M3 Country Version for France Configuration Guide

M3 Country Version for France Configuration Guide

Version M3 13.4

Copyright © 2021 Infor

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Publication Information

Release: M3 Country Version for FR M3 13.x

Publication date: August 3, 2021

| 3

Contents

About this guide ................................................................................................................................... 9

Intended audience ........................................................................................................................... 9

Related documents ........................................................................................................................ 10

Contacting Infor.............................................................................................................................. 10

Chapter 1 General Configuration ................................................................................................. 11

Country Version FR-France .................................................................................................... 11

Requirement ...................................................................................................................... 11

M3 Solution........................................................................................................................ 11

Configuration guidelines .................................................................................................... 11

Tax Registration Number ........................................................................................................ 12

Requirement ...................................................................................................................... 12

M3 Solution........................................................................................................................ 13


Bank Account Format .............................................................................................................. 13

Requirement ...................................................................................................................... 13

M3 solution ........................................................................................................................ 13

General configuration guidelines ...................................................................................... 14

Specific configuration guidelines ....................................................................................... 14

Book of accounts and voucher numbers ................................................................................. 15

Requirement ...................................................................................................................... 15

M3 solution ........................................................................................................................ 15


Journal number ........................................................................................................................ 15

Requirement ...................................................................................................................... 15

M3 solution ........................................................................................................................ 15


Principle of “Storno” – a debit/credit code ............................................................................... 16

Requirement ...................................................................................................................... 16

M3 Solution........................................................................................................................ 16

Contents

4 | FR


Periodic or Perpetual Accounting Method ............................................................................... 16

Requirement ...................................................................................................................... 16

M3 Solution........................................................................................................................ 17


Chapter 2 General ledger .............................................................................................................. 19

The Chart of Accounts (COA) ................................................................................................. 19

Requirement ...................................................................................................................... 19

M3 solution ........................................................................................................................ 19


The Profit and Loss Report ..................................................................................................... 20

Requirement ...................................................................................................................... 20

M3 Solution........................................................................................................................ 20


The Balance Sheet Report ...................................................................................................... 21

Requirement ...................................................................................................................... 21

M3 Solution........................................................................................................................ 21


The Cash Flow Statement ....................................................................................................... 22

Requirement ...................................................................................................................... 22

M3 Solution........................................................................................................................ 22


General Ledger Report ............................................................................................................ 23

Requirement ...................................................................................................................... 23

M3 Solution........................................................................................................................ 23


Trial Balance ............................................................................................................................ 23

Requirement ...................................................................................................................... 23

M3 Solution........................................................................................................................ 23


Voucher Report ....................................................................................................................... 24

Requirement ...................................................................................................................... 24

M3 Solution........................................................................................................................ 24


Bank Reconciliation ................................................................................................................. 24

Requirement ...................................................................................................................... 24

M3 Solution........................................................................................................................ 25


Contents

| 5

Business Segment Reporting (IFRS8) .................................................................................... 25

Requirement ...................................................................................................................... 25

M3 Solution........................................................................................................................ 25


Foreign Currency Revaluation (IAS21) ................................................................................... 26

Requirement ...................................................................................................................... 26

M3 Solution........................................................................................................................ 26


Chapter 3 Accounts receivable .................................................................................................... 28

Accounts Receivable Balance Report ..................................................................................... 28

Requirement ...................................................................................................................... 28

M3 Solution........................................................................................................................ 28


Accounts Receivable Invoice Report ...................................................................................... 29

Requirement ...................................................................................................................... 29

M3 Solution........................................................................................................................ 29


Customer Draft Payments ....................................................................................................... 29

Requirement ...................................................................................................................... 29

M3 Solution........................................................................................................................ 29

MeC configuration guidelines ............................................................................................ 30


Configuration for AR Payment Method. Open – CRS076 .......................................... 32

Customer Direct Debiting ........................................................................................................ 33

Requirement ...................................................................................................................... 33

M3 Solution........................................................................................................................ 33

MeC configuration guidelines ............................................................................................ 33


Chapter 4 Accounts payable ........................................................................................................ 37

Accounts Payable Balance Report .......................................................................................... 37

Requirement ...................................................................................................................... 37

M3 Solution........................................................................................................................ 37


Accounts Payable Invoice Report ........................................................................................... 38

Requirement ...................................................................................................................... 38

M3 Solution........................................................................................................................ 38


Contents

6 | FR

Electronic Supplier Payments ................................................................................................. 38

Requirement ...................................................................................................................... 38

M3 Solution........................................................................................................................ 38


Supplier Tax Deduction or Withholding Tax ............................................................................ 42

Requirement ...................................................................................................................... 42

M3 Solution........................................................................................................................ 42


Configuration for Supplier Service Code Open - CRS063 ......................................... 44

Configuration for Taxation Reporting. Open Fields – TXS035 ................................... 44

Overhead Commitment ........................................................................................................... 45

Requirement ...................................................................................................................... 45

M3 Solution........................................................................................................................ 45


Chapter 5 Fixed assets .................................................................................................................. 47

Depreciations ........................................................................................................................... 47

Requirement ...................................................................................................................... 47

M3 Solution........................................................................................................................ 47


Fixed Asset Reporting ............................................................................................................. 48

Requirement ...................................................................................................................... 48

M3 Solution........................................................................................................................ 48


Fixed Asset Impairments – IAS36 ........................................................................................... 49

Requirement ...................................................................................................................... 49

M3 Solution........................................................................................................................ 49


Revaluations of Fixed Assets – IAS16 .................................................................................... 50

Requirement ...................................................................................................................... 50

M3 Solution........................................................................................................................ 50


Chapter 6 Current assets .............................................................................................................. 53

Inventory Valuation – IAS2 ...................................................................................................... 53

Requirement ...................................................................................................................... 53

M3 Solution........................................................................................................................ 53


Work in Progress Valuation – IAS2 ......................................................................................... 54

Contents

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Requirement ...................................................................................................................... 54

M3 Solution........................................................................................................................ 54


Chapter 7 Taxes ............................................................................................................................. 55

Value Added Tax – VAT/Taxe sur la Valeur Ajoutée - TVA .................................................... 55

Requirement(s) .................................................................................................................. 55

M3 Solution........................................................................................................................ 55


Further configuration guidelines to report electronically ................................................... 57

Configuration for VAT Code. Open – CRS030 ........................................................... 57

EU Trade Statistics/Déclaration d’Echange de Biens (DEB) .................................................. 59

Requirement(s) .................................................................................................................. 59

M3 Solution........................................................................................................................ 59


Configuration for TST Business Type. Open – CRS240 ............................................ 61

DES/EU Services Reporting .................................................................................................... 62

Requirement(s) .................................................................................................................. 62

M3 Solution........................................................................................................................ 62


Chapter 8 Audit and Accounting .................................................................................................. 64

Electronic Audit Files ............................................................................................................... 64

Requirement(s) .................................................................................................................. 64

M3 Solution........................................................................................................................ 64


Eco-Contribution ...................................................................................................................... 65

Requirement(s) .................................................................................................................. 65

M3 Solution........................................................................................................................ 66


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About this guide

This document provides configuration guidelines. For detailed information, see user guides and net-change reports for the corresponding functionality.

The purpose of this document is to guide a customer in implementing a country version. A country version consists of several parts:

Translations Translations are divided in three areas:

• Screen related items and reports

• On-line help-texts

• User guides.

There are no configuration options for

translations.

Unique functions for a country Requirements from a country are sometimes unique for that country. The deployment of these requirements is done in a separate library.

The solution can be either Business Engine

Functions, Global Electronic Message

Services (GEMS) or Financial Business

Messages (FBM’s)

Configurations of other M3 modules Several requirements are almost the same in different countries, there are only minor variances in the process. The ambition is to deploy these functions in ordinary M3 modules that can be configured.

In other cases, the user can solve the

requirements by adding content in various

functions in M3 modules

Intended audience The target audiences for this document are experienced M3 users and consultants.

About this guide

10 | FR

Related documents In addition to this guide, these documents can also be published for a given country version:

- Country Fact Sheet

- Country Version Release Notes

- Financial Business Messages (FBM) Release Notes

- Global Electronic Message Services (GEMS) Release Notes

- Net Change Reports

You can find the documents in the product documentation section of the Infor Xtreme Support portal,

as described in "Contacting Infor" below.

Contacting Infor If you have questions about Infor products, go to the Infor Xtreme Support portal at

www.infor.com/inforxtreme.

If we update this document after the product release, we will post the new version on this Web site.

We recommend that you check this Web site periodically for updated documentation.

If you have comments about Infor documentation, contact [email protected].

http://www.infor.com/inforxtreme

mailto:[email protected]

| 11

Chapter 1 General Configuration 1

• Country Version – “FR-France”

• Tax Registration Number

• Bank Account Format

• Book of account and voucher number

• Journal number

• Principle of Storno

• Period or perpetual method

Country Version FR-France

Requirement

Set up a legal entity to support business operations in France.

