M State News | Page 1

M State NEWSTHE COLLEGE NEWSLET TER FOR M STATE EMPLOYEES March 2015

As a higher education institution, we have keenly felt the impact of numerous

changes in the past two years. We have experienced the same downturn in enrollment that has been felt nationwide as our country has banked up and out of its most recent recession. As a MnSCU institution in particular, we have coped with the triple whammy of lessened enrollment, a tuition freeze and increases in the cost of doing business. We have moved from serving locks of students seeking an education during a recession to serving students who are being aggressively wooed by both our competitors and by regional employers.

Each of the above conditions has its more posi-tive side. What might appear as insurmountable challenges that we simply need to accept may very well be opportunities we must work our way toward. Lower enrollments during a post-recessional period can signal a tighter focus on a more dedicated and engaged student body. An extension of the tuition freeze continues our promotion of a key aspect of our competitive ad-vantage: affordable quality. Part of the increased cost of doing business stems from our retention of experienced and well-established teams of faculty and staff; it’s a good thing.

I would like to highlight the ongoing initia-tives of four student development services teams that are working to create marketable structures and tailored resources to attract new students and support their success. The following initiatives are designed to increase student persistence and completion, improve the processes by which we learn from our stu-dents or maximize opportunities to increase enrollment.

Angela Mathers is leading a team to implement staff-mod-erated open forums where stu-dents discuss the issues that are interfering with their ability to persist. This will aid us in de-signing approaches that better meet their needs. As so much of a student’s capacity to persist is a direct re lection of the student’s measure of internal resilience in the face of obstacles, identifying common themes will allow us to

target speci ic topics and design approaches to increase resiliency.

Work on creating “just-in-time” orientations and a resource library for all students and speci ic populations is a project led by Karen Buboltz and Shawn Anderson. The plan is to identify the information students need and when it is needed in order to create continuously accessible resources that restructure orienta-tion as a process rather than as a singular event.

Nancy South and her team are working to develop strategies to better support the suc-cess of underserved student populations. We know there is a performance gap between a number of speci ic populations and the student body as a whole. We need to present opportuni-ties for these students to increase their rates of academic success.

With the increases in post-traditional learn-ers (ages 24 and up) comes a responsibility to design a landing page on our website that ad-dresses their speci ic interests and needs. It is important that we not treat them in the same way that we work with students right out of high school. Christian Breczinski is leading that team.

Opportunities . . . continued on page 2

Member of the Minnesota State Colleges and Universi es System. An Equal Opportunity Educator/Employer. Un Educador/Empleador de Oportunidad Igual.

minnesota.edu | 877.450.3322

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INSIDE

Academic and Student Aff airsAcademic planning lays out college's vision

Custom TrainingTaking care of business

Finance and Facili esUnderstanding the impact of the Composite Financial Index

Human ResourcesEmployee recogni on celebra onsStaff changesFrontline conferenceWorksite Wellness

Success Stories

The opportunities ahead of us

Dr. Peter WielinskiVice President of Student Development and Marke ng

M State News | Page 2

This year represents the irst year of M State’s Title III course improvement grant program. I’d

like to share some information about the program and encourage you to dream about how the program can support your goals for continuous improvement and professional development.

The purpose of the course improve-ment grant program is to offer faculty members an opportunity to make sig-ni icant improvements to a develop-mental and/or online course. Title III funds are used to award the faculty member a $500 stipend upon comple-tion of his or her project. As the Title III grant goals are speci ically directed to strengthening our developmental and online education programs, the course improvement grants must involve a de-velopmental and/or online course.

The types of projects faculty mem-bers are working on to date span sev-eral career ields and general educa-tion disciplines. Projects vary also.

The overall goal is to strengthen the course; the path taken to meet the goal can be unique. Faculty members can in-corporate their own dreams into their projects, and it has been exciting to see aspirations turning into action. Faculty members also may collaborate with col-leagues on a project. Examples of course improvement projects have included:

• Enhancing text-based courses with instructional video and au-dio

• Improving overall course design and preparing courses for the Quality Matters peer review pro-cess

• Incorporating research methods to improve instruction for ELL students

• Implementing virtual communi-ties to enhance community in the online learning environment

• Creating home study laboratory kits for the online course envi-ronment

The course improvement grant pro-gram will continue for the next three academic years; it is not a one-year splash that has to end due to funding considerations. I also am pleased to say that enhancements to the program are in process based on participant feed-back.

