M I N U T E S - Shire of Coolgardie...2017/07/25 · Wednesday 26 April 2017 6.00pm Kambalda...

SHIRE OF COOLGARDIE

M I N U T E S

OF THE

ORDINARY COUNCIL MEETING

25 July 2017

6.00pm

COOLGARDIE

SHIRE OF COOLGARDIE

NOTICE OF ORDINARY MEETING OF COUNCIL

Dear Elected Member The next ordinary meeting of the Shire of Coolgardie will be held on Tuesday 25 July 2017 in the Coolgardie Council Chambers, Coolgardie commencing at 6:00pm.

JAMES TRAIL CHIEF EXECUTIVE OFFICER

Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 2

ORDINARY COUNCIL MEETING

25 July 2017

Welcome to the Ordinary Council Meeting of the Shire of Coolgardie.

The dates, times and locations of the Ordinary Council Meetings for 2017 are listed hereunder. This month’s meeting is highlighted.

James Trail

CHIEF EXECUTIVE OFFICER

Tuesday 24 January 2017 6.00pm Coolgardie

Tuesday 28 February 2017 6.00pm Kambalda

Tuesday 28 March 2017 6.00pm Coolgardie

Wednesday 26 April 2017 6.00pm Kambalda

Tuesday 23 May 2017 6.00pm Coolgardie

Tuesday 27 June 2017 6.00pm Kambalda

Tuesday 25 July 2017 6.00pm Coolgardie

Tuesday 22 August 2017 6.00pm Kambalda

Tuesday 26 September 2017 6.00pm Coolgardie

Tuesday 24 October 2017 6.00pm Kambalda

Tuesday 28 November 2017 6.00pm Coolgardie

Tuesday 19 December 2017 6.00pm Kambalda


DISCLAIMER

INFORMATION FOR PUBLIC ATTENDING COUNCIL MEETINGS PLEASE NOTE: THE RECOMMENDATIONS CONTAINED IN THIS AGENDA ARE OFFICERS RECOMMENDATIONS ONLY AND SHOULD NOT BE ACTED UPON UNTIL COUNCIL HAS RESOLVED TO ADOPT THOSE RECOMMENDATIONS. THE RESOLUTIONS OF COUNCIL SHOULD BE CONFIRMED BY PERUSING THE MINUTES OF THE COUNCIL MEETING AT WHICH THESE RECOMMENDATIONS WERE CONSIDERED. MEMBERS OF THE PUBLIC SHOULD ALSO NOTE THAT THEY ACT AT THEIR OWN RISK IF THEY ENACT ANY RESOLUTION PRIOR TO RECEIVING OFFICIAL WRITTEN NOTIFICATION OF COUNCILS DECISION.

James Trail CHIEF EXECUTIVE OFFICER


COUNCIL MEETING INFORMATION NOTES 1. Your Council generally handles all business at Ordinary or Special Council Meetings. 2. From time to time Council may form a Committee to examine subjects and then report to Council. 3. Generally all meetings are open to the public; however, from time to time Council will be required to deal

with personal, legal and other sensitive matters. On those occasions Council will generally close that part of the meeting to the public. Every endeavour will be made to do this as the last item of business of the meeting.

4. Public Question Time. It is a requirement of the Local Government Act 1995 to allow at least fifteen (15)

minutes for public question time following the opening and announcements at the beginning of the meeting. Should there be a series of questions the period can be extended at the discretion of the Chairman.

Written notice of each question should be given to the Chief Executive Officer fifteen (15) minutes

prior to the commencement of the meeting. A summary of each question and response is included in the Minutes.

When a question is not able to be answered at the Council Meeting a written answer will be

provided after the necessary research has been carried out. Council staff will endeavour to provide the answers prior to the next meeting of Council.

5. Councillors may from time to time have a financial interest in a matter before Council. Councillors must

declare an interest and the extent of the interest in the matter on the Agenda. However, the Councillor can request the meeting to declare the matter trivial, insignificant or in common with a significant number of electors or ratepayers. The Councillor must leave the meeting whilst the matter is discussed and cannot vote unless those present agree as above.

Members of staff, who have delegated authority from Council to act on certain matters, may from time to time have a financial interest in a matter on the Agenda. The member of staff must declare that interest and generally the Chairman of the meeting will advise the Officer if he/she is to leave the meeting.

6. Agendas including an Information Bulletin are delivered to Councillors within the requirements of the Local

Government Act 1995, i.e. seventy-two (72) hours prior to the advertised commencement of the meeting. Whilst late items are generally not considered there is provision on the Agenda for items of an urgent nature to be considered.

Should an elector wish to have a matter placed on the Agenda the relevant information should be

forwarded to the Chief Executive Officer in time to allow the matter to be fully researched by staff. An Agenda item including a recommendation will then be submitted to Council for consideration.

The Agenda closes the Monday week prior to the Council Meeting (i.e. ten (10) days prior to the meeting).

The Information Bulletin produced as part of the Agenda includes items of interest and information, which does not require a decision of Council.

7. Agendas for Ordinary Meetings are available in the Coolgardie and Kambalda Offices/Libraries seventy-two

(72) hours prior to the meeting and the public are invited to secure a copy.


8. Agenda items submitted to Council will include a recommendation for Council consideration. Electors should not interpret and/or act on the recommendations until after they have been considered by Council. Please note the Disclaimer in the Agenda (page 3).

9. Public Question Time – Statutory Provisions – Local Government Act 1995 Time is to be allocated for questions to be raised by members of the public and responded to at:

(a) Every ordinary meeting of a council; and (b) Such other meetings of councils or committees as may be prescribed

Procedures and the minimum time to be allocated for the asking of and responding to questions raised by members of the public at council or committee meetings are to be in accordance with regulations.

9A. Question Time for the Public at Certain Meetings – s5.24 (1) (b)

Local Government (Administration) Regulations 1996

Reg 5 For the purpose of section 5.24(1)(b), the meetings at which time is to be allocated for questions to be raised by members of the public and responded to are:

(a) Every special meeting of a council; and

(b) Every meeting of a committee to which the local government has delegated a power or duty.

Minimum Question Time for the Public – s5.24 (2) Reg 6 (1) the minimum time to be allocated for the asking of and responding to questions raised by

members of the public at ordinary meetings of councils and meetings referred to in regulation 5 is fifteen (15) minutes.

(2) Once all the questions raised by members of the public have been asked and responded to at a meeting referred to in sub regulation (1), nothing in these regulations prevents the unused part of the minimum question time period from being used for other matters.

Procedures for Question Time for the Public – s5.24 (2)

Local Government (Administration) Regulations 1996 Reg 7 (1) Procedures for the asking of and responding to questions raised by members of the public at

a meeting referred to in regulation 6 (1) are to be determined:

(a) by the person presiding at the meeting; or (b) in the case where the majority of members of the council or committee present at the

meeting disagree with the person presiding, by the majority of members,

Having regard to the requirements of sub regulations (2) and (3).


(2) The time allocated to the asking and responding to questions raised by members of the public at a meeting referred to in regulation 6(1) is to precede the discussion of any matter that requires a decision to be made by the council or the committee, as the case may be.

(3) Each member of the public who wishes to ask a question at a meeting referred to in regulation 6(1) is to be given an equal and fair opportunity to ask the question and receive a response.

(4) Nothing in sub regulation (3) requires:

(a) A council to answer a question that does not relate to a matter affecting the local

government;

(b) A council at a special meeting to answer a question that does not relate to the purpose of the meeting; or

(c) A committee to answer a question that does not relate to a function of the committee.

10. Public Inspection of Unconfirmed Minutes (Reg 13)

A copy of the unconfirmed Minutes of Ordinary and Special Meetings will be available for public inspection in the Coolgardie and Kambalda Offices/Libraries within ten (10) working days after the Meeting.

NOTE: 10.3 Unopposed Business (1) Upon a motion being moved and seconded, the person presiding may ask the meeting if any member

opposes it. (2) If no member signifies opposition to the motion the person presiding may declare the motion in sub clause

(1) carried without debate and without taking a vote on it, (3) A motion carried under sub clause (2) is to be recorded in the minutes as a unanimous decision of the

Council or committee. (4) If a member signifies opposition to a motion the motion is to be dealt with according to this Part. (5) This clause does not apply to any motion or decision to revoke or change a decision which has been made

at a Council or committee meeting.


TABLE OF CONTENTS / INDEX

ITEM PAGE No. ITEM HEADING No. 1.0 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 10 2.0 RECORD OF ATTENDANCE / APOLOGIES / APPROVED LEAVE OF ABSENCE 10 2.1 Present 2.2 Apologies 2.3 Approved Leave of Absence 3.0 DECLARATIONS OF INTEREST 10 3.1 Declarations of Financial Interests - Local Government Act Section 5.60A 3.2 Declarations of Proximity Interests - Local Government Act Section 5.60B 3.3 Declarations of Impartiality Interests - Admin Regulation 34C 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 11 Nil 5.0 PUBLIC QUESTION TIME 11 5.1 Jan Mcleod 11 6.0 APPLICATIONS FOR LEAVE OF ABSENCE 14 Councillor, Kathie Lindup 14 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 14 7.1 ORDINARY MEETING OF COUNCIL 27 JUNE 2017 14 7.2 SPECIAL MEETING OF COUNCIL 13 JULY 2017 14 8.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 15 President's Report 15 9.0 PETITIONS/DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 16 Nil 10.0 REPORTS OF COMMITTEES 16 Nil


11.0 REPORTS OF OFFICERS 17 11.1 CHIEF EXECUTIVE OFFICER 17 11.1.1 Monthly Activity Report 17 11.1.2 Monthly List of Municipal and Trust Fund Payments 36 11.1.3 WALGA 2017 Annual General Meeting Voting Delegates 44 11.1.4 Rates Write Off 53 11.1.5 Council Elections 2017 56 11.1.6 Appointment of Auditor for the period 2018 - 2019 62 11.1.7 Financial Activity Statement For The Period Ended 30 June 2017 87 11.2 DEPUTY CHIEF EXECUTIVE OFFICER 141 11.2.1 Risk Management Reporting System 141 11.2.2 Budget amendment for Waste Coordinator Ute 147 11.2.3 Policy AD – 18 Regional Price Preference Policy 153 11.2.4 Appointment of Authorised Officer 159 11.3 COMMUNITY SERVICES 164 Nil 11.4 TECHNICAL SERVICES 164 Nil 12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 164 Nil 13.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 13.1 ELECTED MEMBERS 164 Nil 13.2 OFFICERS 164 Nil

14.0 CONFIDENTIAL ITEMS 164 14.1 Gratuity Payment 165 15.0 CLOSURE OF MEETING 165


1.0 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Shire President, M Cullen declared the meeting open at 6.01pm and welcomed fellow Councillors, visitors, and staff and thanked them for their attendance.

2.0 RECORD OF ATTENDANCE / APOLOGIES / APPROVED LEAVE OF ABSENCE 2.1 PRESENT:

Shire President, Malcolm Cullen Councillor, Tracey Rathbone Councillor, Kathie Lindup Councillor, Sherryl Botting Councillor, Betty Logan MEMBERS OF STAFF: Acting Chief Executive Officer, James Trail Executive Assistant, Tyler Thornton

MEMBERS OF THE PUBLIC: Jan McLeod

2.2 APOLOGIES: Councillor, Kris Johnstone Deputy Chief Executive Officer, Jill O’Brien 2.3 APPROVED LEAVE OF ABSENCE:

Councillor, Norm Karafilis

3.0 DECLARATIONS OF INTEREST 3.1 DECLARATIONS OF FINANCIAL INTERESTS – LOCAL GOVERNMENT ACT SECTION 5.60A

Joelee Nolan Declared a Financial Interest for Agenda Item 11.1.7 and completed a Disclosure of Interest form.

3.2 DECLARATIONS OF PROXIMITY INTERESTS – LOCAL GOVERNMENT ACT SECTION 5.60B 3.3 DECLARATIONS OF IMPARTIALITY INTERESTS – ADMINISTRATION REGULATION 34C


4.0 RESPONSE TO PREVIOUS PUBLIC QUESTION TIME TAKEN ON NOTICE

Nil

5.0 PUBLIC QUESTION TIME 5.1 Jan McLeod

1. Why has information which has been acknowledged to be incorrect in part, been provided to the general public regarding the proposal for permanent road closure (Road No. 1015)

2. How is it beneficial to have only this information provided? 3. According to Council Resolution #126/17 “4. Landowners will be notified. After 5 and half weeks I have

not had any correspondence relating to this resolution and am wondering why this had not occurred? 4. I put in a submission re regional price preference policy. Agenda ref 11.2.3 on Tuesday 27 June and it

has been recorded as no submissions received. Please explain. 5. No information has been provided in recreation Centre re submissions on the proposed differential

rates when it is stated that there is. When will this information be available?


6.0 APPLICATIONS FOR LEAVE OF ABSENCE COUNCIL RESOLUTION: # 152/17 Moved: Cr, T Rathbone Seconded: Cr, B Logan That Council approve leave of absence for Cr, Kathie Lindup from 17 August 2017 to 03 September 2017.

CARRIED ABSOLUTE MAJORITY 5/0

7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ITEM 7.1 ORDINARY MEETING OF COUNCIL 27 JUNE 2017 OFFICERS RECOMMENDATION: That the minutes of the Ordinary Meeting of Council of 27 June 2017 be confirmed as a true and accurate record. COUNCIL RESOLUTION: # 153/17 Moved: Cr, B Logan Seconded: Cr, K Lindup That the minutes of the Ordinary Meeting of Council of 27 June 2017 be confirmed as a true and accurate record. ABSOLUTE MAJORITY 5/0 ITEM 7.2 SPECIAL MEETING OF COUNCIL 13 JULY 2017 OFFICERS RECOMMENDATION: That the minutes of the Special Meeting of Council of 13 July 2017 be confirmed as a true and accurate record. COUNCIL RESOLUTION: # 154/17 Moved: Cr, T Rathbone Seconded: Cr, K Lindup That the minutes of the Special Meeting of Council of 13 July 2017 be confirmed as a true and accurate record. ABSOLUTE MAJORITY 5/0


8.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

President's Report July 2017

Councillors and Staff will be participating in a series of workshops during the next two weeks to discuss rating and budget modelling strategies with a view to be in a position to adopt the 2017/18 Budget early next month. It is hoped that this will help the preparation of our financial position with regard to having the Auditors visit to the Shire in September. The Shire hosted community forums on the 11th and 12th of July in Coolgardie with Presentations and Information regarding the trials of the implementation of the Federal Government Welfare Debit Card in the communities of Ceduna in SA, and the East Kimberly in WA. The presentation was conducted by Dougall Ethell from the Minderoo Foundation, who did an excellent job explaining how the system worked and the outcomes and improved results in both of these communities following the Cards implementation. The first session on Tuesday was for Councillors and other Government agencies, and the second on Wednesday morning for the public, was well attended with 35 people coming along, including the Member for Kalgoorlie Kyran O'Donnell, Superintendent of Police Darryl Gaunt, our new OIC of Police in Coolgardie Shannon McGowan, Patsy Dellar from the IGA and members of the Judumul Advisory Aboriginal Corporation (formerly CAAG ) which l thought was a great turnout. During and following the Presentation, there were many questions put to Dougall, regarding peoples concerns about how they would be affected should the Card be introduced within the Goldfields Region. Follow much discussion most peoples fears that anyone would be disadvantaged were allayed by Dougall, and overall the majority of people in attendance were in favour that the introduction of the Card would actually benefit the Region. The Shire received some really great news last week with verification of funding from Regional Development for the continuation of our Community Resource Centres in both Coolgardie and Kambalda, for the next eighteen months. l would like to make special mention of the work that our co-ordinators Leanne and Val put in to preparing the Tender Documents to secure this funding and in doing so they have saved an estimated $8,000,that consultants have charged other Shires to prepare their tenders. During these eighteen months it will be imperative that we gain the support of the whole community to fully utilize the programmes and projects within our Recreation Facilities provided by the CRC's in an endeavour to secure follow on funding for the next fifteen months thereafter. Councillors and Staff embarked on separate road trips to Widgiemooltha last week to investigate the proposed road closure by Mincor Resources at the proposed mining operation south of the townsite. Meeting with local resident Jan McLeod and Paul Darcy from Mincor, on site has revealed that the subject road is not actually on the road reserve and Mincor have offered to realign the existing track for access by light vehicules, therefore removing the need to close the road. The Shire will await any submissions on the proposal before making a decision.