M3 Solution

Specific French functions and master data can be activated.

Configuration guidelines

Program ID Program name Description or Comment

CRS046 States per Country. Open Connection with Country

General Configuration

12 | FR


CRS045 Country. Open Connection with Division

Set the following:

Country FR

Intr/Extra Stat 1-Int

Country cd ISO FR

Country cd TST 1

Free trade assn EU

Currency EUR

Chk dig mtd org 02

Chk dig mtd VAT 03

Formatting rule FR

SEPA country checked

Other fields may be left blank.

CRS008 Facility. Open Connection with Division

MMS005 Warehouse. Open Connection with Division

DRS045 Time Zone. Open Connection with Division. Time Zone = CET.

CRS055 Currency. Open Connection with Division. Currency = EUR

MNS100/L Company. Connect

Division

Set country version “FR-France” in order to

activate specific functions

Tax Registration Number

Requirement

All countries that have VAT as tax method require a VAT registration number. It’s very often the

organization number with an addition of the country code.

In France the VAT or Taxe sur la Valeur Ajoutée (TVA) standard rate is 20%, with reduced rates of

10%, 5.5% and 2.1% for specific goods and services (as at the time of writing).

The VAT/TVA number is a unique number that adheres to the standard EU VAT format. This

includes the country code and 11 digits, for example FR12345678910.


| 13

French businesses are issued with a unique, 9-digit identification SIREN number; a 14-digit SIRET

number which consists of the SIREN number plus a 5-digit establishment ID number; and an APE

(Activite Principale de l'Entreprise) or NAF code identifying the main activity of the business and

consisting of 4 digits and a letter.

M3 Solution

The company’s VAT/TVA, SIREN and SIRET numbers are stored on the division and the activity,

TVA and business identification numbers stored for the company’s customers and suppliers. M3

provides a validity check on these numbers.



MNS100/F Company. Connect Division The TVA and Business identification numbers of

the Entity

APS025 Supplier Activity Code. Open Create the activity codes. Connection to Supplier.

Define Purchase Financial – CRS624/F.

CRS610/J Customer Master. Open The TVA and Business identification numbers of

the Customer

CRS620/E Supplier Master. Open The TVA and Business identification numbers of

the Supplier

CRS045 Country Codes. Open Set check digit verification to 03.

OIS002/F Customer Address. Open TVA Registration Number can be stored

Bank Account Format

Requirement

Countries and or banks have different structures of the bank account format.

M3 solution

M3 supports the formats in France for domestic, European and Non-European bank accounts and

the creation of output files to automate payments.


14 | FR

General configuration guidelines

Format Description or Comment

Domestic and International bank accounts The SWIFT/BIC code and IBAN number are

required.

Specific configuration guidelines


CRS072 Bank Account

Indicator. Open

Create an indicator for the Company bank account

with check digit method = 01; for SEPA with check

digit method = 10; for international payments.

Note that panels F, G and H have been introduced at

13.4 in preparation for GEMS.

CRS692 Bank Account. Open Account type = 1 for Division/Entity

Account type = 2 for Customers

Account type = 3 for Suppliers

Enter the IBAN numbers on all bank account types

and Creditor ID on Division’s bank account (type

1).

CRS690 Bank. Open Bank Name; Address; and SWIFT code details.

CRS695 Bank Format. Open Generate the standard formats by selecting Actions – Gen standard or F14. For France the following bank formats created are relevant:

• FR-DADS for Supplier tax

• FR-INTRACO for Intrastat reporting INTRACOM

• FR-SAISUNI for Intrastat reporting SAISUNIC

• SEPA-CT for Accounts Payable

• SEPA-CTMIX Accounts Payable for Euro and non-Euro payments

• SEPA-DD for direct debiting and advance drafts

Note that the ETEBAC transfer protocols are now superseded by the SEPA compliant protocols.


| 15

Book of accounts and voucher numbers

Requirement

Each document that is entered in the general ledger must have a chronological number – a voucher

number.

These number series are normally separated in subseries and that can be done in two ways – with

book of accounts or in separate number sequences.

With Book of accounts each number series starts from 1 every year.

With separate number sequences the series can be anything, but they cannot overlap each other.

M3 solution

M3 supports both alternatives. In France, the most common alternative is to use book of accounts.


Program ID Program name Description

CRS750/F Settings – General Ledger Book of Account (Y/N)

CRS410 Voucher Number Series. Open

CRS408 Book of Account. Display

CRS412 FAM Function. Exceptions To replace defaults set in CRS405

Journal number

Requirement

All entries of accounting transactions that are entered into a General ledger must be numbered in an

unbroken sequence.

M3 solution

M3 has an unbroken number series. Journal number is a global number series for all accounting

entries in M3. It’s annual and cannot be configured by the user.


16 | FR



CRS750/E Settings – General Ledger External and/or Internal Transactions

CRS400 Journal Number Series. Open Re-set for each Financial Accounting Year

Principle of “Storno” – a debit/credit code

Requirement

The most common way to represent debit and credit accounting entries is to use positive (+) or

negative (–) in the various amount fields. However, in countries following Storno rules, a one

character code is used alongside the normal amount fields because negative debits and positive

credits are allowed and are used to reflect correcting accounting entries

M3 Solution

In France it’s common to use D (débit) and C (crédit) to represent the debit and credit sign and so

the field Debit/Credit cd on CRS750/E would be left unchecked.



CRS750/E Settings – General Ledger Debit/Credit code checked for FR.

Set the fields sign debit = D and sign credit = C

Periodic or Perpetual Accounting Method

Requirement

The accounting for purchases of inventory can follow the perpetual method or the periodic

method:

• Perpetual accounting where purchases directly update the Balance Sheet

• Periodic accounting where purchases in a period first update the Profit and Loss


| 17

M3 Solution

To meet the preferred accounting preference of Customers this internal accounting rule can be set at

the entity or division level.

In France it is common to use periodic accounting, posting the purchased cost directly to an external

cost or inventory account (PP20 952) and adjusting the usage of raw material by the inventory

evaluation result.


Program ID Program name Description or Comments

CAS900/E Settings – Cost Accounting Recommendation is to set Parameter 010 –

Inventory System to 2-Periodic inventory system.

| 19

Chapter 2 General ledger 2

• Chart of accounts

• Profit and loss report

• Balance sheet report

• Cash flow report

• General ledger report

• Trial Balance

• Voucher report

• Bank Reconciliation

• Segment reporting

• Currency revaluation

The Chart of Accounts (COA)

Requirement

Financial Reporting and Accounting for any business is dependent on a well-structured “Chart of

Accounts” so that the collection large volumes of accounting data can efficiently reflect the

performance and position of a specific business.

M3 solution

The M3 General Ledger supports a seven Dimension Accounting String. The first Dimension is

defined as the Chart of Accounts. The remaining six dimensions or identities stored from the entered

coding string can be used to further analyze the dimension one account.

The French generally accepted accounting principles, includes a standardized chart of accounts,

called Plan Comptable Général (PCG). For more information, go to www.plancomptable.com



CRS633 Account Group. Open Connection to dimension 1 accounting identities

General ledger

20 | FR


CRS630 Accounting Identity. Open Each of the seven identities is 10 characters

CRS630 Dimension 1 – Definition and

naming conventions/rules

Logical coding may be used alongside the PCG

classifications, for example:

• GL Header Account – “10”

• GL Sub-header Account - “101”

• GL Nominal A/Cs – “1011”, “1012” etc.

On panel E check the fields as appropriate for the

accounts.

The Profit and Loss Report

Requirement

Larger French companies are required to prepare and lodge financial statements, known collectively

as ‘le bilan’, with the CCI (Chambres de commerce et d'industri). These consist of a balance sheet

(bilan), income statement (comptes de résultat) and accompanying notes (annexe).

Micro-enterprises in France need only summarize their revenues and provide a listing of their fixed

assets and depreciation for the year, at the year end. Those businesses with more than €18,294 (at

the time of writing) in revenue must summarize their revenues, expenditures, debts, property and

stocks (inventory) at the year end, but don’t need to prepare formal financial statements

Accounting requirements and the scope of disclosure are contained in the Code de Commerce and

the Plan Comptable Général, which are amended and updated periodically by the Conseil National

de la Comptabilité, as well as from the Code Général des Impôts. These incorporate International

Financial Reporting Standards (IFRS), under the provisions of the EU International Accounting

Standards Regulation (IAS), as well as French Generally Accepted Accounting Principles (GAAP).

M3 Solution

With the M3 Financial Report Generator Module (RGR) it is possible to format and produce any type

of official report from the M3 General Ledger to meet the business needs and for regulatory and

statutory requirements. These reports can be saved and the same information provided as an M3

On-Line Enquiry.