One of the irst enhancements is to begin a rolling grant application cycle so faculty members can submit appli-cations when that burst of creativity surfaces rather than having to wait for one application cycle per term. Since

the applica-tions will be on a rolling cycle going forward, you won’t have to worry about missing a d e a d l i n e . Applications are open now and will remain open on a continuous basis. You will ind the course improvement grant application forms in the Employee Portal>Files & forms>Title III.

If you would like to visit with some-one about your ideas before submitting a course improvement grant applica-tion, there is a team available to assist you. Do not hesitate to contact me, your academic dean, Donna Sauvageau or one of the faculty-to-faculty individu-als – Teresa Beacom, Pam Cummings, Crystal Jensen, Jana Shepard – with questions or for assistance. We are here to consult with you and to listen to your dreams about how you’d like to enhance your course, which will ultimately strengthen the student experience and support your growth and development as a faculty member.

As the spring air starts to move in to reinvigorate and refresh us, dream a little about how you could enhance your course with the support of the Title III course improvement grant program.

Academic and Student Affairs

Title III course improvement grants - dream a little

Opportunities . . . continued from front

I believe it was Ann Landers who said, “Opportunities are usually disguised as hard work, so most people don’t recog-nize them.” It is through the hard work of these four teams

and others that are not mentioned here that we will distin-guish true opportunities from insurmountable challenges.

Jill Abbo Associate Vice President of Academics

M State News | Page 3

Custom Training Services

CTS will be delivering two sessions of Minnesota Commercial Vehicle In-spection Recerti ication training to certi ied MNDOT inspectors. The ses-sions, both on the Detroit Lakes cam-pus, will serve approximately 60 people from area businesses.

CTS is partnering with Mahube-Otwa Community Action Partnership to pro-vide Nursing Leadership Facilitation training with Deb Johnson.

CTS continues to work with Care Ven-tures to deliver Nursing Leadership Academy training, which will be of-fered in Fergus Falls and Alexandria by Deb Johnson.

Josh Heibel is providing two ses-sions of welding training for Ameri-can Crystal Sugar in East Grand Forks. The 64-hour training for maintenance employees is designed to improve their welding skills and prepare them to ob-tain the 3G American Welding Society (AWS) certi ication.

Deb Johnson continues to work with NJPA, providing leadership training to city and county leaders in Little Falls.

CTS is partnering with F/M Home Builders to deliver Power Limited for Control, Signal & Communication Sys-tems continuing education training.

Ben Doyle will provide three sessions of OSHA 10 General Industry training for American Crystal Sugar employees at the Alerus Center in Grand Forks.

The CTS RN and LPN Independent Study Refresher Courses were recent-ly reapproved in Wisconsin and newly approved in Arkansas. (This course is already approved in Minnesota and North Dakota). The online course is de-signed for RNs and LPNs who have not practiced nursing for some time and/or who are seeking re-licensure in one of these states. Theory and clinical com-ponents are included, and the clinical portion can be arranged in a health care facility in a student’s community. Cur-rently this is the only refresher course approved and available for nurses need-

ing a refresher course in North Dakota.

CTS has developed an online course entitled Medication Administra-tion Training for School Personnel. This train-ing was provided during the past year throughout North Dakota in a class-room-style format, but the online course allows train-ing for new employees in schools that do not have enough staff to justify travel for an on-site train-ing. This four-hour online training will provide North Dakota school personnel with basic knowledge of medication ad-ministration in order to safely provide medications to students in the school setting.

CTS is beginning a three-month train-ing for Galeon Senior Living in Osakis. Training will include lean process im-provements for identi ied groups with a focus on identifying lean skills and applying lean tools and techniques to improve resident care and services. The facility also will offer a Lean Nursing Academy for its RNs and LPNs. Partici-pants learn effective leadership skills

and behaviors and how to apply them to their spe-ci ic job positions in health care.