The CEO and l have hosted several meetings recently with proponents of haulage campaigns and one in particular with Maxximus Resources, who have purchased the Burbanks Treatment Facility 10kms south of Coolgardie. They are intending to commence toll treating gold ore from various mining ventures surrounding Coolgardie, whilst looking at recommencing mining at the Wattle Dam Mine south of Kambalda. They will then transport the ore to the plant at Burbanks. The other meeting with Empire Resources and Hampton Transport, who are intending to be the first customers at Burbanks, are requesting permits to haul their ore on Ladyloch and Nepean Roads in the Shire. This is all good news with increased mining activity in the Shire. Further good news this week, has seen the arrival of a brand new T & R transportable home in Coolgardie last week. This is the third brand new home under construction this year, with two other site built homes nearing completion. Despite the negative statistics from the recent census, it goes to show that people are still positive about building and living in our towns, which augers well for our future. The Goldfields Tourism Network launch of the Golden Quest Discovery Trails smart phone app of the Drive Yourself Wild promotion of the self drive trails of the Goldfields Region was held at the Hannans North Tourist Centre on June 30th. This was followed up by a $10,000 advertising campaign on Gwn 7 to be run until October, to promote and entice the older travellers to the Goldfields Region during the Spring months.lt is great to see Neil and the GTN committee are being really proactive in the promotion of tourism in the Region and looking at all avenues of giving all the member Shires value for the money they are investing in tourism in their towns. Malcolm Cullen Shire President 9.0 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Nil 10.0 REPORTS OF COMMITTEE Nil


11.0 REPORTS OF OFFICERS

11.1 CHIEF EXECUTIVE OFFICER AGENDA REFERENCE: 11.1.1 SUBJECT: Monthly Activity Report LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5569 DISCLOSURE OF INTEREST: The author has no financial interest in this report. DATE: 17 July 2017 AUTHOR: Executive Assistant, Tyler Thornton SUMMARY: For Council to receive the monthly activity reports for June 2017. BACKGROUND: This report is to provide Council information on the activity of various Council services and facilities.


COMMENT:

Development Services


Recreation Services


Community Services


Ranger Services


Technical Services

Document Number

Action Status Date

DATE SENT

RECD - 1dsc

Description Description

ICS21016 10/07/2017 10/07/2017 Verbal complaint received from Coolgardie resident RE: poor condition of road between Nepean/Burra Rocks & Burra Rocks/Cave Hill (requested roads be graded). Complained about Ford Street intersection (no footpath etc).

Outstanding

ICS20713 19/06/2017 19/06/2017 WRF#3227 - local resident has requested the pavement at Railway Lodge (Cnr Bayley/Lefroy Sts, Coolgardie) be pressure cleaned.

Responded to

ICS20540 01/06/2017 01/06/2017 90-day Notice for Recent trees Inspection within the Shire of Coolgardie WRF 3226 written up listing 6 Kambalda properties for assessing/pruning "dangerous" trees.

Responded to

Governance DATE RES.

No. ACTION REQUIRED

Ordinary Council Meeting 16 December 2014

16 Dec 14

227/14

COUNCIL RESOLUTION: # 227/14

That Council pursuant to Section 6.64(1)(b) of the Local Government Act 1995, where all reasonable efforts to locate the owner of the properties listed in attachment 1 and attachment 2 proceed to:

1. Surrender to the Crown the 78 properties listed in the attachment 1 which have rates in arrears for three or more years, where the cost of proceedings for the recovery of outstanding rates would be equal or exceed the value of the land,

2. Sell the 12 properties listed in attachment 2 which have arrears for three or more years, and recover from the proceeds of the sale the outstanding balances which total $77,765.04.

In Progress - Review being done to auction 12 properties – Desktop costing on return being done


Ordinary Council Meeting 27 January 2015

27 Jan 15 013/15

COUNCIL RESOLUTION: # 013/15 That Council disposes of the property at Lot 101 (No. 68) Serpentine Rd, Kambalda East by public tender.

Pending – officers need to check land tenure and whether able to auction

Ordinary Council Meeting 24 March 2015 24 March 15

050/15 COUNCIL RESOLUTION: # 050/15

That Council resolves to – 1) Instruct the Chief Executive Officer or his nominated

representative to pursue vesting of a reserve over Vacant Crown Land and Lot 117 as indicated on the attached plan for the purpose of Horse Blocks, and on completion of the process to report to Council for Direction

2) Indemnify the Department of Regional Development and Lands against any cost or compensating claims arising from the taking process.

In progress – Desktop costings being done on possible development and sales figures – awaiting information from planning

24 March 15


That Council resolve to – 1) Instruct the Chief Executive Officer or his nominated

representative to pursue vesting of a reserve over Vacant Crown Land and Lot 117 as indicated on the attached plan for the purpose of Motorised Sports, and on completion of the process to report to Council for Direction


In progress – Meeting to be held with Lawyers for update by this July

Ordinary Council Meeting Minutes 28 July 2015

28 July 15 137/15 COUNCIL RESOLUTION: # 137/15

That Council resolve to – 1) Instruct the Chief Executive Officer or his nominated

representative to pursue vesting of a reserve over Vacant Crown Land as indicated on the attached plan for the purpose of Rifle Club, and on completion of the process to report to Council for Direction

In progress – Meeting to be held with lawyers by mid July for update



Ordinary Council Meeting 26 April 2016 26 April 16 068/16 COUNCIL RESOLUTION: # 068/16

That Council 1. Authorise the Chief Executive Officer or his delegate to

negotiate an agreement between Goldfields Masonic Homes Inc and the Shire of Coolgardie for the sale of the six units, known as Montana Homes for a total of $30,000.00 (being $5,000.00 per unit), with Masonic Homes Inc to provide a written commitment to construct an additional two units subject to Grant funding availability.

2. Advise the Minister for Lands of their support for the transfer of the Management Order over Reserve 35500, Lot 2126 of the units known as Montana Homes, 1, 3, 5, 7, 9, 11

Hunt Street Coolgardie to Goldfields Masonic Homes Inc 3. Advertise the proposed disposal of Reserve 35500, Lot

2126 to Goldfields Masonic Homes Inc. in accordance with Section 3.58 of the Local

Government Act 1995. 4. Authorise the President and Chief Executive Officer to

affix the Common Seal and sign the associated contract documents.

In Progress with shire lawyers – report to Council at July 2017 Meeting

26 April 16 071/16 COUNCIL RESOLUTION: # 071/16

That Council 1. Review the effect the proposed lease between the

Shire of Coolgardie and The National Trust of Australia (WA) for Warden Finnerty’s Coolgardie Western Australia will have on the annual operating budget for the year ending 30 June 2017

2. Invite representatives of the National Trust of Australia (WA) to discuss future plans for the property.

3. Defer the decision to sign the lease between the Shire of Coolgardie and the National Trust of Australia (WA) for Warden Finnerty’s Coolgardie Western Australia until negotiations with the National Trust of Australia (WA) regarding the current condition of the building and other improvements on the land, and

4. An item be presented to Council immediately following discussions with the National Trust of Australia (WA) to recommend actions to be taken for the future of the

In Progress- with Shire lawyers – meeting to discuss in August all land tenure issues


operation of services at Warden Finnerty’s Coolgardie Western Australia.

Ordinary Meeting of Council 25 October 2016

25 Oct 16 289/16 COUNCIL RESOLUTION: # 289/16 That Council defer Agenda item 11.3.3 (change of tenure for Shire reserve) presented in the October 2016 Ordinary Meeting of Council until the February Ordinary Meeting of Council. At this time future information and updates will be provided as to the status of this land purpose issue

Discussion required with Lawyers as part of July discussion

Ordinary Council Meeting 28 February 2017

14 Marc 17 066/17 COMMITTEE RECOMMENDATION: # 066/17 That the Audit Committee: 1. Accepts the Annual Financial Statements for the period ending 30th June 2016, Independent Auditor’s Report and Management Report for the Year Ended 30 June 2016 2. Recommends the Council adopt the Annual Financial Statements for the period ending 30th June 2016 3. Recommends the Council receive the Management Report for the Year Ended 30 June 2016 4. Recommends to Council the Acting Chief Executive Officer prepare an action report on the matters raised in the Management Report for the year ended 30 June 2016 to be presented to the Council at the April 2017 Ordinary Meeting of Council 5. Recommend to Council that the action report be forwarded to the Minister in accordance with s 7.12A (4) of the Local Government Act 1995

In Progress

28 March 17


1. That Council authorise the CEO to negotiate a new lease for the portion of three (3) rooms and the shared reception area at the Kambalda Health Centre, 2 Gumnut Place, Kambalda. “Description: Portion of the premises known as the Kambalda Health Centre and comprising exclusive use of offices 8, 9 and 24 together with shared use of reception area 26 and non-exclusive use of common areas. Exclusive use area is approximately 43.1 sqm.

2. That the lease agreement is brought back to Council for final adoption

In Progress Meeting scheduled with Jupiter – meeting cancelled at last minute due to extraordinary circumstance – meeting to be rescheduled


Ordinary Council Meeting 26 April 2017 26 April 17


1. That Council request the CEO to investigate options for the lease of land to the Kambalda subcentre branch

2. That Council request all relevant stakeholders be consulted as part of the process

That Council request following those discussions that the CEO write to the minister to lease the appropriate reserve giving the Shire the power to lease to the Kambalda Sub Centre branch of St Johns Ambulance.

In progress – meetings held awaiting feed back from sub centre branch

Special Meeting 15 June 2017 15 June 17 125/17 COUNCIL RESOLUTION: # 125/17

That Council 1. Note the error and misinformation in the minutes of the

Council Meeting held on the 28th March in agenda item 11.1.5 namely;

“Of the five tenders submitted only Tenderer A was fully compliant. The remaining Tenders were non-compliant for the following reasons:

1. Tenderer B - Non-compliant – (Quoted Ruckus wireless access points and have made no reference to the size of the server memory)

2. Tenderer C Non-compliant – (Quoted a different Cisco wireless solution and have made no reference to the size of the server memory)

3. Tenderer D - Non-compliant – (Quoted Ruckus Xirrus wireless solution)

4. Tenderer E - Non-compliant – (Quoted Fortinet Wireless access points and have made only 16GB of memory for the server)”

2. Note Confidential Attachments: a. Letter dated 4th May 2017 to Tenderer B b. Letter dated 3rd May 2017 to Tenderer D c. Shire Coolgardie: Assessment of the Tender process

for RFT 05-07 Procurement Plan dated 26th April 2017 d. Letter dated 30th March 2017 from Tenderer B e. Letter dated 30th March 2017 from Tenderer D

3. Note the letter dated 11th May 2017 from the Department of Local Government and Communities as attached

4. Noting section 4 Conclusion of Confidential Attachment Shire Coolgardie: Assessment of the Tender process for RFT 05-07 Procurement Plan, authorise the Acting Chief

Awaiting revised quote meeting held project team set up


Executive Officer to award Tender 05/17 “Information Technology upgrade “for $256,523.57 ex GST to Tenderer (A) Emerge Technologies Pty Ltd 49 Brookman Street, Kalgoorlie 6430.

5. Authorise a contract to Emerge Technologies Pty Ltd 49 Brookman Street, Kalgoorlie for the Information Technology upgrade.

6. Authorise the Shire President and the Acting Chief Executive Officer to sign and affix the Common Seal in accordance with Part 19.1(2) of the Standing Orders Local Law to any required documentation.

15 June 17 126/17 COUNCIL RESOLUTION: # 126/17 That Council, in relation to a request to the closure of Road 1051 Widgemooltha resolves to-

1. SUPPORT initiating the formal Road Closure process in accordance withSection58 of the Land Administration Act and Regulations

2. SUPPORT in principle the request by Mincor Resources to close Road 1051 within Widgemooltha, has having merit.

3. INITIATES public notification of the proposed road closure for a period of no less than 35 days from publication in the newspaper circulating in the district that covers the subject site.

4. NOTIFIES landowners within Widgemooltha town site of the proposal by letter and invite comments.

5. INITIATES the preparation of sketch plans of the road reservation 1051.

6. CONSIDERS a further report on any submissions received during the notification period and makes a final recommendation.

Meetings held on site with Mincor and some councillors awaiting planning advice

15 June 17 127/17 COUNCIL RESOLUTION: # 127/17 1. Accept the Tender for RFT 06/17 “Design and

Construction for the Coolgardie skate park” to Services INC PTY LTD of 13 Hardings Road, Karrabin, Queensland to the value of $130,500 excluding GST with the following condition. A. The site survey classification of the Coolgardie skate park is classified as an M Class classification.

2. Allow the Acting Chief Executive Officer to approve variations up to the 10% of the total value of the project


Ordinary Council Meeting 27 June 27 June 17 132/17 COUNCIL RESOLUTION # 132/17

That Council Receive the Petition and request that the CEO Forward to Regional Manager of Mainroads WA and the Minister for Transport, Planning and Lands.

In progress

27 June 17 136/17 COUNCIL RESOLUTION: # 136/17 That Council

1. Declare, in accordance with section 4.20 of the Local Government Act 1995, the CEO be responsible for the conduct of the 2017 ordinary elections together with any other elections or polls which may also be required; and

2. Decide, in accordance with section 4.61(1) of the Local Government Act 1995 that the method of conducting the election will be as a voting in person election.

Or That Council

1. Declare, in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner to be responsible for the conduct of the 2013 ordinary elections together with any other elections or polls which may also be required; and

2. Decide, in accordance with section 4.61(2) of the Local Government Act 1995 that the method of conducting the election will be as a postal election.

To be considered at July meeting

27 June 17 147/17 COUNCIL RESOLUTION: # 147/17 1.That Council appoint Aon Risk Services LTD as the Shire of

Coolgardie’s insurance broker, advisor and risk manager to provide the services detailed in the scope of works document 0618/0626 “ provision of insurance broking, risk management and financing services effective from 1 July 2017 for a two year period for an annual fee of $25,000 plus GST

2. That Council request Aon to place the Shire’s property insurances in the Global insurance market with Berkshire Hathaway to the value of $68,328.00.

3. That Council place the non LGIS scheme membership and workers compensation insurances as per the attachment with Aon risk services LTD to the value of $109,464.00

Meeting held with Aon drafting details letter to be drafted


4. Retain LGIS insurance for public liability and professional indemnity and crime policy. As per the attachment to the value of $49,878.00

5. That the CEO write to the Minister of Local Government, GVROC and WALGA raising concerns of LGIS grossing up prices of small Local Governments

27 June 17 149/17 COUNCIL RESOLUTION: # 149/17 That Council

1. Appoint Mr. James Trail to the position of Chief Executive Officer of the Shire of Coolgardie for a period of 3 years, commencing on 1 July 2017.

2. Endorses and is satisfied with the provisions of the proposed Chief Executive Officer Employment Contract as shown in Confidential Attachment, with a total annual remuneration package of $273,975.00. (Absolute Majority Required)

3. Authorises the Shire President to execute the Chief Executive Officer Employment Contract on behalf of the Shire of Coolgardie in accordance with s.9.49A of the Local Government Act 1996.


