Making Effective Presentations. Outline of Presentation.
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Transcript of Making Effective Presentations. Outline of Presentation.
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Making Effective Presentations
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Outline of Presentation
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Outline of Presentation
Purposes of Presentations
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Outline of Presentation
Purposes of PresentationsTypes of Presentations
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Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking Situation
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Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good Presentation
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Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of Presentations
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Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and Outlines
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Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and OutlinesVoice and Eyes
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Purposes of Presentations
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Purposes of Presentations
To inform
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Purposes of Presentations
To inform to convey facts
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Purposes of Presentations
To inform to convey facts present objective information, not opinion
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Purposes of Presentations
To informTo persuade
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Purposes of Presentations
To informTo persuade
to hold certain beliefs
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Purposes of Presentations
To informTo persuade
to hold certain beliefs to take certain actions
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Purposes of Presentations
Many are both informative and persuasive
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Types of Presentations
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Types of Presentations
Informal
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Types of Presentations
Informal Require less preparation than formal
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Types of Presentations
Informal Require less preparation than formal Given to familiar persons
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Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
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Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
• Immediate supervisors
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Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
• Immediate supervisors
• Listeners familiar with your work
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Types of Presentations
InformalFormal
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Types of Presentations
InformalFormal
Require a fair amount of preparation
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Types of Presentations
InformalFormal
Require a fair amount of preparation Audience is unfamiliar
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Types of Presentations
InformalFormal
Require a fair amount of preparation Audience is unfamiliar Time limits are often imposed
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Analysis of Situation
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Analysis of Situation
Purpose of your presentation.
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Analysis of Situation
Purpose of your presentation. Who is the audience?
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Analysis of Situation
Purpose of your presentation. Who is the audience?
What do they know about the subject?
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Analysis of Situation
Purpose of your presentation. Who is the audience?
What do they know about the subject? How do they feel about the subject?
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Elements of a Good Presentation
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Elements of a Good Presentation
Indicate the purpose of the presentation
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Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will cover
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Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions
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Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrations
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Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major points
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Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major pointsIndicate action you want audience to take
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Organization of Presentation
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Organization of Presentation
Same principles as writers use
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Organization of Presentation
Same principles as writers use chronological
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Organization of Presentation
Same principles as writers use chronological cause and effect
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Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution
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Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution comparison and contrast
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Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution comparison and contrast priority
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Notes and Outlines
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Notes and Outlines
Refer to main points
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Notes and Outlines
Refer to main pointsSpecific facts
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Notes and Outlines
Refer to main pointsSpecific factsQuotations
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Notes and Outlines
Refer to main pointsSpecific factsQuotationsStatistics
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Reading a Paper?
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Reading a Paper?
Very,
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Reading a Paper?
Very, very,
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Reading a Paper?
Very, very, very,
![Page 57: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/57.jpg)
Reading a Paper?
Very, very, very, boring,
![Page 58: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/58.jpg)
Reading a Paper?
Very, very, very, boring, boring,
![Page 59: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/59.jpg)
Reading a Paper?
Very, very, very, boring, boring, boring
![Page 60: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/60.jpg)
Reading a Paper?
However…
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Reading a Paper?
However… colloquial form
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Reading a Paper?
However… colloquial form rehearse many times
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Reading a Paper?
However… colloquial form rehearse many times can sound natural
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Reading a Paper?
Advantages…
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Reading a Paper?
Advantages… don’t have to remember everything
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Reading a Paper?
Advantages… don’t have to remember everything keeps you from straying
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Voice and Eyes
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Voice and Eyes
Pace yourself.
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Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute.
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Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly.
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Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points.
![Page 72: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/72.jpg)
Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points. Pauses help audience reflect on your subject.
![Page 73: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/73.jpg)
Voice and Eyes
Vary the tone of your voice.
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Voice and Eyes
Vary the tone of your voice. Maintain eye contact with members of your
audience.
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Rules For Text Slides
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Rules For Text Slides
Keep titles short
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Rules For Text Slides
Keep titles short Don’t have the visual tell everything
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Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thought
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Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slide
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Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slideMaximum of six words per line
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Rules For Text Slides
Type Styles:
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Rules For Text Slides
Type Styles: Select simple type styles
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Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide
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Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout
![Page 85: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/85.jpg)
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the
message
![Page 86: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/86.jpg)
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the
message
Use at least 28 and 40 point type (text and titles)
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Avoid
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Avoid
Visuals that can’t be read from the back of the room
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Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
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Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
Leaving a slide on the screen too long
![Page 91: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/91.jpg)
Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
Leaving a slide on the screen too longLetters too small to read
![Page 92: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/92.jpg)
Avoid
Slides so busy audience doesn’t know what to focus on
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Avoid
Slides so busy audience doesn’t know what to focus on
Confusing layouts
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Avoid
Slides so busy audience doesn’t know what to focus on
Confusing layoutsHighly complex charts and diagrams
![Page 95: Making Effective Presentations. Outline of Presentation.](https://reader036.fdocuments.us/reader036/viewer/2022062313/56649d375503460f94a10656/html5/thumbnails/95.jpg)
The End