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Transcript of M S project
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1.+A new screen appears then select tas' sheet and clic' Appl) see "igure below#.
1. Tas' sheet view appears with only few colu!ns of data see "igure below#.
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Step 2: *ntering the project title
21 avigate to +ile enu ite!# / Properties
2.2 0nter the Title of the project as specified in the ab1 Assign!ent and then clic' 3.
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Step : *ntering the start -ate for the project
%.1 To do so, go to Project enu ite!# / Project .nformation 0nter the Start date of
the project as specified in the ab1 Assign!ent. Then clic' 3.
Step /: .nserting a new col(mn on the !as" Sheet
).1(e will need a colu!n for hierarchical order of tas's. As a result, we need to
include in the !as" Sheet a colu!n for (4S 5ode. To do so, Select .nsert enu
ite!# / ol(mn/ (4S and then clic' 3.
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).2 Alternate way to add a new colu!n is as follows$
6ighlight any colu!n where you want to insert, right-clic' then select .nsert
ol(mn, it is inserted to the left side of the highlighted colu!n.
After inserting a new colu!n the view appears li'e on the figure below.
Step : reating a (ni(e %&S o-e
+.1After you add a %&S ol(mn to the sheet, the ne7t thing you need to do is to
create a uni8ue (4S codes for each tas'9activity.
+.2Select Project enu ite!# / %&S 3efine o-e. :ou can now add a code that
will prefi7 the nu!ber se8uence for e7a!ple, 1, 1.1, 1.1.1, etc. as specified in
colu!n ;1 of ab1 Assign!ent#.
:ou can also create the nu!bering hierarchy.
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+.% "or e7a!ple, if we want to create four levels of hierarchy li'e 1.1.1.1#,
o select 4(m5ers $or-ere-' in the first four rows of the se8uence colu!ns of the
(4S code definition dialog bo7.
o To separate the nu!bers using periods, select the period in the separator
colu!n.
o eave the two ite!s hec"e- at the botto! of the screen as shown below
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Step 6: *ntering a tas"
.1To enter a tas', clic' the e!pty cell in the colu!n na!ed !as" 4ame once and start
entering the tas' na!e as specified in the colu!n ; 2 of ab1 Assign!ent.
.2 The alternate way to do this is as follows$
&ouble clic' the e!pty cell in the colu!n na!ed !as" 4ame for each tas' to show
the Tas'
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The outco!e of this step should loo' li'e a "igure below$
4O!*:
1 At this step, (4S colu!n will not contain hierarchical codes, because we just
only defined the!.2 *alues in 3(ration, Start, and +inish colu!ns are by selected by applications
as default values= they have relevance to your project at this !o!ent.
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Step 7: reating a hierarch) of tas"s
>.1So!e of the tas's will be subtas's of other ite!s. "or e7a!ple, Project .nitiation
code 1.1# re8uires 3eelop Project harter code 1.1.1# to be created.
>.2To create hierarchy of tas's, select a tas' in the !as" 4ame colu!n that is to be
indented and then clic' the
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.43*4! 5(ttons
>.%.) 5reate the hierarchy of tas's according to colu!n ; 1 in ab1 Assign!ent.
The outco!e of the step should loo' li'e on a figure below.
4O!*: *alues in 3(ration, Start, and +inish colu!ns are by selected by applications
as default values= they have relevance to your project at this !o!ent.
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.+. avigate to #iew / etwor' &iagra!. Save this as Tea!;Bab1Boutco!e1c.!pp
"igure %# -
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+ig(re !eam0;
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Step >: Assigning pre-ecessors to tas"s
C.1 To add a predecessor, you should enter the corresponding
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C.) avigate to #iewenu ite!# / etwor' &iagra! and then save as
Tea!;Bab1Boutco!e2b.!pp "igure + # -
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Step 10: A--ing reso(rces to %&S
1E.1 AnalyHe the infor!ation in colu!n ; + 6u!an resources# of ab1 Assign!ent
and identify a full list of uni8ue with no repetition# 6u!an resources li'e Droject
anager1, &eveloper1, &eveloper2I.etc.
1E.2 AnalyHe the infor!ation in colu!n ; aterial resources# of ab1 Assign!ent
and identify a full list of uni8ue with no repetition# aterial @esources li'e
5ellphone1, 5ellphone2, D&A1I. 0tc
1E.% 4efore adding resources to tas's, first we need to define resources on the
@esource sheet. 4ased on identified list of uni8ue resources, enter the @esource
na!es on the @esource Sheet
1E.) To do so, avigate to #iew enu ite!# / @esource sheet and enter the 6u!an
resources as specified in colu!n ; + of ab1 Assign!ent. Also enter aterial
resources as specified in colu!n ; of ab1 Assign!ent by changing the
FT:D0 of resource fro! (or' to JMaterialK.
1E.% Alternate way to do is as follows$
&ouble clic' an e!pty cell in the @esource a!e 5olu!n in the resource sheet=
you will see the screen as below. 0nter the infor!ation in the @esource na!e
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te7tbo7, change the T:D0 of the resource fro! (or' to JMaterialK if resource is
!aterial#, then clic' 3.
1E.) Then save it as Tea!;Bab1Butco!eB%a.!pp "igure # -
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+ig(re 6 !eam0;
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11.2 ow save it as Tea!;Bab1Butco!eB%b.!pp "igure ># -
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+ig(re 7 !eam0;
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+ig(re > !eam0;
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2# &ay-by-day basis,
%# 5lear leveling values before leveling,
)# evel entire project,
+# eveling can adjust individual assign!ents on a tas',
# eveling can create splits in re!aining wor'. Then clic'
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1%. Go bac' to the @esource sheet view. There you will see that the proble! with the
over allocated resources has been resolved. This !eans that the infor!ation in
@0& has disappeared fro! the @esource sheet.
+ig(re 10 !eam0;
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1/2 5lic' 4et to continue, since our assign!ent is to show the critical path, Select
ritical Path radio button and then clic' e7t.
1/ 4ased on infor!ation that you want to display with Gantt bars, select the
corresponding radio button and clic' e7t.
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1// To show the lin's between the tas's, select yes and then clic' e7t.
1/ 5lic' "or!at
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1/6 Save it as Tea!;Bab1Butco!eB+a.!pp "igure 11 # -
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Step 1: =enerating reports
1+.1 avigate to 8eport $Men( item' 8eports Oeriew. Select Project
S(mmar). :ou should get an electronic report li'e figure below, in order to put in
S (ord for!at.
1+.2 L the @eport to !a7i!u! by clic'ing Loo! button in the toolbar or by
pressing 'eys AltM1.
1+.% Ta'e the screenshot of the report. To do so press 'eys 5trlMAltMDrntScr.
1+.) pen icrosoft ffice (ord and paste the screenshot in the docu!ent as shown
in the figure below.
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1+.+ Then +ile enu ite!# / Sae As. Give the filena!e as
Tea!;Bab1Butco!eBa.doc
1+.
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+ig(re 12 !eam0;
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+inal O(tcome: +inal omparison ta5le
1. 5reate a word docu!ent with a table in it having four colu!ns. a!e the! asDhases, Start date, "inal date, and &uration &ays#.
2. 5o!plete the table with the data about the following phases fro! "igure 1E.
1.1 Droject
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