Unit 5 Making InvitationsMore Things to Do4Career Skill Description

Section 1 Getting Things Ready1understand invitations through reading

write letters of invitation make responses to invitations In this unit, you will learn to:23

Section 1 Getting Things Ready

Section 1 Getting Things ReadyActivity 2: Read the passage in Section 2 and complete the following paragraph. Writing and delivering invitations to 1)___________, potential customers, or colleagues to attend your important 2)_____________ occasions requires careful attention. Though great opportunities 3)____ in it, if done improperly, it can cause 4)__________ results. The eight guidelines in the passage will help you make your business invitation letters 5)___________ and effective

customers business-related lie undesired professional

Section 2 Things to Do Activity One

Section 2 Things to DoAccepting and Declining an Invitation Accepting an invitation is a good way to get out of your comfort zone and develop relationships, but sometimes turning down the offer is the only realistic solution for those with a busy schedule or personal reasons. Things for you to consider and to do: 1 . Understand why you were invited. Is your friend inviting you? Do you work in a small company, and your boss is inviting you to dinner? Are you expected to attend this invitation? What would the consequences be if you didn't attend?Related Information:

Section 2 Things to Do 2. Weigh the importance of this invitation. There are many social obligations we face throughout life, some more important than others. A social event that typically occurs once in a lifetime, such as a 'coming of age' party or someone's wedding, should have more importance over a night at the movies. How does this invitation rate compared with your existing obligations and priorities? 3. Thank the person. Someone is taking their time to invite you to some event they feel is worthwhile. Thank the person for their consideration.

Section 2 Things to Do 4. Create a delay if needed. If you're confronted in person with a verbal invitation, respond with a request to check your schedule. This may be communicated within a question, as in "do you mind if I check my schedule and get back to you?", or a statement, "I really need to check my schedule before I commit to anything". 5. Be honest. To an extent, truthfully give the person a yes or no response. Sometimes a direct answer is desired, especially if the invitation is a social event with an RSVP.

Section 2 Things to Do 6. Follow up with a positive conclusion. If applicable, let the person know you are interested in accepting the social event at a different time or under different circumstances. Showing interest softens the rejection of an offer. 7. Accept the first invitation or don't accept any if you received more than one for a particular night that would overlap or conflict.

Section 2 Things to Docountdown electronic copy at the bottom of as far ahead as possible prize drawing incentive related to start with professional recipient Activity One Listen and Write

Section 2 Things to Do12Why is writing and delivering invitations important? What guidelines are useful for making a professional and effective business invitation letter?

Read and ThinkWhat information should be included in a short, effective invitation? 3

Read and Think Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:A Quick Guide to Writing a Business Invitation Letter

Read and Think 1) Pay personal attention Although it requires a little more effort, it pays off. Start your invitation with the recipients first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.

Read and Think 4) Offer an incentive - It shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

Read and Think 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line Countdown to Bluesky luncheon - only three more days! 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.'translation

Read and ThinkFind out the different types of invitations and share your ideas with your partner. Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc. Task 1 Problem-solving

Read and ThinkTask 2 Write T/F (True or False) for each of the following statements.

1. Writing and delivering business invitation letters requires careful attention. 2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results. 3. Its more effective to start your invitation with "Dear Madam or Sir". TTF

Read and Think 4. Incentives may serve to keep your guests there until the end. 5. In order to have more guests, youd better plan your occasion as early as possible. 6. An informal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company.'TTF

Read and Think1. Can you list the guidelines which help you make your business invitation letters professional and effective?Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording.2. Why should one plan an occasion as far ahead as possible? Because doing so may give the invitees more opportunity to keep the date open. Task 3 Give brief answers to the following questions.

Read and Think3. How can you increase the invitees interest in your event?To use humor or something related to your business that makes people smile. 4. What should you do if you need to know who will be attending your event?To include RSVP at the bottom of the invitation; for example, 'RSVP' followed by your telephone number. 5. What can be used as a reminder? An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion.

Read and Think A B1. a. briefly and clearly 2. b. a potential customer 3. c. business-related4. d. prize drawing 5. e. as far ahead as possible 6. f. subject line 7. g. RSVP 8. h. countdown 9. i. a business invitation letter 10. j. free lunch/luncheon1- g 2-f 3-e 4-h 5-c 6-d 7-a 8-b 9. j 10. i Task 4 Match A with B.

Read and ThinkTask 5 Fill in the blanks with the right words or phrases. Change the form where necessary.

1. Gorge kept his coat on, _______ it was warm in the room.2. When you set the date, please inform us _________________________.3. Radar employs radio waves ________ sonar uses sound waves. 4. Which one do you _____, a glass of sherry or a cocktail?start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to althoughas far ahead as possible whereas prefer

Read and Think5. We should __________ to the issue of environmental protection. 6. The _______________ was well under way. 7. Lets ________ our party _________ a light music. 8. Your efforts will ___________ in the long run.9. The management is taking ___________ measures to increase the companys productivity.10. There are many job opportunities ____________ my major.pay attention countdown start with pay off incentive related to

Section 3 Things to Write Activity One: Task-based Writing

Section 3 Things to Write

Letter

of

Invitation

Task 1 Study the following tips for writing.Task 2 Study the following language for writing.Task 3 Study the following model for witing.Task 4 Supply information to business invitation letter Activity One: Task-based Writing

Section 3 Things to WriteWhen writing a letter of invitation, you should pay attention to the following:1. Include specific details: occasion, time, date, place and purpose;2. Mention whether spouses, children, or other family members are invited;3. State the appropriate dress, and the preferences or appropriateness of gifts;4. Ask for a response by a certain date so that you are not left with indecision about food and space. If a response is not necessary, say so.5. To express your warmth in the invitation.Task 1 Study the following tips for writing.