The balance file keys are used to store the aggregate of transactional data to make it more efficient

to display and report on this information. There are various M3 programs to within the general

ledger function which display, control and maintain the balance keys.

General ledger

| 21



CRS690 GL Balance File Key. Open 8 pre-defined balance keys exist and any others

can be created as required for the business.

MNS204 Output Service Selection.

Open

Create a record for the report generator output file

RGS655PF, with the layout field set to A4.

RGS600 Report. Open

RGS610–

RGS630

Column. Lines. And Cell.

Open

RGS010 User. Open for Report

Distribution

RGS220 User. Display for Report

Distribution

On-Line display of formatted Reports

The Balance Sheet Report

Requirement













M3 Solution




On-Line Enquiry.

General ledger

22 | FR






RGR Module Report Generator As for Profit and Loss Report

The Cash Flow Statement

Requirement













M3 Solution




On-Line Enquiry.




General ledger

| 23



RGR Module Financial Report Generator As for Profit and Loss Report

General Ledger Report

Requirement

It’s a common requirement that an accounting system can provide a general ledger report

M3 Solution

An historic transaction report is produced for each account identity showing:

• Opening balance

• All transactions in accounting date sequence

• Closing balance



GLS535 Account. Print Specification Report with version control and 16 unique layouts

GLS525 General Ledger. Print Report with five unique layouts and print options

Trial Balance

Requirement

It is a fundamental accounting requirement that an accounting system can provide a trial balance

report over the General Ledger.

M3 Solution

Five and Eight Column Trial Balance Reports showing for each account;

General ledger

24 | FR

• Opening balance(s)

• Period balance(s)

• Closing balance(s)



GLS510 General Ledger. Print Balance Lists Report Version Control and 8 unique layouts

GLS635 Balance 8 Columns. Print With currency handling and page numbering

Voucher Report

Requirement

It’s a common audit and internal control requirement that an accounting system can provide a report

over all vouchers in the system

M3 Solution

There is a standard report that prints all vouchers in number sequence and / or accounting book



GLS960 Voucher. Check Number Report by Voucher Series and from date

Bank Reconciliation

Requirement

In France it is common to receive an electronic bank statement.

General ledger

| 25

M3 Solution

For France, the bank information can be received electronically and recorded ready for

reconciliation. Account. Reconcile Externally - GLS180 is used to reconcile the transaction details,

which can be done automatically. Any remaining items can be manually adjusted.



CRS750/F Settings – General Ledger Check the ‘Reconciliation’ field.

CRS630/E Accounting Identity. Open Any accounts that are to be reconciled must

have the ‘Reconciliation’ field on panel E

checked.

GLS180 Account. Reconcile Externally Use sorting order 3-bank sequence to

display the electronically received bank

statement.

Business Segment Reporting (IFRS8)

Requirement

Companies that have operations in different geographies or with different product lines must report

revenues, costs and working capital per business segment

M3 Solution

Accounting Events, Types and Setups that can be configured to ensure that revenues and costs for

each customer and supplier invoice are booked to a segment code stored in one of the seven

accounting dimensions.



CRS012 Accounting Dimension. Enter

Names

One of the 7 dimensions can be used to

ensure that Revenues and Costs per

customer and supplier are booked to

business segments to enable compliance

with Business Segment Reporting – IFRS 8.

General ledger

26 | FR


CRS395 Accounting rule. Set Configure the setups to capture the

information for segment reporting.

CRS645 Accounting Structure. Open Accounting Structures can also be used for

Segment Reporting.

GLS690 GL Balance File Key. Open

CRS410 Voucher Number Series. Open If the M3 ‘book of account’ (BOA)

functionality is being used then a separate

BOA for segment reporting can be created

and attached to the FAM functions (see

CRS405 below).

CRS722 Settings – Customer Order

Invoicing

The field Sep voucher no should be

checked.

CRS410 Voucher Number Series. Open If the M3 ‘book of account’ (BOA)

functionality is being used then a separate

BOA for segment reporting can be created

and attached to the FAM functions in

CRS405.

CRS405 FAM Function. Open Configure FAM functions AR99 and AP99.

APS590 AP Segment Balance. Create Period-end segmentation of AP Control.

ARS590 AR Segment Balance. Create Period-end segmentation of AR Control.

Foreign Currency Revaluation (IAS21)

Requirement

A currency revaluation is required in the local reporting currency of open positions in foreign

currencies, using an exchange rate at the period closing date.

M3 Solution

Currency Exchange Rate gains/losses can be recognized at period end for:

• Accounts Receivable

• Accounts Payable

• Currency Bank Balances

General ledger

| 27



CRS056 &

CRS059

Exchange Rate Type. Open & Exchange

Rate Type. Open per Currency

CRS630 Accounting Identity. Open Check the Revaluation account field

for accounts that are to be revalued

CRS395 Accounting Rule. Set Configure the accounting rules

against events GL20, GL21 and

GL22.

CRS405 FAM Function. Open Configure function GL20.

GLS160 Unrealized Exchange Rate Variance.

Update

Option 1 = Currency Amounts


Update

Option 2 = Accounts Receivable.


Update

Option 3 = Accounts Payable.

Accounts receivable

28 | FR

Chapter 3 Accounts receivable 3

• Accounts Receivable Balance Report

• Accounts Receivable Invoice Report

• Customer Draft Payments

• Direct Debiting

Accounts Receivable Balance Report

Requirement

It’s a common requirement that an accounting system can provide a trial balance report over

Accounts Receivable balances

M3 Solution

There is one Accounts Receivable report that for each customer shows:

• Opening balance

• Period balance

• Closing balance

There is also a specific report that shows opening balance, period balance, period movements and

closing balance per debit and credit



ARS520 Acc Receivable. Print Balances Version control and six unique layouts

ARS605 Trial Balance. AR Print Currency handling and two unique layouts

Accounts receivable

| 29

Accounts Receivable Invoice Report

Requirement

It’s a common requirement that an accounting system can provide a report over Accounts

Receivable that specifies which invoices that create a balance in AR and General ledger.

M3 Solution

The detailed AR report lists all open invoices at a historic date. In addition, the same report can be

used to present a list of all open invoices that were open a certain date and that are still open on a

later date.



ARS500 Accounts Receivable. Print Four invoice selections and two unique layouts

Customer Draft Payments

Requirement

A draft is a payment document indicating that the customer will pay a certain amount at a certain

date (the due date) and from a certain bank. Accepted drafts have the same legal value as checks

and are also, in several ways, managed like checks.

Drafts are currently a common payment method in France and permit payment to be delayed from

30 to 120 days.

As France is a member of the Single Euro Payments Area (SEPA) an agreement/acceptance is

needed to collect the payment. The accepted draft may be sent from the customer to the company

or may be created by the company and sent to the customer, who then accepts and returns it.

M3 Solution

The customer invoices, to be paid by draft, are grouped in Customer Invoice. Group – ARS190 by

payment method and due date and the group invoice, and draft if applicable, are sent to the

customer, as a request for payment.

Accounts receivable

30 | FR

Once the customer returns the accepted draft, this is processed in Payment Received. Record –

ARS110 and allocated to the invoices being paid by draft.

The draft is then remitted to the bank either before the due date, and therefore at a discount, or on

the due date, using Bank Remittance. Open - ARS300. When confirmation of collection is received

from the bank all collected drafts are processed in Bank Remittance. Reconcile Payment - ARS350.

The customer risk associated with drafts is updated using Customer Risk Cancellation. Create –

ARS330. Any rejected drafts are processed using Draft/Check. Open Unpaid or Rejected – ARS340

and the invoices are re-opened to allow a new payment to be requested from the customer.

MeC configuration guidelines


CRS116 Document Media. Open Create for Media category 06-MBM

initiator. Connection with Output Service

Type. Connect Media

MNS214 Output Service Type. Connect Media

MNS218 Output Server. Open Enter correct server details. Connection

with Output Service

MNS217 Output Service Type. Open Create for Interface XMLOUT. Connection

with Output Service

MNS216 Output Service. Open



CRS610 Customer. Open On the financial panels, J K and L, the correct financial

settings for the customer should be entered, including

the organization number.

On panel J the correct draft payment terms and method

should be entered.

On panel H the group invoice box should be checked.

CRS750/F Settings – General

Ledger

The field ‘Draft acc mtd’ should be checked or

unchecked as appropriate.

This field determines if accounting entries are to be

created at risk cancellation for discounted drafts.

Accounts receivable

| 31


CRS165 Number Series. Open Create number series 56 1 and 56 2 – Group invoice;

81 0 – Remittance numbers; 85 1 – Internal draft; 85 2

– Bank remittance.

Note that drafts without acceptance are automatically

assigned the respective customer invoice number as the

drawee reference number.