Delegated Authority Used Date Requesting Group Description Delegation used Amount

26/06/2017 East Club Bus use for give me 5 Kids Donation $18.00 15/03/2017 50 Quandong Street Garage Building Approval $19,500.00

16/02/2017 80 Lindsay Street Steel Framed Shed, Concrete floor Building Approval $11,296.33

20/04/2017 17 Everlasting Crescent

Carport, Steel Building Approval $10,000.00

9/05/2017 70 Pumping station Add shade awning and internal alterations to toilet, laundry and bathroom walls. Minor structural

member replacement as required during conservation works.

Building Approval $49,500.00

12/05/2017 2 Morgan Street Coolgardie

New Dwelling Building Approval $351,563.00

26/06/2017 ML 15/717 Mining Lease Coolgardie

143 Man Accommodation Village, Transient Worker Accommodation.

Building Approval $3,250,000.00

4/07/2017 ML 15/717 Mining Lease Coolgardie

Mt Marion - Second Building Permit Submission for the remaining accommodation

modules and attached verandas

Building Approval $400,000.00

Rates Batch Transaction listing (Delegated Authority)

Assessment Property Address Charge code Due Date Credit

A165 9 Bluebush Road, Kambalda West 2 Rate Arrears 10/06/15 16.50

A341 14 Hopbush Street, Kambalda West 1 Rates 10/0915 23.43

A730 6 Bachelor Avenue, Kambalda West 1 Rates 10/0915 18.74

A784 65 Saltbush Road, Kambalda West 1 Rates 10/0915 54.06

A1065 21 Nickeltown Crescent, Kambalda 2 Rate Arrears 10/0915 17.62

A1147 31 Sturt Pea Crescent, Kambalda 2 Rate Arrears 10/0915 21.09

A1148 29 Sturt Pea Crescent, Kambalda 2 Rate Arrears 10/0915 23.21

CONSULTATION: Nil STATUTORY ENVIRONMENT: Nil


POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil VOTING REQUIREMENT: Simple Majority OFFICERS RECOMMENDATION: That Council note the various activity reports and delegated authority used for June 2017. COUNCIL RESOLUTION: # 155/17 Moved: Cr, S Botting Seconded: Cr, T Rathbone That Council note the various activity reports and delegated authority used for June 2017 as amended for applications still pending. CARRIED SIMPLE MAJORITY 5/0



execsec

Typewritten Text

11.1.1 Delegated Authority

AGENDA REFERENCE: 11.1.2 SUBJECT: Monthly List of Municipal and Trust Fund Payments LOCATION: Shire of Coolgardie APPLICANT: Shire of Coolgardie FILE REFERENCE: NAM5568 DISCLOSURE OF INTEREST: The author has a financial interest in the item DATE: 19 July 2017 AUTHOR: Finance Coordinator, Joelee Nolan SUMMARY: For Council to receive the list of accounts for June 2017 BACKGROUND: The Local Government (Financial Management) Regulations 1996, Regulation 13(3)(b) requires that Council receive a list of accounts paid in the month, and that this be recorded in the minutes. Council has delegated to the Chief Executive Officer that authority to make these payments from Municipal and Trust Funds. COMMENT: Presented in this item is a table of accounts (invoices), and includes that cheque (or EFT) identifier for the transaction, the entity, date and amount paid, description of the goods, service, or other that relates to the payment. Extra details of invoices relating to payments are included for the information of Councillors. The schedule of payment made under delegated authority as summarised below and recommended to be received by Council, has been checked and is supported by vouchers and invoices which have been duly certified as to the receipt of goods and provision of services, and verification of prices and costings. CONSULTATION: Nil STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996, Regulation 13 – Lists of Accounts.


POLICY IMPLICATIONS: CS-PROCUREMENTS POLICY. Policy CS-11 sets the guides with regards to the purchase of goods or services provided. FINANCIAL IMPLICATIONS: Nil STRATEGIC IMPLICATION: Solutions focussed and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. Effective management of infrastructure, heritage and the environment. ▪ Develop and maintain Shire buildings, facilities and infrastructure assets. VOTING REQUIREMENT: Simple Majority OFFICER RECOMMENDATION: That Council receive listing (attached) of accounts paid during the month of June 2017 by the Chief Executive Officer under delegated authority of Council.

1. Municipal accounts totalling $1,110,494 on Municipal vouchers EFT13570 -- EFT13751, cheques 51864 - 51888, and direct payments made during the month of June 2017.

2. Trust payments totalling $1,326 on cheques 2134 – 2135. COUNCIL RESOLUTION: # 156/17 Moved: Cr, K Lindup Seconded: Cr, B Logan That Council receive listing (attached) of accounts paid during the month of June 2017 by the Chief Executive Officer under delegated authority of Council.

1. Municipal accounts totalling $1,110,494 on Municipal vouchers EFT13570 -- EFT13751, cheques 51864 - 51888, and direct payments made during the month of June 2017.

2. Trust payments totalling $1,326 on cheques 2134 – 2135. CARRIED SIMPLE MAJORITY 5/0


Shire of Coolgardie

Payments by Delegated Authority

1 June 2017 to 30 June 2017

MUNICIPAL - CHEQUE

Chq/EFT Date Name Amount

51864 08/06/2017 AUSTRALIAN SERVICES UNION Payroll deductions 105

51865 08/06/2017 BUNGARRA ELECTRICAL SERVICES Supply and install plugs and cables for new aerators 697

51866 08/06/2017 CANCER COUNCIL WA Biggest Morning Tea Donation from Kambalda and Coolgardie Community

Resource Centres

586

51867 08/06/2017 CANNINGBRIDGE AUTO LODGE Accommodation 700

51869 08/06/2017 SYNERGY Grouped electricty bill 12,173

51870 08/06/2017 TELSTRA Grouped telstra bills 4,412

51871 08/06/2017 TOWER MEDICAL CENTRE -

M.D.HODSDON PTY LTD

Flu vaccines for staff 390

51872 08/06/2017 WATER CORPORATION Residential water bill 355

51873 16/06/2017 SHIRE OF COOLGARDIE Exit clean 880

51874 16/06/2017 SHIRE OF COOLGARDIE CASH Petty Cash 801

51875 16/06/2017 SYNERGY Street lights =867 13,185

51876 16/06/2017 TELSTRA Satellite Plan 70

51877 16/06/2017 WATER CORPORATION Sports Complex at Irish Mulga Drive, Kambalda West water 25,771

51878 27/06/2017 MLC Navigator Retirement Plan June superannuation investment 10,000

51879 30/06/2017 AUSTRALIAN SERVICES UNION Payroll deductions 53

51880 30/06/2017 BUNGARRA ELECTRICAL SERVICES Repair light switch in Diarama Room at Coolgardie Visitor's Centre. 55

51881 30/06/2017 CITY OF KALGOORLIE BOULDER RRF Member Contribution for the regional records facility. 8,800

51882 30/06/2017 CORONA MINERALS LIMITED Dead tenement refund. 1,896

51883 30/06/2017 EVOLUTION MINING Rates refund 47

51884 30/06/2017 FOCUS MINERALS LTD Rates refund 7

51885 30/06/2017 LANDERS BUILDING COMPANY Erection of Gyprock wall between Cafe and the Shire of Coolgardie front counter 6,542

51886 30/06/2017 SYNERGY Visitors Centre. 1,977

51887 30/06/2017 TELSTRA Mothly mobile phones 9,603

51888 30/06/2017 WATER CORPORATION Toilets at 288L Bayley Street, Coolgardie. 698

99,802


execsec

Typewritten Text

11.1.2 Monthly List of Payments

Shire of Coolgardie


1 June 2017 to 30 June 2017

MUNICIPAL - EFT

Chq/EFT Date Name Description Amount

EFT13570 08/06/2017 AMPAC DEBT RECOVERY (WA) PTY LTD Costs for the month of May 2017. 9,361

EFT13571 08/06/2017 APRA License fees for Recreation Centres 2,757

EFT13572 08/06/2017 ASSETFINDA PTY LTD 2 day training for staff 6,600

EFT13573 08/06/2017 BOC LIMITED Mildsteel mig wire roll 5 kg 89

EFT13574 08/06/2017 BOQ Asset Finance & Leasing Pty Limited May 2017 Monthly printer charges 7,888

EFT13575 08/06/2017 BP AUSTRALIA LIMITED May 2017 Bulk BP bill 6,589

EFT13576 08/06/2017 BROWN'S PARTY HIRE Cutlery 180

EFT13577 08/06/2017 BUNNINGS BUILDINGS SUPPLIES Pallet of rapid set concrete 1,063

EFT13578 08/06/2017 BURKE AIR PTY LTD Service split systems in the Salmon Gums Well Aged Units. 469

EFT13579 08/06/2017 CALTEX AUSTRALIA May 2017 Monthly Caltex Bulk Bill 6,379

EFT13580 08/06/2017 CARDAJAM PTY LTD (KALGOORLIE MITRE 10) Sprinklers 1,660

EFT13581 08/06/2017 CJD EQUIPMENT PTY LTD Cutting edge bolts for volvo L60E loader 1,212

EFT13582 08/06/2017 CLARK EQUIPMENT SALES PTY LTD Wave brooms for 60 sweeper 1,374

EFT13583 08/06/2017 CLEVER PATCH Materials for Kambalda Story Time 1,389

EFT13584 08/06/2017 COASTAL MIDWEST TRANSPORT PTY LTD Globe Australia freight 290

EFT13585 08/06/2017 COATES HIRE OPERATIONS Hire of multi tyred roller 1,632

EFT13586 08/06/2017 COMFORT INN BAY OF ISLES MOTEL Accommodation and meals 807

EFT13587 08/06/2017 COVS PARTS PTY LTD Galmet primer paint for repairs to corer 903

EFT13588 08/06/2017 COYLE'S MOWER & CHAINSAW CENTRE Superclean spray lube for hedge trimmers 2,551

EFT13589 08/06/2017 CREATIVE TRENZ PAINTING & DECORATION Painting of wall in the foyer area for the Display Screen. 330

EFT13590 08/06/2017 DEPARTMENT OF FIRE & EMERGENCY SERVICES ESL Quarter 4 contribution, Emergency Services Levy. 22,182

EFT13591 08/06/2017 E FIRE & SAFTEY Fire extinguisher service for all items across the Shire 2,902

EFT13592 08/06/2017 EMERGE TECHNOLOGIES Set up rdp external connection on desktop 4,604

EFT13593 08/06/2017 FAST FINISHING SERVICES Minute books 296

EFT13594 08/06/2017 Foxtel Management Pty Ltd FOXTEL Monthly Foxtel in Gym 99

EFT13595 08/06/2017 Francesca Lefante, Milbridge Planning Consultant works carried out for Shire of Coolgardie for the

Months March and April 2017

9,141

EFT13596 08/06/2017 GLOBE AUSTRALIA Dynafog Blackhawk and 2x Dynafog formulation Tank Kit 5,566

EFT13597 08/06/2017 GOLDEN CITY MOTORS Service of Kambalda Doctors Car 428

EFT13598 08/06/2017 GOLDFIELDS ELECTRICAL CONTRACTORS PTY LTD Call out for Coolgardie exeloo 561

EFT13599 08/06/2017 GOLDFIELDS TRUCK POWER PTY LTD Air filter 154

EFT13600 08/06/2017 GOLDFIELDS VALUATION SERVICES PTY LTD Valuation of the Coolgardie Goods shed 605

EFT13601 08/06/2017 HEATLEY INDUSTRIAL,SAFETY&PACKAGING -

HEATLEY SALES PTY LTD

Protective clothing 150

EFT13602 08/06/2017 HIGH STANDARD SECURITY Annual alarm system maintenance report. 1,286

EFT13603 08/06/2017 HOST DIRECT Steak Knife 1,063

EFT13605 08/06/2017 IT VISION Work on Pensioners 11,664

EFT13606 08/06/2017 J. BLACKWOOD & SON LIMITED Pen engraving atlas copco 681

EFT13607 08/06/2017 JASON WILLIAM CLEELAND Pool valve for Kambalda West baby pool 477

EFT13608 08/06/2017 KALPUMPS Cage to fit aerator 605

EFT13609 08/06/2017 KAMBALDA EAST DELI Catering for Biggest MorningTea 861

EFT13610 08/06/2017 KAMBALDA HANDYMAN & MECHANICAL

CONTRACTING

Clean out West Laneways 9,999

EFT13611 08/06/2017 KEC ELECTRICAL CONTRACTORS Repair right hand facing ground flood light situated at East Memorial

Reported

421

EFT13612 08/06/2017 KLEENHEAT GAS PTY LTD Kambalda Recreation Centre bulk gas 3,095

EFT13613 08/06/2017 KMART AUSTRALIA Prizes for May Pingo 616

EFT13614 08/06/2017 Kalgoorlie Tyrepower Replace tyre with damaged side wall 419

EFT13615 08/06/2017 LGPA - LOCAL GOVERNMENT PROFESSIONALS

AUSTRALIA (LGMA)

Professional Development in Margaret River 3,835

EFT13616 08/06/2017 MARKET CREATIONS CRC monthly website for May 2017 33

EFT13617 08/06/2017 MARKETFORCE Advertising for Chief Executive Officer 9,090

EFT13618 08/06/2017 MCLEODS BARRISTERS AND SOLICITORS Bald Hill Mine, development application 2,989

EFT13619 08/06/2017 MIA HICKS CONSULTING Business Case for the Coolgardie Visitor Centre 9,350

EFT13620 08/06/2017 MINING SUPPLIES KAMBALDA 2 x bottles of lens cleaner and 4 x boxes of wipes 656

EFT13621 08/06/2017 MISTER SIGNS 4 x No Dogs Allowed Signs 3 x Dog excersice Area Signs 3 x Pick up after

dog signs

552

EFT13622 08/06/2017 MOBILE PEST CONTROL Pest Control Inspection at the Kambalda Arts Centre 825

EFT13623 08/06/2017 MOMAR AUSTRALIA Moflo 1ltr bottles (4 cartons) 2,469

EFT13624 08/06/2017 MOORE STEPHENS (WA) Pty Ltd Audit services. 39,475

EFT13625 08/06/2017 NETSIGHT PTY LTD June myosh monthly subscription 306

EFT13626 08/06/2017 OFFICE NATIONAL Photocopy Paper 141

EFT13627 08/06/2017 OIL & SPICE CAFE Catering 583

EFT13628 08/06/2017 ONESTEEL METALAND Corragated fence sheets, Roof batten, Fence posts 4,309

EFT13629 08/06/2017 PACIFIC BRANDS WORKWEAR GROUP PTY LTD Corporate Uniform 310

EFT13630 08/06/2017 RESOURCES TRADING HUB Drums of wipeout 6,295

EFT13631 08/06/2017 REYNOLDS GRAPHICS Business cards 396

EFT13632 08/06/2017 RMM CARPET CLEANING May 2017 Cleaning of East, West, Depot and Office 4,813

EFT13633 08/06/2017 SATELLITE TELEVISION AND RADIO AUSTRALIA Broadcast services - maintenance contract 8,208


Shire of Coolgardie


1 June 2017 to 30 June 2017

MUNICIPAL - EFT


EFT13634 08/06/2017 SOUTHERN RIVER SERVICES Tree removal 8,140

EFT13635 08/06/2017 ST JOHN AMBULANCE WESTERN AUSTRALIA First aid course 1,791

EFT13636 08/06/2017 STAPLES Stationary Order 8

EFT13637 08/06/2017 TAPS INDUSTRIES PTY LTD Tender #06/16. Work carried out at manholes 18,279

EFT13638 08/06/2017 THE MURRAY HOTEL PERTH Accommodation 135

EFT13639 08/06/2017 TOLL IPEC PTY LTD Freight charges 77

EFT13640 08/06/2017 TOTAL ASPHALT & TOTAL TRAFFIC MANAGEMENT

PTY LTD

400 litres of emulsion 1,200

EFT13641 08/06/2017 UNIQCO GROUP OF COMPANIES Plant and fleet management 3,850

EFT13642 08/06/2017 VALERIE CHRISTINE WHITTAKER Work trousers 90

EFT13643 08/06/2017 VISIT MERCHANDISE Enviro Mugs 1,188

EFT13644 08/06/2017 VISSIGN AUSTRALIA PTY LTD Signage 4,124

EFT13645 08/06/2017 WESTRAC PTY LTD Cutting edges for cat 12m grader 2,737

EFT13646 08/06/2017 WML CONSULTANTS PTY LTD Specifications, Quantities and final construction drawings for Ladyloch

Road

12,250

EFT13647 08/06/2017 WOOLWORTHS LTD (113483) Catering 660

EFT13648 08/06/2017 WURTH AUSTRALIA Cut of disc for w/shop use 259

EFT13649 08/06/2017 Westbury Investments Land Investigation at Coolgardie for Residential lots and Rural Estate.