CTS has partnered with TrainND in Oakes, N.D., to offer three OSHA 10-Hour Construction sessions for a client in eastern North Dakota.

The Minnesota Motor-cycle Safety Center has

selected the Detroit Lakes campus as a host location for a new program start-ing spring 2015. The Motorcycle Road Guard Certi icate program will train participants how to legally stop and con-trol traf ic for motorcycle group rides. Certi ied road guards will be able to stop traf ic to allow group rides to pass through intersections and give traf ic the "all clear" when it's safe to proceed. This course has two hours of classroom training, followed by one hour of prac-tical training and basic competency testing at a nearby intersection. CTS also has contracted this training for private groups. M State in Moorhead and Detroit Lakes will continue to host Basic Rider Courses starting late April through mid-September.

GL TuckerDean, CTS and BES

Taking care of business

M State News | Page 4

Finance and Facilities

What is the CFI?In recent times you have been hearing a lot more related

to the Composite Financial Index, one of several inancial measures used for MnSCU institutions by the Board of Trustees and the Higher Learning Commission. It is based on the accrual basis of accounting and therefore adds expenses to our inancial statements for items such as facility and equipment depreciation and compensated absences.

The index looks at the following four ratios:• Primary Reserve – measure that focuses mainly on

cash balances• Asks the institution “Can we sustain operations

with a shock to revenue production?”• Return on Net Assets – measure that focuses mainly on

building and equipment replacement• Asks the institution “Are we updating our facilities

and replacing equipment on a regular basis?”• Viability – measures the level of debt compared to our

net assets• Asks the institution “Do we have the capability to

pay long- and short-term debt?”• Operating Margin – measures annual operating

revenue versus operating expenses on an accrual basis• Asks the institution “Are our expenditures staying

within our revenues on an accrual basis?”

The CFI can be volatile from one year to the next due primarily to capital projects inanced by general obligation bonds and the use of cash reserves to fund college initiatives. Over the past seven years the M State CFI has ranged from our current .78 up to as high as 3.37 during construction of the Moorhead library project.

The Board of Trustees uses 3.0 as the target CFI for MnSCU colleges, although anything above a 2.0 is considered acceptable. When an institution’s CFI falls below 1.5 based on a two-year average, a plan must be written outlining the college’s plan for recovery.

The HLC includes foundation assets in its calculation, which results in a higher CFI than does the Board of Trustees CFI. The M State HLC CFI ended FY2014 at 1.20. If the HLC CFI falls below 1.0, a recovery plan must be submitted.

How does it aff ect us?With the recent decline

in enrollment coupled with in lationary increases, tuition freezes and our recent investment in marketing, our CFI has dropped below acceptable levels. College administration has been modeling the CFI the past years with the understanding it was going to decline and with a plan to slowly bring up the CFI. However, a more heightened concern by the Board of Trustees is causing us to step up the recovery in the current year and also will have an impact in our FY2016 budget process.

Recently administration has worked through a budget reduction exercise with the plan that the reductions will lead to an increase in our cash reserves, which should begin to move our CFI higher. Because the CFI is based on all operations within the college, we not only need to balance our general operations but also closely analyze our enterprise funds, custom training, etc. to ensure they are sustaining and improving the cash position of those funds.

Impact for FY2016As we look toward FY2016 and work through the budget

development process, we will be building the budget not only to balance on a cash basis, but also to improve our CFI on an accrual basis.

This means we will be cutting back in all areas with the intent of increasing the amount of our operating budget designated to cover depreciation and compensated absences. With the continued uncertainty of legislative funding and tuition increases, this will cause us to develop a very lean budget for the upcoming year.

All areas of the budget will be scrutinized including staf ing, non-personnel and equipment. In some cases we will be freezing activity for the upcoming year to assist in improving our operating margin, which will assist in increasing the CFI. As we look at our neighbor institutions, many have already completed this exercise in past years to assist with their CFI. Because we get measured against those institutions, it is important for us to take a closer look at all expenditures and reduce where we can.