OIS011 CO Type. Connect

Documents

Connect document 508 – drafts to the relevant

customer order types.

CRS395 Accounting Rule. Set Configure for accounting types 195 Drafts not remitted,

196 Drafts remitted and 197 Drafts discounted.

CRS405 FAM Function. Open Configure functions AR70, AR80, AR85, AR87, AR88

for draft payments.

Note/ Configure OI20, AR10, AR20, AR30 to allow

customer order invoices, manual invoices and payments

to be processed.

CRS692 Bank Account. Open A company bank account (type 1) and customer bank

accounts (type 2) should exist.

CRS079 Bank Operation. Open Connection on AR Payment Method. Create a record,

for example ‘CD – Customer Drafts’:

Bank reconciliation Checked

Value date =

Additional info Checked

Operation date =

Receipt/Payment 1-Receipt

CRS078 Payment Type. Open Connection on AR Payment Method. Payment class =

4-Drafts; SEPA Direct Debit = 1-SDD CORE;

Agreement type checked.

CRS076 AR Payment Method.

Open

Create payment methods for drafts. See below for

examples.

CRS929 M3 Document. Connect

Media

Connect an ‘MBM’ Media for document number 501 –

Bank remittance. Connection with Media Ctrl Object

Doc. Connect Media

CRS945 Std Document. Connect

Media Ctrl Object

Create for the company Bank ID and Draft payment

method(s), for document number 501 – Bank

Remittance.

Accounts receivable

32 | FR


CRS949 Media Ctrl Object Doc.

Connect Media

Create a connection to MBM Media with the Service ID

as MEC_Service (and the interface as XMLOUT, as set

on MEC_Service).

Configuration for AR Payment Method. Open – CRS076

For drafts that are created and sent by the customer and directly registered in Payment Received. Record - ARS110:

Field Settings

Payment method For example DR1

Description/Name For example Draft Accepted

Payment type From Payment Type. Open - CRS078

Payment class 4-Drafts (from payment type)

Bank Operation From Bank Operation. Open – CRS079

Group due date 0-Not grouped

Acceptance 1-Yes, must be accepted

Electronic format SEPA-DD

Draft ref ctrl 1-Drawee ref no. mandatory + payer-unique

Print drft doc 0-Drafts are not printed

Print amounts 1-Four,56

All other fields can be left blank or 0.

For drafts that are created by the company and sent to the customer:

Field Settings

Payment method For example DR2

Description/Name For example Draft Accepted & Grouped

Payment type From Payment Type. Open - CRS078

Payment class 4-Drafts (from payment type)

Bank Operation From Bank Operation. Open – CRS079

Group due date 1-Due date

Acceptance 1-Yes, must be accepted


Draft ref ctrl 1-Drawee ref no. mandatory + payer-unique

Print drft doc 1-When creating group invoice

Accounts receivable

| 33

Print amounts 1-Four,56

All other fields can be left blank or 0.

Customer Direct Debiting

Requirement

Direct debiting is a reversed customer payment process, where the supplier is given the authority from the customer to withdraw the relevant amount from the customer’s bank account at the due date.

France is a member of the Single Euro Payments Area (SEPA). SEPA stipulate that valid direct debit agreements exists before payments may be recovered via the SEPA direct debiting method.

M3 Solution

When customer orders are processed for customers with a SEPA direct debiting (DD) payment

method, then a check is made to see if a valid DD mandate exists within Direct Debiting Agreement.

Open – ARS450.

When invoices become due for payment that are to be paid for via direct debit, then a direct debit

collection is created which, when confirmed creates an electronic output file to be sent to the bank

and remittance documents.

Confirmation is received from the bank and any failed collections can be deleted and communicated,

via a standard letter, to the customer. Confirmed payments are reconciled.

MeC configuration guidelines


CRS116 Document Media. Open Create for Media category 06-MBM

initiator. Connection with Output Service

Type. Connect Media

MNS214 Output Service Type. Connect Media

MNS218 Output Server. Open Enter correct server details. Connection

with Output Service

MNS217 Output Service Type. Open Create for Interface XMLOUT. Connection

with Output Service

MNS216 Output Service. Open

Accounts receivable

34 | FR




Media


Bank remittance. Connection with Media Ctrl Object

Doc. Connect Media


Media Ctrl Object

Create the correct Bank ID and Direct Debit payment

method for document number 501 – Bank remittance

and 505 – Direct Debiting Agreement Transfer.


Connect Media (Related

option from CRS945)

Create a connection to ‘MBM’ Media

CRS045/E Country. Open Check the field ‘SEPA country’ for all EU member

countries and the 4 EFTA member states and Andorra,

Monaco and San Marino.

CRS046 State per Country. Open Recommended to follow ISO 3166-2.

CRS055 Currency. Open Recommended to follow ISO 4217. Create current

exchange rates.

ARS455 Direct Debiting

Agreement Indicator.

Open

Create an indicator for SEPA and enter Country = FR

and check the fields ‘Company Bank AC’ and ‘SEPA

Direct Debit’

ARS905 Settings – Accounts

Receivable

Enter the Creditor id number, specify the setting to

retrieve the Direct Debit agreement number and check

the field ‘SEPA agreement check CO’

CRS165 Number Series. Open Create the following:

58 1 Agreement numbers (if to be

automatically generated as per

setting in ARS905)

81 0 Remittance numbers

82 0 Direct Debiting

82 1 Electronic transfer of direct debiting

agreement proposal

82 2 Electronic transfer of direct debiting

agreements

CRS405 FAM Function. Open Functions AR80, AR86 and AR87 should be configured

CRS395 Accounting Rule. Set Configure rule AR75 193.

CRS695 Bank Format. Open Create the standard formats using Actions – Standard

or F14

Accounts receivable

| 35


CRS078 Payment Type. Open Create a SEPA Direct Debit payment type:

Payment class 5 – Direct debit

Agreement type Checked

SEPA direct debit 1-SDD CORE

Create a ‘standard’ direct debit payment type, if

required with the payment class 5-Direct debit.

CRS076 AR Payment Method.

Open

Create a SEPA payment method, for example SDD:

Payment type As defined in CRS078

Payment class 5 – Direct debit


SEPA direct debit 1-SDD CORE

No. characters 140

Print advice 1-When no of characters are

exceeded

CRS082 Check Digit Method.

Open

Create the standard digit methods using Actions –

Standard or F14.

CRS072 Bank Account Indicator.

Open

Connection with Bank Account.

Create a SEPA bank account indicator with check digit

method 10.

CRS690 Bank. Open All the relevant banks should be created and the

correct SWIFT code entered on panel F.

CRS692 Bank Account. Open A company bank account (type 1) and customer (type

2) bank account records should exist. The IBAN

numbers and the creditor ID number (for company

bank account) should be entered.

ARS050 Payment Received.

Open Standard Letter

Create a standard letter of type 1 to inform customers

of failed collections.

ARS450 Direct Debiting

Agreement. Open

ARS300 Bank Remittance. Open Create proposal & confirm to create output file.

ARS350 Bank Remittance.

Reconcile Payment

Delete failed collections & send standard letter.

Reconcile when correct and complete.

Accounts receivable

36 | FR

Electronic invoicing

Requirement

Invoicing is probably the function in M3 that is most affected by localization rules.

In some countries, all invoices must be sent to the government or companies that are owned by the

government and produced in a specific format. This requirement has become increasingly common.

For France, this is used for B2G and B2B to transmit electronic invoices directly to the customer.

An electronic invoice must have the same information as a paper-based invoice.

M3 solution

Electronic invoices are handled using Infor Localization Services Platform (LSP) and can be delivered using

these multi-country formats:

• XC - Public procurement eInvoicing (format Peppol)

• XC - Public procurement eInvoicing (format CII)

See the Infor M3 Configuration Guide for Infor Localization Services eInvoicing

and Infor M3 Integration Guide for Infor Localization Services Platform.

Accounts payable

| 37

Chapter 4 Accounts payable 4

• Accounts Payable balance report

• Accounts Payable invoice report

• Electronic supplier payments

• Supplier Tax Deduction or Withholding Tax

• Overhead Commitment

Accounts Payable Balance Report

Requirement

It’s a common requirement that an accounting system can provide a trial balance report over

Accounts Payable balances

M3 Solution

There is one Accounts Payable report that for each supplier shows:

• Opening balance

• Period balance

• Closing balance

There is also a specific report that shows opening balance, period balance, period movements and

closing balance per debit and credit



APS530 Accounts Payable. Print Balances Version control and six unique layouts

APS605 Trial Balance. AP Print Currency handling and two unique layouts

Accounts payable

38 | FR

Accounts Payable Invoice Report

Requirement

It’s a common requirement that an accounting system can provide a report over Accounts Payable

that specifies which invoices that create a balance in APL and General Ledger.

