PMC - 1 - MMB

MAHARASHTRA MARITIME BOARD, MUMBAI

REQUEST FOR PROPOSAL

FOR

PROJECT MANAGEMENT CONSULTANT

FOR

COMPREHENSIVE PLANNING, ARCHITECTURAL SERVICES,

GEOTECHNICAL INVESTIGATION, CLEARANCES, PERMISSION, NOCs,

DETAIL DESIGN, CONSTRUCTION SUPERVISION, QUALITY CONTROL

AND QUALITY ASSURANCE FOR MARINE INFRASTRUCTURE AND

BUILIDNG INFRASTRUCTURE PROJECTS.

NAME OF PROJECT:

NAME OF PROJECT MANAGEMENT CONSULTANT (PMC):

......

Project Cost :

AGREEMENT NO.:PMC/

DATE:

REGISTERED OFFICE ADDRESS: Maharashtra Maritime Board,

2nd floor, Indian Mercantile Chambers, Ramji Kamani marg,

Ballard estate,

Mumbai -400 001.

Web site: https://mahammb.maharashtra.gov.in email : ceommb@gmail.com Phone No. 022 - 22658375, Fax No. 022 - 22614331.

https://mahammb.maharashtra.gov.in/

PMC - 2 - MMB

PMC - 3 - MMB

LIST OFCONTENTS

Sr.

No.

PARTICULARS Page No.

From To

1. Definitions 28 29

2. General Scope Of Services 30 31

3. Scope of PMC Services 31 33

4 Details of Services to be provided by PMC 33 50

5 Qualification and Experience of Staff /

Professional Expertise

50 52

6 Time Schedule 52 52

7 Manning Schedule 52 53

8 Stipulated Period Schedule ( Milestone) 53 56

9 Fee Payable to PMC 57 57

10 Duties and responsibilities of the PMC and

corresponding stages for making payments

57 86

i) Pre Tender Activities 58 71

ii) Post Tender Activities 71 83

iii) Defect Liability Period( DLP ) 83 85

iv) PMC Payment 85 86

v) Payment of Fee after DLP 86 86

11 Additions and Alterations 87 87

12 Output of the PMC 87 89

13 Copyright 89 90

14 PMC May be - ( Type of PMCs Firm ) 90 90

15 Project Co-ordination Committee 90 91

16 Responsibilities on EIRL 91 91

17 Responsibilities During the Extended Period /

Termination

91 92

18 Disqualifications for further Assignment to the

PMC and Withdrawal of Work / Assignment

92 92

19 General Conditions 93 95

20 Commencement, Completion, Modification 96 102

PMC - 4 - MMB

And Termination Of Contract

21 Obligation of the PMC 102 108

22 PMCs Personals 108 109

23 Obligation of the Clients 109 110

24 Responsibilities of Accuracy of Project

Document

110 110

25 Levy of Compensation for Delay 110 110

26 Good Faith 110 111

27 Recovery of Compensation 111 111

28 Dispute Resolution Mechanism 111 112

29 Abbreviations 113 114

30 Appendix I Design Criteria for

Constructions of Building

115 136

31 Appendix II Tree Plantation 137 138

32 Appendix III Manning Schedule 138 141

33 Appendix IV List of Documents to be Attached with R.A. bills / Final Bill

142 167

34 Appendix V Submissions of Forms of

PMCs Information

168 179

35 Appendix VI Format for Bank Guarantee 180 182

PMC - 5 - MMB

This Agreement for appointment of a Project Management Consultant (PMC)

for Comprehensive Planning, Architectural Services, Geotechnical

Investigation, Clearances, Permissions, NOCs, Detail Design, Construction

Supervision, Quality Control and Quality Assurance for Marine/Building

infrastructure project (hereinafter referred to as Agreement) is made at

Mumbai this _________ day of ___________ 2018.

Between,

Maharashtra Maritime Board,Mumbai, MMB having its Registered Office at 2nd

floor, Indian Mercantile Chambers, Ballard Estate, Mumbai - 400 001,

hereinafter referred to as the Client (which express shall unless it be

repugnant to the context or meaning thereof be deemed to mean and include

its successors and permitted assigns) of the One Part.

And

----------------------------------------------------- a Company incorporated under

_______, having its Registered Office -------------------------------------------------

hereinafter referred to as the PMC (which expression shall unless it be

repugnant to the context or meaning thereof be deemed to mean and include

its successors and permitted assigns) of the Other Part.

(As the context may require, the Client and PMC, shall individually be

referred to as a Party and collectively as Parties)

WHEREAS:

(a)The Client is a Maharashtra Maritime Board,Mumbai.

(b) The Client desires to implement a project namely ----------------------------

(hereinafter referred to as Project) for developing land located at ---------

--------- (hereinafter referred to as Property) and more particularly described in

the Schedule here under written.

PMC - 6 - MMB

(c)In this regard the Client wishes to appoint the PMC for the Project for

providing comprehensive planning, architectural services,geotechnical

investigation,clearances, permissions,nocs detail design, construction

supervision, quality control and quality assurance services,etc. more

particularly described herein.

(d) The PMC by its letter No. ------------dated------------- has agreed to accept

such appointment including the obligation to enter into this Agreement for the

consideration and upon the terms and conditions as mentioned hereinafter.

PMC - 7 - MMB

MAHARASHTRA MARITIME BOARD,MUMBAI (Government of Maharashtra ports and transport)

Indian mercantile chamber, 2nd floor 14 Ramjibhai kamani Marg Ballard Estate, Mumbai 400 001, 022-22671734/22658375 Fax: 022-22614331

Web: Mahammb.com site email: Ceommb@gmail.com

e-TENDER NOTICE

Maharashtra Maritime Board Mumbai, (hereinafter referred to as MMB /

Client), invites Online e-Tenders from the eligible Project Management

Consultancy as per eligible criteria mentioned in the tender document

Name of Project:-

Loction of Project:-

Project Cost:-

Name of PMC:-

Scope of Work:-

PMC - 8 - MMB

Time limit for completion of work shall be ____months from the date of

issuance of the work order.

The PMChas to co-ordinate with Executive Engineer from the MMB.

The tenderer shall submit their offer for projectwork as per the scope

of work.

The said project work shall be carried out as per the tender drawings,

document, prevailing specifications and instructions on site including

supplementary and explanatory drawings issued during execution

along with obtaining necessary permissions.

The tender document containing form of offer, site plans,

specifications and relevant information, can be downloaded from the

e-Tendering portal of MMB i.e. mahatenders.gov.in

NAME OF WORK: - ...

2. TENDERING PROGRAMME AS MENTIONED ON e-TENDERING PORTAL:

Sr. No.

Particulars Date and Time

1) Published Date 24.05.2018 at 10.00 AM

2) Document Download / Sale Start Date 30.05.2018 at 11.00 AM

3) Document Download / Sale End Date 13.06.2018 at 17.00 PM

4) Pre-Bid Meeting 04.06.2018 at 16.00 PM

5) Bid Submission Start Date 07.06.2018 at 16.00 PM

6) Bid Submission End Date 13.06.2018 at 17.00 PM

7) Technical Bid Opening Date (If Possible) 15.06.2018 at 12.00 PM

http://msphc.maharashtra.etenders.in/

PMC - 9 - MMB

Notes:

i) All Bidders to note that, MMB, reserves the right to extend/change the

aforesaid dates.

2.1 INSTRUCTION TO TENDERERS

The bid document can be downloaded from the aforesaid e-

tendering portal by the prospective Bidders by paying Rs. 5,000/-

as the Tender form fee and Rs. 50,000/- as an Earnest Money

Deposit through the payment gateway of Maharashtra Maritime

Board Mumbai, Payment in any other mode, including but not

limited to cash/demand draft/term deposits/pay order will not be

accepted.

MMB will not be responsible for any delay in submission of bids,

including conditional bids and reserves the right to accept or reject

any or all bids without assigning any reason thereof and incurring

any liability thereof.

