Making the Most of EnergyCAP Audits

©2013 EnergyCAP, Inc. @energycap www.EnergyCAP.com

Advanced Operations Track

Making the Most of

EnergyCAP Audits

Presented by Scott Bair, CEM


Agenda:

What is the purpose of Audits?

How do I know what Audits to run?

When should I run Audits during the

bill processing workflow?

Managing Audit Results


What is the purpose of Audits?

Validate use, cost and unit cost

compared to historical bills

Identify incorrect line items

Review many bills with little manual

effort

Expedite bill approval


Types of audits:

Usage and/or demand values

Total cost and unit cost

Billing dates (start, end, due, etc.)

Invalid line items (late fees, taxes, etc.)

Check for duplicates

Previous balance


EnergyCAP Online (ECO) Audits

Redesign in 2012 provided:

More intuitive audit interface

Improved flexibility

Faster audit results

Well defined audit results status

(Problem, Re-Audit pass/fail,

Ignored)


ECO Audits (continued)

Audit groups have filters limiting which

bills will be audited

Billing data is queried based on each

audit within the group, then audits are

run against the data


ECO Audits (continued)

Managed using the enhanced bill list

views (filter by audit group, cost, etc.)

Re-auditing corrected bill problems

automatically sets status to fixed


Which audits are right for me?


Questions to ask before viewing the

audit list and creating audit groups:

Is EnergyCAP the front end of my bill

payment system?

Do we have business rules that will

dictate which audits we need to run?


Questions to ask before viewing the

audit list and creating audit groups:

Who will have responsibility to audit,

review, and approve bills?

Do I want to run the same types of

audits on all bills (even those <$50)?


Audit Lists


Recommended ECO Audits:

ECO audits are divided into five

categories: Bill, Usage, Cost, Date,

and Demand audits

There are 27 recommended audits that

are automatically placed into the

Default Group within ECO


ECO: audit list

https://docs.energycap.com/display/ECO30/Audit+Descriptions


ECO: audit list


Audit Groups


What is the purpose of an Audit

Group?

You can think of Audit Groups like

creating a folder to contain specific

audits that you want to execute

together


Is there a limit to the number of

audits I can assign to a group?

No. However, if you run too many

audits you will get too many results


Strategies for Creating Audit Groups:

1. Create the same groups but filter for

different cost ranges and adjusting the

variances of the audits accordingly

(tighter for higher cost bills).



2. By vendor where you’re only looking

for known/expected issues that might

occur and not looking for conditions

that won’t occur.



3. By commodity where you can set

specific high and low unit cost

exceptions values.


ECO: Audit Group Management


ECO: Audit Group Examples


Audit Variances

and Severity Settings


Audit Variances:

Variance is the percentage change of two values (ex: 20% increase in use)

All audits have a default variance

Variance values can be edited for each audit in a given group

Modifying the variance in one group does not affect the variance for the same audit in another group


Severity Settings:

Every audit has a severity setting for

when the audit fails

Severity is part of the bill problem

message

Pass, Low, Moderate, Severe, Fail,

and Export Hold


Audit Settings: Variance and Severity


Managing Audit Results


Audit Logic Flowchart

The audit status logic:


ECO Audit results:

Can be viewed in Bills with Problem

Flags within Bill Processing

Can be filtered for and sorted by a

variety of fields (cost, severity, vendor,

commodity, etc.)


ECO Audit results (continued):

BL20 report lists messages that are

attached to bills

BL27 report provides a list of bills with

problems


Audit Results: Bills With Problem Flags


Audit Results: Addressing Problem Flags

Questions

Visit the Ace Place to learn more!


Making the Most of EnergyCAP Audits

Technology

Transcript of Making the Most of EnergyCAP Audits