Pat NordickChief Financial Offi cer

Understanding the impact of the Composite Financial Index

M State News | Page 5

GHS LABELINGThe Globally Harmonized System (GHS) has standardized and assigned symbols/pictograms, signal words, and hazard statements to specifi c hazard categories and classes. This approach makes it easier for countries and companies to comply with GHS regulations. Other label elements are harmonized with common defi nitions and/or principles:

• Symbols/Pictograms: GHS requires use of nine pictograms to convey health, physical, and environmental hazards. MNOSHA Hazard Communication Standard (HCS) requires eight of these pictograms, the exception being the environmental pictogram, as environmental hazards are not within OSHA’s jurisdiction.

• Signal Words: a single word used on the label to indicate the relative level of severity of the hazard and alert the reader to a potential hazard. The signal words used are: o “Danger” for the more severe hazards o “Warning” for the less severe hazards• Hazard Statement: a statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including where appropriate, the degree of hazard (the lower the category number, the greater the hazard).

• Product Identifi er (Ingredient Disclosure): a product identifi er is the chemical name or number and should match the product identifi er used on the Safety Data Sheet (SDS).

• Precautionary Statement: a phrase that describes recommended measures to be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical, or the improper storage or handling of a hazardous chemical.

• Supplemental Information: supplemental label information on the container of a hazardous product that is not required or specifi ed under GHS

Globally Harmonized System (GHS)Understanding the Labels

For More Information Contact Safety Administrator at (320)308-2145

Changes in workplace chemical labeling The change in chemical labeling in the workplace to the GHS (Globally Harmonized System) takes eff ect June 30, 2015. We started training on this informa on last year, and soon you will see the a ached posters in areas where work is done with chemicals. We

also are working on a temporary labeling system that will allow employees to label product bo les correctly.

GHS Labeling Components Example

GHS Pictograms & Hazards Health Hazard

CarcinogenMutagenicity Reproductive Toxicity Respiratory Sensitizer Target Organ Toxicity Aspiration Toxicity

Flame

Flammables PyrophoricsSelf-Heating Emits Flammable Gas Self-Reactives Organic Peroxides

Exclamation Mark

Irritant (skin and eye) Skin Sensitizer Acute Toxicity Narcotic Effects Respiratory Tract Irritant Hazardous to Ozone Layer (Non-Mandatory)

Gas Cylinder

Gases Under Pressure

Corrosion

Skin Corrosion/Burns Eye Damage Corrosive to Metals

Exploding Bomb

Explosives Self-ReactivesOrganic Peroxides

Flame Over Circle

Oxidizers

Environment (Non-Mandatory)

Aquatic Toxicity

Skull and Crossbones

Acute Toxicity (fatal or toxic)

M State News | Page 6

Employee recognition celebrations

M State News | Page 6

LifeMa ers* has created free quarterly webinars for state employees on the important topics of balance, kindness, persistence and empathy. You are invited to view the webinars. The webinars are prerecorded and available star ng on the fi rst of March, June, September and December.The fi rst webinar, which became available March 1, is tled “Finding Peace in the Chaos.” Peace does not mean being in a place where there is no noise, confl ict or hard work. It means being in the midst of those things and maintaining a sense of composure and calmness. The session will provide ps for

keeping peace during everyday challenges.State Employee Group Insurance Program Employee Assistance Program: Upcoming WorkLife Balance Webinars: ht tps://w w w.myl i femat ter s .com/c a/gateway.jsp?SingleSignIn:refi d=STMN1&SingleSignIn:target=/content.jsp?module=sec on_090&subtopic=10003442&category=10000006&resource=10095251

WORKSITE WELLNESS

Human Resources

Employees are invited to attend the u p c o m i n g e m p l o y e e recognit ion celebrations hosted by P r e s i d e n t K e n n e d y to honor

accomplishments, years of service, Distinguished Achievement Awards and retirements for calendar year 2014.

• Detroit Lakes – 3 p.m. April 16

• Moorhead – 3 p.m. April 23

• Fergus Falls – 3 p.m. April 30

• Wadena – 3 p.m. May 7

Perham employees who will be recognized for a years of service award will be able to choose the campus they would like to attend for the recognition.

Please plan to join us for light refreshments, fellowship and celebration!

