Make your Dream Wedding a Reality · Make your Dream Wedding a Reality 2640 North Lakewood Blvd.,...
Transcript of Make your Dream Wedding a Reality · Make your Dream Wedding a Reality 2640 North Lakewood Blvd.,...
Make your Dream Wedding
a Reality
2640 North Lakewood Blvd., Long Beach, CA 90815
Telephone: 562.597.4401 | Fax: 562.597.0601
Call Catering Office Direct: 562.498.5410
www.hilongbeach.com
All items above are subject to a 20% Service Charge and Applicable Sales Tax 2
Congratulations!
Congratulations on your engagement! We are honored that you are considering our hotel for your upcoming wedding.
Enclosed you will find our professionally designed wedding packages that have been created just for you! Please know that we are able to customize any package that fits exactly what you have envisioned for your wedding day. Remember, we are more than a reception venue; we are your partner, dedicated to making your dreams come true.
If you should have any questions please do not hesitate to give me a call in the catering office at 562.498.5410. I would welcome the opportunity to speak to you!
Sincerely,
Charlene Tritipeskul
Director of Catering
Bess Cruz
Director of Sales
All items above are subject to a 20% Service Charge and Applicable Sales Tax 3
All Packages Include
Professional Wedding Consultant and Supervision from our Experienced Staff
Champagne and Sparkling Cider Toast
Cake Cut and Served by Professional Servers
Personalized Floor Plan and Private Ballroom
Elevated Head Table for Bride and Groom
Gift Table, Cake Table and DJ Table
Dance Floor
Choice of House Tablecloths and Napkins to Compliment your Wedding Colors
Glassware, Silverware and China
Mirrored Tiles and Votive Candles
Children’s Menu Pricing
Complimentary Menu Tasting for up to 2 people
Complimentary Parking
Special Hotel Room Rates for your Wedding Guests*
*based upon availability
Book a wedding with a minimum of 150 guests and you will also receive the following:
On the Anniversary of your first year together…Enjoy a complimentary overnight stay with breakfast for two in our restaurant**
Overnight Deluxe Executive King Bed Guestroom the Evening of your Wedding**
Champagne and Chocolates in your Room**
Breakfast for Two for the Bride and Groom**
**minimum attendance 100 guests
All items above are subject to a 20% Service Charge and Applicable Sales Tax 4
Upgrades
Ice Carvings with Minimum of 30 Days Notice
$300 and above
Chair Covers and Assorted Color Sashes
$5.00 each
Corkage Fee
$15.00 per bottle
On Site Ceremony
includes setup of chairs, use of white courtyard gazebo for rehearsal the day of your event
$5.00 per person
Upgraded Linens Available on Request for an Additional Charge
All items above are subject to a 20% Service Charge and Applicable Sales Tax 5
Opal Wedding Package
Plated Dinner
~ Cocktail Reception ~
Hosted or Cash Bar
~ Displayed Hors d’ Oeuvres ~
Fresh Vegetable Crudités
Vegetable Spring Rolls with Hot Honey Mustard and Sweet and Sour Sauce
~ Dinner Service ~
Start the evening with a Sparkling Champagne Toast
~ Salad ~
Your choice of one
House Salad Mixed Field of Greens, Dill Cucumbers, Bean Sprouts, Grape Tomatoes served with Two
Choices of House Dressing