Address for Communication/queries:

Chief Engineer / Superintending Engineer,

Maharashtra Maritime Board, Indian Mercantile chamber,2nd

floor,14, Ramjibhai kamani Marg,Ballard Estate,Mumbai-400 001

Ph.No- (022) 22671734/22658375

Fax (022) 22614331.

Maharashtra Maritime Board, however reserves the right to reject

any or all the tenders without assigning any reasons what so ever.

Canvassing or lobbying in connection with tender in any form

renders the tender liable for rejection.

All the bids shall be based on the drawings and design attached

to the Tender.

The tenderer firm or company shall in their forwarding letter,

mention the name of all the partners/directors of the firms or the

company (as the case may be) consortium details and the name

of the partner / director who holds the power of attorney with

PMC - 10 - MMB

attested copy of registered power of attorney, authorizing him to

conduct transaction on behalf of the firms or company.

The tenderer whose tender is accepted will have to give an

undertaking in writing to the effect that they will pay the Labours

engaged on the work, the wages as per Minimum Wages Act,

1936 and amended up to date applied to the zone in which the

work lies and act accordingly.

The successful Tenderer shall comply with the provisions of the

payment of Wages Act, 1936, Minimum Wages Act, 1936,

Employees Liability Act, 1938, Workmens Compensation Act,

1923, Industrial Disputes Act, 1947 and the Maternity Benefit Act,

1961, the Contract Labour (Regulation and Abolition) Act, 1979

and any modification there of or any law relating thereto, and rules

made there under from time to time.

The Tenderer whose tender is accepted should note that the

Corporation will release no foreign exchange.

The tender notice along with all the tender documents including

minutes of pre-bid meeting shall form a part of the contract

agreement.

The tenderer will have to sign the original copy of the tender

papers and the drawings according to which the work is to be

carried out. The Tenderer shall also have to give a declaration on

stamp paper of Rs. 100/-, that he is conversant with local

conditions / laws and availability of labours and materials and he

has quoted his rates with the consideration to all these factors

The Client reserves right to revise or amend the contract

documents fully or part thereof, prior to the date notified or

amended for the receipt to tender. Such deviations/amendments if

any shall be communicated in the form of corrigendum or by a

letter as may be considered suitable.

PMC - 11 - MMB

The Client reserves the right to relocate the buildings / Marine

Structure shown in the tender documents (Layout) within the

same site. PMC shall have no objection for this and he will

execute the work and no additional payment will be made for this.

The acceptance of tender may be communicated to the tenderer

by E-mail / Speed Post / Courier /Personally or otherwise either

by the tender Opening Authority or any Authority in the

Maharashtra Maritime Board, Mumbai.

The successful tenderer will be required to produce within one-

month (i.e. 30 days) to the satisfaction of the specified concerned

authority, a valid and concurrent license issued in his favour under

provisions of the Contract Labour (Regulations and Abolition) Act

1979, before starting the work. On failure to do so, the acceptance

of the tender is liable to be withdrawn and earnest money will be

forfeited and submitted Bank guarantee will be encashed.

All Tenderers are cautioned that the tenders containing any

deviation from the contractual terms and conditions, specifications

or other requirements and/or conditional tenders shall be rejected.

2.2 CONDITIONS OF OFFER:

2.2.1 The bidders are required to upload coloured scanned copy of

original documents as below-

Eligible PMC as per eligible criteria mentioned in the tender

document and who have completed Three (03) similar works

(Building, Bridge, Marine Structure, Paving, Pavement, etc.) as

described in this tender document with minimum proven

experience in Project Management.

Experience certificate (Work Done Certificate) of having started

and completed at least 3 (Three) similar work of construction of

building /marine structure during the last 3 (Three) years.

PMC - 12 - MMB

The average annual turnover of the PMC for last three financial

years shall not be less than the 50.00 lakhs. As regards three

similar works, the work done certificates clearly stating the scope

of the work, the date of the work order, stipulated and actual date

of completion, levy of penalty, if any, etc, shall invariably be

submitted. In case of the private works, the work done certificate

under the hand and seal of the owner, PMC and structural design

engineer should be submitted.

The tenderer should give Original copy of Valid GST registration

certificate from Goods and Service Tax Act.

The tenderer should give all details of Technical person available

with the PMC since last five year and their CV.

The tenderer should give all details of Manning schedule.

The tenderer should give all details of the works carried out in last

three financial years.

The tenderer should give all details of work in hand.

The tenderer should give all details of works.

The tenderer should give all details of the similar work completed

by him or her. These works / Projects shall be open for inspection

and verification by representative of the Client.

The tenderer should give all details of Bar chart showing

progressive details of Project work for stage 1, 2, 3.

2.2.2 In case any parent company / proprietor / directors / partners of company

are black listed by any government organization, please mention the

name of the organization who `have blacklisted and the operative

period of blacklisting. If above information is found incorrect, the

tender will be rejected at any stage even during consultancy period.

PMC - 13 - MMB

2.2.3 The past experience / track records / performance of PMC, view of quality,

workmanship, punctuality and directly/ indirectly subletting of works will be

viewed during scrutiny of tender / awarding works, even if the PMC is

lowest among the bidders.

2.3 INSTRUCTIONS FOR PARTICIPATING IN e-TENDERS

2.3.1 Tenders should have valid Class 2 Digital Signature Certificate (DSC)

obtained from any Certifying Authorities. In case of requirement of

DSC, interested Bidders should go to https://mahatenders.gov.in and

follow the procedure mentioned in the document Procedure for

application of Digital Certificate.

2.3.2 For any assistance on the use of Electronic Tendering System, the

Users may call the following numbers:

: Help desk No.-1800-3070-2232, eTender Portal: - mahatenders.gov.in

2.3.3 Tenderers should install the Mandatory Components available on the

Home Page of https://mahatenders.gov.in and make the necessary

Browser Settings provided under section Internet Explorer Settings

2.3.4 Guidelines to Bidders on the operations of Electronic Tendering

System of MAHARASHTRA MARITIME BOARD

https://mahatenders.gov.in/nicgep/app

Pre-requisites to participate in the Tenders processed by MMB:

Registration of PMCs on Electronic Tendering System on Sub-

Portal of MMB:

The PMCs interested in participating in the Tenders of MMB processed

using the Electronic Tendering System shall be required to enroll on

the Electronic Tendering System to obtain User ID and password on

the https://mahatenders.gov.in

Once the ID is generated the PMC can login into the e-Tendering portal

of Government of Maharashtra. The process of Enrolment is explained

in Step.

https://mahatenders.gov.in/http://msphc.maharashtra.etenders.in/https://mahatenders.gov.in/

PMC - 14 - MMB

1) Registration of New PMCs.

Registration link:

https://mahatenders.gov.in.

(or click on online bidder enrolment Link at Right side panel)

After submission of application for enrolment on the System, the

application information shall be verified by the Authorized

Representative of the Service Provider. If the information is found to be

complete, the enrolment submitted by the Vendor shall be approved.

The PMCs may obtain the necessary information on the process of

enrolment either from Helpdesk Support Team: 1800-3070-2232 or

may visit the site https://mahatenders.gov.in

2) Obtaining a Digital Certificate:

Refer to Bidders Manual Kit on home page at mahatenders.gov.in or

visit the below given direct link

https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C

19DCCD3760DB4F790.mhspeg1?page=BiddersManualKitandservice=

page

Instructions to the PMCs/Bidders for the e-submission of the bids online

through this tender site: https://mahatenders.gov.in

Bidder must register themselves on https://mahatenders.gov.in portal by

clicking Online Bidder Enrolment and then map Digital Signature

certificate.

Bidder then login to the site giving user id / password chosen during

registration.

The e-token that is registered should be used by the bidder and should

not be misused by others.

The Bidders can update well in advance, the documents such as

certificates, purchase order details etc., under My Documents option and

these can be selected as per tender requirements and then attached

along with bid documents during bid submission.

https://mahatenders.gov.in/https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/https://mahatenders.gov.in/

PMC - 15 - MMB

After downloading / getting the tender schedules, the Bidder should go

through them carefully and then submit the documents as asked,

otherwise, the bid will be rejected.