25 hours at $100 per hour

2,750

EFT13650 16/06/2017 AIR LIQUIDE Monthly cylinder fees, G, E and Med Oxy size 105

EFT13651 16/06/2017 ALPHA OMEGA AUSTRALIA Harmonic Investigation at the Kambalda Rec Centre 4,230

EFT13652 16/06/2017 AUSTRALIA POST May 2017 Monthly Australia Post charges 682

EFT13653 16/06/2017 BOC LIMITED Monthly cylinder fees, May 2017 210

EFT13654 16/06/2017 BRYAN AND CYNTHIA PARSISSONS TRANSPORT Move top soil at kambalda landfill site including truck hire and operator 2,772

EFT13655 16/06/2017 CABCHARGE Cab Charges 263

EFT13656 16/06/2017 CLEVER PATCH Supplies for Art Workshop 230

EFT13657 16/06/2017 COMPLETE OCC HEALTH Pre-employment medical and drug screen 145

EFT13658 16/06/2017 COVS PARTS PTY LTD Filter cleaning kit for use on all small plant 192

EFT13659 16/06/2017 GOLDFIELDS LOCKSMITHS Code B376SE Briton Panic Bar Lock 917

EFT13660 16/06/2017 GOLDFIELDS RECORDS STORAGE User charges for records storage, May 2017 92

EFT13661 16/06/2017 GOODNEWS NEWSAGENCY Monthly newspapers and magazines for Kambalda library 160

EFT13662 16/06/2017 HARVEY NORMAN AV/IT SUPERSTORE

KALGOORLIE

Dyson v6slim 299

EFT13663 16/06/2017 IT VISION Records report 1,617

EFT13664 16/06/2017 KALGOORLIE RETRAVISION Goods for CEO house. 4,650


CONTRACTING

Repairs to aged town houses, cleaning of gutters 2,079

EFT13666 16/06/2017 KEC ELECTRICAL CONTRACTORS Kambalda Gym External Light 849

EFT13667 16/06/2017 KIRKBY BOBCAT AND EXCAVATIONS Prepare & Dig Grave site for Burial 242

EFT13668 16/06/2017 L&A FRANICH Additional hours, swimming lessons 285

EFT13669 16/06/2017 LANDGATE Mining Tenements 205

EFT13670 16/06/2017 MARYANN ROBERTS Rates refund 1,000

EFT13671 16/06/2017 MOBILE PEST CONTROL Annual Termite inspection & Treament for Redback Infestation 2,310

EFT13672 16/06/2017 MOORE STEPHENS (WA) Pty Ltd Budget Template 4,235

EFT13673 16/06/2017 MORANS STORE PTY LTD Office amenities cleaning products 353

EFT13674 16/06/2017 ONSITE RENTAL GROUP OPERATIONS PTY LTD 15T Smooth Drum Roller 8,321

EFT13675 16/06/2017 PRYCE BROTHERS PTY LTD Replace lights on back patio 429

EFT13676 16/06/2017 ROBERT CONNOR Return of funds as per deed agreement 4,996

EFT13677 16/06/2017 Ryan Kippin Mechanical Pty Ltd Repairs to float loading ramp 754

EFT13678 16/06/2017 SOUTHERN RIVER SERVICES Trim trees as per western power work order 3,300

EFT13679 16/06/2017 SPORTSPOWER KALGOORLIE Fitness class equipment 2,000

EFT13680 16/06/2017 SUEZ ENVIRONMENTAL (SITA) May 2017 Monthly Waste Disposal, Residential and Commercial 18,478

EFT13681 16/06/2017 TAPS INDUSTRIES PTY LTD Fogging 936

EFT13682 16/06/2017 THREAT PROTECT Access to swipe card log Serial cable 561

EFT13683 16/06/2017 TOLL IPEC PTY LTD Freight charges 17

EFT13684 16/06/2017 WESTRAC PTY LTD Caterpillar 924K WHEEL LOADER 233,145

EFT13685 16/06/2017 WOOLWORTHS LTD (113483) Supplies for Mens Health 1,108

EFT13686 16/06/2017 Whelans Australia pty ltd Conduct aerial UAV survey for Kambalda and Coolgardie Landfill sites 5,665

EFT13687 21/06/2017 AUSTRALIAN TAXATION OFFICE May 2017 BAS payment 30,069

EFT13688 27/06/2017 BETTY LOGAN 2016-2017 Quarter Four Payment 4,866

EFT13689 27/06/2017 KATHRYN ANN LINDUP 2016-2017 Quarter Four Payment 4,866

EFT13690 27/06/2017 KRIS JOHNSTONE 2016-2017 Quarter Four Payment 4,866

EFT13691 27/06/2017 MALCOLM RAYMOND CULLEN 2016-2017 Quarter Four Payments 2,165

EFT13692 27/06/2017 NORMAN JOHN KARAFILIS 2016-2017 Quarter Four Payment 4,866

EFT13693 27/06/2017 SHERRYL LEANNE BOTTING 2016-2017 Quarter Four Payment 4,866

EFT13694 27/06/2017 TRACEY RATHBONE 2016-2017 Quarter Four Payment 6,144

EFT13695 30/06/2017 AMW PROJECTS Coolgardie and Kambalda Pingo 676

EFT13696 30/06/2017 ATOM SUPPLY Air/hydraulic lifting table 955

EFT13697 30/06/2017 BERGMEIER EARTHMOVING (DAVENNE HOLDINGS

PTY LTD)

Gravel 79,200


Shire of Coolgardie


1 June 2017 to 30 June 2017

MUNICIPAL - EFT


EFT13698 30/06/2017 BRYAN AND CYNTHIA PARSISSONS TRANSPORT Move clean fill at kambalda tip 1,540

EFT13699 30/06/2017 BUILT BY GEOFF FENCING Fence panels and gate replacements Coolgardie Park Playground 2,273

EFT13700 30/06/2017 BUNNINGS BUILDINGS SUPPLIES Tape for Floor Mats (State Basketball Game) 316

EFT13701 30/06/2017 CABCHARGE Service fee and cab charges 110

EFT13702 30/06/2017 CARDAJAM PTY LTD (KALGOORLIE MITRE 10) Valve flow control 524

EFT13703 30/06/2017 CARDNO SPECTRUM SURVEY Survey Fee - Ladyloch Road, Coolgardie 2,749

EFT13704 30/06/2017 CENTURION TRANSPORT Sigma chemicals freight 175

EFT13705 30/06/2017 COMPLETE AQUATIC SERVICES 3x Chadson Filter c/w Kinetic valve to Coolgardie Pool 49,560

EFT13706 30/06/2017 COMPLETE OCC HEALTH Pre employment and drug screen 290

EFT13707 30/06/2017 COVS PARTS PTY LTD Oil filter for service on bus 709

EFT13708 30/06/2017 COYLE'S MOWER & CHAINSAW CENTRE Sthil whipper snipper air filters 829

EFT13709 30/06/2017 DIGITAL MAPPING SOLUTIONS Intramaps Subscription plan year 3.Intramaps Enterprise hosting. DMS

technical support.

15,422

EFT13710 30/06/2017 EMERGE TECHNOLOGIES Prepare list of users access to HR file of Kdrive 2,101

EFT13711 30/06/2017 EVERETT BUTCHERS BBQ products 138

EFT13712 30/06/2017 Focus Operations pty ltd Rates refund 91

EFT13713 30/06/2017 Foxtel Management Pty Ltd FOXTEL Monthly foxtel in Kambalda Recreation Gym. 99

EFT13714 30/06/2017 GOLDFIELDS TRUCK POWER PTY LTD Inner air filter for service 494

EFT13715 30/06/2017 GOLDLINE Castaway Cutlery Set Knife Fork Desert Spoon Napkin 792

EFT13716 30/06/2017 GREAT EASTERN MOTOR LODGE Accommodation and meals 300

EFT13717 30/06/2017 GRIFFIN VALUATION ADVISORY Professional Valuation Services Land and Building Assets. 10,830

EFT13718 30/06/2017 HEATLEY INDUSTRIAL,SAFETY&PACKAGING -

HEATLEY SALES PTY LTD

Protective clothing order 810

EFT13719 30/06/2017 IT VISION Fix Pensioner rebate assessments 16,500

EFT13720 30/06/2017 J. BLACKWOOD & SON LIMITED 10mm connecting links 100

EFT13721 30/06/2017 KAMBALDA EAST DELI Catering 229


CONTRACTING

Remove, dispose of gate on stairway at pool flat. Install new. 519

EFT13723 30/06/2017 KEC ELECTRICAL CONTRACTORS Lights Around The Recreation Centre 1,836

EFT13724 30/06/2017 KLEENHEAT GAS PTY LTD Gas bottle 163

EFT13725 30/06/2017 Kalactive CrossFit kids school holiday excursion. 80

EFT13726 30/06/2017 LANDGATE Rural UV General Revaluation 2016/2017 789

EFT13727 30/06/2017 MARKETFORCE Advertisement for Recreation and Community Development

coordinator

1,951

EFT13728 30/06/2017 MCLEODS BARRISTERS AND SOLICITORS Governance Advice 3,009

EFT13729 30/06/2017 MOORE STEPHENS (WA) Pty Ltd Services provided in relation to progressing improvements. 24,110

EFT13730 30/06/2017 NEWFIELD RESOURCES LTD Dead tenement refund 409

EFT13731 30/06/2017 NOWLAN GRADING Grading of Binneringie Road plus Float Hire. 7,964

EFT13732 30/06/2017 OIL & SPICE CAFE Catering 858

EFT13733 30/06/2017 ONLINE BUSINESS EQUIPMENT Replacement roll of paper for Canon 16394 72

EFT13734 30/06/2017 PEERLESS JAL PTY LTD Poly Liners 437

EFT13735 30/06/2017 RAVIM RBC Service Review, final instalment 21,450

EFT13736 30/06/2017 RMM CARPET CLEANING Cleaning supplies 1,697

EFT13737 30/06/2017 RMM Office Supplies Stationary Order 98

EFT13738 30/06/2017 RSA Works Road safety audit on the junction of Coolgardie north road and Carbine-

Orabanda road

4,290

EFT13739 30/06/2017 ST JOHN AMBULANCE ASSOC 2017 State Basketball League Game (Ambulance on Standby) 200

EFT13740 30/06/2017 STATEWIDE BEARINGS Bearing for stump grinder 278

EFT13741 30/06/2017 TAPS INDUSTRIES PTY LTD Tender# 06/16. Work carried out at manholes 35,244

EFT13743 30/06/2017 TOLL IPEC PTY LTD State Library freight charges 135

EFT13744 30/06/2017 VISIT MERCHANDISE Lens cloths 1,265

EFT13745 30/06/2017 WA COUNTRY HEALTH SERVICE June 2017 Lease of Kambalda Medical Centre. 727

EFT13746 30/06/2017 WAY OUT WEST CAFE Business Evening at Coolgardie 300

EFT13747 30/06/2017 WC INNOVATIONS PID Sensor. 2,219

EFT13748 30/06/2017 WESTRAC PTY LTD Repair secondary steering system on CAT 930H loader 2,355

EFT13749 30/06/2017 WML CONSULTANTS PTY LTD GF/Hwy Kambalda tip design 26,563

EFT13750 30/06/2017 WOOLWORTHS LTD (113483) Citizenship gifts 21

EFT13751 30/06/2017 WORMALD FIRE SYSTEMS Monthly Inspection and Testing of Fire System 755

981,713


Shire of Coolgardie


1 June 2017 to 30 June 2017

MUNICIPAL - CLICKSUPER


DD5171.1 06/06/2017 NORTH SUPERANNUATION Payroll deductions 632

DD5171.2 06/06/2017 ASGARD INFINITY EWRAP SUPERANNUATION Superannuation contributions 284

DD5171.3 06/06/2017 Nowlan Superannuation Fund Pty Ltd Payroll deductions 295

DD5171.4 06/06/2017 REST SUPERANNUATION Superannuation contributions 117

DD5171.5 06/06/2017 WA LOCAL GOVERNMENT SUPERANNUATION Superannuation contributions 9,458

DD5171.6 06/06/2017 BT Super for Life - Savings Account Superannuation contributions 973

DD5171.7 06/06/2017 AUSTRALIAN SUPER Superannuation contributions 1,539

DD5171.8 06/06/2017 AMP SIGNATURESUPER Superannuation contributions 204

DD5171.9 06/06/2017 TASPLAN SUPER Superannuation contributions 223

DD5185.1 20/06/2017 NORTH SUPERANNUATION Payroll deductions 631

DD5185.2 20/06/2017 ASGARD INFINITY EWRAP SUPERANNUATION Superannuation contributions 284

DD5185.3 20/06/2017 Nowlan Superannuation Fund Pty Ltd Payroll deductions 301

DD5185.4 20/06/2017 REST SUPERANNUATION Superannuation contributions 130

DD5185.5 20/06/2017 WA LOCAL GOVERNMENT SUPERANNUATION Superannuation contributions 9,780

DD5185.6 20/06/2017 BT Super for Life - Savings Account Superannuation contributions 932

DD5185.7 20/06/2017 AUSTRALIAN SUPER Superannuation contributions 1,540

DD5185.8 20/06/2017 AMP SIGNATURESUPER Superannuation contributions 205

DD5185.9 20/06/2017 TASPLAN SUPER Superannuation contributions 224

DD5171.10 06/06/2017 TWU SUPER Superannuation contributions 205

DD5171.11 06/06/2017 FIRST CHOICE EMPLOYER SUPER Superannuation contributions 199

DD5171.12 06/06/2017 AMP Superannuation contributions 221

DD5185.10 20/06/2017 TWU SUPER Superannuation contributions 206

DD5185.11 20/06/2017 FIRST CHOICE EMPLOYER SUPER Superannuation contributions 199

DD5185.12 20/06/2017 AMP Superannuation contributions 196

28,979


Shire of Coolgardie


1 June 2017 to 30 June 2017

TRUST


2134 12/06/2017 PUBLIC TRANSPORT AUTHORITY OF WESTERN

AUSTRALIA

TRANSWA TICKETS MAY 2017 1,106

2135 12/06/2017 SHIRE OF COOLGARDIE TRANSWA MAY 2017 COMMISSIONS 220

1,326


AGENDA REFERENCE: 11.1.3 SUBJECT: WALGA 2017 Annual General Meeting Voting Delegates LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5570 DISCLOSURE OF INTEREST: The author has no financial interest in this report. DATE: 10 July 2017 AUTHOR: Executive Assistant, Tyler Thornton SUMMARY: This report recommends that Council nominate one councillor and the Chief Executive Officer as the Voting Delegates on behalf of the Shire of Coolgardie for the WALGA 2017 Annual General Meeting for the WA Local Government Association, which is being held at the Local Government Convention on Wednesday 2 August 2017. BACKGROUND: Local Government Week is held every year with this year’s being held from Wednesday 2 August to Friday 4 August 2017 at the Perth Convention and Exhibition Centre (PCEC). COMMENT: Depending on who will be available to attend Local Government Week will determine who will be the Shire of Coolgardie’s voting delegates. Generally, Councillors are the voting delegates, however if there are not enough Members available, the Council can nominate its Chief Executive Officer. FINANCIAL IMPLICATIONS: There are no financial implications in regards to the nomination of Council’s Delegates. STRATEGIC IMPLICATIONS: Diversified and strengthened local economy. ▪ Establish and strengthen partnerships with industry. ▪ Facilitate access to diverse housing and land development opportunities. ▪ Support the development of tourism in the region. VOTING REQUIREMENT: Simple Majority