Classic Caesar Salad Hearts of Romaine Lettuce, Parmigiano, and
House Made Croutons served with a Creamy Garlic Parmesan Dressing
~ Dinner Entrees ~
Your choice of two
Broiled Tilapia with Lemon-Thyme Butter Crabmeat Stuffed Filet of Sole
Sliced London Broil
Roasted Pork Loin with Apple Demi Glaze Chicken Marsala
Chicken Chardonnay
All Dinner Entrees Served with Warm Rolls and Butter
Choice of Garlic Mashed Potatoes, Roasted Red Potatoes, Wild Rice or Rice Pilaf
Chef’s Selection of Seasonal Vegetables
Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea
$55.00 per person
All items above are subject to a 20% Service Charge and Applicable Sales Tax 6
Pearl Wedding Package
Plated Dinner
~ Cocktail Reception ~
Hosted or Cash Bar
~ Displayed Hors d’ Oeuvres ~
Imported and Domestic Cheese Display
Fresh Vegetable Crudités
Assorted Quiche
~ Dinner Service ~
Start the evening with a Sparkling Champagne Toast
~ Salad ~
Your choice of one
House Salad Mixed Field of Greens, Dill Cucumbers, Bean Sprouts, Grape Tomatoes served with Two
Choices of House Dressing
Classic Caesar Salad Hearts of Romaine Lettuce, Parmigiano, and
House Made Croutons served with a Creamy Garlic Parmesan Dressing
~ Dinner Entrees ~
Your choice of two
Broiled Tilapia with Lemon-Thyme Butter Seared Salmon Filet
Roasted Prime Rib au Jus
Roasted Pork Loin with Apple Demi Glaze Chicken Picatta
Sautéed Chicken with Lobster Sauce
All Dinner Entrees Served with Warm Rolls and Butter
Choice of Garlic Mashed Potatoes, Roasted Red Potatoes, Wild Rice or Rice Pilaf
Chef’s Selection of Seasonal Vegetables
Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea
$65.00 per person
All items above are subject to a 20% Service Charge and Applicable Sales Tax 7
Diamond Wedding Package
Plated Dinner
~ Cocktail Reception ~
Hosted or Cash Bar
~ Displayed Hors d’ Oeuvres ~
Imported and Domestic Cheese Display, Bruschetta topped with Fresh Tomatoes and Basil
Antipasto Platter of Italian Meats and Cheeses
~ Dinner Service ~
Start the evening with a Sparkling Champagne Toast
~ Appetizer ~
Your choice of one
Chef’s Soup Creation Roasted Tomato Bisque, Cream of Asparagus or
Italian Wedding Soup
Lump Crab Cake with Asian Napa Cabbage
~ Salad ~
Your choice of one
House Salad Mixed Field of Greens, Dill Cucumbers, Bean Sprouts, Grape Tomatoes served with Two
Choices of House Dressing
Classic Caesar Salad Hearts of Romaine Lettuce, Parmigiano, and
House Made Croutons served with a Creamy Garlic Parmesan Dressing
~ Dinner Entrees ~
Your choice of two
New York Strip Steak Broiled Shrimp and Scallop Scampi
Sliced Tenderloin of Beef
Rack of Lamb Rosemary Chicken
Chicken Cordon Bleu
All Dinner Entrees Served with Warm Rolls and Butter
Choice of Garlic Mashed Potatoes, Roasted Red Potatoes, Wild Rice or Rice Pilaf
Chef’s Selection of Seasonal Vegetables
Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea
$75.00 per person
All items above are subject to a 20% Service Charge and Applicable Sales Tax 8
Savvy Dinner Buffet
Buffet Service 1.5 hours
~ Starters ~
Garden Green Salad with Choice of Ranch and Italian Dressings
Penne Pasta Salad
Seasonal Fresh Fruit
~ Entrees ~
Your choice of two
Lemon Herb Chicken
Chicken Picatta