If there are any clarifications, this may be obtained online through the

tender site, or through the contact details. Bidder should take into account

of the corrigendum published before submitting the bids online.

Bidder, in advance, should get ready the bid documents to be submitted

as indicated in the tender schedule and they should be in PDF/xls/rar/dwf

formats. If there is more than one document, they can be clubbed

together.

Bidder should get ready the EMD as specified in the tender.

The bidder reads the terms and conditions and accepts the same to

proceed further to submit the bids.

Bidder should read the Announcements and Downloads section of

https://mahatenders.gov.in before proceedings.

The bidder has to submit the tender document online well in advance

before the prescribed time to avoid any delay or problem during the

submission process.

After the bid submission, the acknowledgement number, given by the e-

tendering system should be printed by the bidder and kept as a record of

evidence for online submission of bid for the particular tender.

Bidder has to pay EMD online using online pay mode i.e. in this stage all

the PMC will have to pay EMD online by using Net Banking, Bidder will

have to validate the EMD payment as a last stage of bid preparation. If the

payment is not realized with bank, in that case system will not be able to

validate the payment and will not allow the bidder to complete his Bid

Preparation stage resulting in non-participation in the aforesaid e-Tender.

The Tender Inviting Authority (TIA) will not be held responsible for any

sort of delay or the difficulties faced during the submission of bids online

by the bidders.

The bidder may submit the bid documents either by online mode through

the site (https://mahatenders.gov.in) as indicated in the tender.

The tendering system will give a successful bid updating message after

uploading all the bid documents submitted and then a bid summary will be

https://mahatenders.gov.in/

PMC - 16 - MMB

shown with the bid no, date and time of submission of the bid with all

other relevant details. The documents submitted by the bidders will be

digitally signed using the e-token of the bidder and then submitted.

The bid summary has to be printed and kept as an acknowledgement as a

token of the submission of the bid. The bid summary will act as a proof of

bid submission for a tender floated and will also act as an entry point to

participate in the bid opening date.

Bidder should log into the site well in advance for bid submission so that

he submits the bid in time i.e. on or before the bid submission end time. If

there is any delay, due to other issues, bidder only is responsible.

The bidder should see that the bid documents submitted should be free

from virus and if the documents could not be opened, due to virus, during

tender opening, the bid is liable to be rejected.

The time settings fixed in the server side and displayed at the top of the

tender site, will be valid for all actions of requesting, bid submission, bid

opening etc., in the e-tender system. The bidders should follow this time

during bid submission.

The bidder should logout of the tendering system using the normal logout

option available at the top right-hand corner and not by selecting the (X)

option in the browser.

The bidder should upload the Technical document in .rar format single file

to upload in Technical cover and then BOQ in .xls format single file to

upload in Finance cover.

For any other queries, the bidders are asked to contact e-tender Helpdesk

support team: - 1800-3070-2232,

i ) TENDER FORM FEE and EARNEST MONEY DEPOSIT:

1 The bid document can be downloaded from the aforesaid e-

tendering portal by the prospective Bidders by paying Rs. 5,000 /- as

the Tender form fee and Rs. 50,000/- as an Earnest Money Deposit

through the payment gateway of Maharashtra Maritime Board

PMC - 17 - MMB

Mumbai, Payment in any other mode, including but not limited to

cash/demand draft/term deposits/pay order will not be accepted.

2 The said tender fee and EMD shall not carry any interest.

3 E.M.D. exemption certificate issued by P.W.D. or any other

department will not be accepted.

4 The amount of earnest money will be refunded to the unsuccessful

Tenderers except Lowest two tenderers, within a month from date of

opening of financial envelope. The tenderer shall have submitted the

bank details for refund of EMD. If details of bank are not correct and

the amount refunded is transferred to any other account, the MMB

shall not be held responsible.

5 In case of the successful tenderer, Earnest Money Deposit will be

refunded on his/her paying the initial security deposit and completing

the agreement formalities mentioned in the tender document or will

be transferred towards a part of security deposit to be paid after

awarding of the work.

6 Earnest Money Deposit of second lowest tenderer will be refunded

on payment of initial security deposit and completing the agreement

formalities mentioned in the tender document by the successful

lowest one tenderer.

7 If successful tenderer does not pay the security deposit in the

prescribed form, within time limit and does not complete the

agreement formalities and / or does not execute the contract within

prescribed time limit then his/their earnest money deposit will be

forfeited by Maharashtra Maritime Board, Mumbai.

PMC - 18 - MMB

i) TENDERING PROCEDURE

a. Blank Tender Forms:

Blank tender forms can be downloaded online from the e-Tendering

portal of MMB i.e. https://mahatenders.gov..in as per the schedule

defined in the tendernotice.

b. Pre-Tender Conference:

a) A Pre-Tender Conference open to all prospective tenderers will be

held at Mumbai on 04.06.2018 at 15.00 PM in the Office of the

Chief Executive Officer Maharashtra Maritime Board in Presence of

the Chief Engineer, Superintending Engineer, the Financial Adviser

and Chief Accounts Officer and the Executive Engineer, MMB.

Mumbai, wherein the prospective tenderers will have an opportunity

to obtain clarifications regarding the work and the tender

conditions. Response to queries raised at the time of pre-bid

meeting will be uploaded on the e-Tendering portal of the MMB. i.e.

mahatenders.gov.in under the section Press Notices /

Corrigendum

b) The prospective tenderers are free to ask for any additional

information or clarification either in writing or orally and the reply to

the same will be given by the Client, in writing. This clarification

referred to as Common set of deviations shall form part of tender

documents and which will also be common and applicable to all

tenderers.

c) The tender submitted by tenderer shall be based on the

clarification, additional facility issued (if any) by the MMB and this

tender shall be unconditional. Conditional tenders will be summarily

rejected.

ii) In case, there is any doubt/omissions regarding the wording in general

conditions or special conditions or the scope of work or the

specifications and drawing or any other matter concerning the contract,

https://mahatenders.gov..in/http://msphc.maharashtra.etenders.in/

PMC - 19 - MMB

the same shall in good time be submitted to the Chief Engineer, MMB

Mumbai, to reach him before scheduled pre-bid meeting date and time,

in writing in order that such doubts may be clarified authority before

tendering.

iii) Manner of submission of tender and its accompaniments:

e -Tender process shall be carried out in two stages as below

Technical Envelope

Technical Envelope shall contain the following documents.

The bid document can be downloaded from the aforesaid e-

tendering portal by the prospective Bidders by paying Rs. 5,000 /-

as the Tender form fee and Rs. 50,000/- as an Earnest Money

Deposit through the payment gateway of Maharashtra Maritime

Board Mumbai, Payment in any other mode, including but not

limited to cash/demand draft/term deposits/pay order will not be

accepted.

Project Management Consultancy as per eligible criteria mentioned

in the tender document and who have completed five similar work

as described in this tender document with minimum proven

experience in consultancy.

Details of the works tendered for and in hand with the value of work

unfinished on the last date of submission of tender. The certificates

from the Head of the offices under whom the works are in progress

should be enclosed. The Tenderer should give all details of work in

hand. An Undertaking declaring the truthfulness of the value of

such works in hand to be considered for calculation of the bid

capacity be submitted.

Note: - Any wrong information / misinformation in this regard would

invite disqualification. Works in hand shall be supported by

certificate issued by agency / authority. It also includes private work

if any.

PMC - 20 - MMB

List of Machinery and Plants owned or hired immediately available

with the tenderer for use on this work.

Details of works of similar type and magnitude carried out by the

Tenderer.

Details of Technical Personnel, consortiums with name,

qualifications and experience in similar works, and a period of his

working with organization, who will be working on this project as

technical key persons for supervision, to receive technical

instructions issued by the authorities from time to time. (Details of

Technical person available with PMC since last five years and their

CV).

Details of payment received in all Project Management

Consultancy during last three years certified by Chartered

Accountant. (Details of work carried out in last three financial years)

The tenderer should give all Details of Bar Chart showing

progressive details of Project Work for Stage I, 2, and 3.