Dacia JohnsonChief Human Resources Offi cer

Academics STAFF CHANGESMoorhead• Thomas Capistran, Cleaning

Supervisor

• Amy Duchsherer, Study Skills Tutor

• Arthur Saylee, General Maintenance Worker

Wadena• Janice Carpenter, promoted to

Account Clerk

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Information Technology Lisa Ziegler Computer Help Center Director

Desire2Learn gets name change, upgrade Desire2Learn recently changed corporate branding of

both the company and the learning management platform. The company name will change from Desire2Learn to D2L, and the platform we now know as Desire2Learn will be Brightspace.

MnSCU will start referring to D2L as D2L Brightspace after the next upgrade, which will happen May 29-30. More information will be sent out to faculty, staff and students over the next month.

New monthly cadence coming in June for D2L upgradesD2L will be delivering upgrades on a monthly basis starting

in June. D2L calls this their "Continuous Delivery" program. This monthly schedule will provide a number of bene its:

• Expeditious delivery of security-related upgrade;

• Expeditious delivery of ixes and enhancements

• Better support from D2L, as compared to a less frequent release schedule

With this “continuous delivery” upgrade schedule, MnSCU will continue with its existing methodology for testing and deploying upgrades by testing in the BETA environment irst, moving to the Q&A environment and then deploying the upgrades the second Tuesday of every month. If any testing fails, MnSCU reserves the right to defer an upgrade. After May 2015 and by adopting this schedule, there will no longer be the need for long downtimes of 12-18 hours.

Offi ce365 TaskForce – kick off has begun!The M State Of ice 365 TaskForce team held its irst meeting

over ITV on Feb 25. Team members include:

• Deb Flaskerud• Michele Burns• Tim Preuss• Chris Goltz• Janet Johnson• Joanne Bokinski• Karen Buboltz• Marcus Lacher

• Lori Larson• Kent Quamme• Kyle Johnston• Wendy Olds• Darren Hage• Jade Buermann• Dan Knudson• Lisa Ziegler

M State News | Page 7

Free and open to the public. Please join us.

• Chair of the Stewards of BemidjiLeads!

• Past president of Bemidji State University.

• Past president of the Dunwoody College of Technology.

• Past dean of the School of Industry and Technology at the University of Wisconsin-Stout, Menomonie.

•

• Speaks throughout the world, writes for his profession, serves on more than a dozen boards, consults with

•

Twenty-Third Annual

M State Chamber Chorale,FFHS Chamber Orchestra and guests

M State members of the National American Choral Directors Association College Honor Choir

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merican Honor Choir

1414 College Way, Fergus Falls, MN 56537 • minnesota.edu/facf • 218.736.1514

M State News | Page 8

Tops in businessTen students from the Moor-head campus claimed 50 Top Ten awards in the recent Business Professionals of America State Competitive Events in Alexandria. All 10 quali ied to compete in the national BPA competitive events in Orlando in May. In addition, the Moorhead chap-ter, coached by M State in-structors Shelley Lundborg and Nancy Stigen, received a Model Chapter award.The 10 who earned Top Ten awards are enrolled in M State’s business and account-ing programs. They are: Shane Brekke, Christian Dye, Brittney Housholder, Kari Larson, Miranda Ol-son, Constance Pearson, Rebecca Peasley, Denise Prestegord, Jazzmyn Pre-stegord and Amanda Rue-da De Leon.

Designers strike goldM State Graphic Design Tech-nology students Danielle Ver-hey and Tim Samuelson each won gold awards during the recent student Addy award competition sponsored by the American Advertising Federation of North Dakota. All gold medal winners go on to compete at the district-level Addy competition.

Our students shine

SUCCESS STORIESSTORIESA success story for every student and stakeholder

M State News | Page 9

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SUCCESS STORIESSTORIESA success story for every student and stakeholder

Corporate CupM State fi elded the smallest team but s ll claimed third place (out of 12 teams) in Lake Region Healthcare’s fi rst Corporate Cup compe on this winter. Teams competed for the tle of Most Physically Fit Company in Fergus Falls in events including basketball shoo ng, an obstacle course, sledding races, a boot run on Lake Alice, a CEO challenge, cycling and swimming. M State’s small but mighty team was comprised of (le to right) Jessica Sem, Erin Warren, Carrie Brimhall, Steve Lindgren, Re-nae Lindgren, Troy Tysdal, Ka e Tysdal and Dave Jensen. Heath Sershen also competed (he must be behind the camera).Highlights of the event:• Carrie dominated in the CEO Challenge• Heath wore 20 lb. Eskimo boots during his run across Lake

