Management Information System TYBMS

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MANAGEMENT

INFORMATION SYSTEM


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Member NamesName Roll NO.

Md. Zahid Patel 3364

Pallav Athare 3359

Vishnu Viswanath 3408

Gurpreet Singh Deol 3314

Vinesh Nair 3353

Chandresh Patel 3363

Sam C Vadavana 3413


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When information systems are designed to provide information

needed for effective decision making by managers, they are called

management information systems. MIS is a formal system for

providing management with accurate and timely informationnecessary for decision making.

Management Information Systems (MIS) is the term given to the

discipline focused on the integration of computer systems with theaims and objectives on an organisation.

MIS is concern with processing data into information.

Which is communicated into organisation for appropriate decision-

making.


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Computers are important for more qualitative , quantitative, data

collection, storage and retrieval.

Data collection involves the use of IT comprising : Computers,

& Telecommunication networks (E-mails, Voice Mails, Internet,

& Telephone)

A combination of IT is used : Telephone, Computer, Processor, Printer

etc.

This saves a lot of time and money for security of data.

It provides effective and efficient coordination between departments.

A management information system is an integrated man machine

systems that provides information to support the planning and control

function of manager in an organization .

The out put of an MIS is information that sub serves managerial

functions.When a system provides information to persons who are not

managers, then it will not be considered as part of an MIS .


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Generally, MIS deals with information that is systematically and

routinely collected in accordance with a well-defined set of rules.

Thus, and MIS is a part of the formal information network in an

organization. Information that has major managerial planning significance is

sometimes collected at golf courses. Such information is not part of

MIS, how ever, one- shot market research data collected to gauge the

potential of a new product does not come with in the scope of an MIS

by our definition because although such information may be very

systematically collected it is not collected on a regular basis.

Generally, MIS is concerned with planning and control. Often there are

elaborate systems for information that assists operations.

Generally MIS has all the ingredients that are employed in providinginformation support to manager to making planning and control

decisions. Managers often use historical data on an organizations

activities as well as current status data make planning and control

decisions.


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History


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The Concept of management information systems originated in the

1960s and become the byword of almost all attempts to relate

computer technology and systems to data processing in business .

During the early 1960s , it became evident that the computer was being

applied to the solution of business problem in a gradually fashion,

focusing almost entirely on the computerization of clerical and record keeping tasks.

The concepts of management information systems was developed to

counteract such in efficient development and in effective use of thecomputer.

The MIS concepts is vital to efficient and effective computer use in

business of two major reasons:


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1) It serves as a systems framework for organizing business computer

applications. Business applications of computers should be viewed as

interrelated and integrated computer based information systems andnot as independent data processing job .

2) In emphasizes the management orientation of electronics information

processing in business . The primary goal of computer basedinformation systems should be the processing of data generated by

business operations.


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Applications


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With computers being as everywhere as they are today, there's

hardly any large business that does not rely extensively on their IT

systems.

MIS systems can be used to transform data into information useful

for decision making.

MIS systems provide a valuable function in that they can collect

into logical and consistent reports unmanageable volumes of data

that would otherwise be broadly useless to decision makers.

MIS systems can also use these raw data to run simulations

hypothetical scenarios that answer a range of what if questions

regarding alterations in strategy.


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MIS provide a valuable time saving benefit to workforce.

While MIS systems are extremely useful in generating statistical

reports and data analysis they can also be of use as a Management

by Objective (MBO) tool.

MBO is a management process by which managers and

subordinates agree upon a series of objectives for the subordinate

to attempt to achieve within a set time frame.

The aim of these objective is to provide a set of key performance

indicator to identify the performance of a employee or a project.

In tracking these performance it is important to use MIS system.


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Advantages


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It Facilitates planning : MIS improves the quality of plants by

providing relevant information for sound decision making . Due

to increase in the size and complexity of organizations, managers

have lost personal contact with the scene of operations.

In Minimizes information overload : MIS change the larger amount

of data in to summarized form and there by avoids the confusionwhich may arise when managers are flooded with detailed facts.

MIS Encourages Decentralization : Decentralization of authority is

possibly when there is a system for monitoring operations at lowerlevels. MIS is successfully used for measuring performance and

making necessary change in the organizational plans and

procedures.


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It brings Co ordination : MIS facilities integration of specialized

activities by keeping each department aware of the problem and

requirements of other departments. It connects all decision

centers in the organization .

It makes control easier : MIS serves as a link between managerial

planning and control. It improves the ability of management toevaluate and improve performance . The used computers has

increased the data processing and storage capabilities and

reduced the cost .

MIS assembles, process , stores , Retrieves , evaluates and

Disseminates the information .


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Types


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The management of Information is facilitated by the use of Information

Technology and Information Sciences. The popular Information

Management Systems can be listed as follows:

1) Document management system (DMS)The DMS is focused primarily on the storage and retrieval of self-

contained electronic data resources in the document form. Generally,

The DMS is designed to help the organizations to manage the creation

and flow of documents through the provision of a centralized

repository. The workflow of the DMS encapsulates business rules and

metadata.

2) Content management system (CMS)

The CMS assist in the creation, distribution, publishing, and

management of the enterprise information. These systems are

generally applicable on the online content which is dynamically

managed as a website on the internet or intranet. The CMS system can

also be called as web content management (WCM).


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3) Library management system (LMS)

Library management systems facilitate the library technical functions

and services that include tracking of the library assets, managing CDs

and books inventory and lending, supporting the daily administrativeactivities of the library and the record keeping.

4) Records management system (RMS)

The RMS are the recordkeeping systems which capture, maintain andprovide access to the records including paper as well as electronic

documents, efficiently and timely.

5) Digital imaging system (DIS)The DIS assist in automation of the creation of electronic versions of

the paper documents such as PDFs or Tiffs. So created Electronic

documents are used as an input to the records management systems.


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6) Learning management system (LMS)

Learning management systems are generally used to automate the e-

learning process which includes the administrative process likeregistering students, managing training resources, creating courseware,

recording results etc.

7) Geographic information system (GIS)The GIS are special purpose, computer-based systems that facilitate

the capture, storage, retrieval, display and analysis of the spatial data.

Management Information System TYBMS

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