M3 Solution

The detailed AP report lists all open invoices at a historic date. In addition, the same report can be

used to present a list of all open invoices that were open at a certain date and that are still open on a

later date.



APS500 Accounts Payable. Print Four invoice selections and two unique layouts

Electronic Supplier Payments

Requirement

It is a normal business requirement that approved suppliers’ invoices can be paid and remitted

electronically via the banking system(s) of a specific Country.

As France is part of SEPA, payments may be made to SEPA members and to non-SEPA members.

M3 Solution

The supplier payment proposal selects the invoices and credit invoices that are to be included in a

payment run. On update of the proposal a detailed electronic payment file, to SEPA and international

banking standards, is produced. Draft payments are also supported.

Accounts payable

| 39


Program

ID Program name Description or Comment

MeC Settings See MeC configuration guidelines in the Accounts

Receivable section above.


Media


Manual bank transfer and for 506-Drafts. Connection

with Media Ctrl Object Doc. Connect Media


Media Ctrl Object

Create the correct Bank ID and payment method for

document number 500 – Manual bank transfer and for

506-Drafts.



option from CRS945)



Open

A connection should be made to MBM Media with the

Service ID as MEC_Service (and the interface as

XMLOUT).

APS905 Settings – Accounts

Payable

Recommended settings are:

Supplier Payments – setting 200: unchecked

Supplier Payments – setting 270: unchecked

Other fields can be set as required.

CRS165 Number Series. Open Payment proposal Series Type = 80-0

Internal draft Series Type = 88-1

Payment reference Series Type = 89-1

Drafts Series Type = 67-B

CRS405 FAM Function. Open Create function AP32.

CRS045 Country. Open Recommended to follow ISO 3166-1.

CRS046 State per Country. Open Recommended to follow ISO 3166-2.

CRS055 Currency. Open Recommended to follow ISO 4217. Create current

exchange rates.

CRS082 Check Digit Method. Open Create the standard digit methods using Actions –

Standard or F14.

CRS843 Bank Region. Open Create the relevant bank regions.

Accounts payable

40 | FR

Program


CRS072 Bank Account Indicator.

Open

Connection with Bank Account.

Create a SEPA bank account indicator with check digit

method 10.

Create a non-SEPA bank account indicator with check

digit method 08.

CRS695 Bank Format. Open Create the standard bank formats using Actions –

Standard or F14

CRS696 Document Format. Open Create the standard document formats using Actions –

Standard or F14

CRS079 Bank Operation. Open Connection on AP Payment Method. Create a record,

for example ‘SD – Supplier Drafts’:

Bank

reconciliation

Checked

Value date =

Additional info Checked

Operation date =

Receipt/Payment 2-Payment

CRS078 Payment Type. Open A payment type should exist with payment class 3 –

Bank transfer attached. Connection with Payment

Method.

Accounts payable

| 41

Program


CRS071 AP Payment Method.

Open

Create a SEPA credit transfer payment method:


Payment class 3 – Bank transfer

Transfer method 3-Electronic payment

Document SEPA-CT

Electronic format SEPA - CT or

SEPA-CTMIX (to include non-

Euro payments)

Paym trans cd TRF-Credit Transfer

Batch book ind 1-True

Serv lvl cd std SEPA

Serv lvl cd exc EXEP

Create a Draft payment method:


Payment class 4 – Draft

Group payment 1-Due date

Draft confirm 0-Created at payment, receive

status 20

Drft prt by sup Checked (for drafts sent from

supplier) or Unchecked (for

drafts produced by company)

Other fields may be set as required, for example

exchange rate type, FAM function etc.

CRS620 Supplier. Open

Supplier defined with payment method for Credit

transfer (payment class 3).

CRS622 Supplier Connect Address Supplier name and address using one of the following

address types:

• Address type 10-Bank address

• Address type 01-Postal address, used if

address type 10 is not defined.

CRS690 Bank. Open Enter SWIFT (BIC) code of the company bank account

and supplier’s bank accounts (see CRS692 below).

Accounts payable

42 | FR

Program


CRS692 Bank Account. Open A company bank account (type 1) and supplier (type 3)

bank account records should exist.

Enter the IBAN numbers on all bank account types and

the creditor ID number on account type 1.

APS130 Supplier Payment

Proposal. Open

Create proposal, review and confirm.

APS175 Draft. Reconcile

Confirmations – APS175

To confirm and reconcile draft payments.

Supplier Tax Deduction or Withholding Tax

Requirement

In France, according to articles 250 and 241 of the Code de général des impôts (CGI), an annual

declaration must be reported for service invoices paid with a value over 600 Euros. Electronic filing

is now mandatory and is sent using the TELE-TD network to the Direction générale des Finances

publiq (DGFiP). The last date for reporting is 90 days after the fiscal year end.

As there is no retention there is no specific accounting transaction requirement.

M3 Solution

There are four possible methods for processing and controlling Supplier Tax deductions, accounting

and reporting. The selected method will be determined by Country Specific Rules

• Alt1, where supplier payments are reported for Tax purposes but no tax deduction is made

• Alt2, where tax deductions are made on supplier payment and then reported to Tax Authorities

• Alt3, where a supplier tax deduction record is made on invoice entry, but the tax deduction is

NOT accounted for until the supplier payment is recorded

• Alt4, where the tax deduction is accounted for at the entry of the supplier invoice

Any tax exemption letters received from suppliers can be recorded on the Supplier Master file.

Accounts payable

| 43


Program


MeC Settings See MeC configuration guidelines in the Accounts

Receivable section above.


Media


Supplier tax reporting. Connection with Media Ctrl

Object Doc. Connect Media


Media Ctrl Object

Create the correct Bank ID and payment method for

document number 507 – Supplier tax reporting.



option from CRS945)



Open

A connection should be made to MBM Media with the


XMLOUT).

APS905 Settings – Accounts

Payable

Leave setting 260 – Withholding tax using flexible

service codes unchecked.

APS035 Settings – Supplier Tax Enter the appropriate information and set the report

method to 1-For France and Italy (Report per supplier)

CRS620 Supplier. Open Set in ‘Organization number 1’ = 9 digit SIREN and in

‘Organization number 2’ = 5 digit NIC code.

APS025 Supplier Activity Code.

Open

Connection to Supplier. Define Purchase Financials

CRS063 Supplier Service Code.

Open

Create service code with 0 withholding tax percentage.

Connection to Supplier. Define Purchase Financials.

See below for more details

CRS624/F Supplier. Define Purchase

Financials

Enter the service code, activity code and set the Tax

withholding method = 1.

TXS035 Taxation Reporting. Open

Fields

Create as per settings below.

APS425 Supplier Tax Report.

Display Invoices

APS430 Supplier Tax Report.

Create Proposal

APS555 Supplier Tax. Print Details

Accounts payable

44 | FR

Configuration for Supplier Service Code Open - CRS063

The following should be created. As no retention is done the withholding percentage field is always set to 0:

Service code

Name/description Box ID Box header

71 FR011 – Honorariums 38 Honoraires, vacations

72 FR011 - Commissions 39 Commissions

73 FR011 - Brokerage 40 Courtage

74 FR011 – Rebates 41 Ristournes

75 FR011 – Fees 42 Jetons de présons

76 FR011 – Royalties 43 Droits d’auteur

77 FR011 – Inventorship 44 Droits d’inventeur

78 FR011 – Other compensation 45 Autres rémunérations

79 R011 – Allowances & expenses 46 Indemnités et remboursements

80 FR011 – Benefits in kind 47 Avantages en nature

81 FR011 – Food 51 Nourriture

82 FR011 – Housing 52 Logement

83 FR011 –Cars 53 Voiture

84 FR011 – Other 54 Autres

85 FR011 – Tools 55 Outils issus des NTIC

86 FR011 – Lump sum grants 58 Allocations forfaitaires

87 FR011 – Refunds 59 Remboursements

88 FR011 – Supported by employer 60 Prise en charge directe par l’employeur

Configuration for Taxation Reporting. Open Fields – TXS035

Create the following fields against transaction type 06 – Supplier tax report and country FR:

Additional field

Description/name Length Numeric Field value

010 Code APE 5 Enter valid APE code

020 Vendor name 40 Enter valid name

030 Vendor mailing address 40 Enter valid mailing address

040 Vendor city 40 Enter valid city

050 Vendor postal code 5 Enter valid postal code

060 Vendor contact number 15 Enter valid contact number

Accounts payable

| 45

070 Vendor email address 40 Enter valid email address

080 Main activity 40 Enter valid activity

Overhead Commitment

Requirement

Businesses may control the purchasing of non-stock items by setting and managing overhead

budgets. An additional budget may be used, if an additional spend is approved.