Baked Tilapia Amandine
Vegetarian Lasagna
Smoked Dijon Pork Loin
Chicken Rosemary
Marinated Tri-Tip with Mushroom Wine Sauce
~ Accompaniments ~
Choice of Roasted Red Potatoes, Garlic Mashed Potatoes, Wild Rice or Rice Pilaf
Fresh Seasonal Vegetables
All Dinner Entrees Served with Warm Rolls and Butter
Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea
$55.00 per person
(Additional Entree Selection $3.00 per person)
All items above are subject to a 20% Service Charge and Applicable Sales Tax 9
Grand Dinner Buffet
Buffet Service 1.5 hours
~ Starters ~
Garden Green Salad with Choice of Ranch and Italian Dressings
Caesar Salad with Shaved Parmesan Cheese
Penne Pasta Salad
Seasonal Fresh Fruit
~ Entrees ~
Your choice of two
Herb Crusted Chicken
Chicken Marsala
Sliced Beef Tri-Tip
Atlantic Salmon Filet
Vegetarian Lasagna
Smoked Dijon Pork Loin
Roasted Prime Rib of Beef
~ Accompaniments ~
Choice of Roasted Red Potatoes, Garlic Mashed Potatoes, Wild Rice or Rice Pilaf
Fresh Seasonal Vegetables
All Dinner Entrees Served with Warm Rolls and Butter
Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea
$65.00 per person
(Additional Entree Selection $3.00 per person)
All items above are subject to a 20% Service Charge and Applicable Sales Tax 10
South of the Border Dinner Buffet
Buffet Service 1.5 hours
~ Starters ~
Garden Green Salad with Choice of Ranchero and Thousand Island Dressings
Tortilla Soup
Seasonal Fresh Fruit
~ Entrees ~
Your choice of two
Beef or Chicken Fajitas
Chicken Enchiladas
Carne Asada with Verde Tomatillo de Salsa
Steak or Chicken Picado
Slow Roasted Pork Carnitas
Marinated Tri-Tip with Mushroom Wine Sauce
~ Accompaniments ~
Spanish Rice and Beans
Tortilla Chips, Salsa, Guacamole, Pico de Gallo and Sour Cream
Corn or Flour Tortillas
Warm Rolls and Butter
Flan with a Creamy Caramel Sauce
Freshly Brewed Coffee, Decaffeinated Coffee and a Iced Tea
$50.00 per person
(Additional Entree Selection $3.00 per person)
All items above are subject to a 20% Service Charge and Applicable Sales Tax 11
Enhancements Carving Station
25 person minimum
House Smoked Turkey Breast $10 per person Herb Crusted Pork Loin $11 per person
Honey Glazed Ham $12 per person
Carved Roasted Prime Rib with Au Jus and Horseradish Sauce $15 per person
$75.00 Chef’s Fee will apply
Oriental Stir-Fry Station
Breast of Chicken and Oriental Vegetables
Prepared to Order with Fried Rice and Chinese Fried Noodles
$10.00 per person - $75.00 Chef’s Fee will apply
Pasta Station
Penne Pasta tossed with your choice of two sauces:
Alfredo, Marinara, Pesto, Vodka or Oil and Garlic
$8.00 per person - $75 Chef’s Fee will apply
Shrimp Cocktail Station
Jumbo Shrimp served with Lemons and Cocktail Sauce $300 per 100 pieces
Champagne Fountain to Greet Your Guests
$6.00 per person (25 person minimum)
Chocolate Fountain
Pineapple, strawberries, bananas, pound cake, brownie squares, rice crispy treats, pretzels, and marshmallows
$15.00 per person (25 person minimum)
Chilled Canapés
Smoked Salmon with caviar cream, Roast Beef Crostini with horseradish, Tomato Bruchetta and Prosciutto de Parma
$150 per 50 pieces
Enhancements are must be added to packages and cannot be sold separately.