OFFICER’S RECOMMENDATION: That Council nominate Cr, __________________ and Chief Executive Officer, James Trail as the Voting Delegates on behalf of the Shire of Coolgardie for the WALGA 2017 Annual General Meeting for the WA Local Government Association, which is being held at the Local Government Convention on Wednesday 2 August 2017. COUNCIL RESOLUTION: # 157/17 Moved: Cr, B Logan Seconded: Cr, T Rathbone That Council nominate Shire President, Malcolm Cullen and Deputy President, Tracey Rathbone as the Voting Delegates on behalf of the Shire of Coolgardie for the WALGA 2017 Annual General Meeting for the WA Local Government Association, which is being held at the Local Government Convention on Wednesday 2 August 2017. CARRIED SIMPLE MAJORITY 5/0



execsec

Typewritten Text

11.1.3 Annual General Meeting

AGENDA REFERENCE: 11.1.4 SUBJECT: Rates Write Off LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5571 DISCLOSURE OF INTEREST: The Author has no interest in this matter DATE: 19 July 2017 AUTHOR: Rates Officer, Melissa Butler SUMMARY: Council approval is sought to write off rate debts (totalling $2021.30) that have been raised in error. BACKGROUND: This report has been prepared as a result in the investigation of Ampac Debt Recovery regarding collecting rates arrears on a list of dead tenements passed onto Ampac Debt Recovery in March 2017. Please see attached. COMMENT: Assessment Number A16663 had rates raised on the non rateable property ( dead tenement ) due to a non rateable box not being ticked at the time of the dead tenement process being entered in to Synergy System by staff in 2003, totalling $2021.30 CONSULTATION: Chief Executive Officer, James Trail STATUTORY ENVIRONMENT: 1. “6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may –

(c) write off any amount of money, Which is owed to the local government

Local Government Act 1995 Section 6.47


POLICY IMPLICATIONS: CS-09 Rates Recovery and the reader’s attention is drawn to Delegation 27: “The Chief Executive Officer is delegated authority to write-off debts in relation to any amount of money, up to an amount of $200.” FINANCIAL IMPLICATIONS: Concessions for rates has been allowed in the 2016/2017 Annual budget STRATEGIC IMPLICATION: Solutions focused and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. ▪ Development of Shire’s resources to provide optimum benefit to the community. VOTING REQUIREMENT: Absolute Majority OFFICER RECOMMENDATION: That Council resolve to write off assessment A16663 amount levied in rates at billing in error of $1564.75 and interest amount of $456.55 COUNCIL RESOLUTION: # 158/17 Moved: Cr, T Rathbone Seconded: Cr, S Botting That Council resolve to write off assessment A16663 amount levied in rates at billing in error of $1564.75 and interest amount of $456.55 CARRIED ABSOLUTE MAJORITY 5/0


Assess

No (Link

Lot No Non Current Total Balance Name Init Owners Name Street Name

A10362 EL 16/252 Non-current 3949.63 LEVIATHAN

RESOURCES

LEVIATHAN RESOURCES LTD EXPLORATION

A14238 ML

16/412

Non-current 12741.89 KUNDANA

GOLD PTY LTD

KUNDANA GOLD PTY LTD MINING

A14239 ML

16/413


GOLD PTY LTD


A14241 ML

16/429


GOLD PTY LTD


A14838 EL 16/351 Non-current 1710.53 MORGANTI R N MORGANTI EXPLORATION

A14840 EL 16/352 Non-current 1625.90 MORGANTI R N MORGANTI EXPLORATION

A15220 ML

16/257


GOLD PTY LTD


A15727 EL

15/1085

Non-current 1103.73 AUST. GEN

QIAN MINING

AUST. GEN QIAN MINING PTY EXPLORATION

A15728 EL

15/1086


QIAN MINING


A15729 EL

15/1087


QIAN MINING


A15730 EL

15/1088


QIAN MINING


A15731 EL

15/1089


QIAN MINING


A15732 EL

15/1090


QIAN MINING


A15762 PL

15/4309

Non-current 1803.37 SCORPION

MINING PTY

SCORPION MINING PTY LTD PROSPECTING

A15763 PL

15/4311


MINING PTY


A15764 PL

15/4312


MINING PTY


A15765 PL

15/4314


MINING PTY


A15766 PL

15/4315


MINING PTY


A15767 PL

15/4316


MINING PTY


A15768 PL

15/4317


MINING PTY


A15850 PL

15/5247

Non-current 865.53 POWTER D J POWTER PROSPECTING

A15869 PL

15/5239

Non-current 1189.55 POWTER D J FLEMATTI POWTER HILL PROSPECTING

A15870 PL

15/5240

Non-current 1189.55 FLEMATTI AD POWTER FLEMATTI HILL PROSPECTING

A15871 PL

15/5245

Non-current 885.27 POWTER D J POWTER PROSPECTING

A15887 EL

15/1129

Non-current 4541.52 GOLDFUND

PTY LTD

GOLDFUND PTY LTD EXPLORATION

A15936 EL

15/1043

Non-current 3844.05 ADELAIDE

PROSPECTING

ADELAIDE PROSPECTING PTY LTD EXPLORATION

A16060 EL 16/387 Non-current 2260.77 ROSDAREM

PTY LTD

ROSDAREM PTY LTD LAKE VIOLET

PTY LTD DOLPHIN RESOURCES

EXPLORATION

A16146 PL

15/5309

Non-current 875.66 PRATT AJ PRATT PROSPECTING

A16277 PL

15/5469

Non-current 1692.18 DOWNE L J DOWNE PROSPECTING

A16278 PL

15/5470


A16279 PL

15/5471


A16280 PL

15/5472


A16281 PL

15/5473


A16282 PL

15/5474


A16283 PL

15/5475


A16284 PL

15/5476


A16285 PL

15/5477


A16286 PL

15/5478


A16287 PL

15/5479


A16288 PL

15/5480


A16289 PL

15/5481


A16440 EL16/414 Non-current 949.20 CARNEGIE

GOLD PTY LTD

CARNEGIE GOLD PTY LTD EXPLORATION

A16663 EL15/132

2

Non-current 1951.97 HD MINING &

INVESTMENT

HD MINING & INVESTMENT PTY

LTD

EXPLORATION

A16693 M15/1334 Non-current 37186.85 MILNE P R G MILNE MINING

A6789 ML

24/438

Non-current 1134.86 STRATEGIC

PROJECTS

STRATEGIC PROJECTS MINING

PTY LTD

MINING

A9655 PL

16/2039

Non-current 2202.09 WEAR

SERVICES

WEAR SERVICES PTY LTD PROSPECTING


execsec

Typewritten Text

11.1.4 Non Rateable Debt Collection List

AGENDA REFERENCE: 11.1.5 SUBJECT: Council Elections 2017 LOCATION: Shire of Coolgardie APPLICANT: Shire of Coolgardie FILE REFERENCE: NAM5572 DISCLOSURE OF INTEREST: Nil DATE: 18 July 2017 AUTHOR: Chief Executive Officer, James Trail SUMMARY: For Council to consider whom to be responsible for the October 2017 Local Government General Election and the method of Election for the Shire of Coolgardie. BACKGROUND: On 21 October 2017, the Shire of Coolgardie, like all local authorities will be holding a general election, to fill four (4) vacancies in Council. Council has previously held a postal election, utilising the West Australian Electoral Commission (WAEC) to run and managed the electoral process in 2015 and an in person election in 2013. Recently Council received correspondence from the WAEC, inviting Council to contract with the commission in this year’s election, the estimated cost for the 2017 election if conducted as a postal ballot is $18,000.00 Inc GST, which has been based on the following assumptions:

• 1,700 electors • Response of approximately 40% • 4 vacancies • Count to be conducted at the offices of the Shire of Coolgardie Costs no incorporated in this estimate include: • Non-statutory advertising (ie any additional advertisements in community newspapers and

promotional advertising) • Any legal expenses other than those that are determined to be borne by the Western Australian

Electoral Commission in a Court of Disputed Returns • One local government staff member to work in the polling place on election day

Should Council wish to engage WAEC, then it has until the 80th day before the election date (2 August 2017) to formally resolve this desire. COMMENT: In order for the WAEC to run the 2017 Election, Council needs to resolve the following matters:

1) Appoint the Commissioner (or his delegate) as Returning Officer; and


2) Confirm that the election will be a postal election (as opposed to an in person election). Appoint the Commissioner (or his delegate) as Returning Officer Under the Local Government Act 1995, the Chief Executive Officer of Shire is automatically the returning officer, except if Council, with the approval of the Electoral Commissioner, appoints someone else. The Returning Officer effectively runs the election, including dealing queries from nominees and candidates, resolving disputes and declaring the election outcome. Though the current CEO has experience as Returning Officer, this experience does not include postal elections. Likewise if the WAEC is managing the election, it makes sense that the Electoral Commissioner (or his delegate) be the Returning Officer. Confirm that the election will be a postal election: Effectively section 4.61 requires Council to decide the method of election, Postal or In Person. At the last general election, Council choose to have a Postal Vote. This resulted in a 33.60% turnout rate (total electors = 1,725), resulting in 579 valid votes being cast. There are arguments for and against Postal or In Person, including:

1) Postal a. Generally greater turnout; b. More time for votes to be cast; c. Non local electors have a great chance to vote.

2) In Person a. Greater focus on electors living the district; b. An ability a community event out of Polling Day; c. Greater perceived transparency in the process (vote cast and winners declared on the

same day). Given that Council has previously held both a postal election and an in person election 2 recommendations have been provided for Council consideration. CONSULTATION: Nil STATUTORY ENVIRONMENT: Local Government Act 1995 4.20. CEO to be returning officer unless other arrangements are made (1) Subject to this section the CEO is the returning officer of a local government for each

election. (2) A local government may, having first obtained the written agreement of the person concerned

and the written approval of the Electoral Commissioner, appoint* a person other than the CEO to be the returning officer of the local government for —

(a) An election; or (b) All elections held while the appointment of the person subsists. * Absolute majority required. (3) An appointment under subsection (2) — (a) is to specify the term of the person’s appointment; and (b) has no effect if it is made after the 80th day before an election day.


(4) A local government may, having first obtained the written agreement of the Electoral Commissioner, declare* the Electoral Commissioner to be responsible for the conduct of an election, or all elections conducted within a particular period of time, and, if such a declaration is made, the Electoral Commissioner is to appoint a person to be the returning officer of the local government for the election or elections.

* Absolute majority required. (5) A declaration under subsection (4) has no effect if it is made after the 80th day before

election day unless a declaration has already been made in respect of an election for the local government and the declaration is in respect of an additional election for the same local government.

(6) A declaration made under subsection (4) on or before the 80th day before election day cannot be rescinded after that 80th day.

4.61. Choice of methods of conducting election (1) The election can be conducted as a — postal election which is an election at which the method of casting votes is by posting or

delivering them to an electoral officer on or before election day; or voting in person election which is an election at which the principal method of casting votes

is by voting in person on election day but at which votes can also be cast in person before election day, or posted or delivered, in accordance with regulations.

(2) The local government may decide* to conduct the election as a postal election. * Absolute majority required. (3) A decision under subsection (2) has no effect if it is made after the 80th day before election

day unless a declaration has already been made in respect of an election for the local government and the declaration is in respect of an additional election for the same local government.

(4) A decision under subsection (2) has no effect unless it is made after a declaration is made under section 4.20(4) that the Electoral Commissioner is to be responsible for the conduct of the election or in conjunction with such a declaration.

(5) A decision made under subsection (2) on or before the 80th day before election day cannot be rescinded after that 80th day.

(6) For the purposes of this Act, the poll for an election is to be regarded as having been held on election day even though the election is conducted as a postal election.

(7) Unless a resolution under subsection (2) has effect, the election is to be conducted as a voting in person election.

POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Council will budget $18,000 in the draft Annual Budget 2017/18 to cover the cost of the 2017 Election if Council resolves to hold a postal election STRATEGIC IMPLICATION: Solutions focussed and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. ▪ Effective communication and engagement processes. ▪ Development of Shire’s resources to provide optimum benefit to the community. Cohesive and engaged community. ▪ Develop a cohesive approach to community development across the Shire.


Diversified and strengthened local economy. ▪ Foster innovation, partnerships and investment from across sectors to support economic development

and the attraction and retention of residents. VOTING REQUIREMENT: Absolute Majority OFFICER RECOMMENDATION: That Council



Or That Council

1. Declare, in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner to be responsible for the conduct of the 2013 ordinary elections together with any other elections or polls which may also be required; and

2. Decide, in accordance with section 4.61(2) of the Local Government Act 1995 that the method of conducting the election will be as a postal election.

COUNCIL RESOLUTION: # 159/17 Moved: Cr, K Lindup Seconded: Cr, T Rathbone That Council



CARRIED ABSOLUTE MAJORITY 4/1



execsec

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execsec

Typewritten Text

11.1.5 Local Government Ordinary Elections

AGENDA REFERENCE: 11.1.6 SUBJECT: Appointment of Auditor for the period 2018 - 2019 LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5583 DISCLOSURE OF INTEREST: Nil DATE: 20 July 2017 AUTHOR: Chief Executive Officer, James Trail SUMMARY: That Council appoint Moore Stephens partner Wen-Shien Chai as lead audit partner as auditor for the Shire of Coolgardie to conduct annual audits in compliance with Local Government (Audit) Regulation 3(b) and to report any matters of non-compliance with Part 6 of the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996 or applicable financial controls in any other written law for a period of two years being the year ending 30 June 2018 with an option to extend to the year ending 30 June 2019. BACKGROUND: The appointment of auditors is traditionally for a period of three years. In March 2016, local governments were notified of the Liberal National Government’s proposal for the Auditor General to undertake financial and performance audits of the local government sector. It was proposed that the Auditor General and the Office of the Auditor General take responsibility for local government financial audits from 1 July 2017. Local governments were requested not to extend or renew audit contracts past the 2016-17 audit in anticipation of the Local Government Amendment (Auditing) Bill 2016 taking effect. On 25 August 2016 the Local Government Amendment (Auditing) Bill 2016 was introduced into the Legislative Assembly. However, the Bill will not pass before the dissolution of Parliament. Prior to the State Election, local governments were encouraged to extend or renew audit contracts until the 2017-18 audit with the option of annual extensions. (Attachment 1) The Local Government Amendment (Auditing) Bill 2017 was introduced into the Parliament of Western Australia on 11 May 2017 to transfer responsibility for local government auditing to the Auditor General. The Bill was passed by the Legislative Assembly on 29 June 2017 and will be considered by the Legislative Council in August 2017. Division 4 — Provisions for the Local Government Amendment (Auditing) Act 2017 section 51. Audit contracts may be terminated after completion of FY17/18 audit and 52. Audit contracts are terminated after completion of FY19/20 audit. (Attachment 2)


COMMENT: Expressions of interest for the provision of auditing services were advertising in a state circulating news paper 16 January 2016. Eight companies submitted expressions of interest for this service. Each of the companies had local government experience and all provided referees. In the agenda item to the April 2016 Ordinary Meeting of Council it was proposed that Council appoint their current auditor, Wen-Shien Chai of Moore Stephens for a further year, with an option of a second year dependent on action taken by the Department of Local Government and Communities. This will place the Shire in an excellent position to work with the Auditor General and to ensure continuity by maintaining the important relationship with Moore Stephens as we implement the recommendations of the recent probity audit undertaken by the Department of Local Government and Communities. At the April 2016 Ordinary Meeting of Council the Council resolved COUNCIL RESOLUTION: # 061/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, K LINDUP That Council appoint Moore Stephens partner Wen-Shien Chai as lead audit partner as auditor for the Shire of Coolgardie to conduct annual audits in compliance with Local Government (Audit) Regulation 3(b) and to report any matters of non-compliance with Part 6 of the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996 or applicable financial controls in any other written law for a period of one year being the year ending 30 June 2016 with an option to extend to the year ending 30 June 2017. CARRIED 7/0 It is proposed that Council appoint their current auditor, Wen-Shien Chai of Moore Stephens for a further two years to the year ending 30 June 2019. CONSULTATION: Shire Auditor STATUTORY ENVIRONMENT: Local Government Act 1995 Section 7.3. POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Audit fees for the 2018 and 2019 financial audits will be included in the annual budgets for 2017/2018 and 2018/2019. STRATEGIC IMPLICATION: Solutions focussed and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance.