M3 Solution

The M3 solution is through overhead commitment. Commitment is monitored from the point a

department enters a purchase requisition for a non-inventory item. If the accounting string used is

included in the control budget, the following calculation is done automatically:

• (Budgeted value) plus (Manually entered overspend) minus (Actual year-to-date value for the

accounting string) minus (Committed value).

If the result is an amount greater than the PO line amount, it is added to the general ledger balance

file for the budget reserved for committed values. (If the purchase order line is to be deleted

afterwards or the status changed from definitive to preliminary, the procedure is reversed.) When the

goods are received or the invoice is recorded, the committed amount is deducted automatically.

However, if the calculated amount is lower than the PO line amount, then the purchase order is

either blocked and receives status 14 or a warning is issued, depending on the selection in

CRS750/G (see Configuration guidelines below).


Program


CRS012 Accounting Dimension. Enter

Name

Connection to General Ledger Settings

BUS100 Budget. Open Create an expenditure control budget, an empty

budget reserved for committed expenditures and

a budget for manual entry of approved

overspend. Connection to General Ledger

Settings

CRS750/G Settings – General Ledger Check Use commitment field, specify budgets

used and set other fields accordingly.

Accounts payable

46 | FR

Program


PPS970 Commitment. Calculate Run to update the commitment budget manually.

Note/ the commitment budget is updated overnight with

committed values by M3 Job Scheduler. Old values are

thus continuously replaced by new values.

GLS216 Column Template. Balance

Inquiry Open

Include the commitment budgets in a column

template. Connection to GL Balance File Display

GLS215 GL Balance File. Display Use the commitment budgets column template

(see GLS216 above) to display actual against

commitment information for the affected cost

centers or departments.

Fixed assets

| 47

Chapter 5 Fixed assets 5

• Depreciations

• Fixed Asset Reporting

• Impairment – IAS 36

• Revaluation of Fixed Assets – IAS 16

Depreciations

Requirement

It’s a common requirement that Fixed Assets are reduced in value over time to reflect the fact that

the business is consuming their economic value. Depreciation is the accounting method used to

reflect this reduction in value. Different business in different countries can use different depreciation

methods and rules to calculate a periodic depreciation charge. A Fixed Asset can have an economic

life between one and fifty years

Amortissement dérogatoire/derogatory depreciation is an additional depreciation amount allowed by

the French tax authorities. The extra depreciation is the difference between two different

depreciation types applied to the same asset; fiscal depreciation, which is normally linear and

economic depreciation, which is normally declining.

The depreciation amount at the end of each year is equal to the fiscal depreciation plus the

amortissement dérogatoire/derogatory depreciation, thus encouraging companies to invest in new

equipment because of tax advantages.

M3 Solution

The M3 Fixed Asset Module supports different depreciation methods and bases. These rules are

then used to create asset specific depreciation plans over the asset lifetime. Each fixed asset can be

depreciated by different rules, for example fiscal/linear and economic/declining. Furthermore, the

economic depreciation can be set to auto-change to the linear depreciation so that the residual value

of the asset is zero.

Fixed assets

48 | FR



FAS050 Fixed Asset Depreciation Type. Open Connection to Fixed Asset Type

FAS060 Fixed Asset Value Type. Open Connection to Fixed Asset Type

FAS070 Fixed Asset Location. Open Connection to Fixed Asset Type

FAS080 Fixed Asset Group. Open Connection to Fixed Asset Type

FAS075 Fixed Asset Type. Open

CRS395 Accounting Rule. Set Configure for event FA10

CRS405 FAM Function. Open Configure function FA10

FAS920 Fixed Asset. Extraordinary Depreciation

FAS040 &

FAS045

Column Template Display FA Value. Open &

Column Template FA Value. Open

Create templates to allow display &

reporting of assets

FAS100 FA Depreciation. Create Account Entries Create proposal, review and

update.

Fixed Asset Reporting

Requirement

It is a common requirement that Fixed Assets movements, transfers, sales and disposals can be

reported.

M3 Solution

M3 functionality includes specific reports that support annual reporting requirements for the following

fixed asset movements in the accounting year:

• asset transfers,

• sales of assets and

• disposals of assets

Fixed assets

| 49



FAS500 Fixed Asset. Print Catalog

FAS510 Fixed Asset. Print Values

FAS515 Fixed Asset. Print Detailed Catalog

FAS520 Fixed Asset. Print Period Changes

FAS530 Fixed Asset. Print Historical Values

FAS550 Fixed Asset. Print Values Detailed

Fixed Asset Impairments – IAS36

Requirement

Where the current market value of a fixed asset is lower than its net book value the company must

adjust the carrying value of the asset to reflect the lower market value. To identify the possibility of

such book adjustments the company must create an impairment test for all relevant assets

M3 Solution

There may be an external indication to the company that an assets value has fallen or at year end

Annual Run. Perform - FAS190 is used to help determine which assets need to be impaired by

calculating a re-acquisition value using price index tables. This indexed value is then compared

against the current net book value and if the re-acquisition value is lower an additional depreciation

adjustment must be booked to reflect the impairment write-down.

Once the need for impairment is apparent then FA Depreciation. Create Extraordinary - FAS140 is

used to create extraordinary depreciation for each fixed asset affected.



FAS090 Cost of Capital Method. Open Define a cost of capital method and attach to the

fixed assets that may need to be impaired via the

fixed asset type or fixed asset directly.

Fixed assets

50 | FR


CRS395 Accounting Rule. Set The impairment of fixed assets uses accounting

rules FA30 520 and 530 to post the results of the

extraordinary depreciation.

CRS405 FAM Function. Open Configure FAM functions FA20 and FA30.

FAS915 Settings - Cost of Capital

Calculation

Check the field Update history set the value type

to be used for cost of capital.

FAS040 &

FAS045

Column Template Display FA

Value. Open & Column

Template FA Value. Open

Create templates to:

• display the assets carrying amount, fair

value and value in use

• determine that only fixed assets with a

carrying amount greater than the

recoverable amount are printed

FAS060 Fixed Asset Value Type. Open To store the impairment adjustment

FAS140 Fixed Asset - Extraordinary

Depreciation

To book the accounting adjustment

FAS200 Fixed Asset. Display To display the impairment value

FAS510 Fixed Asset. Print Value To print Asset and Impairment values

Revaluations of Fixed Assets – IAS16

Requirement

If an asset’s carrying amount is increased as a result of a revaluation, the increase shall be

recognized in other comprehensive income and accumulated in equity under the heading of

revaluation surplus.

However, the increase shall be recognized in profit or loss to the extent that it reverses a revaluation

decrease of the same asset, previously recognized in profit or loss.

M3 Solution

M3 has a Fixed Asset Revaluation function to support the IAS 16 Requirement

Fixed assets

| 51



FAS910 Fixed Asset. Revaluation Settings

CRS395 Accounting Rule. Set Configure for event FA90

CRS405 FAM Function. Open Configure FAM function FA90

FAS001 Fixed Asset. Open Store date of last revaluation

FAS050 Fixed Asset Depreciation Type. Open

FAS060 Fixed Asset Value Type. Open

FAS077 Fixed Asset Type - Depreciation Type. Open

FAS110 Fixed Asset. Revaluation

| 53

Chapter 6 Current assets 6

• Inventory valuation

• Work in progress

Inventory Valuation – IAS2

Requirement

Inventories are to be valued at the lowest of acquisition cost and net sales value.

Acquisition cost value can be calculated using a FIFO or Average method. Obsolescence

adjustments between 2 to 5% are acceptable, depending on industry. Net sales value is a part of

sales price or re-purchase price.

M3 Solution

M3 supports a specific period end function that can be configured to fulfill the legal requirement

regarding inventory valuation. For each inventory item a specification of the calculated values is

available on-line and an accounting adjustment voucher is created.



CAS020 Inventory Valuation. Variances

CAS025 Settings. Inventory Valuation

CRS395 Accounting Rule. Set Rules for period end accounting

adjustments for inventory valuation

CRS630 Accounting Identity. Open Accounts used for cost/value adjustments

CAS180 Inventory Value. Open The period end valuation comparing

inventory cost and value

CAS400 Historic Actual Cost. Calculate

Current assets

54 | FR

Work in Progress Valuation – IAS2

Requirement

At period end, as part of the process of valuing Inventory, a valuation of work in progress is also

required.

M3 Solution

M3 supports a specific period end function that generates a valuation of work in progress and

provides accounting and a detailed specification to support the Balance Sheet value.