All items above are subject to a 20% Service Charge and Applicable Sales Tax 12
Vegetarian Selections
Pasta Primavera
Fresh pasta with steamed garden vegetables
In a Yellow Pear Pomodoro Sauce
Roasted Vegetable Ravioli
Zucchini, Mushroom, Peppers, Spinach
In a Romano Cream Sauce
Vegetarian Sandwich
Grilled Eggplant, Bell Peppers, Alfalfa Sprouts and
Dilled Havarti Cheese on Herbed Bread Focaccia Bread
Served with Pasta Salad and Fruit Garnish
Mediterranean Couscous
Fluffy Couscous Flavored with Roasted Vegetables
Garnished with Moroccan Spices
Vegetarian Chow Mein
Stir Fry Chinese Vegetables
Served with Hoisin Sauce
All items above are subject to a 20% Service Charge and Applicable Sales Tax 13
Preferred Vendor List
Bakeries
Rossmoor Pastries 562.498.CAKE Torrance Bakery 310.320.2722 Cakeland Gallery 562.869.4088
Balloons
Balloons and Beyond 714.582.5629 Me To You Balloons 310.316.2032
Casino Rental
Atlantic City Games 800.869.4263 Casino de Paris 323.566.1001
D&E Casino 562.925.1957
Chauffer Services Best Transportation 714.557.3774
CLS 800.266.2577 Norman Lewis Limo Service 800.400.9771
DJ’s
DJ Carl One 310.344.1994 Fly by Night 714.730.6070
Latino Blends (323) 992.5571
Florists Bixby Knolls Florists 562.426.6996
Jamiely Santo Domingo 562.387.8727 Christina Cruz 424.261.8887
A Beautiful California Florist 562.437.4106
Harpist Karen Saroyan 818.848.5353
Michelle Whitson 818.888.2661
Ice Sculptures Carving Ice 714.871.7998 Ice Magic 562.942.9870
Linen/Chair Covers
“I Do” Chair Covers 562.925.3680 Angie Gonzales 714.996.8992
Music/Bands
Lionel Ames Entertainment 323.877.9871 Burrows Entertainment 310.820.8505
The Little Big Band 714.827.3321
Off Site Ceremony Location The Long Beach Wedding Center
888-213-1080 Edgewater Wedding Chapel
310-667-6060
Photography/Videographers Ashley Productions 714.536.2939
Belle Studios 310.514.3930 Kathleen Clark 949.497.8857
Production Lighting Company
Brite Ideas 949.790.0070 Destination Pros 562.624.2811
Spa Services
Massage Envy 562.354.9300 La Dolce Vita Spa 562.432.3760
Tuxedo Rentals
Formal Notice Tuxedos 562.795.6645 Once in a Lifetime 562.428.4746
Friar Tux Shop 562.421.8943
Wedding Dresses David’s Bridal 562.377.5755
Princess Bridal Shop 562.495.1116 California Bridal Warehouse 562.961.3685
All items above are subject to a 20% Service Charge and Applicable Sales Tax 14
Beverage Selections
Hosted Bar
Hosted Bars are charged on consumption and are subject to 20% service charge and applicable
tax. Hosted Bar includes juices, mixers and garnishes. A bartender labor fee of $150 per
bartender for the first three hours and $25 for each additional hour if $500 bar minimum is not
met. Beverage Server fee is $150 per server for the first three hours and $25 for each
additional hour.
Domestic Beer $5.50
Imported Beer $6.00
House Wine $6.50
Premium Wine $8.00
Soft Drinks $3.00
Well Drinks $6.50
Call Drinks $8.00
Premium Drinks $9.00
Super Premium Drinks $10.50
Cordials $9.50
Mineral Water or Still Water $3.00
Non-Alcoholic Beer $6.00
All items above are subject to a 20% Service Charge and Applicable Sales Tax 15
Cash Bar
Cash Bar prices are inclusive of tax and includes juices, mixers and garnishes. A bartender
labor fee of $150 per bartender for the first three hours and $25 for each additional hour if $500
bar minimum is not met. Beverage Server fee is $150 per server for the first three hours and
$25 for each additional hour.
Domestic Beer $6.00
Imported Beer $6.50
House Wine $7.00
Premium Wine $8.50
Soft Drinks $3.50
Well Drinks $7.00
Call Drinks $8.50
Premium Drinks $9.50
Super Premium Drinks $11.00
Cordials $10.00
Mineral Water or Still Water $3.50
Non-Alcoholic Beer $6.50
All items above are subject to a 20% Service Charge and Applicable Sales Tax 16
Liquor Selections/Beer
Selections based upon availability. We reserve the right to substitute product of equal or better
value.