Scanned copy of original power of attorney for signing of tender

document.

All certified documents in support of above requirements

Certified balance sheets under the hand seal of Chartered

Accountant for last three financial years.

Any other additional documents / profile etc. in support of technical

qualification.

iv) Financial Envelope - DELETED

i) For quoting financial bid, download the BOQ format (.xls file) given

in commercial bid section of website fill the details and quote price

in it and upload the file.

ii) If BOQ file is blank, then bid of such bidder will not be considered.

PMC - 21 - MMB

v) Submission of Tender:

The tenderers should ensure that The Chief engineer. Maharashtra

Maritime Board Mumbai, before the expiry of the date and time,

receives their bid. No delay on account of any cause will be

entertained for the late receipt of tender.

In the unloadable document type of templates, the PMCs are required

to select the relevant document / compressed file (containing multiple

documents) already uploaded in the briefcase.

Notes:

The PMCs should upload a single document or a compressed file

containing multiple documents against each unloadable option.

The Hashes are the thumbprint of electronic data and are based

on one way algorithm.

The Hashes establish the unique identity of Bid Data.

The bid hash values are digitally signed using valid Class I or

Class 2 Digital Certificate issued any Certifying Authority. The

PMCs are required to obtain Digital Certificate in advance.

After the hash value of bid data is generated, the PMCs cannot

make any change / addition in its bid data. The bidder may modify

bids before the deadline for Bid Preparation and Hash Submission

as per Time Schedule mentioned in the e-Tender documents.

vi) Eligibility criteria for PMC Agencies

Following documents shall be required to decide Eligibility of PMC

a) Year of Establishment

Sr. No. Particulars Marks

1 Before 1990 10

2 Year 1990 to 2000 7

3 Year 2000 to 2017 5

PMC - 22 - MMB

b) Average Annual Turnover of 2014-15, 2015-16, 2016-2017

Sr. No. Particulars Marks

1 Above Rs. 1 Crore 20

2 Rs. 50 Lakh to Rs. 1 Crore 15

3 Below Rs. 50 Lakh 5

c) Work Experience

Sr. No. Particulars Marks

1 All Type of Building and On-Shore Activities or Equivalent

20

2 Marine Infrastructure 5

3 Special Works

(Breakwaters, Wharf, Berthing Jetty, Approach Jetty, Dolphins, Groynes, etc.)

5

4 General Works

(Building, Bridges, Roads, Infrastructure)

10

Total 40

d) Manpower (Technical Staff) as per manmonths

Sr. No. Particulars Marks

1 Above 25 25

2 10 to 25 15

3 5 to 10 10

4 Below 5 0

PMC - 23 - MMB

e) Office (Area and Address)

Sr. No. Particulars Marks

1 Office Area More Than 100sq. mt. 5

2 Office Area Less Than 100 sq. mt. 3

3 No Office 0

f) Grade of PMCs will be decided as below

A- Marks More than 80

B- 60 to 80

C- 40 to 60

D- Below 40

8. Opening of Tenders - DELETED

On the date specified in the tender notice, following procedure will be

adopted for opening of the tender:

9. Technical Envelope - DELETED

Technical Envelope of the tender will be opened online to verify its

contents as per requirements on stipulated in table below. If the various

documents contained in this envelope do not satisfy the requirements

of the MMB, a note will be recorded accordingly by the tender opening

authority and the said tenderers. Financial Envelopes will not be

considered for further action but the same will be rejected and recorded

by tender opening committee.

Technical proposal evaluation criteria

A successful firm shall secure minimum Marks of the total points as

mentioned in Table below.

PMC - 24 - MMB

1) Techno-commercial evaluation criteria - DELETED

This will be a techno commercial evaluation and accordingly the

Technical evaluation will have 60% weightage and Commercial

evaluation shall have 40% weightage. These weightages shall be

taken into consideration for arriving at the Successful Firm. The

evaluation methodologies vis-a-vis the weightages are as under:

Score will be calculated for all technically qualified Firms using the

following formula: S = (T/T High x 60) + (C Low/C x 40)

Where:

S = Score of the Firm

T High = Highest Technical score among the Firms

C = Quote as provided by the Firm

C Low = Lowest Quote of C among the Firms

The Firm securing the highest score becomes the successful Firm

For example There are three Bidders A, B and C.

Technical score will be arrived at treating the marks of the Bidder

scoring the highest marks (A) in Technical evaluation as 100.

Technical score for other Bidders (B, C, etc.) will be computed

using the formula Marks of B / Marks of highest scorer A*100.

Similarly, Commercial Score of all technically cleared Bidders will

be arrived at taking the cost quoted by L1 Bidder i.e., the lowest

quote from all technically qualified Bidder (say C) as 100. Marks

for other Bidders will be calculated using the formula Commercial

Score = Cost of L1 Bidder / Cost quoted by Bidder * 100.

A Combined score will be arrived at, taking into account both

marks scored through Technical Proposal evaluation and the

nominal commercial quotes with a weightage of 60% for the

Technical Proposal and 40% for the Financial Proposal as

described below.

The combined score is arrived at by adding Technical Score and

Commercial Score. The successful Bidder will be the one who has

highest Combined Score.

PMC - 25 - MMB

Sr.

No.

Bidder Technical

Evaluation

mark (T)

Nominal

Bid

Price in

Lakh

Technical

Score

Commercial

Score

Combined Score

(out of 100)

1 A 95 71 95/95*60=60.00 60/71*40=33.80 60.00+33.80=93.80

2 B 85 65 85/95*60=53.68 60/65*40=36.92 53.68+36.92=90.60

3 C 75 60 75/95*60=47.37 60/60*40=40.00 56.84+40.00=87.37

In the above example Bidder, A with higher score becomes the

preferred Bidder.

2) Eligibility cum Technical Proposal - DELETED

Eligibility criteria for the Bidder to qualify this stage are clearly

mentioned in Eligibility Criteria Compliance to this document. The

Bidder would need to provide supporting documents as part of the

eligibility proof. The Technical Proposal will also be evaluated for

technical suitability.

During evaluation of the Tenders, the MMB, at its discretion, may

ask the Bidder for clarification in respect of its tender. The request

for clarification and the response shall be in writing, and no

change in the substance of the tender shall be sought, offered, or

permitted.

The MMB reserves the right to accept or reject any tender in

whole or in parts without assigning any reason thereof. The

decision of the MMB shall be final and binding on all the Bidders

to this document and the MMB will not entertain any

correspondence in this regard.

1 Financial Envelope - DELETED

This envelope shall be opened as per schedule, only if contents

of Technical Envelope are found to be acceptable to the MMB.

The lump sum amount quoted shall then be read out.

PMC - 26 - MMB

The MMB reserves the absolute right to accept any offer not

necessarily the lowest.

Tenderers are hereby cautioned that opening of financial

envelope shall not be treated as acceptance of his technical

qualification, financial offer and acceptance of bid of tenderer.

Validity period: Normally, the offer of the Tenderer shall remain

valid for 30days (Thirty Days Only) from the date of opening of

Tender. However, in exceptional cases, with intimation to the

eligible bidder, the MMB, reserves the right to extend such

validity maximum up to 30 more days unilaterally and the same

will be binding on the bidder

2 SECURITY DEPOSIT - DELETED

I. Total Security Deposit 5 % (Five Percent) of tender cost offered by

Tenderer and Accepted by the MMB.

2.

Initial Security Deposit

The successful tenderer shall have to pay 50%

Security Deposit in cash (i.e. in the form of

demand draft) or in form of Term Deposit

Receipt from Nationalized Bank / Scheduled

Bank in the name of. The Maharashtra Maritime

Board, Mumbai or Bank Guarantees from a

Nationalized Bank/ Scheduled Bank for the

project period in the enclosed form and complete

the contract documents failing which his earnest

money will be forfeited to the Corporation.

2I. Remaining Security

Deposit

The balance 50% Security Deposit will be

recovered from the next 3 R.A. Bills.

