the National Office.

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Management Instructor Criteria

Management Instructor Advanced Management Instructor

Authorized to Teach:

All Management Courses and Workshops except Auditor, Regional Management, Dispute Resolution, Due Process and CVPA (Child and Volunteer Protection Advocate)

All Management Courses and Workshops

Pre-requisites • Currently registered AYSO volunteer• AYSO’s Safe Haven®

• Introduction to Instruction

• eAYSO verifies attendance at Regional Management (or Introductory Management) and Dispute Resolution (or Advanced Management)

• Current Management Instructor• eAYSO verifies lead instructor of three

of the following certifications courses:: Registrar Treasurer Safety Director Division Coordinator Regional Board Member Training

CertificationRequirements

Within one year of taking the Management Instructor Course, be the lead instructor for three of the following certification courses:Registrar TreasurerSafety Director Division CoordinatorRegional Board Member Training

Within one year of taking the Advanced Management Instructor Course, be the lead instructor for three of the following certification courses, verified by eAYSO:Registrar TreasurerSafety Director Division Coordinator Regional Board Member Training

HomeworkAssignments at Section EXPO if Instructor Courses attended there or at other location

1. Attend eAYSO for instructors, if offered at EXPO, or online.

2. Observe three management instructors for the following:

• Were visual aids used effectively? Give an example.

• Name the best management instructor you observed and tell us why.

• Give an example of an effective activity or guided participation technique used in a workshop.

Observe three management instructors for the following:•What teaching methods were used?•Give examples of the type of questions that were asked.•Comment on how well the instructor involved the participants.•What would you have done differently to make the workshop more creative?

Evaluation Form

Date: ___________________________ Section Meeting: _______________

Workshop: _______________________ Instructor Evaluated: _______________

Evaluator: _______________________

Definitions of Scores for evaluation:

1= Fails to Meet Minimum Standards 2= Sometimes meets minimum standards

3= Meets minimum standards 4= Exceeds minimum standards

Observation 1 2 3 4 Comments

Pre-Class

Appearance of instructor

Organization

Presentation

Gave adequate introduction

Maintained adequate control of class

Appeared relaxed and confident

Adapted presentation to needs of students

Demonstrated creativity in presentation

Obtained adequate class participation

Involved students in presentation

Used training aids properly

Answered questions adequately

Completed presentation on time

Met lesson plan goals & objectives

Knowledge

Instructor has AYSO information specific to presentation

Instructor has AYSO information specific to presentation

Corrected any factual errors suggested by students

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*Notes: Minimum standards as defined in the Management Instructor Evaluator CoursesInstructors should consistently meet minimum standards

Other Comments & Notes

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Thank you for your participation.

If you need any further information, contact the

AYSO National Officemanagement@ayso.org

Workshop #904