VOTING REQUIREMENT: Simple Majority OFFICER RECOMMENDATION: That Council:

1. Appoint Moore Stephens partner Wen-Shien Chai as lead audit partner as auditor for the Shire of Coolgardie to conduct annual audits in compliance with Local Government (Audit) Regulation 3(b) and to report any matters of non-compliance with Part 6 of the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996 or applicable financial controls in any other written law for a period of two years being the year ending 30 June 2018 with an option to extend to the year ending 30 June 2019.

2. Note the fees for the 2018 audit are $23,000 and for the 2019 audit $24,000 COUNCIL RESOLUTION: # 160/17 Moved: Cr, K Lindup Seconded: Cr, B Logan That Council:

1. Appoint Moore Stephens partner Wen-Shien Chai as lead audit partner as auditor for the Shire of Coolgardie to conduct annual audits in compliance with Local Government (Audit) Regulation 3(b) and to report any matters of non-compliance with Part 6 of the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996 or applicable financial controls in any other written law for a period of two years being the year ending 30 June 2018 with an option to extend to the year ending 30 June 2019.

2. Note the fees for the 2018 audit are $23,000 and for the 2019 audit $24,000 3. Request a financial management review be undertaken for the 2017/2018 financial year

and the 2018/2019 financial year by Moore Stephens. CARRIED SIMPLE MAJORITY 5/0



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11.1.6 Attachment 1 Letter from Department of Local Government and Communities

3—1 page i

Western Australia

Local Government Amendment (Auditing)

Bill 2017

Contents

1. Short title 2

2. Commencement 2

3. Act amended 2

4. Section 1.4 amended 2


6. Section 3.70A inserted 3

3.70A. Audit requirements for regional subsidiaries 3



5.55A. Publication of annual reports 4



11. Section 7.1A amended 6

12. Section 7.1D inserted 6

7.1D. Application 6




7.8A. Application 7



18. Part 7 Divisions 3A to 3D inserted 8

Division 3A — Financial audit

7.12AA. Application 8

7.12AB. Conducting a financial audit 8

7.12AC. Dispensing with a financial audit 8

7.12AD. Reporting on a financial audit 8

7.12AE. Fees for a financial audit 9

Division 3B — Supplementary audit

7.12AF. Application 9


execsec

Typewritten Text

11.1.6 Attachment 2 Audit Amendment Bill 2017

Local Government Amendment (Auditing) Bill 2017

Contents

page ii

7.12AG. Conducting a supplementary audit 9

7.12AH. Reporting on a supplementary audit 9

7.12AI. Fees for a supplementary audit 10

Division 3C — Performance audit

7.12AJ. Conducting a performance audit 10

7.12AK. Reporting on a performance audit 11

Division 3D — Other audits

7.12AL. Audits of accounts of related entities and certain subsidiary bodies 11



21. Schedule 9.3 amended 15

Division 4 — Provisions for the Local Government Amendment (Auditing) Act 2017

49. Terms used 15

50. Minister to publish status of audit contracts 16

51. Audit contracts may be terminated after completion of FY17/18 audit 16

52. Audit contracts are terminated after completion of FY19/20 audit 17

53. No breach of contract 17

54. Transitional regulations 17

22. Superseded provisions to be deleted 18


Western Australia

LEGISLATIVE ASSEMBLY

Local Government Amendment (Auditing)

Bill 2017

A Bill for

An Act to amend the Local Government Act 1995 to provide for the

auditing of local governments by the Auditor General and for related

purposes.

The Parliament of Western Australia enacts as follows:



s. 1

page 2

1. Short title 1

This is the Local Government Amendment (Auditing) Act 2017. 2

2. Commencement 3

This Act comes into operation as follows — 4

(a) sections 1 and 2 — on the day on which this Act 5

receives the Royal Assent; 6

(b) the rest of the Act, other than sections 4(2) and 7(2) — 7

on a day fixed by proclamation, and different days may 8

be fixed for different provisions; 9

(c) sections 4(2) and 7(2) — on the day fixed by 10

proclamation under section 22(2). 11

3. Act amended 12

This Act amends the Local Government Act 1995. 13


(1) In section 1.4 delete the definition of auditor and insert: 15

16

auditor means — 17

(a) in relation to an audit, other than a performance 18

audit — 19

(i) in relation to a local government that 20

has an audit contract that is in force — a 21

person for the time being appointed 22

under Part 7 Division 2 to be the auditor 23

of the local government; and 24

(ii) in relation to a local government that 25

does not have an audit contract that is in 26

force — the Auditor General; 27

and 28



s. 5

page 3

(b) in relation to a performance audit — the 1

Auditor General; 2

3

(2) In section 1.4 delete the definition of auditor and insert: 4

5

auditor means the Auditor General; 6

7


In section 3.64(e) delete “chairman” (each occurrence) and 9

insert: 10

11

chairperson 12

13


After section 3.70 insert: 15

16

3.70A. Audit requirements for regional subsidiaries 17

(1) Section 7.1 and the provisions of Part 7 Divisions 3A 18

to 4 apply in relation to a regional subsidiary as if the 19

regional subsidiary were a local government. 20

(2) The application of a provision under subsection (1) is 21

subject to any prescribed or necessary modifications to 22

the provision provided for in the regulations. 23

24



s. 7

page 4


(1) Delete section 5.53(2)(h) and insert: 2

3

(h) the auditor’s report prepared under 4

section 7.9(1) or 7.12AD(1) for the financial 5

year; and 6

7

(2) Delete section 5.53(2)(h) and insert: 8

9

(h) the auditor’s report prepared under 10

section 7.12AD(1) for the financial year; and 11

12


After section 5.55 insert: 14

15

5.55A. Publication of annual reports 16

The CEO is to publish the annual report on the local 17

government’s official website within 14 days after the 18

report has been accepted by the local government. 19

20


After section 5.94(t) insert: 22

23

(ta) a report on a supplementary audit prepared 24

under section 7.12AH(1); 25

26



s. 10

page 5


(1) In section 7.1 delete “Part —” and insert: 2

3

Part, unless the contrary intention appears — 4

5

(2) In section 7.1 insert in alphabetical order: 6

7

audit has the meaning given in the Auditor General Act 8

section 4(1); 9

audit contract means an agreement in writing that — 10

(a) was made under section 7.8(1); and 11

(b) was in force immediately before 12

commencement day; 13

Auditor General Act means the Auditor General 14

Act 2006; 15

audit report means a report prepared by an auditor on a 16

local government audit; 17

commencement day means the day on which the Local 18

Government Amendment (Auditing) Act 2017 19

section 10 comes into operation; 20

financial audit means an audit conducted under 21

section 7.12AB; 22

local government audit means — 23

(a) an audit conducted under this Part; or 24

(b) a performance audit; 25

performance audit means an examination or 26

investigation carried out under the Auditor General Act 27

section 18 (as applied by section 7.12AJ(1) of this 28

Act); 29

supplementary audit means an audit conducted under 30

section 7.12AG. 31

32



s. 11

page 6

(3) In section 7.1 in the definition of regulations delete “Part.” and 1

insert: 2

3

Part; 4

5


In section 7.1A(3) delete “him or her” and insert: 7

8

the CEO 9

10

12. Section 7.1D inserted 11

At the beginning of Part 7 Division 2 insert: 12

13

7.1D. Application 14

This Division applies in relation to a local government 15

that has an audit contract that is in force. 16

17


(1) In section 7.3(1) delete “A local” and insert: 19

20

Subject to subsection (1A), a local 21

22

(2) After section 7.3(1) insert: 23

24

(1A) A local government cannot appoint a person to be its 25

auditor after commencement day. 26

27



s. 14

page 7


(1) In section 7.7 delete “If ” and insert: 2

3

(1) Subject to subsection (2), if 4

5

(2) At the end of section 7.7 insert: 6

7

(2) The Departmental CEO cannot appoint a person to be 8

the auditor of a local government after commencement 9

day. 10

11


At the beginning of Part 7 Division 3 insert: 13

14

7.8A. Application 15


that has an audit contract that is in force. 17

18


In section 7.9(4) delete “government to be dealt with under 20

section 7.12A.” and insert: 21

22

government. 23

24


In section 7.11 delete “inspection or inquiry,”. 26



s. 18

page 8

18. Part 7 Divisions 3A to 3D inserted 1

After Part 7 Division 3 insert: 2

3

Division 3A — Financial audit 4

7.12AA. Application 5


that does not have an audit contract that is in force. 7

7.12AB. Conducting a financial audit 8

The auditor must audit the accounts and annual 9

financial report of a local government at least once in 10

respect of each financial year. 11

7.12AC. Dispensing with a financial audit 12

(1) Despite section 7.12AB, the auditor may dispense with 13

all or any part of a financial audit if the auditor 14

considers that the dispensation is appropriate in the 15

circumstances. 16

(2) The auditor must consult the Minister before exercising 17

the power conferred by subsection (1). 18

(3) If the auditor exercises the power conferred by 19

subsection (1), the auditor must notify — 20

(a) the Public Accounts Committee as defined in 21

the Auditor General Act section 4(1); and 22

(b) the Estimates and Financial Operations 23

Committee as defined in the Auditor General 24

Act section 4(1). 25

7.12AD. Reporting on a financial audit 26

(1) The auditor must prepare and sign a report on a 27

financial audit. 28



s. 18

page 9

(2) The auditor must give the report to — 1

(a) the mayor, president or chairperson of the local 2

government; and 3

(b) the CEO of the local government; and 4

(c) the Minister. 5

7.12AE. Fees for a financial audit 6

(1) The auditor must determine whether a fee is to be 7

charged for a financial audit of a local government and 8

if so, the amount of that fee. 9

(2) A fee determined under subsection (1) must be paid by 10

the local government. 11

Division 3B — Supplementary audit 12

7.12AF. Application 13


that does not have an audit contract that is in force. 15

7.12AG. Conducting a supplementary audit 16

The auditor may audit any particular aspect of the 17

accounts of a local government that the Minister 18

requests the auditor to audit. 19

7.12AH. Reporting on a supplementary audit 20

(1) The auditor must prepare and sign a report on a 21

supplementary audit. 22

(2) The auditor must give the report to the Minister. 23

(3) The Minister — 24

(a) may give a copy of the report to the mayor, 25

president or chairperson of the local 26

government, and to the CEO of the local 27

government; and 28



s. 18

page 10

(b) may request the CEO of the local government 1

to publish the report on the local government’s 2

official website. 3

(4) The CEO must publish a copy of the report on the local 4

government’s official website within 14 days after 5

receiving a request under subsection (3)(b). 6

7.12AI. Fees for a supplementary audit 7

(1) The auditor must determine whether a fee is to be 8

charged for a supplementary audit of a local 9

government and if so, the amount of that fee. 10

(2) A fee determined under subsection (1) must be paid by 11


Division 3C — Performance audit 13

7.12AJ. Conducting a performance audit 14

(1) The Auditor General Act section 18 applies in relation 15

to a local government as if — 16

(a) the local government were an agency; and 17

(b) money collected, received or held by any 18

person for or on behalf of the local government 19

were public money; and 20

(c) money collected, received or held by the local 21

government for or on behalf of a person other 22

than the local government were other money; 23

and 24

(d) property held for or on behalf of the local 25

government, other than money referred to in 26

paragraph (b), were public property; and 27

(e) property held by the local government for or on 28

behalf of a person other than the local 29

government were other property; and 30



s. 19

page 11

(f) the reference in the Auditor General Act 1

section 18(2)(d) to “legislative provisions, 2

public sector policies or its own internal 3

policies;” were a reference to “legislative 4

provisions or its own internal policies;”. 5

(2) A performance audit is taken for the purposes of the 6

Auditor General Act to have been carried out under the 7

Auditor General Act Part 3 Division 1. 8

7.12AK. Reporting on a performance audit 9

(1) The Auditor General Act section 25 applies in relation 10

to a performance audit as if — 11

(a) a local government were an agency; and 12

(b) the council of the local government were its 13

accountable authority. 14

(2) The auditor must give a report on a performance audit 15

to the local government. 16

Division 3D — Other audits 17

7.12AL. Audits of accounts of related entities and certain 18

subsidiary bodies 19

The Auditor General Act sections 16 and 17 apply in 20

relation to a local government as if — 21

(a) the local government were an agency; and 22

(b) the council of the local government were its 23

accountable authority. 24

25


(1) In section 7.12A(1)(a) delete “his or her” and insert: 27

28

the auditor’s 29

30



s. 19

page 12

(2) In section 7.12A(3): 1

(a) delete “is to examine the report of the auditor prepared 2

under section 7.9(1), and any report prepared under 3

section 7.9(3) forwarded to it, and is to —” and insert: 4

5

must — 6

7

(b) before paragraph (a) insert: 8

9

(aa) examine an audit report received by the local 10

government; and 11

12

(c) in paragraph (a) delete “report, or reports,” and insert: 13

14

audit report, 15

16

(3) Delete section 7.12A(4) and insert: 17

18

(4) A local government must — 19

(a) prepare a report addressing any matters 20

identified as significant by the auditor in the 21

audit report, and stating what action the local 22

government has taken or intends to take with 23

respect to each of those matters; and 24

(b) give a copy of that report to the Minister within 25

3 months after the audit report is received by 26


(5) Within 14 days after a local government gives a report 28

to the Minister under subsection (4)(b), the CEO must 29

publish a copy of the report on the local government’s 30

official website. 31

32



s. 20

page 13


In section 7.13(1): 2

(a) delete “provision —” and insert: 3

4

provision as follows — 5

6

(b) delete paragraphs (aa), (ab), (ac) and (ad) and insert: 7

8

(aa) as to the functions of a CEO in relation to — 9

(i) a local government audit; and 10

(ii) a report (an action report) prepared 11

by a local government under 12

section 7.12A(4)(a); and 13

(iii) an audit report; and 14

(iv) a report on an audit conducted by a local 15

government under this Act or any other 16

written law; 17

(ab) as to the functions of an audit committee, 18

including in relation to — 19

(i) the selection and recommendation of an 20

auditor under Division 2; and 21

(ii) a local government audit; and 22

(iii) an action report; and 23

(iv) an audit report; and 24

(v) a report on an audit conducted by a local 25

government under this Act or any other 26

written law; 27

(ac) as to the procedure to be followed in selecting 28

an auditor under Division 2; 29

30



s. 20

page 14

(c) in paragraph (ae) delete “a report by an auditor;” and 1

insert: 2

3

an audit report; 4

5

(d) in paragraph (a) delete “agreements between local 6

governments and auditors;” and insert: 7

8

an agreement in writing (agreement) made under 9

section 7.8(1); 10

11

(e) delete paragraph (b) and insert: 12

13

(b) for notifications and reports to be given in 14

relation to an agreement, including any 15

variations to, or termination of an agreement; 16

17

(f) in paragraph (ba) delete “the copies of agreements 18

between local governments and auditors” and insert: 19

20

a copy of an agreement 21

22

(g) in paragraph (c) delete “auditor;” and insert: 23

24

auditor under section 7.5; 25

26

(h) in paragraph (d) delete “for —” and insert: 27

28

for the following — 29

30



s. 21

page 15

(i) in paragraph (f) delete “by auditors in their reports;” and 1

insert: 2

3

in an audit report; 4

5

(j) delete paragraphs (g) and (h) and insert: 6

7

(g) requiring an auditor (other than the Auditor 8

General) to provide the Minister with 9

prescribed information as to an audit conducted 10

by the auditor; 11

(h) prescribing the circumstances in which an 12

auditor (other than the Auditor General) is to be 13

considered to have a conflict of interest and 14

requiring an auditor (other than the Auditor 15

General) to disclose in an audit report such 16

information as to a possible conflict of interest 17

as is prescribed; 18

19

21. Schedule 9.3 amended 20

(1) Delete Schedule 9.3 clause 32. 21

(2) At the end of Schedule 9.3 insert: 22

23

Division 4 — Provisions for the Local Government 24

Amendment (Auditing) Act 2017 25

49. Terms used 26

In this Division — 27

audit contract has the meaning given in section 7.1; 28

commencement day has the meaning given in section 7.1. 29



s. 21

page 16

50. Minister to publish status of audit contracts 1

During the period beginning on commencement day and 2

ending on the day fixed by proclamation under the Local 3

Government Amendment (Auditing) Act 2017 section 22(2), 4

the Minister must publish on a website maintained by the 5

Department a list of — 6

(a) local governments that have an audit contract that is 7

in force; and 8

(b) local governments that do not have an audit contract 9

that is in force. 10

51. Audit contracts may be terminated after completion of 11

FY17/18 audit 12

(1) In this clause — 13

FY17/18 audit, in relation to a local government, means an 14

audit of the local government conducted under 15

section 7.9(1) in respect of the financial year ending on 16

30 June 2018. 17

(2) This clause applies in relation to a local government after 18

the completion of the FY17/18 audit for the local 19

government. 20

(3) The Departmental CEO may give notice (a notice) to a local 21

government specifying the date (the termination date) on 22

which the audit contract for the local government is to 23

terminate. 24

(4) An audit contract in relation to which a notice is given is 25

terminated by force of this provision on the termination 26

date. 27

(5) The Departmental CEO may give a notice on the 28

Departmental CEO’s own initiative. 29

(6) The Minister may — 30

(a) request the Departmental CEO to give a notice to a 31

local government; and 32

(b) nominate the termination date to be specified in the 33

notice. 34



s. 21

page 17

(7) On request by the Minister, the Departmental CEO must 1

give a notice to the local government specifying the 2

termination date nominated by the Minister. 3

(8) A notice given or request made under this clause must be in 4

writing. 5

52. Audit contracts are terminated after completion of 6

FY19/20 audit 7


FY19/20 audit, in relation to a local government, means an 9

audit of the local government conducted under 10

section 7.9(1) in respect of the financial year ending on 11

30 June 2020. 12

(2) An audit contract for a local government, unless earlier 13

lawfully terminated, is terminated by force of this provision 14

on completion of the FY19/20 audit for the local 15

government. 16

53. No breach of contract 17

Anything that occurs by operation of this Division is not to 18

be regarded as a breach of contract. 19

54. Transitional regulations 20


specified means specified or described in the regulations; 22

transitional matter — 23

(a) means a matter or issue of a transitional nature that 24

arises as a result of the enactment of the Local 25

Government Amendment (Auditing) Act 2017; and 26

(b) includes a saving or application matter. 27

(2) If there is not sufficient provision in this Division for 28

dealing with a transitional matter, regulations under this Act 29

may prescribe all matters that are required or necessary or 30

convenient to be prescribed for dealing with the matter. 31



s. 22

page 18

(3) Regulations made under subclause (2) may provide that 1

specified provisions of a written law — 2

(a) do not apply to or in relation to any matter; or 3

(b) apply with specified modifications to or in relation 4

to any matter. 5

(4) If regulations made under subclause (2) provide that a 6

specified state of affairs is taken to have existed, or not to 7

have existed, on and from a day that is earlier than the day 8

on which the regulations are published in the Gazette but not 9

earlier than the day this clause comes into operation, the 10

regulations have effect according to their terms. 11

(5) If regulations made under subclause (2) contain a provision 12

referred to in subclause (4), the provision does not operate 13

so as — 14

(a) to affect in a manner prejudicial to any person 15

(other than the State or an authority of the State) the 16

rights of that person existing before the day of 17

publication of those regulations; or 18

(b) to impose liabilities on any person (other than the 19

State or an authority of the State) in respect of 20

anything done or omitted to be done before the day 21

of publication of those regulations. 22

(6) Regulations made under subclause (2) in relation to a matter 23

referred to in subclause (3) must be made within whatever 24

period is reasonably and practicably necessary to deal with a 25

transitional matter. 26

22. Superseded provisions to be deleted 27

(1) In this section — 28

superseded provisions means the following provisions of the 29

Local Government Act 1995 — 30

(a) section 5.43(c); 31

(b) in section 7.1, the definitions of approved auditor, 32

disqualified person, qualified person and registered 33

company auditor; 34



s. 22

page 19

(c) Part 7 Division 2; 1

(d) Part 7 Division 3; 2

(e) section 7.12AA; 3

(f) section 7.12AF; 4

(g) section 7.13(1)(ab)(i), (ac), (a)-(e), (g) and (h). 5

(2) The superseded provisions are deleted on a day fixed by 6

proclamation. 7

(3) A proclamation cannot be made under subsection (2) unless the 8

Minister is satisfied that there is no reason for the superseded 9

provisions to remain in operation. 10

(4) This section is deleted immediately after the superseded 11

provisions are deleted. 12

Note for Part 7: 13

The description at the beginning of Part 7 is to be altered by: 14

(a) deleting “the financial accounts of ” ; 15

(b) deleting paragraph (a) and inserting: 16

(a) the establishment of audit committees; and 17

18


AGENDA REFERENCE: 11.1.7 SUBJECT: Financial Activity Statement For The Period Ended 30 June 2017 LOCATION: Shire of Coolgardie APPLICANT: Nil FILE REFERENCE: NAM5579 DISCLOSURE OF INTEREST: The Author has a financial interest in this item. In accordance with

section 5.70(2) of the Local Government Act 1995, I declare a financial interest in the agenda item 11.1.2 monthly List of Municipal and Trust Fund Payments. The interest is in relation to payments for catering made to Oil & Spice Café, as I am the proprietor of the cafe.

DATE: 20 July 2017 AUTHOR: Finance Coordinator, Joelee Nolan SUMMARY: For Council to receive the Monthly Financial Report for the period ending 30 June 2017. BACKGROUND: In accordance with regulation 34 of the Local Government (Financial Management) Regulations, the Shire is to prepare a monthly Financial Statement for approval by Council. The format for monthly reporting was introduced by the Department of Local Government from 1 July 2005; the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. The requirement is for a Statement of Financial Activity with a report detailing material variances. The Financial Report presented includes this as well as other statements and supplementary information. Section 6.4 of the Local Government Act 1995, requires that financial reports be prepared and presented in the manner and form prescribed in the Local Government (Financial Management) Regulations. Regulation 34 has been amended to require that Councils report on the sources and applications of funds on a monthly basis and that the report be noted by Council. COMMENT: Attached for consideration is the completed Monthly Financial Report for June 2017. The document attached includes Statements of Financial Activity by Statutory Reporting Program and by Nature and Type, an explanation of material variance as well as a summary of bank account balances at 31st May 2017, loan repayments, and reserve account status. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the levels agreed by Council, which is currently 10% or $10,000. With the report prepared at program level, comments have been made regarding variances. A nil variance is equal to 100%, meaning that the year to date actual is identical to the year to date budget. Comments are therefore provided where variance values are <90% or >110%.


The financials for June continue to represent a steady financial position of the Shire given the rates for 2016/2017 levied and the receipt of grant income. The budget review for the month ending April 2017 presented to council in June forms the basis for the June financial report and portrays a more realistic outlook for the Shire for the year to date. The review encompassed funds which were not expected to be received, such as Roads to Recovery Grant funding, as well as additional budget expenditures passed by council, as in the case of the purchase of a new loader, with the review creating a budget more reflective of the operational and capital revenues and expenditures to that date. The amount attributable to operating activities was slightly lower than anticipated, after adjustment for depreciation and other non-cash movements. Accurate calculation of depreciation continues to be a high priority for the Shire, and final depreciation figures will not be confirmed until the annual reports are reviewed by the auditors. Adjustments in this area may affect the final outcomes, and figures in this report are indicative only, using the information currently at hand. The cash position of the Shire continues to remain relatively stable with cash and investments of $5.6 million. Approximately $1.3million of this balance is unrestricted cash with the exact amount to be confirmed on establishment of the impact of unspent grants and loans as part of the End of Financial Year process. The current value of unrestricted cash is due in part to the early part-payment of the 2017-18 Federal Assistance Grant of $550,000, which will alleviate any cash-flow issues that may have been experienced in the time until the budget is adopted and rates are raised. The works programme for 16-17 has been successful with all Roads to Recovery (R2R) and Regional Road Group (RRG) projects complete. This is despite the fact that the Shire did not receive their R2R allocation of $548,000 in 16-17 due to not enough own source funds being spent over the past 4 years. Funding for Blackspot projects was received in 16-17 and is to be rolled into 17-18 when these projects can be commenced. As at the 30 June 2017, the Shire of Coolgardie’s final position shows a surplus of $2,393,250. This is above the Year to Date budget estimate calculated in the Budget Review ending 30 April of $2,236,469. The 30 June surplus position may be adjusted during End of Financial Year processes, as all requirements within the Australian Accounting Standards and Financial Management Regulations are met. The Shire contributed own resources of $755,059 to total spend on capital. Compared to a budget spend of $469,064, nearly an increase of 61%. For the first time in a number of years the road works programme was completed and within budget. The total programme was $1,548,217. The only significant variations in the capital programme for the 2016/2017 Financial Year:

1. Parks and ovals – under spent $184,867 – this was due to the timing of the Coolgardie skate park. The expenditure and revenue will be carried over to 2017/2018

2. Land and Buildings – under spent $132,794 – this was due to the delay in expenditure on the post office. This expenditure will not be budgeted in 2017/2018 given the uncertainty over the revitalisation of the post office.

3. Land and Buildings sporting clubs – under spent $62,853 – this was due to the demolition of the Kambalda football clubrooms. The costs were operational not capital.


The Shire finished the year with estimated reserve holdings of $3,875,957. This included the inclusion of a new reserve account infrastructure renewal. The reserve fund is estimated to have $750,089 at year end. This was only a decrease in reserve funds from the previous year of $185,000. The total amount of rates raised for 2016/2017 was $6,119,412. This was compared to a budget of $6,287,655 a difference of $186,243. This was a direct result of a number of dead tenements and expired prospecting licenses. Also concessions granted for the O’Dea ward and properties totaling 220, increased by $46,701. In past years it appears that all the rates raised for these properties and interest charged have not been written back as they should be. The estimated total for 2016/2017 was $304,953 - $165,245 in general rates and $139,608. This has impacted significantly on the Shire’s ratios and liquidity position. Finally, Note 2 on page 8 – Liquidity over the Year, highlights the increase in the unrestricted cash position of the Shire as at 30th June 2017. CONSULTATION: Moore Stephens Shire Staff STATUTORY ENVIRONMENT: Local Government Act 1995 6.4. POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: There are no financial implications relating to this item. The Financial Report is information only. STRATEGIC IMPLICATION: Nil VOTING REQUIREMENTS: Simple Majority OFFICER’S RECOMMENDATION: That Council notes the Financial Activity Statement for the period ending 30 June 2017, forming attachment 1 to Report 11.1.7. COUNCIL RESOLUTION: # 161/17 Moved: Cr, B Logan Seconded: Cr, S Botting That Council notes the Financial Activity Statement for the period ending 30 June 2017, forming attachment 1 to Report 11.1.7. CARRIED SIMPLE MAJORITY 5/0


SHIRE OF COOLGARDIEMONTHLY FINANCIAL REPORT

For the Period Ended 30 June 2017

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Summary Graphs - Financial Activity 2

Statement of Financial Activity by Program 3

Statement of Financial Activity By Nature or Type 4

Note 1 Significant Accounting Policies 5-7

Note 2 Net Current Funding Position 8

Note 3 Capital - Acquisitions, Funding and Disposal 9-11

Note 4 Cash and Investments 12

Note 5 Receivables 13

Note 6 Payables 14

Note 7 Cash Backed Reserves 15

Note 8 Rating Information 16

Note 9 Information on Borrowings 17

Note 10 Grants and Contributions 18

Note 11 Trust Fund 19

Note 12 Material Variances 20


execsec

Typewritten Text

11.1.7 Attachment 1 Financial Activity

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

Shire of CoolgardieInformation Summary


0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'00

0s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2016-17

Actual 2016-17

0

2,000

4,000

6,000

8,000

10,000

12,000


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Operating Revenues -v- YTD Actual

Budget 2016-17

Actual 2016-17

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Capital Expenses -v- YTD Actual

Budget 2016-17

Actual 2016-17

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Capital Revenue -v- YTD Actual

Budget 2016-17

Actual 2016-17

Rates59%

Operating Grants, Subsidies and Contributions2%

Fees and Charges21%

Service Charges10%

Interest Earnings2%

Other Revenue6%

Profit on Disposal of Assets0%

Operating RevenueEmployee costs23%

Materials and contracts18%

Utility charges (electricity, gas, water etc.)3%

Depreciation on non-current assets50%

Insurance expense1%

Other expenditure3%

Loss on asset disposal2%

Operating Expenditure

2 Please refer to Compilation ReportShire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 91

Var. $

(b)-(a)

Var. %

(b)-(a)/(a) Var.