Section 3 Things to WriteTask 2 Study the following language for writing.Words and phrases: be invited for this occasion look forward to a party in honor of

Section 3 Things to Writeparty dressgarden party personal notepaper make sure that specific requirements hear from you at your earliest convenience R.S.V.P.

Section 3 Things to WriteSentence patterns: May I have the honour of your companry at dinner?Request the pleasure ofThe reception will be held in, onI hope you are not too busy to come.The favor of a reply is requested.Please confirm your participation at your earliest convenience.

Section 3 Things to WriteLetter of InvitationNovember 20, 2009Mrs. Alice Huffman1514 Aberdeen Ave.Montreal, QCH3C 1L2

Dear Mrs. Huffman:

Re. Private Preview Showing Winter Collection 2009 Ticket No. 0818888

As one of our longtime valued customers we would like to invite you to our special Private Preview Showoing of our Winter Fashion Collection for 2009.Task 3 Study the following model for witing.

Section 3 Things to WriteThe showing will take place at our downtwon store at 500 Sherb St., Sunday evening, December 20, 2009 from 6:30 pm to 10:30 pm. Limited free parking will be available in our parking gagage on the River Street side of the store.

In addition there will be a number of winter promotion draws. So dont miss out on the fun!

For entry into the show and to be eligible for nay of the draws you will be required to produce this original invitation with your ticket number orinted on it.

Section 3 Things to WriteIn order that we may plan for snacks and refreshments appropraitely, if you plan to attend, we ask you to please call John Smith at (555) 2222-6666 and advise him by December 15th.

Everyone here at The Fashion House looks forward to meeting you and sharing a wonderful evening with you.

Yours sincerely,Mary HoneymanMary HoneymanShow Co-ordinator

Section 3 Things to WriteDear Sir/Madam:

We would like to invite you to an exclusive presentation of our new [product] . The presentation will take place at [location] , at [time] on [date] . There will also be a reception after the presentation. We hope you and your colleagues will be able to attend.Task 4 Supply the necessary information to the following business invitation letter.

Section 3 Things to Write[company] is a leading producer ofhigh-quality [product] . Our new models offer superb quality and sell at reasonable prices, and their new features give them distinct advantages over similar products from other manufacturers.

We look forward to seeing you on [date] . Just call our office at [phone number] we will be glad to secure a place for you.Sincerely yours,

[name] ______ [title] _________

Section 3 Things to WriteActivitiy 2 Applied Writing/Translating Task 1 Look at the words.corporation n. Trade Fair sample n. display v. previous a.

Section 3 Things to WriteJanuary 15, 2009Dear Sir/Madam: We should like to invite your corporation to attend the 2009 International 1) __________ to be held from April 14 to May 4 at in Guangzhou. Full 2) ________ on the fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully,(Signature)Fair Co-ordinatorTask 2 Supply the missing words for the following invitations.Trade Fair details

Section 3 Things to WriteJanuary 25, 2009Dear Sir, Many thanks for your letter of 3) __________ inviting our corporation to participate in the 2009 International Trade Fair. We are very pleased to 4) __________ your invitation and will plan to bring enough samples of our products to display as we did in the previous years. We are looking forward with pleasure to seeing you at the Fair.Yours sincerely,(Signature)ManagerJanuary 15accept

Section 3 Things to WriteDear Sir, Thank you very much for your 5) __________ to attend the 2009 International Trade Fair. As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to attend. We wish you a great 6) _________ in this years Fair and hope to co-operate with you next time. Yours faithfully,(Signature)Managerinvitationsuccess

Section 4 More Things to DoActivity One:

Section 4 More Things to Do

Declining () InvitationsMost people hate to say no, but not 1)__________ other people hate to hear it. Therefore, your challenge in declining invitations is to get yourself 2)________ the situation while maintaining () the 3)_______. out of take care sound worthwhile end relationship outcome as much as response appreciation as much asout ofrelationshipTask 1 Read the passage and fill in the blanks with appropriate words from the box below.

