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A PROJECT MANAGEMENT FRAMEWORK

Dennis Trewin

Australian Bureau of Statistics

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OUTLINE OF TALK

Reasons for needing a Project Management

Framework

Illustration of ABS Project Management Framework

Key Learningssuccesses and lessons learnt

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KEY MESSAGES

You should have an agreed Project Management

Framework to ensure consistent, effective

management of project

It doesnt have to be the ABS Framework

Project Management software project is available

(eg Microsoft Project)

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WHY DID THE ABS IMPLEMENT A PROJECT

MANAGEMENT FRAMEWORK?

Too many projects running over time and over

budget

Project scope creep

Project management responsibility not clear

Too much emphasis on outputs rather thanoutcomes

Insufficient emphasis on risks

Not a universal approach to project management

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KEY ELEMENTS OF THE PROJECT MANAGEMENT

FRAMEWORK

Project Planning Project Administration

Management of Risk

Management of Issues

Management of Change

Project Quality Project Governance

Project Financial Management

It is not rocket science!

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PROJECT PLANNING

Sets out the business case

Clearly defines project outcomes and links with

project outputs

Project initiation

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MANAGEMENT OF RISK

Should identify significant risks

Develop Risk Mitigation Strategies

Decide whether to adopt Risk Management

Strategy or take the risk

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MANAGEMENT OF CHANGE

Must be planned for

Not always welcomeidentify people affected

by change and ensure that you have a plan to

address their needs

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PROJECT QUALITY

For each output, define how you are going to

assess the output as fit for purpose

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PROJECT GOVERNANCE

Establish milestones/project phases

Define the roles and responsibility of all

stakeholders

Key roles

- project manager- project owner (usually Chair of Project Board)

Be prepared to make hard decisions that may

curtail original project plans

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PROJECT FINANCIAL MANAGEMENT

Need an itemised budget (project component x

expenditure category)

Track all expenditure on the project

Analyse significant variations to plannedexpenditure

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FACILITIES AVAILABLE IN PROJECT MANAGEMENT

FRAMEWORK

Software Package (Lotus Notes)

Templates (eg Issues Management, Risk Management)

Guides

Best practice examples

Support arrangements

Supported by classroom training and on-line training

package

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SUCCESSES

ABS has noted

Better control of projects at all levels

Increased identification and control of project risks

More effective use of corporate finances

Quality built into project outputsfit for purpose

Improved information flows

Earlier identification and resolution of problems

Clearer project scope; reduced scope creep

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LESSONS

Getting the scale of the project management inproportion to the size and impact of the project

Better monitoring of milestones (and remedial

action when milestones are not being met)

Project Boards not micro-managing

Killing off projects that wont deliver (or making

major amendments)