CAS030 Settings. WIP Valuation

CRS395 Accounting Rule. Set Rules for period end accounting

adjustments for inventory valuation

CRS630 Accounting Identity. Open

CAS170 Work in Progress Value. Open

| 55

Chapter 7 Taxes 7

• Value Added Tax/Taxe sur la Valeur Ajoutée (TVA)

• EU Trade Statistics/Déclaration d’Echange de Biens (DEB)

• EU Declaration of Services (DES)

Value Added Tax – VAT/Taxe sur la Valeur Ajoutée - TVA

Requirement(s)

French VAT or Taxe sur la Valeur Ajoutée (TVA) is at the standard rate of 20%, with reduced rates

of 10%, 5.5% and 2.1% for specific goods and services (as at the time of writing).

French TVA returns have to be filed monthly, unless the yearly amount of TVA due is less than EUR

4,000, in which case returns have to be filed quarterly.

Provided certain conditions are met small undertakings may be taxed, under a simplified

arrangement, when their yearly turnover is lower than EUR 763,000 for supplies of goods and EUR

230,000 for supplies of services (as at the time of writing). TVA is then paid on account on a

quarterly basis and accounted for in final in a yearly TVA return.

The deadline for submission is set between the 15th and 24th of the month following the reporting

period. The exact filing date is legally determined on the basis of the TVA registration number of the

business.

M3 Solution

M3 delivers generic functionality that supports the calculation, accounting, reporting and

reconciliation of VAT/TVA.



MNS100/G Company. Connect Division Set VAT/TVA tax method per division and enter

company TAX and VAT numbers

Taxes

56 | FR


CRS750/F Settings – General Ledger Complete the following fields:

VAT from date Enter date

VAT check online Checked

Acceptable VAT

deviation

For example, 0.01

VAT date type 3 = Delivery date

VAT printout 3=VAT in inv & AP

CRS030 &

CRS031

VAT Codes. Open & VAT

Rates. Open

See below for recommended codes and rates.

CRS395 Accounting Rules. Set Configure all VAT/TVA setups

CRS630 Accounting Identity. Open Set the VAT & VATable accounts as;

• VAT payable - type 1: EU VAT payable - type 1:

• VAT receivable - type 2

• VAT reported - type 0

• VATable Sales accounts - type 3

• VATable purchase accounts - type 4

CRS045 Country. Open Set field ‘Chk dig mtd VAT’ = 03.

CRS610/J Customer Master. Open Set the Tax applicable field and enter the

VAT/TVA code

CRS624/F Supplier. Open for Purchase

Financial

Set the Tax applicable field and enter the

VAT/TVA code

MMS001 Item Master. Open VAT/TVA Codes for Purchasing/Selling

MMS002 Item Warehouse. Open VAT/TVA Codes for Purchasing/Selling

OIS002 Customer Address. Open Stores VAT/TVA Registration Number

CRS165 Number Series. Open Create 64 B – VAT template reports, 64 D –

Electronic VAT report and 64 E – Annual VAT

Reports (if necessary)

TXS005-009 VAT Report Templates. Open Define the content required for the TVA report

TXS020 VAT Exemption. Open

TXS030 Fiscal Representative. Open Complete if relevant

TXS100 VAT Run. Open

Taxes

| 57

Further configuration guidelines to report electronically


MeC Settings See MeC configuration guidelines in the

Customer Payment Processing section above.


Report Fields

Create transaction type 2 fields

CRS945 Std Document. Connect Media

Ctrl Object

Create a record for document number 514 –

Electronic VAT reporting attached to the base

country FR and the VAT report template created

in VAT Report Template. Open – TXS005.



option from CRS945)

Create a connection to ‘MBM’ Media.

Configuration for VAT Code. Open – CRS030

The following are suggested TVA/VAT codes which should be created in the French division:

VAT Code

Description Method VAT on paymnt date

VAT on Service

Rate %

00 Zero rate TVA (VAT) 1

01 Standard rate TVA (VAT) 1 20%

02 Reduced rate TVA 1 (VAT) 1 10%

03 Reduced rate TVA 2 (VAT) 1 5.5%

04 Reduced rate TVA 3 (VAT) 1 2.1%

05 Services standard rate TVA (VAT) 1 1 1 20%

06 Services reduced rate TVA 1 (VAT) 1 1 1 10%

07 Services reduced rate TVA 2 (VAT) 1 1 1 5.5%

08 Services reduced rate TVA 3 (VAT) 1 1 1 2.1%

11 EU purchases – standard rate TVA (VAT)

1 20%

12 EU purchases - reduced rate TVA 1 (VAT)

1 10%

Taxes

58 | FR


1 5.5%


1 2.1%

18 EU purchases – zero rate 1

19 EU Triangulation Purchases 7

21 EU sales – standard rate 1 20%

22 EU sales – reduced rate 1 1 10%

22 EU sales – reduced rate 2 1 5.5%

22 EU sales – reduced rate 3 1 2.1%

28 EU sales – zero rate 1

29 EU Triangulation Sales 7

30 Export license no VAT 1

41 Prepayments at standard rate 1 20%

42 Prepayments at reduced rate 1 1 10%

42 Prepayments at reduced rate 2 1 5.5%

42 Prepayments at reduced rate 3 1 2.1%

50 Other Services no VAT 1 1 1

51 Other Services Revenue no VAT 1 1 1

60 Non EU trade 1

90 Exempt 1

99 VAT not applicable 1

Taxes

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EU Trade Statistics/Déclaration d’Echange de Biens (DEB)

Requirement(s)

Companies trading within the EU are required to keep EU Trade Statistic or Intrastat records and report these on a regular basis.

The EC Sales List and Intrastat returns are combined in France and must be reported monthly.

The following information is required for French DEB reporting:

Trade classification, value, quantity, weight, commodity code and country of arrival or dispatch.

The DEB (Intrastat) report should be filed by the 10th working day following the month during which the VAT became chargeable (for intra-Community supplies and acquisitions) or the month during which the transfer of goods occurred (in other circumstances, e.g. contract work, repairs). The report can be submitted in paper format or electronically.

M3 Solution

If the M3 basic data is correctly configured for Intrastat then when the records are created, they can be quickly checked and then reported electronically or in paper format to the local French authorities.

When the Intrastat data is checked, if there are any manual amendments required then, unless they are one-off changes, the changes should be reflected within the basic data to avoid requiring the same amendment the next time the Intrastat records are created.


Please note that not all basic data settings are specified here and VAT/TVA settings should also be

considered for the EC Sales List information. For further details, refer to the M3 Financial

Accounting User Guide, available within Infor Xtreme documentation base.




CRS929 M3 Document. Connect Media Connect an ‘MBM’ Media for document number

502 – Intrastat File Transfer. Connection with

Media Ctrl Object Doc. Connect Media


Ctrl Object

Create the country FR and information types 1-

Arrivals and 2-Dispatches for document number

502 – Intrastat File Transfer.



option from CRS945)


Taxes

60 | FR


CRS165 Number Series. Open Create TX 0 Tax declaration number

CRS726/E Settings - Trade Statistics Complete the following fields:

INTRASTAT gen Checked

INTRASTAT other Checked

Business type for

DO – import

= 10 (see CRS240

below)

Business type for

DO – export

= 10 (see CRS240

below)

Electronic format FR-INTRACO or

FR-SAISUNI

Business type

return

= 21 (see CRS240

below)

All fields not shown may be left blank or completed as appropriate to the business.

CRS726/F Settings - Trade Statistics Enter the relevant receiving authority details

CRS726/G Settings - Trade Statistics Complete the following fields:

10 - MUC divisions

in the same country

2-Invoice, export

transaction in

selling division

20 - MUC selling

division = customer

3-Internal invoice

30 MUC divs and

customer in 3

countries

4-Goods valued

at internal price

40 MUC warehouse

= customer

1-Goods

50 MUC simplified

triangular trade

Checked

MNS100/G Company. Connect Division Check the ‘Trade stat’ field.

CRS047 TST Country Code. Open Create for all relevant countries. Connection to

Country

CRS045 Country. Open Set Intr/Extra stat field to 1-Int for all Intrastat

countries. Enter the appropriate TST country

code and the Free trade assn = EU

CRS245 TST Business Type. Open See below for examples

Taxes

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CRS320 TST Labor Code. Open Create as defined by French tax authority.

CRS128 Customs Statistics Number.

Open

The customs statistics number represents the

commodity code. Connection to Item Facility

Record (MMS003/E).

TXS330 INTRASTAT. Calculate for

Goods Movements

Create transactions for goods delivered not

invoiced.

TXS340 INTRASTAT. Process

Purchase orders

Create transactions for goods received not

invoiced.

TXS350 INTRASTAT. Process

Distribution Orders

Create transactions for goods received moved

using distribution orders.

CRS600 Trade Statistics. Print

Configuration for TST Business Type. Open – CRS240

Below are examples of which business transaction codes should be created in the German division. However, the actual codes created will be dependent upon the customer’s business.