Well Liquor
House vodka, gin, run, scotch, whiskey, and bourbon single mixed drinks
Call Liquor
Smirnoff, Beefeater, Canadian Club, Jim Beam, J&B, Bacardi, Captain Morgan, Jose Cuervo,
Seagrams VO, and Seagrams 7 single mixed drinks
Premium Liquor
Absolut, Stolichnaya, Tanqueray, Jack Daniels, Myers, Wild Turkey, Bombay, Makers Mark,
Cutty Sark, Dewars, and Johnny Walker single mixed drinks
Super Premium
Grey Goose, Ketel One, Glenlivet, Glenfiddich, Crown Royal, Chivas Regal, Grand Marnier,
Baileys, Drambuie, Courvoisier, Remy Martin, Di Sarrano, Bombay Sapphire single mixed
drinks
Specialty Beverages by the Gallon
Sparkling Champagne Punch $55
Non-Alcoholic Fruit Punch $36
Mimosa $57
Bloody Mary $60
Draft Beer by the Keg (advance order required)
Pony keg yields 7.5 gallons or approximately 75 servings*
Full keg yields 15.5 gallons or approximately 150 servings*
Domestic Pony Keg $225 Domestic Full Keg $425
Imported Pony Keg $240 Imported Full Keg $460
*based upon 12 ounce servings
All items above are subject to a 20% Service Charge and Applicable Sales Tax 17
Some Answers to your Questions…
May we choose more than one entrée?
You may choose up to two selections from our plated reception menu. In addition, we always offer an option for vegetarians. Everyone must have the same salad selection. If you choose to serve more than one entrée the higher priced entrée will be the price of the meal. We also offer special pricing for children up to age 10.
When do I tell you my final attendance number?
For weekend events, the guaranteed attendance is due on the Tuesday before your reception, by 4:00 p.m. We will prepare for 3% over the guarantee, unless that exceeds the safe capacity of the banquet room.
How many guests will be seated at each table?
We use round tables that seat 10 very comfortably.
Can you provide a wedding cake?
Unfortunately, we cannot provide you cake, but we will be happy to provide you with a list of excellent bakers who have done fine work with us in the past. Outside cakes must be purchased from a licensed bakery.
When can the florist, bakery, and DJ set up?
The room will be available to you one hour before your event is due to start. If you need more time than that, speak to your Catering Manager to discuss availability and possible additional room rental fees.
What times are available for receptions?
Most evening receptions begin at 6:00 p.m. and end at midnight; most daytime receptions are from 11:00 a.m. to 4:00 p.m. If your evening event needs to start before 6:00 p.m., speak to your Catering Manager to discuss what additional rental fees might apply.
Can you hold your ceremony on site? If not, are there suitable locations nearby?
Yes, we have a Wedding Gazebo located in our Courtyard which includes setup for chairs, use of gazebo for rehearsal the day of the event. See your Catering Sales Manager for availability and pricing.
May we bring in any of our own food?
The Holiday Inn Long Beach Airport will prepare and serve all of the food for your event. No outside food will be allowed inside the banquet area.
All items above are subject to a 20% Service Charge and Applicable Sales Tax 18
May we bring our own liquor or wine?
You may bring your own wine in advance if you like; we will charge the prevailing corkage fee to the bottles we open and serve. The hotel will provide all other liquor. Under no circumstances will individual attendees be permitted to bring liquor onto the hotel premises.
How much is the service charge? How much is the sales tax?
Currently the service charge is 20%, and the state sales tax is 9%. By state law, the service charge is subject to sales tax. Both service charge and sales tax are subject to change.
Does the Holiday Inn Long Beach Airport have parking available?
Yes! We provide complimentary onsite parking. If requested, a valet parking service can be arranged with an outside company at prevailing rates.
Do you offer tastings, so we can sample the menu choices?