The Bank Guarantee / Term Deposit Receipt shall be kept valid

for the project period. Before expiry of the Bank Guarantee / Term

Deposit Receipt, the PMC shall renew it or submit new Bank

Guarantee / Term Deposit Receipt of required period well before

PMC - 27 - MMB

the expiry date, if necessary, or otherwise the Guarantee / Term

Deposit Receipt will be encashed accordingly.

In case of non-renewal of Bank guarantee / Term Deposit Receipt

or non- submission of Bank guarantee / Term Deposit Receipt

well in time, a penalty of Rs. 5,000/- (Rupees Five thousand only)

per day (after the expiry of the date) will be imposed till

submission of renewed Bank Guarantee / Term Deposit Receipt

or new Bank guarantee.

All compensation or other sums payable by the PMC under the

terms of this contract or any other contract or an any account may

be deducted from his Security Deposit or from any other bill of the

organization.

sums which may be due to him or may become due to him by

Client on any account and in the event of the Security deposit

being reduced by reason of any such above noted deductions the

PMC shall within ten days of receipt of notice of demand from the

Client make good the deficit and reinstate the security deposits.

There shall be no liability on the Client to pay any interest on the

Security Deposit paid by or recovered from the PMC.

3 REFUND OF SECURITY DEPOSIT - DELETED

The 50% security deposit amount will be refunded after the successful

completion of Geotechnical Investigation along with all reports of this

project on submission of completion certificate of PMC and Authority

from Executive Engineer of MMB and balance 50 % security deposit

will be refunded after 12 months period or completion of foundation

whichever occurs earlier.

PMC - 28 - MMB

Now this Agreement witnessed, and it is hereby agreed by and between the parties hereto as follows: -

1. DEFINITIONS: For the purpose of this Agreement the following words are

defined as under:

1.1 The term Architect as used herein shall mean an Architect should

belicensed to practicethe profession of Architects under the IndianArchitects

Act, 1972, andregistered with the Council of Architecture inIndia.

1.2 The term Block Estimate as used herein shall mean the cost of work

given by PMC based on approximate estimate.

1.3 The term Breakwaters are the protective barrier constructed of R.C.C or

course rubble masonry to enclose harbours and to keep the harbour waters

undisturbed by the effect of heavy and strong sea waves.

1.4 The term Budget as used herein shall mean the sum the Client proposes

to spend on the Project inclusive of professional fees and expenses and

statutory charges.

1.5 The term Contractor as used shall mean the contractor appointed

forconstruction of the project.

1.6 The term Detailed Estimate as used herein shall mean the cost of

workbased on detailed drawing, design and detailed measurements and rate

analysis for individual items of work.

1.7 The term Dolphins are man-made marine structure, located at the

entrance of the locked or alongside a pier or a wharf that extends above the

water level and is not connected to shore.

1.8 The term Draft or draught of ships hull is the vertical distance between

water line and bottom line of the hull,with the thickness of the hull included.

1.9 The term Fees as used herein shall mean the amount to be paid to the

PMCor the services rendered to Client.

1.10 The term Jetty are the structures in the form of piled projections and they

are built out from the shore to deep water and they may be constructed

either for a navigable river or in the sea.

1.11 The term Link span is a type of drawbridge used mainly in the operation

of moving vehicles on and off a RO-RO vessel or ferry, particularly to allow

for tidal changes in water level.

PMC - 29 - MMB

1.12 The term Model as used herein shall mean digital model prepared using

2D, 3D software to visualize the building / project.

1.13 The term Ro-Ro is Roll on/ roll off ferries are large, conventional ferries

named for the ease by which vehicles can board and leave.

1.14 The term Structural Consultant is a structural engineer who analyze,

design, plan and research structural components and structural systems to

achieve design goals and ensure the safety and comfort of users or

occupants.

1.15 The term Services as used herein shall meanthe services to be provided

by the PMC as specified in the Agreement herein below.

1.16 The term Site as used herein shall mean the place where those works are

to be carried out.

1.17 The term Site Staff as used herein shall mean theStaff appointed by the

PMC / Client to inspect the works.

1.18 The term Specialist / Expert /Sub Consultant as used herein shall

meana person or firm, other than the consultant, appointed by the PMC to

provide expertise, skill and care, involving design, in the supply or

manufacture of goods, materials or components or in the construction of

parts of the Project.

1.19 The term Tender cost as used herein shall meanthe offer submitted by

the Contractor and accepted by Client.

1.20 The termTimetable as used herein shall mean the timetable for the

completion of the services by the PMC under this Agreement. Stages into

which the process of designing building projects andadministering building

contracts is divided in accordance with this Agreement. The same has been

mentioned in Para - 8 and Para - 10 of this Agreement.

1.21 The term Works as used herein shall mean the works to be carried out by

the Construction Contractor as described in theContract Document executed

between the Client and Construction Contractor.

PMC - 30 - MMB

TERMS and CONDITIONS OF AGREEMENT:

2. GENERAL SCOPE OF SERVICES: Subject to the provision of this

agreement, PMC shall be responsible for discharging the scope of services

set out hereunder:

2.1 The PMC shall perform services and carry out its obligations hereunder with

all due diligence, efficiency and economy, in accordance with generally

accepted professional techniques and practices, and shall always observe

sound management practices. It shall cause to be employed appropriate

advanced technology and safe and effective equipment, machinery,

materials and methodsin connection with the Project at all stages of the

Project. The PMC further covenants with Employer to furnish its best skill,

care, diligence, and judgment in the rendition of all services under this

agreement which shall be no less than that exercised by a PMC of good

reputation performing work for projects of a size, scope and complexity

similar to the Project and to further the interest of Client at all times through

efficient business administration, management and construction

management services.

2.2 Standard of care :

PMC acknowledges the relationship of trust and confidence established

between the PMC and Client by this Agreement. Accordingly, the PMC acts

shall be consistent with this relationship. The PMC shall always act, in

respected any matter relating to this Agreement, as an honest and faithful

adviser to Client. The PMC shall at all times support and safeguard Clients

legitimate interests in any dealings with the Contractor or other third parties.

2.3 Adherence to law :

The PMC shall perform works / services under this Agreement in accordance

with the applicable laws, bye- laws, rules, regulations, etc. and shall also

PMC - 31 - MMB

ensure that his personals comply with the applicable laws, bye-laws, rules,

regulations, etc.

2.4 PMC Not to Benefit from Commissions Discounts, Etc.:

The remuneration of the PMC pursuant to Para - 9 of this Agreement shall

constitute the PMC sole remuneration in connection with this Agreement and

the Project. The PMC shall not accept for it sown benefit any trade

commission, discount or similar payment in the discharge of its obligations

here and the PMC shall ensure that its personnel, agents, sub- agencies,

etc. similarly shall not receive any such additional remuneration. The PMC

shall at all times perform its responsibilities here under in the best interest of

Client. Any discounts or commissions obtained by the PMC in exercise of its

responsibilities here under, whether fromContractor or any third parties shall

be to the account of Client.

3. SCOPE OF PMC SERVICES: 3.1 The Clienthas proposed to construct the____________________________-

________________________________. PMC is supposed to provide

architectural concept planning for entire plot and consultancy for building,

marine or any alied infrastructure with a built-up area proposed

approximately _____________________sq.mt toaccommodate

______________________________________________

as per usersrequirement and marine/building infrastructure projects.User

hereunder is

____________________________________________________________

________________________________________________________

The total period of assignment will be _____months from the date of signing

of Agreement. The period includes____months for designing, estimation and

preparation of tender documents, ____ months for construction phase of the

assignment. Further consultancy services are required during the defect

liability period of____months.

PMC - 32 - MMB

3.2 The broad scope of services under this contract shall be the preparation of

conceptual plans for selection of options by the Client, detailed architectural

drawings including plans, elevations and sections, etc. all Structural Designs

and drawings, Electrical, HVAC, indoor and outdoor lighting, plumbing,

Sanitary, Fire detection and safety system, Communication system, LAN,

Access control, Surveillance Security system, power backup and Green

features, Landscape, Certification from respective competent authorityetc.,

includes providing detailed designs and specifications with Bill of Quantities,

preparation of tender document, tender drawings for all works involved in the

construction of the ----------------------------------------------------------------------------

----------------------------------------------------------marine,building,etc.infrastructure

as per requirement of Client.