Business Type Code Description

10 Buy/ Sell (Normal trade)

12 Sales After Trial

13 Exchange with others goods -barter trade

14 Travelers personal purchase

15 Financial Leasing

16 Credit Note no goods receipt

20 Arrival of non-credited goods

21 Goods sent for return

22 Goods sent for exchange

23 Goods exchange from guarantees

30 Free of charge

32 Others EU help

33 Others private help

40 Goods Sent For Processing

50 Goods Returned After Processing

51 Maintenance

61 Service and Rental

Taxes

62 | FR

90 Other Transactions

On panel CRS240 panel E the Reason code should be set as appropriate to the business type and the mandatory fields should be flagged with 1-Mandatory.

DES/EU Services Reporting

Requirement(s)

As of 1 January 2010, French companies providing services to companies established in other Member States of the European Community must provide a European Declaration of Services report that summarizes these service transactions.

M3 Solution

M3 captures the EU services information via the M3 VAT system and the EU VAT generating transactions that are created at invoicing. This information is used to produce an electronic output of the DES, which can be uploaded in the most appropriate way for the company.


Please note that all VAT/TVA settings should be considered. For further details, refer to the M3

Financial Accounting User Guide, available within Infor Xtreme documentation base.




CRS929 M3 Document. Connect Media Connect an ‘MBM’ Media for document number

513 – EU Sales/purchase reporting. Connection

with Media Ctrl Object Doc. Connect Media


Ctrl Object

Create the country FR and the DES report

template for document number 502 – Intrastat

File Transfer.



option from CRS945)


CRS165 Number Series. Open Create 64 C – EU Sales Report

TXS005 VAT Report Template. Open Create template for DES

Taxes

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Report Fields

TXS130 EU Sales/Purchase. Open

Proposal

Create and confirm the proposal

Audit a

64 | FR

Chapter 8 Audit and Accounting 8

• Electronic Audit Files (SAF-T)

• Eco-Contribution

Electronic Audit Files

Requirement(s)

It has become more common that auditors and some governments require audit information in

electronic formats. The global standard was originally set by the OECD with their SAF-T format. This

original standard has been adopted and is being adjusted by Tax Authorities in many Countries

around the world.

In France according to the Livre de Procédures Fiscales (LPF) or Tax Procedures Code, accounting

documents can be submitted in electronic format for auditing.

M3 Solution

The M3 Module for Financial Audit and Accounting supports the creation of electronic audit files in

an XML or TXT format

AAS300, within the Financial Audit and Accounting module, allows financial information to be easily

exported from M3 producing a flat file, which includes the 22 fields required by French law. The flat

file is created with field separators that permit its easy integration into Excel.



M3 Properties File Define the folder to be used for XML file output

Audit a

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Report Fields

Create type 4 codes with the appropriate details

in the field values for:

001 – Tax Accounting Basis (length 40)

002 - Tax Entity (15)

003 – Taxonomy (40)

004 - Product ID (15)

005 - Product Version (15)

006 - Header Comment (40)

007 – Email (40)

008 – Website (40)

AAS300 Standard Audit File. Create Generic XML – SAF-T

Complete the following fields:

General Ledger Checked

Accounts Receivable Checked

Accounts Payable Checked

Payment Checked

Output File Format 2-L 47 A

General Ledger Select

Accounts Receivable Select

Accounts Payable Select

Payment Select

All other fields should be 0-Not included/0-

Exclude or completed as relevant i.e. correct

accounting period, file name and folder name.

AAS350 General Ledger Audit Report.

Start

Eco-Contribution

Requirement(s)

Audit a

66 | FR

France has introduced rules regarding the collection and recycling of electrical equipment and waste

furniture and as a result eco-organizations have been created to manage the recycling and comply

with the requirements.

To finance this an additional ‘eco-contribution’ is charged to customers of electrical, electronic

equipment and/or furniture. This is then declared by the company selling these goods and paid to

the eco-organizations who undertake the waste and recycling of these goods.

The declaration is normally sent to the eco-organization on a quarterly basis. However, if turnover for

the previous year is less than EUR 300,000 (at the time of writing) excluding taxes, the declaration

can be submitted annually.

Eco-contributions included on supplier invoices are not included within the declaration.

M3 Solution

The M3 Module for Environmental Taxes Management contains the eco-contribution functionality

offering the flexibility necessary for managing eco-contribution practices in the international

marketplace.

The eco-contribution declaration is created in Eco-Transaction. Submit - ENS105.




Accounts Receivable section above.

MNS100/I Company. Connect Division Check the Eco-contribution module (212)

CRS620 Supplier. Open Connection to Eco-Organization. Country = FR

CRS624/F Supplier. Define Purchase & Financial

Connection to Eco-Organization. Currency =

currency of reported declaration.

ENS010 Eco-Organization. Open Create the Eco-organization(s). Country = FR

ENS010/E Eco-Organization. Open The legal text entered is included in the printout

of customer order invoices created in CO Invoice.

Print - OIS180.

OIS010/F CO Type. Open Check field ‘Eco-calculation’ for relevant CO

types.

Audit a

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CRS275 Order Line Charge. Open Connection to Eco-Contribution Code.

Create the Eco-charge as:

Calculation

method

6-Amount per quantity

Item depend tax Checked

Charge category 01-Eco-contribution

Field 1 For example ECSOR

Field 2 For example EECOC

Field 3 For example

CEECRG

Leave other fields blank.

Note the charge may be external or internal.

CRS277 Order Line Charge. Enter

Amount

Create the amount of the Eco-charge.

As Eco-contributions defined by the French eco-

organizations are expressed using three

decimals, set the charge quantity to 10 and enter

the charge amount for 10 pieces/units.

PPS280 Costing Element. Open Connection to Eco-Contribution Code.

Create the Eco-charge with the Charge category

= 01 Eco-contribution

Use the cost distribution key fields to control the

supplier, goods receiving country, item number

etc. for which eco-contribution should be

calculated.

PPS285 Purchase Costing Model. Open Costing elements with charge category 01 need

to be added to the costing model after the ‘Total

cost for Accounting’ (Operator 99) element.

Note/ Costing elements with charge category 01 are

not added to the item cost.

ENS015 Eco-Contribution Code.

Open

Connection to Eco-Product Code.

ENS020 Eco-Product Code. Open Connection to Eco-Product Code. Connect Item

MMS001 Item. Open Connection to Eco-Product Code. Connect Item

ENS025 Eco-Product Code. Connect

Item

Audit a

68 | FR


CRS108 Field Group. Open Generate the standard field groups by clicking

Actions - Gen data or pressing F14

CRS109 Field Group. Display

Permitted Fields

Generate the standard fields by clicking Actions -

Standard or pressing F14 for the field group

ECOST

CMS016 Available Object Ctrl

Parameters. Open

Generate the standard object control parameters

by clicking Actions - Gen data or pressing F14

CMS017 Generic Object Control

Table. Open

Set the selection fields to use in ENS095, for

example:

Priority 0 OKSDST

Priority 3 MMITNO

Priority 9 &CONO

ENS095 Eco-Transaction Selection

Table. Open

Define the scenarios and connect to one of the

following eco-transaction types:

• 01 = Eco-payable. Use for eco-

contributions to be declared and paid to

the eco-organization.

• 02 = Eco-receivable. Use if a refund from

the eco-organization is expected. This

situation could occur if company A has

taken the product to the market of the

eco-organization and delivered the

product to company B situated in the

same country, whereas company B then

delivers the product to a customer in a

different country.

• 03 = No reporting. For eco-contributions

not to be declared and paid to the eco-

organization

CRS395 Accounting Rule. Set Configure OI20-150 and OI20-151 (if internal

charge).

Configure PP20-248 and PP20-249 (when

purchase costing elements defined with charge

category 01).

Note fields CECSOR-Country of organization,

CEECOC-Eco-contribution code, CEECOP-Eco-

product code and CEECRG-Eco-organization are

available to control account entries and exceptions.

Audit a

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CAS900/H Settings – Cost Accounting Check setting 085-Crt account entries for non-

inventory cost elements.


Media

Connect an ‘MBM’ Media for document number

MBM-Generic M3 Business Messages.

Connection with Media Ctrl Object Doc. Connect

Media


Media Ctrl Object

Create an entry for the controlling object 1

(PRF1) and controlling object 2 (PRF2), as

defined in ENS105, for document number MBM-

Generic M3 Business Messages.


Connect Media

Create a connection to MBM Media with the


XMLOUT, as set on MEC_Service).

Set field 'Rcvr ref data 1' = ENS105 and field

'Rcvr ref data 2’ = Supplier number, as

connected to the eco-organization in ENS010.

MNS204 Output Service Selection. Open Create ENS106PF with Media control selection = 3 - Yes, selection from both MNS205 and CRS949. Check ‘Save output’.

ENS105 Eco-Transaction. Submit To create the declaration

M3 Country Version for France Configuration Guide

Documents

Transcript of M3 Country Version for France Configuration Guide