Yes we do. If you would like a tasting, your Catering Manager will work with you to arrange a mutually agreeable date and time. Tastings are available for up to 4 people for one event. Banquet tastings are not available on Saturdays or Sundays in June or December.
What is the hotel check-in and check-out times? May I check-in earlier or check-out later?
Standard hotel check-in time is 3:00 p.m. Our hotel check-out time is 12 noon. Should you require an early check-in or late check-out, please consult with your Catering Sales Manager as additional fees may apply.
After my event, can the hotel store the cake or other items including gifts or decorations for me?
Unfortunately, we are unable to store securely any items after your event. We suggest you make arrangement to take all items upon conclusion of your wedding.
All items above are subject to a 20% Service Charge and Applicable Sales Tax 19
Policies and Information DEPOSITS: A non-refundable initial deposit of $1000.00 is required to book a date for your reception and hold space on a definite basis. The deposit is due with the signed contract two week (14 days) after the contract is sent out. If, another client, is looking to book the same date and time during the time the contract has been sent for your review and we have not received a deposit, we will contact you and provide you the first right of refusal. We will provide you 24 hours to pay the initial deposit or release the space. If you have not contacted us after the 24 hour period, the hotel reserves the right to release the space and book another client. Deposits may be made by cash, credit card or certified bank check. All payments must be made either by cash, credit card or certified bank check. NO PERSONAL CHECKS WILL BE ACCEPTED. In the event that you cancel your scheduled function, your deposit shall become the property of the hotel. Your Catering Sales Manager will inform you on deposit schedules.
PAYMENTS: The total costs of your wedding will be calculated by your Catering Sales Manager. Once we have received your initial deposit of $1000.00, we require an additional payment of 50% of the balance due ninety (90) days prior to your function date. The final balance is due ten (10) business days prior to your function. Any overage in payment will be refunded following your function and may take up to ten (10) business days to process. All payments must be made either by cash, credit card or certified bank check. NO PERSONAL CHECKS WILL BE ACCEPTED. All payments must be made prior to the scheduled event.
CANCELLATION POLICY: If for any reason you decide to cancel your event, all deposits are non-refundable. If we do not receive your additional payment of 50% due ninety (90) days prior to your function or your final payment ten (10) business days prior to your event, we have the right to cancel your event, release the date and keep any deposits paid.
GUARANTEES: Entrée selection on all wedding packages is limited to two choices plus Chef’s choice of vegetarian entrée. A two entrée pre-ordered menu requires an accurate count of each entrée to be provided to the Catering Office no later than 11:00 a.m. three business days prior to the wedding. In the event the guarantee number is not received by this date, the original (expected) count will be considered the minimum guarantee. The guarantee is not subject to reduction after the 72-hour business hour deadline. The hotel will be prepared to serve 3% over the guarantee number.
TAXES AND SERVICE CHARGE: A Service Charge of 20% is added to all food and beverage for payment to hourly wait staff and service associates engaged in the service of the event. Sales Taxes will be compiled in the strict accordance with federal, state and local tax regulations on all charges. California state law states all service charges are subject to tax. Sales Tax is subject to change.
MENU PRICES: Menu prices are subject to increase on an annual basis. However, menu prices may change earlier due to increases in product costs or seasonal adjustments not under our control. Menu prices are subject to change and will not be guaranteed until 90 days prior to your event. If your menu price increases, we will provide you written notice 90 days prior to your event. Please note that our Catering Sales Manager and our Chef would be delighted to work with you in designing theme parties, packages and other menus that may better suit your particular event. No food or beverage may be brought into the hotel from outside sources with the exception of wedding cakes. Outside cakes must be purchased from a licensed bakery.
All items above are subject to a 20% Service Charge and Applicable Sales Tax 20
BEVERAGE SERVICE: We offer a complete selection of beverages to compliment your event. Please note that alcoholic beverage sales and service are regulated by the State of California. The hotel, as a licensee, is responsible for administration of these regulations. Therefore, it is a policy that no alcoholic beverages may be brought into the hotel from outside sources. Please note that all servers are trained to discontinue beverage service to any guest at their discretion. A valid I.D. is required of all guests for beverage service.