3.3 Obtaining necessary approvals from local bodies / statutory authorities, State

Govt. and Central Govt. if any, etc. as per requirement to start and complete

the project without any hindrance.

3.4 Preparation of construction drawings, Modification to the drawings during

execution if required and also assist Client during the execution.

3.5 Preparation of project schedules, broadly monitoring of project, liaisoning

with the Client, engineersand the contractors for the execution of the project

as per the approved designs and drawings, etc. Preparation and submission

of completion drawings /diagrams / reports and obtaining completion /

occupancy certificate from the local authorities /statutory authorities / bodies,

etc.

3.6 The scope of work shall not include appointment of the contractor and any

direct contractual dealing with the contractor during pre-tender stage and

duringthe execution of the work. However, during execution it should be as

per scope of stipulated tender conditions of works contract and the scope of

work shall include any other servicesnormally required by the PMC such as

site inspections at various stages of work to ensure successful completion of

the project as per approved designs and drawings.

PMC - 33 - MMB

3.7 Through all the project phases Client expect the PMC to illustrate the interest

and commitment to utilize the latest National and International techniques in

order to promote fast, efficient, economical and sound technics for

completion of the project.

4. THE DETAILS OF SERVICES TO BE PROVIDED BY THE PMC :

4.1 ARCHITECTURAL SERVICES:

4.1.1 Site evaluation, analysis and impact of existing and /or proposed

development on its immediate environs.

4.1.2 Preparation of design, site development, Masterlayout plan of entire plot,

Architectural detail drawings, Elevations, Sections,etc., with details of area

analysis, Building geometry, marine works,etc.

4.1.3 Preparation of all good for construction drawing for structural designs,

HVAC, electronic, elevators, internal and external works i.e., electrical,

water supply, Sanitary works, drinking water, sewerage design,

Telecommunications, Networking, Graphic signage, firefighting

arrangements, security systems and other mechanical systems, parking

etc., and all related civil works including technical specifications of works as

per requirement of Client.

4.1.4 Preparation of preliminary drawings using Auto CAD or equivalent for

various floors, toilets, staircases, elevators, etc. explaining the general

planning with schedule of internal and external materials and finishes and

dimensions. Plumbing / Electrical layout indicating internal and external

lines, transformer, fire safety detection and firefighting system, UPS and

location of channels for electric cables, telephone, LAN, AC ducts and other

conduits for services, complete in accordance with the relevant NBC /local

Bye laws including 2D drawings and 3D views, walkthrough presentation

using 3Dmax or equivalentat no extra cost and obtaining approval of

Client/any other user suggested by Client.

PMC - 34 - MMB

4.1.5 Preparation of detailed architectural drawings sufficient to prepare tender

documents consisting of floor plan to each level, reflected ceiling plans at

each level including coordinated lighting and service features, external

(faade) elevations, internal elevations, cross sections and longitudinal

sections, terrace plans, electrical/lighting fixtures / switching plan including

MCCB, MCB, ELCB, capacitors and earthing, plumbing and schematics,

interiors, etc.Storm water drainage detailed plans of ground and terrace

plan for effective disposal to ensure no leakages, dampness inside the

building. Proper slopes at roof level, ground level for effective drainage

without ponding and stagnation of water should be provided as a

precautionary measures.Effectiveprotection from rain and heat shall be

provided in Architectural plan with due study of rain, wind and sun

directions. Proper protective measure should be incorporated in the

Architectural plan so that building shall give comfort of living / working

atmosphere in all the seasons during rain, winter and summer. Protective

measures like fins, chajjas, boxes or any other types of architectural

features shall be included as built and no extra works after construction

shall be provided. If Architectural plan is not designed considering proper

climatic conditions and not in consistencywith structural requirements then it

shall be rejectedout rightly at stage - 1. PMC shall submit alternative plan

within 10 days to the satisfaction level of Client.

4.1.6 For important building projects/marine works as per requirement of Client,

block model shall be prepared. After finalization of the working drawings,

the PMC shall be required to prepare a block model to a convenient scale,

showing the complete details of the building and entire plot, in addition, the

PMC is also required to prepare a model to a convenient scale showing the

site along with its proposed landscape etc. locating the proposed building in

it.

4.1.7 Key plan shall be showing details from the main highway and access to the

subjected plot for building infrastructure with proper distances boundaries

and North direction.

PMC - 35 - MMB

4.1.8 Preparation and submission of detailed designs, drawings and documents

for all internal utility services like plumbing, electrification, firefighting, fire

detection and lifts, telephones, PABX, LAN, Networking, public address

system and other specialized services etc. as per the requirements of the

Project, suitable for construction and development to site.

4.1.9 Preparation and submission of detailed designs, drawings and documents

for all external utility services like water supply, sewerage, storm water

drainage, fire hydrants schemes, treatment plants for sewage, rain water

harvesting, water supply intakes arrangements, roads, street lighting,

telephone system, electrical transformer, electrical substation, lightning

arrestor and other related schemes, boundary walls and any other

specialized services as per Project requirement suitable for construction

andissue to site of work including getting necessary approvals from Client

and other departments.

4.1.10 Preparation of landscape architecture, interior architecture, architectural

conservation, graphic design and signage, etc.

4.1.11 Preparation of detailed specifications, bill of quantities, rate analysis.

4.1.12 Preparation of Tender drawings, Technical specifications, vendors /

manufacturer for materials and equipments and tender documents for

Bidders. Assistance to Client in providing clarifications to Bidders, Pre bid

meeting and specifying the construction contract.

4.1.13 The approvals of the Clientare required on all drawings, specifications,

documents,etc. and PMC shall be responsible for modifications,

incorporation of suggestions, etc. suggested by Client.

4.1.14 Obtaining of approvals from local bodies / statutory authorities, State Govt.

and Central Govt. if any, etc.

4.1.15 The PMC shall prepare the drawings, technical specifications and liaison

with all departments for statutory approvals, clearances of various

PMC - 36 - MMB

authorities in execution of the project and ensure compliance with codes,

legislation as applicable, etc.

4.1.16 Ensure engaging the required key professionals for services such as

architectural, structural, electrical and mechanical systems (MEP), HAVC,

Networking and LAN, Sanitary and Public Health system for the project

designing and execution, etc.

4.1.17 The PMC shall also attend the reviews, meetings, presentations,

conferences pertaining to the project and also liaison with the statutory

Client for obtaining the necessary certificates, permissions, ocs, occupancy

certificate, etc.

4.1.18 Assist Clientin the concerned litigations, court of law in all cases pertaining

to this project as they may arise up during the period of their assignment

including DLP, as per the directives of Client.

4.1.19 Attend all meetings about this project at various places and prepare minutes

and compliances as per directives of Client.

4.1.20 Prepare and arrange Power Point Presentation, walk through or similar

Presentation on this project at various forums / locations as per the

directives of Client.

4.2 STRUCTURAL ENGINEERING SERVICES:

4.2.1 The PMC should specify well in advance the details of Geotechnical

surveys, soil investigations and required tests for the purpose

ofreimbursement if such soil investigation and testsare required to be

carried out by Client. The foundation system shall be finalized referring the

Soil Investigation reports and in consultation with Client.

4.2.2 Geotechnical, soil investigation and required test shall be the responsibility

of PMC for design of foundations. Detail investigation as per IS code / BIS

code is essential.

4.2.3 The building/marine works shall be designed to withstand static/dynamic

loading (wind/seismic) and the design shall be strictly in accordance with

PMC - 37 - MMB

the latest Indian Standard Code of Practices / National Building Code. The

structural analysis and design shall be done by using latest version of

software packages such as STAADPRO or equivalent. The provisions in

various BIS Codes shall override the packages output.