Section 4 More Things to Do To do so, state your understanding of the situation or need. Often people assume that your no means that you do not thoroughly understand the real situation or need. You have to 4)___________ to demonstrate the readers that you do have a(n) 5)______________ of the situation. At first step, agree that the need is real or the cause is 6)_____________.The meeting is certainly deserving of support and attention.Add your reason for a negative () 7)_________, if you wish. Giving a reason makes your decision 8)________ more thoughtful.appreciationtake careworthwhileresponsesound

Section 4 More Things to DoMy schedule has just become too full.And by all means, end with a goodwill statement about the positive 9)________ for the event, occasion, situation, or cause.I hope you will be extremely successful with such an event.The party sounds like a wonderful idea. Im sorry I will have to miss it.Saying no does not have to mean the 10) _____ of the relationship.endoutcome

Section 4 More Things to DoTask 2 Choose the answer that best completes each sentence.1. The challenge in declining an invitation lies in __________. A) how to keep away from the invitation B) how to maintain the relationship C) how to understand it D) how to accept it

Section 4 More Things to Do2.The word assume in the 2nd Paragraph most probably means __________. A) maintain B) undertake C) continue D) suppose

Section 4 More Things to Do3. In declining an invitation, you should ___________. A) express your appreciation of the situation B) state the importance of the relationship C) focus on the need of the event D) read the invitation carefully

Section 4 More Things to Do4. Its desirable to give a reason for your negative response because ________. A) it deserves attention B) it is the first step C) it shows your consideration D) it harms the relationship

Section 4 More Things to Do5. According to the passage, saying no ________. A) means the end of the relationship B) does harm to the relationship C) means you can not participate in the event D) is not easy for many people

Read and Think Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:A Quick Guide to Writing a Business Invitation Letter

Read and Think Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:A Quick Guide to Writing a Business Invitation Letter

Read and Think 1) Pay personal attention Although it requires a little more effort, it pays off. Start your invitation with the recipients first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.

Read and Think 4) Offer an incentive - It shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

Read and Think 4) Offer an incentive - It shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

Read and Think 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line Countdown to Bluesky luncheon - only three more days! 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.' (314 words)translation

Language Studydeliver: vt. bring or transport to the proper place or recipient; distribute For example:His job is to deliver groceries for a supermarket. Its time to deliver the mail.

Language Study potential: a. capable of being but not yet in existence; latent For example:He found a potential problem in the plan. You may have potential abilities for the job.

Language Studylie: vi. exist; be For example:The solution lies in research. His failure lies in his laziness.

Language Studyundesired: a. not wanted or desired For example:The speech brought about undesired results. Such behaviors are undesired here.

Language Studyif done improperly ...: This is an elliptical sentence meaning if it is done imporperly, where it is refers to the writing and delivering of invitations.

Language Study guidelines: n. official instructions or advice about how to do something For example:The Department of Education has issued new national guidelines for science teachers. New employees are supposed to follow the guidelines strictly.

Language Studyprofessional: a. showing a high level of skill or trainingFor example:It is a firm with the most professional approach to marketing.

Language Studypay off: bring benefit or reward For example:All those weeks of studying will pay off when you take the exam. The investment in the stock market paid off poorly.

Language Studycreative: a. involving a lot of imagination and new ideas For example:The government should make creative use of tax and incentives to achieve economic goals. Human beings are creative animals.

Language Study incentive: n. something, such as the fear of punishment or the expectation of reward, that induces action or motivates effort ; ; For example:They want to stimulate growth in the region by offering incentives to foreign investors. Incentives play an important role in modern management.

Language Study luncheon: lunch, especially a formal lunch for a lot of people For example:They treated the guest to a lucheon in the best restaurant. Were expecting the yearly luncheon.

Language StudyPlan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. The sentence pattern imperative + and is equal to If ..., ...For example: Give me enough financial support and Ill finish the project in time. Say it again and Ill leave at once.

Language StudyRSVP: a French expression meaning please reply used on written invitations to ask the person invited to say whether they can go to a social event or not

Language Studyreminder: n. a letter or note that reminds one of something that they need to do or need to remember For example:This is just a reminder to let you know that Stefans arriving on Saturday. Send them a reminder a month ahead.

Language Study wording: n. the words that are used in a particular piece of writing or speech For example:The wording of the proposal needs careful consideration. Mind your wording!

Language Study whereas: conj. while on the contraryFor example: She is clever whereas he is dull. He prefers tea whereas I prefer coffee.

Translation 1 --- , 2 ---

Translation3 --- 4 --- 5 --- 6RSVP --- RSVPRSVP

Translation7 --- Bluesky---8 --- StanleyStanley

Focus on GrammarTask 1 Study the following English sentences and translate the Chinese sentences into English. 1) I am writing a letter to my family now. I am learning to drive now. 2) They are singing a song in the next room. The students in Class III are playing basketball.

Focus on Grammar3) Sam is watching TV.Sam is making a phone call.4) All of you are doing well in your English studies.You are sitting on my chair. 5) We are having a good time here.We are having a rest these days.

Focus on GrammarTask 2 Put the following sentences into the negative and interrogative () forms after the model.1) Mary is teaching her sister how to swim. Mary is not (isnt) teaching her sister how to swim? Is Mary teaching her sister how to swim? 2) The students are listening to a report. The students are not (arent) listening to a report. Are the students listening to a report?

Focus on Grammar3) You are making a big mistake.You are not (arent) making a big mistake.Are you making a big mistake?4) We are doing the right thing. We are not (arent) doing the right thing. Are we doing the right thing? 5) They are watching a football match.They are not (arent) watching a football match.Are they watching a football match?