DECORATIONS: For the safety of persons and property, no fireworks or incendiary devices may be used indoors at the hotel. No Fog Machines are allowed. All displays and/or decorations will be subject to our prior written approval and must be provided by a licensed and insured décor company. Please contact your Catering Sales Manager for a list of preferred vendors. The use of glitter, confetti, sequins or affiliated items are not permitted. The use of such items will be subject to a cleaning fee of $500.
SECURITY: Security may be required as determined by the hotel and must be contracted by the hotel. One security guard per 100 guests is a standard at a charge of $25.00 per hour per guard with a 4 hour minimum charge will be incurred by you.
ELECTRICAL CHARGES: DJ/Band power charges may apply. Increased power needs are subject to additional charges.
AUDIO VISUAL: The hotel has a full assortment of audio visual equipment available for rental. Please ask your Catering Sales Manager for a list of equipment, availability and pricing.
LOSS OR DAMAGE OF YOUR PROPERTY: We are not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering said losses.
SIGNAGE: The hotel will provide basic signage in the hotel lobby and outside your event room. If you would like to provide additional signage, please contact your Catering Sales Manager regarding display and labor fees.
All items above are subject to a 20% Service Charge and Applicable Sales Tax 21
The Ultimate Wedding Checklist
12 MONTHS OR EARLIER
Tell your parents about your decision to get married
Announce your engagement
Set a date for your wedding and time of ceremony
Discuss priorities and budget finances
Develop a record keeping payment plan to track your accounts
Open a wedding bank account
Hire wedding consultant or planner
Determine the formality of ceremony and reception
Determine your color scheme or motif
Determine the number of guests that will be invited
Ask close friends and family to be in the wedding party
Compile a guest list (those you need to invite - those you should invite - those it would be nice to invite)
Decide if you want to invite children with their parents
Reserve your officiate
Begin looking for a reception site
Decide if you would like to have an engagement party
Select and order your wedding rings
Order your passport, birth certificate for your honeymoon or marriage license
9 – 12 MONTHS BEFORE
Shop for and select your wedding dress, headpiece and veil
Confirm delivery date of wedding dress
Meet with maid of honor and bridesmaids and select their dresses
Select flower girls dress, shoes and accessories
Choose the mother’s outfits
Shop for groom’s and groomsmen formalwear
Book your caterer
Select your menu
Order your wedding cake
Begin interviewing and book your photographer
Book your video services
Reserve your ceremony site
Reserve your reception site
Book your florist to begin selecting flowers
Book your chair covers and linens
Book your limousine or wedding transportation service
Book the band and/or DJ for the reception
Organize Master of Ceremony for your reception
Book your musicians for ceremony
Discuss the honeymoon plans with your fiancé
Begin compiling guest’s names and addresses
Send photo and engagement announcement to local newspaper
All items above are subject to a 20% Service Charge and Applicable Sales Tax 22
The Ultimate Wedding Checklist
6 – 9 MONTHS BEFORE
Shop and order wedding stationary o Wedding invitations o RSVP cards o Thank you cards o Place cards
Finalize your guest list
Check your marriage license requirements
Book reception entertainment and musicians
Reserve your wedding night bridal suite
Register for gifts o Make sure you register with at least one national chain for out-of-town guests
Book your hairdresser and makeup artist
Plan your Wedding Day spa treatment and beautification for yourself and your bridesmaids
Book your honeymoon
Arrange a pre-wedding photo shoot with your photographer
3 – 6 MONTHS BEFORE
Meet with the officiate to discuss details of ceremony
Finalize your florist arrangement and decorations
Choose the reader for your ceremony
Select your music for ceremony
Select song list with your band / DJ
Have your formal engagement photo taken
Finalize your menu with caterer
Schedule rehearsal dinner
Plan your bridesmaid’s luncheon
Book and make arrangements for wedding day transportation
Schedule and finalize spa day treatments o Manicure, pedicure, facial, and massage
Select and reserve wedding attire for groom, ushers, and father of the bride and groom and ring bearer
Attend your bridal showers
Make the necessary name changes and modifications with your bank, credit card companies and social security office
All items above are subject to a 20% Service Charge and Applicable Sales Tax 23
The Ultimate Wedding Checklist
2 MONTHS BEFORE
Mail the invitations
Make room reservations for out-of-town guests
Finalize ceremony details
Determine detailed timeline for service providers
Print out wedding program
Write vows
Arrange rehearsal dinner
Discuss seating arrangements with host for rehearsal dinner
Purchase seating cards
Purchase wedding party gifts or favors
Purchase gifts for parents, bridesmaids, hostesses and groom
Visit the dentist for teeth cleaning or bleaching
Pick up wedding bands
Pick up shoes and accessories
Schedule final dress fitting o Make sure you bring along the shoes and lingerie that you will wear on your wedding
day. You want to make sure EVERYTHING looks just right!