4.2.4 The PMC shall supply all design calculations/computer input and output

giving specific reference to BIS/NBC, along with soft copies. The structural

drawing showing the reinforcement details / bar bending schedule shall be

prepared as per latest edition of SP: 34 (SandT). All overriding conditions

prescribed by IS: 13920 as applicable or any other applicable BIS code

shall be taken into account while preparing the structural drawings

4.2.5 For all structural designs and drawings the PMC get the proof check done

by specialize structural designer, structural designer firms, institution, etc.

orproof checking consultant / consultants approved by Client as per

requirement and decided by the Client. Structural Design shall be based on

minimum standards specified in codes,standard specifications and design

criteria, etc.Design criteria is annexed asAppendix - I. Presentation of

structural drawings and design alongwith specified consideration and

assumption is mandatory by structural consultant of PMC.

4.3 SERVICE DESIGNS:

ThePMC shall be responsible for the design of the following systems and

after his suggestion the contractor shall provide the same -

4.3.1 The design, details, drawing, plans, etc. for the following minimum services

shall be carried out as per the provisions of the design brief for respective

services and shall be approved by Client. PMC shall provide detailed walk

through presentation of the services and ensure that there is no conflict

amongst them.

i. HVAC - It shall be provided with latest features having energy

efficiency standards. The approval for the same as per

requirements of Competent Client for access control

system/security system shall be responsibility of PMC till DLP.

PMC - 38 - MMB

ii. FIRE DETECTION and FIRE FIGHTING SYSTEM - Highest fire

safety norms in accordance with local fire byelaws/ codes are

to be followed and state of the art microprocessor based

addressable fire alarm systems shall be considered. And

approval for the same as per requirements of Competent

Authority for firefighting system shall be the responsibility of

PMC till DLP(Defect Liability Period).

iii. ACCESS CONTROL SYSTEM/SECURITY SYSTEM - Access

Control System/ Security system shall be designed and

supervise to maximize the performance of fire/intrusion alarms

and security systems. Approval for the same as per

requirements of Competent Authority for access control

system/security system shall be the responsibility of PMC till

DLP.

iv. ELEVATORS - The elevators shall be as per international

standard with latest features. The approval for the same as per

requirements of Competent Authority for elevators shall be the

responsibility of PMC till DLP.

v. POWER MANAGEMENT SYSTEM -As directed by Competent

Authority shall be considered.

vi. Transformers and HV/ LV panels - As directed by Competent

Authority shall be considered.

vii. DG SETS - As directed by Competent Authority shall be

considered.

viii. UPS -As directed by Competent Authority shall be considered

for computers, communication system, etc.

ix. SOLAR ENERGY SYSTEM (SES) -As directed by Competent

Authority. The solar energy system shall beconsidered for

common grid as per requirement of MMB. Supervision of SES

PMC - 39 - MMB

shall be the responsibility of PMC till DLP.Solar energy system

shall be designed for different purpose like hot water, lighting,

pumping water, etc. as specified by Client.

x. WATER PURIFIER AND WATER COOLERS - On approval,

appropriate capacity have to be considered in the

design.Supervision of water purifier and water coolers shall be

the responsibility of PMC till DLP.

xi. WASTE WATER MANAGEMENT AND SOLID WASTE

MANAGEMENT SYSTEM - A sewage treatment plant shall be

designed to provide soft water for horticultural and other uses.

Supervision of waste water management and solid waste

management shall be the responsibility of PMC till DLP.Proper

disposal location for waste water and solid waste shall be

identified and marked on drawing by the PMC.

xii. ENVIRONMENTAL PROTECTION - Cautious effort shall be

made to ensure the project provides positive contribution to the

Environment and confirm to local pollution control norms.

Suitable environmental impact assessment study and mitigation

measures if applicable by law shall be suggested by PMC. The

approval from the Competent Authority shall be the

responsibility of the PMC, if applicable for the project.

xiii. INTERIOR DESIGN - The interiors of the building shall be

designed to ensure pleasant environment that encourages

excellence and working comfort. The design of the furniture and

interior design shall be the responsibility of PMC. The Interior

Design shall be carried out by qualified interior designer and the

design shall be approved by Client in consultation with user of

building.

xiv. LANDSCAPING AND HORTICULTURE - Appropriate hard and

soft landscaping shall be designed to be in harmony with the

surrounding Environment and neighborhood. The objective is to

PMC - 40 - MMB

provide a harmonious and friendly environment with green area

and landscape features.

xv. GREEN BUILDING CONCEPT While designing the building,

the green building concept shall be used by the PMC as per the

direction of Client for special type of buildings and certification

from Green Rating for Integrated Habitat Assessment (GRIHA)

or LEED shall be obtained by PMC.

xvi. ELECTRIC / WATER SUPPLY CONNECTION The PMC shall

responsible for completing all formalities regarding electric /

water supply connection.

xvii. STORM WATER DISPOSAL Storm water disposal shall be

designed and accordingly plans shall be prepared. No

stagnation, ponding of water on terrace and on ground shall be

allowed. Ensure effective disposal of storm water at the lowest

level of land. Water bodies shall be designed and planned and

developed according toexisting site topography. Proper disposal

location for storm water shall be identified and marked on

drawing by the PMC.

xviii. DUCTS Suitable and sufficient ducts shall be provided

required for utilities and services considering maintenance

facilities

xix. ELECTRICAL CABLES AND APPLIANCES Services, safety,

etc. shall be ensured while designing and planning.

xx. PLINTH LEVEL AND GROUND LEVEL Plinth and ground

level of the building shall be designed and planned so that no

rain water should be stagnated or entered into any part of

building infrastructure.

xxi. TREE PLANTATION Existing trees shall be preserved.If tree

removal is unavoidable then first priority to transplantation shall

PMC - 41 - MMB

be ensured before cutting. Permission for the same is the

responsibility of PMC after approval for the same. Arboriculture /

tree plantation shall be considered while planning and designing

of infrastructure around the building and on available land as

requirement of users and tree authority. Tree plantation shall be

as perAppendix - II.

xxii. EXISTING STRUCTURE Existing structure shall not be

demolished without prior permission of Client. If existing

structure needs to be demolished then proper valuation and

value for credit shall be considered in the estimate. For such

structure separate cost valuation shall be prepared by PMC and

approval from Client is mandatory.No objection certificate shall

be obtained from competent authority before demolition. It is the

responsibility of PMC.

xxiii. SOURCE OF ELECTRICITY, WATER, TELEPHONE Source

of electricity, water, telephone, other services, etc. shall be

marked on plan and frame the estimate accordingly. Permission

for the same shall be the responsibility of PMC.

xxiv. OCCUPANCY CERTIFICATE - The PMC shall be responsible

for completing the all formalities regarding occupancy certificate.

xxv. OTHER SERVICES - Any other services connected with the

work shall be designed as per standard practice. Preparation of

the lighting scheme including HVAC, Sanitary and plumbing,

drainage system, landscaping, signages, information board and

all other appurtenances, etc.

xxvi. ZONES While planning and designing of the building

structure, due consideration to the climatic conditions, locations,

situations, surroundings, rainfall, temperature, local heritage,

surrounding habitants, natural resources, etc. shall give

preference.

PMC - 42 - MMB

4.3.2 The PMC shall ensure the durability, serviceability, structural adequacy,

conformation to the design standards aesthetics, structural component of the

project before recommending the same for approval. After scrutiny by Client,

the corrected design and drawings shall be prepared for approval and issue

the drawings good for construction and the process. Any component which

requires redesigning on account of exigencies of the site like redesigning the

foundations, utilities etc., during the execution shall be approved as

expeditiously as possible.