Alice• Jess took one for the team with a massive leg bruise on the

treacherous icy sled hill• Dave was beat by a 65-year-old dude in the spin challenge• Erin shot the lights out in the basketball challenge

M State News | Page 10

SUCCESS STORIESSTORIESA success story for every student and stakeholder

Minnesota State Community and Technical College Theatre Department presents

7:30 p.m. April 10 & 11

7:30 p.m. April 16-18

2 p.m. April 19

Waage TheatreFergus Falls Campus

The

Ferggus Falls Campusg

minnesota.edu/arts1414 College Way, Fergus Falls, MN 56537

A member of the Minnesota State Colleges and Universi es System.An Equal Opportunity Educator/Employer. Un Educador/Empleador de Oportunidad Igual.

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TicketsAdult: $9 in advance, $11 at the door.

Student: $7 in advance, $8 at the door.Available at the M State Box O ce, 9 a.m.-4 p.m. Mon.-Fri.

and one hour prior to performance, by calling 218-736-1600 or online at www.mstate ckets.com.

Written by Jack Directed by StefanieSharkey Gerhardson

Quality accoun ngCongratulations to account-ing instructor Judy Patrick for achieving Quality Mat-ters certi ication for two of her courses, ACCT 2212 - Financial Accounting, and ACCT 2255, Income Tax Indi-vidual. The Quality Matters course certi ication process is a rigorous and nationally recognized peer review pro-cess for online and blended courses.

Pat on the back

Check out these links

The Fergus Falls Daily Journal re-ported on a com-munity focus

group that met to discuss M State’s strengths and weak-nesses.

M State’s new Gas Utility and Con-struction Service diploma was fea-

tured in Prairie Business magazine.

The Area Learning Center in Detroit Lakes is gearing up for a move to

the M State campus in that community.

In the News

M State News | Page 11

Author of “Fargo Rock City: A Heavy Metal Odyssey in Rural North Dakota”

ChuckKlosterman

Chuck Klosterman is the New York Times bestselling author of eight books. His debut book, “Fargo Rock City”, was the winner of the ASCAP-Deems Taylor Award. He writes about sports and popular culture for

ESPN. A 1994 graduate of UND, his professional career started at The Forum of Fargo-Moorhead.

The Student Government Association atMinnesota State Community and

Technical College - Moorhead Presents

AAuutthorr off “Faargo Rockk City: A Heavy Metal Odyssey in Rural North Dakota”Odyssey in Rural North DakotaRo in Rural North Dakotayssey in Rural North Dakotaay Mgoo al OdCitR dyssdysoff “utth avyocrr o Rooc HAA CitCit vy tho

CChhuucckk Kloossssteeeerrrrmmann iisss tthhee NNeww YYoork Times bbbbeeeestsseeelllliinngg author of eight bbboooks. His debut book, “Fargo Rock Klosuck K s bbbeestsseeck Kuck K Neww YYo ght bbbooooks. His debut book, “Fargo Rock llinngg autrk TCCiittyy”,, wwas the wwwwiiiinnneer off tttthhhee AASSCAP-Deems TTTTaaayylorr AAAward. He writes abbout spoorts and popular culture for he wws the Award. HHe wrs thes t AP-Deem H writes a ouDeem

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Tuesday, Apri l14th Doors open at 6:00pm

Presentation begins at 6:30pmBook signing and light refreshments to follow

Oscar Bergos CenterM State - Moorhead Campus

1900 28th Ave S, Moorhead, MN 56560

Free to attend and open to the public.Priority seating for students and their guests.

Tickets are not required.

ANNUAL REPORT2013 2014

This annual report highlights a selec on of our many achievements during 2013-2014. While we realize what we are doing well, we also con nue to reconnect

frequently with our stakeholders to determine how we might meet their needs more eff ec vely and then redesign those areas that will help us to achieve even more.

Dr. Peggy D. Kennedy, PresidentMinnesota State Community and Technical College

Available now on