Wear your wedding shoes a few times to break them in
1 MONTH BEFORE
Apply for marriage license
Maintain a record of RSVP’s and all gifts received
Arrange seating arrangements
Send out thank you notes o You may receive wedding gifts well before the actual wedding day. Not only is a
“thank you” expected by the gift giver but it also acknowledges the fact that you actually received the gift.
Arrange trial-runs o Meet with your hair stylist and/or makeup artists for a run-through
Rehearse your wedding vows
Pass out wedding schedules o Make sure each wedding day participant is aware of the day’s activities and their role
Make sure all your vendors have maps to all locations, brides home, grooms home, ceremony, park for pictures and reception
Finalize shopping for wedding day accessories, ring pillow, toasting glasses, nylons, etc…
Find “something old, something new, something borrowed, something blue and a six pence (or shiny penny) for your shoe”
Purchase the guest book and pen o Or whether to have a signature board
Gift for each other. Just to say “I love you.”
All items above are subject to a 20% Service Charge and Applicable Sales Tax 24
The Ultimate Wedding Checklist
1 – 2 WEEKS BEFORE
Select date for final fitting for bridesmaids dresses
Finalize fitting for gown, headpiece and veil
Pick up attire for the groom and ushers
Pick up marriage license and deliver it to the officiate
Confirm ceremony details
Assign someone to bring accessories to ceremony site
Determine the order for the procession
Confirm all music for the ceremony
Write speeches
Print ceremony program (assign someone to hand out programs at the ceremony)
Confirm videographer
Confirm photographer and confirm special photos you want taken
Confirm the details with limousine company
Confirm reception details
Review guest list and contact any guests who have not responded
Finalize the seating chart
Print table cards
Write place cards and draw a seating chart for the reception
Provide the reception and caterer with final guest count
Confirm all music and entertainment for the reception
Confirm florist order
Confirm accommodations at the hotel
Confirm hairdresser or stylist
Arrange all final payments to your vendors
Notify post office to hold mail while on honeymoon
Confirm honeymoon reservations
Pack for honeymoon
Attend bachelorette party
Get a manicure/pedicure
Organize your bridal emergency kit
Have the rehearsal dinner party and give them their gifts at that time
Assign someone to take your dress to the cleaners after the wedding
Arrange for someone to return rental items after the wedding
All items above are subject to a 20% Service Charge and Applicable Sales Tax 25
The Ultimate Wedding Checklist
THE WEDDING DAY
Have breakfast with close friends or family
Give the Groom’s ring to the Maid or Matron of Honor and the Bride’s ring to the Best Man
Schedule plenty of time to get ready
Relax, smile, laugh, and enjoy your wedding!
AFTER THE WEDDING
Pick out your thank you picture form your photographer
Send thank you cards with pictures to all your guests
Send thank you cards to all your vendors and suppliers
NOTES
Happy Wedding Planning!