4.4 ENGINEERING DOCUMENTS / DETAILED ESTIMATES:

4.4.1 Preparation of Detailed estimate along with general description and abstract

as per P.W.D. Standard Specifications, works manual, eDSR (PWD) and

SSRs of PWD and MJP, Parks and gardens, FMR (Fair Market rate) of

MCGM, MSEB, BEST, etc.for engineering works. For items not covered in

these then NBC/ CPWD/ CBRI Standard and specifications or any other

standard specifications and rates as applicable with complete working

details, rate analysis, schedules such as internal and external finishes,

hardware sanitary fitting and tap ware, building specifications including

specification for all trades and services, and bill of quantities including those

of various services all based on schedule of rates conforming to

specifications and procedures approved and prescribed by the Clientto

describe the whole project adequately. Submitting details of calculations of

such Schedule of quantities to enable the Client to check them before

preparation of draft tender documents.

4.4.2 Where prescribed specifications and/or schedule of rates do not provide for

certain items/services specification and rates based on proper market rate

analysis supported by competitive quotations from reputed/specialized /

authorized agencies shall be adopted for these items with the approval of the

Client.

4.5 PREPARATION OF TENDER DOCUMENT:

4.5.1 The PMC may indicate any special requirements to suit his

Architectural/Structural concepts as well as timely completion of the Project.

PMC - 43 - MMB

However, the final decision for stipulating the special conditions for Pre-

Qualification / Post- Qualification of the contractor shall be determined by the

Client. The PMC shall prepare a DRAFT TENDER DOCUMENT based on

the standard contract document approved by the Client incorporating

construction methodology and special conditions as felt necessary by him in

consultation with the Client.

4.5.2 On approval of the draft tender document, the PMC shall prepare sufficient

number of tender documents.

4.5.3 The Team leader of PMC shall attend pre-bid meetings with the bidders and

offer clarifications, if any, sought by the intending bidders. The PMC shall

prepare minutes of such meetings and also prepare Common Sets of

Deviations duly considering technical, financial and legal aspects and in

consultation with Client for issuing to the bidders within two days.

4.5.4 The PMC shall attend opening of tenders/offers. He should prepare

evaluation report to evaluate the bids received for work contract. The PMC in

consultation with Client shall scrutinize the bids received, prepare

comparative statements, carry out assessment of bids and give his

recommendations including advice on acceptability or otherwise of the bids

received and attend meetings as and when called by the Client.

4.6 EXECUTION STAGE:

4.6.1 Prepare and issue of working drawings with all details for proper execution of

the work. This shall include preparation of fabrication / shop drawings for

select items as well as scrutiny / approval of shop drawings submitted by

contractors for various services.

4.6.2 Revision of drawing details and specifications as required by construction

process.

4.6.3 Prepare critical path method chart (CPM) / PERT chart for material,

manpower, machineries, etc. for implementation and completion of project

within prescribed time period as per works contract, consultation with

contractor and submitted duly signed by PMC, contractor to Client for

PMC - 44 - MMB

approval.The PMC shall also prepare SOPs (Standard Operating Practices)

and got approved from Client prior to start of work.

4.6.4 Preparation of Project planning on MIS(Management Information

System)/Primavera along with sequence of construction. The PMC shall

prepare and plan all design details, deliverables and plan the construction

program to complete the project.

4.6.5 The PMC shall attend all the review meetings conducted by Client from time

to time without any extra cost and shall also be available for any

clarifications and bring out any issues related to construction which may lead

to difficulties, litigation, delays etc.

4.6.6 Preparation of the As-Built drawings within a month of the occupation for

release of final bills to the Contractor.

4.6.7 Preparation of Bill shall be done in time by PMC on actual measurments at site of work.

4.6.8 PMC shall provide material sample for approval from Client.

4.6.9 Testing of material , quality checking, quality assurance, etc. shall be done

by Contractor in time and 25% of the testing shall be witnessed by PMC.

4.7 ROLE OF PMC KEY TECHNICAL PERSONNELS DURING ENTIRE

EXECUTION:

4.7.1 The PMC shall assist in pre-commencement/ Construction / post completion

activities / defect liability period with respect to the project, for ensuring that

the work is carried out as per approved drawings, designs and specifications

through a team of qualified and experienced technical personnels to be

provided at site of work, including Architects, Engineers etc., and to bring out

deviations, if any, to the notice of the Client for its rectifications in advance to

keep the specified progress of work as per conditions of works contract.

4.7.2 In the event of differences relating to the interpretations of drawings

/designs/specifications/ any other part of the Consultancy between the PMC

and the contractors, the interpretation and the decision of the Clientshall be

PMC - 45 - MMB

final and binding. Assisting and preparing the compliances in arbitration and

litigation cases that may arise out of the contracts entered into in respect of

any of the works.

4.7.3 Exercising cost control and economy measures to ensure that the approved

Estimates are not exceeded.

4.7.4 The PMCshall obtain the approval of the Client for any of the material

deviation in the design or specification that may be required and felt

necessary during execution due to technical or administrative reasons.

4.7.5 The PMC should analyze any deviations provide detailed specifications and

rates of supplemental items, additional items and remains for deletions if any

arises during the construction stage.

4.8 POST COMPLETION:

4.8.1 The PMC shall submit required number of sets of completion drawings and

other details to local authorities and obtain completion certificates. The PMC

shall be responsible for obtaining final completion certificates from different

authorities in respect of various building and services and securing

permission of Municipal Corporation and such other authorities for

occupation of the building and assist Client in obtaining refund of deposit if

any, made by the Client to the corporation or any such other Client. ThePMC

shall prepare and submit maintenance manual and housekeeping schedule

for the completed building, infrastructure, all utilities, all services, etc.

4.8.2 The PMC shall be responsible for scrutinizing the AS BUILT

DRAWINGSof the building/marine works prepared by Contractor and

submit it to the Client.PMC is also responsible for all services for reference

and records to Client both in hard cloth mounted drawings and digital mode.

4.8.3 The PMC shall submit record of all warranties and guaranties of electro

mechanical systems and contact numbers and details for service.

PMC - 46 - MMB

4.9 CONSTRUCTION MANAGEMENT

The PMC shall;

4.9.1 Act as Clients representative at project site and depute required engineers

for supervision, monitoring for construction activities.

4.9.2 Organize construction planning and management services at site to enable

monitoring of work in accordance with construction schedule as per

construction manual prepared by PMC and approved by Client.

4.9.3 Provide quality control checks at site based on standard specifications and

certify quality of work performed by contractor as per PWD norms on site

and in laboratory also.

4.9.4 Scrutinize, certify and approve invoices, bills and other documents submitted

by contractor against for releasing advance/stage/ final payments.

4.9.5 Work carried out would be measured and certified by an independent

Quantity Surveyor of the PMC.

4.9.6 Co-ordinate with the various concerned agencies on behalf of the Client and

obtain all necessary approvals wherever required.

4.9.7 Take measurement and certify the work, recommend for payment of the

work which shall be fully consistent with quality and specifications prescribed

in the agreement entered into. While submitting such bills of contractor the

PMC shall follow the rules and instructions issued by the Client from time to

time. The PMC shall be deemed to guarantee the correctness, scrutiny,

checking or approval by them, as to quality of the work concerned. The

Client or its authorized representative(s) may also check a certain

percentage of the measurements and bills as felt necessary.

4.9.8 Supervise the work and also check measurements of hidden items to be

done jointly by the PMC staff in the presence of the contractor or his

authorized representative. The PMC shall affix their signature as a token of

their check.

4.9.9 Furnish monthly reports on monitoring of Quality Control to the Client

covering the above-mentioned aspects and any other important point

relevant to the quality of work and the extent of his inputs.

PMC - 47 - MMB

4.9.10 Submit monthly progress reports to the covering physical progress against

targets, financial progress against targets, all quality control results and

suggestions for corrective actions, quality aspects compliance with tender

specifications / provisions and suggestions for wiping out back-log if any.

The progress reports shall also include the PMC inputs on the job for the

period of reporting and any other observations.

4.9.11 PMC shall also submit progress details of work with respect to scheduled

program and shall submit causes for delay if any and suggestions if any to

maintain progress work as per schedule.

4.10 PROCESSING OF BILLS

4.10.1 Interim monthly bill, payments shall be based on the actual work done at

site of work and certificates which includes detailed measurements and

abstract, photos, etc. processed by the PMC on the submission