Note

$ $ $ $ %

Opening Funding Surplus(Deficit) 2 2,078,172 2,078,172 2,078,172 (0) (%)

Revenue from operating activities

Governance 0 0 63,360 63,360 - p

General Purpose Funding - Rates 6,207,655 6,207,655 6,119,412 (88,243) (1%)

General Purpose Funding - Other 891,459 891,459 1,230,281 338,822 38% p

Law, Order, Public Safety 23,200 23,200 17,689 (5,511) (24%)

Health 0 0 1,835 1,835 -

Education and Welfare 256,104 256,104 268,537 12,433 5%

Housing 55,775 55,775 87,215 31,440 56% p

Community amenities 1,148,476 1,148,476 929,496 (218,980) (19%) q

Recreation and Culture 218,750 218,750 177,160 (41,590) (19%) q

Transport 878,480 878,480 828,733 (49,747) (6%)

Economic Services 31,500 31,500 131,878 100,378 319% p

Other Property and Services 511,200 511,200 503,347 (7,853) (2%)

10,222,599 10,222,599 10,358,944 136,345

Expenditure from operating activities

Governance (1,827,697) (1,827,697) (1,893,884) (66,187) (4%)

General Purpose Funding (228,511) (228,511) (236,410) (7,899) (3%)

Law, Order, Public Safety (168,043) (168,043) (162,251) 5,792 3%

Health (123,699) (123,699) (114,262) 9,437 8%

Education and Welfare (358,055) (358,055) (292,424) 65,631 18% q

Housing (302,901) (302,901) (249,771) 53,130 18% q

Community Amenities (1,556,675) (1,556,675) (1,570,849) (14,174) (1%)

Recreation and Culture (2,917,414) (2,917,414) (3,232,724) (315,310) (11%) p

Transport (8,643,401) (8,643,401) (8,786,860) (143,459) (2%)

Economic Services (734,488) (734,488) (665,497) 68,991 9%

Other Property and Services 32,000 32,000 (2,787) (34,787) 109% q

(16,828,884) (16,828,884) (17,207,720) (378,836)

Operating activities excluded from budget

Add back Depreciation 8,680,525 8,680,525 8,609,642 (70,883) (1%)

Adjust (Profit)/Loss on Disposal 71,520 71,520 293,463 221,943 310% p

Movement in employee benefits 165,554 165,554 (81,430) (246,984) (100%) q

Movement in accrued interest/expense 0 0 131,095 131,095 -

Amount attributable to operating activities 2,311,314 2,311,314 2,103,995 (207,319)

Investing activities

Grants, Subsidies and Contributions 1,146,893 1,146,893 980,932 (165,961) (14%) q

Proceeds from Disposal of Assets 3 98,963 98,963 98,963 0 0%

Land & Buildings (662,402) (662,402) (463,700) 198,702 (30%) q

Furniture & Equipment 3 (98,213) (98,213) (67,256) 30,957 (32%) q

Plant & Equipment 3 (332,950) (332,950) (252,900) 80,050 (24%) p

Roads (1,553,561) (1,553,561) (1,548,217) 5,344 (%)

Parks & Ovals 3 (442,000) (442,000) (257,133) 184,867 (42%) q

Footpaths 3 (166,827) (166,827) (73,816) 93,011 (56%) q

Sewerage 3 0 0 (8,723) (8,723) -

Infrastructure Other 3 (44,235) (44,235) (64,358) (20,123) (45%) p

Amount attributable to investing activities (2,054,333) (2,054,333) (1,656,208) 365,384

Financing activities

Transfer from Reserves 7 1,115,896 1,115,896 1,057,397 (58,499) (5%)

Repayment of Debentures 9 (316,406) (316,406) (316,162) 244 (%)

Transfer to Reserves 7 (898,174) (898,174) (873,943) 24,231 3%

Amount attributable to financing activities (98,684) (98,684) (132,708) (34,024)

Closing Funding Surplus(Deficit) 2 2,236,469 2,236,469 2,393,250

pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to the attached Explanation of Material Variances Statement for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying financial statements and notes.

YTD

Actual

(b)

YTD

Budget

(a)

Amended

Annual Budget

SHIRE OF COOLGARDIE

STATEMENT OF FINANCIAL ACTIVITY

Statutory Reporting Program



Var. $

(b)-(a)

Note

$ $ $ $

Opening Funding Surplus(Deficit) 2 2,078,172 2,078,172 2,078,172 (0)

Revenue from operating activities

Rates - General 6,207,655 6,207,655 6,119,412 (88,243)

Rates - Specified Area 245,996 245,996 216,859 (29,137)

Operating grants, subsidies and contributions 1,981,751 1,981,751 2,177,860 196,109

Fees and charges 1,036,997 1,036,997 1,049,711 12,714

Interest earnings 271,000 271,000 202,528 (68,472)

Other revenue 479,200 479,200 569,207 90,007

Profit on disposal of assets 0 0 23,368 23,368

10,222,599 10,222,599 10,358,944 136,345


Employee costs (3,900,172) (3,900,172) (3,890,604) 9,568

Materials and contracts (2,956,643) (2,956,643) (3,005,384) (48,741)

Utility charges (electricity, gas, water etc.) (609,860) (609,860) (593,882) 15,978

Depreciation on non-current assets (8,680,525) (8,680,525) (8,609,642) 70,883

Interest expense (79,128) (79,128) (52,626) 26,502

Insurance expense (280,459) (280,459) (208,036) 72,423

Other expenditure (250,577) (250,577) (530,714) (280,137)

Loss on asset disposal (71,520) (71,520) (316,831) (245,311)

(16,828,884) (16,828,884) (17,207,720) (378,836)


Add back Depreciation 8,680,525 8,680,525 8,609,642 (70,883)

Add back (Profit)/Loss on Asset Disposal 71,520 71,520 293,463 221,943

Movement in employee benefits 165,554 165,554 (81,430) (246,984)

Movement in accrued interest and salaries and wages 0 0 131,095 131,095

Amount attributable to operating activities 2,311,314 2,311,314 2,103,995 (207,319)

Investing activities

Non-operating grants, subsidies and contributions 1,146,893 1,146,893 980,932 (165,961)

Proceeds from Disposal of Assets 3 98,963 98,963 98,963 0

Land & Buildings 3 (662,402) (662,402) (463,700) 198,702

Furniture & Equipment 3 (98,213) (98,213) (67,256) 30,957

Plant & Equipment 3 (332,950) (332,950) (252,900) 80,050

Roads 3 (1,553,561) (1,553,561) (1,548,217) 5,344

Parks & Ovals 3 (442,000) (442,000) (257,133) 184,867

Footpaths 3 (166,827) (166,827) (73,816) 93,011

Sewerage 3 0 0 (8,723) (8,723)

Infrastructure Other 3 (44,235) (44,235) (64,358) (20,123)

Amount attributable to investing activities (2,054,333) (2,054,333) (1,656,208) 365,384


Transfer from Reserves 7 1,115,896 1,115,896 1,057,397 (58,499)

Repayment of Debentures 9 (316,406) (316,406) (316,162) 244

Transfer to Reserves 7 (898,174) (898,174) (873,943) 24,231

Amount attributable to financing activities (98,684) (98,684) (132,708) (34,024)

Closing Funding Surplus(Deficit) 2 2,236,469 2,236,469 2,393,250

This statement is to be read in conjunction with the accompanying financial statements and notes.

Amended

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

SHIRE OF COOLGARDIE

STATEMENT OF FINANCIAL ACTIVITY

By Nature or Type



SHIRE OF COOLGARDIENOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


NOTES TO THE STATEMENT OF FINANCIAL POSITION For the period ended

1. SIGNIFICANT ACCOUNTING POLICIES (a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not-for-profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise. Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and liabilities. Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates. (b) The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 11. (c) Rounding Off Figures All figures shown in this statement are rounded to the nearest dollar. (d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates. (e) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position. Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows. (f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other

short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position. (g) Trade and Other Receivables Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible. (h) Inventories General Inventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale. Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed. Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point. Land held for sale is classified as current except where it is held as non-current based on Council’s intentions to release for sale. (i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead. Certain asset classes may be revalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date. (j) Depreciation of Non-Current Assets All non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets


Note 1 (j) (Continued)


For the Period Ended 30 June 2017NOTES TO THE STATEMENT OF FINANCIAL POSITION For the period ended

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are:

Asset Years

Buildings 30 to 50 years

Furniture and Equipment 4 to 10 years

Plant and Equipment 5 to 15 years

Sealed roads and streets

formation not depreciated

pavement 50 years

seal

- bituminous seals 20 years

- asphalt surfaces 25 years

Gravel Roads

formation not depreciated

pavement 50 years

gravel sheet 12 years

Formed roads

Formation not depreciated

pavement 50 years

Infrastucture Other 25 to 30 years

Parks, Reserves and Ovals 20 years

Footpaths - slab 40 years

Sewerage piping 100 years

Water supply piping and drainage 75 years

(k) Trade and Other Payables Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition. (l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows: (i) Wages, Salaries, Annual Leave and Long Service

Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs. (ii) Annual Leave and Long Service Leave (Long-term

Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement

beyond 12 months, the liability is recognised as a current liability. (m) Interest-bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs. After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings. Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date. Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset. (n) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses. Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small. (o) Current and Non-Current Classification In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale. (p) Nature or Type Classifications Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges. Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants. Non-Operating Grants, Subsidies and Contributions


Note 1 (p) (Continued)


For the Period Ended 30 June 2017NOTES TO THE STATEMENT OF FINANCIAL POSITION For the period ended

Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges. Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors. Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors. Other Revenue / Income Other revenue, which can not be classified under the above

headings, includes dividends, discounts, rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures. Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies. Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment. Loss on asset disposal Loss on the disposal of fixed assets. Depreciation on non-current assets Depreciation expense raised on all classes of assets. Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses. Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Program Classifications (Function/Activity) Governance Includes the activities of members of council and the administrative support available to the council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific council services. General Purpose Funding Rates, general purpose government grants and interest revenue. Law, Order, Public Safety Supervision and enforcement of various local laws relating to fire prevention, animal control and other aspects of public safety including emergency services. Health Inspection of food outlets and their control, provision of meat inspection services, noise control and waste disposal compliance. Education and Welfare Maintenance of child minding centre, playgroup centre, senior citizen centre and aged care centre. Provision and maintenance of home and community care programs and youth services. Housing Provision and maintenance of elderly residents housing. Community Amenities Rubbish collection services, operation of rubbish disposal sites, litter control, construction and maintenance of urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences. Recreation and Culture Maintenance of public halls, civic centres, aquatic centre, beaches, recreation centres and various sporting facilities. Provision and maintenance of parks, gardens and playgrounds. Operation of library, museum and other cultural facilities. Transport Construction and maintenance of roads, streets, footpaths, depots, cycle ways, parking facilities and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc. Economic Services Tourism and area promotion including the maintenance and operation of a caravan park. Provision of rural services including weed control, vermin control and standpipes. Building Control. Other Property and Services Private works operation, plant repair and operation costs and engineering operation costs.


NOTE 2. NET CURRENT ASSETS

Net Current Assets Note 30 June 2016 YTD 30 Jun 2016 YTD 30 Jun 2017

$ $ $

Current AssetsCash Municipal 4 1,320,403 1,320,403 1,542,697Reserves 4,059,411 4,059,411 3,875,957Receivables - Rates 5 1,302,455 1,302,455 1,168,148Receivables - Other 268,860 268,860 90,545Inventories 8,395 8,395 8,395

6,959,524 6,959,524 6,685,742Less: Current LiabilitiesPayables 6 (1,137,743) (1,137,743) (416,781)Provision - Long Service Leave (171,517) (171,517) (151,047)Provision - Annual Leave (228,532) (228,532) (191,378)Unadjusted net current assets 5,421,732 5,421,732 5,926,537

Less: Reserves - restricted cash (4,059,411) (4,059,411) (3,875,957)Less: loans receivable - clubs/institutions (605) (605) 0Add: Secured by floating charge 316,406 316,406 244Add: Provision for Annual Leave 228,532 228,532 191,378Add: Provision for Long Service Leave 171,517 171,517 151,047

Adjusted net current assets - surplus/(deficit) 2,078,172 2,078,172 2,393,249

* Positive=Surplus (Negative=Deficit)

SHIRE OF COOLGARDIE

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


0

2,000

4,000

6,000

8,000

10,000


Am

ou

nt

$ (

'00

0s)

Liquidity Over the Year

2016-17 2015-16 2014-15


NOTE 3. CAPITAL - ACQUISITIONS AND FUNDING

Summary Capital Acquisitions

Amended

annual

Budget YTD Budget

YTD Actual

Total Variance(d)

$ $ $ $ $ $

Land & Buildings (662,402) (662,402) (463,700) (198,702)

Furniture & Equipment (98,213) (98,213) (67,256) 0

Plant & Equipment (263,950) (263,950) (252,900) (11,050)

Roads (1,553,561) (1,553,561) (1,548,217) (5,344)

Drainage 0 0 0 0

Parks & Ovals (442,000) (442,000) (257,133) (184,867)

Footpaths (146,827) (146,827) (73,816) (73,011)

Sewerage (20,000) (20,000) (8,723) (11,277)

Infrastructure Other (113,235) (113,235) (64,358) (48,877)

Capital Expenditure Totals (3,300,188) (3,300,188) (2,736,103) (533,129)

Capital Acquisitions Funded By

Capital Grants and Contributions 1,616,265 1,616,265 824,684

Borrowings 0 0 0

Other (Disposals & C/Fwd) 98,963 98,963 98,963

Council Contribution - Cash Backed Reserves

Land and Building Reserve 64,300 64,300 64,300

Landfill Reserve 119,863 119,863 119,863

Sewerage Reserve 130,749 130,749 130,749

Environmental Improvement Reserve 0 0 0

Recreation Reserve 300,000 300,000 300,000

IT and Communications Reserve 0 0 0

Road Reserve 200,000 200,000 200,000

Infrastructure Renewal Reserve 48,084 48,084 48,084

Plant Reserve 252,900 252,900 194,399

Council Contribution - Operations 469,064 469,064 755,059

Capital Funding Total 3,300,188 3,300,188 2,736,103

SHIRE OF COOLGARDIE



$0 $500 $1,000 $1,500 $2,000

Land & Buildings

Furniture & Equipment

Plant & Equipment

Roads

Drainage

Parks & Ovals

Footpaths

Amount $(000's)

Capital Expenditure Program YTD

YTD Budget YTD Actual Total


NOTE 3. CAPITAL ACQUISITIONS

Capital Acquisitions

Account Amended

Annual

Budget

YTD

Budget

YTD Actual Variance

(Under)/

Over

Land & Buildings

ACQUISITION - LAND & BUILDINGS CORPORATE SERVICES 040387 37,759 37,759 37,512 (247)

ACQUISITION - LAND & BUILDINGS STAFF HOUSING 090187 8,800 8,800 8,800 0

ACQUISITION - LAND & BUILDINGS SPORTING CLUBS & AMENITIES 110687 75,500 75,500 12,647 (62,853)

ACQUISITION - LAND & BUILDINGS TECH SERVICES 120187 25,000 25,000 22,192 (2,808)

LAND & BUILDINGS - ECONOMIC SERVICES 513061 515,343 515,343 382,549 (132,794)

Land & Buildings Total 662,402 662,402 463,700 (198,702)

Furniture & Equipment

ACQUISITION - FURNITURE & EQUIPMENT OTHER EDUCATION 080288 11,713 11,713 11,712 (1)

ACQUISITION - FURNITURE & EQUIPMENT COOLGARDIE POOL 110388 56,000 56,000 30,359 (25,641)

ACQUISITION - FURNITURE & EQUIPMENT COOLGARDIE RECREATION CE 110888 3,000 3,000 0 (3,000)

ACQUISITION - FURNITURE & EQUIPMENT KAMBALDA RECREATION 110988 10,500 10,500 8,790 (1,710)

ACQUISITION - FURNITURE & EQUIPMENT OTHER CULTURE 111188 17,000 17,000 16,396 (604)

Furniture & Equipment Total 98,213 98,213 67,256 (30,957)

Plant & Equipment

Plant and Equipment 070190 7,000 7,000 0 (7,000)

ACQUISITION - LIGHT PLANT 120489 45,000 45,000 40,950 (4,050)

ACQUISITION - HEAVY PLANT 120490 211,950 211,950 211,950 0

Plant & Equipment Total 263,950 263,950 252,900 (11,050)

Roads

Road Construction - Renewal 512013 1,253,561 1,253,561 1,236,787 (16,774)

Road Construction - Upgrade 512014 300,000 300,000 311,430 11,430

Roads Total 1,553,561 1,553,561 1,548,217 (5,344)

Drainage

ACQUISITION - INFRASTRUCTURE KAMBALDA DRAINAGE 120108 0 0 0 0

Drainage Total 0 0 0 0

Parks & Ovals

ACQUISITION - INFRASTRUCTURE PARKS GEN 110690 442,000 442,000 257,133 (184,867)

Parks & Ovals Total 442,000 442,000 257,133 (184,867)

Footpaths

ACQUISITION - INFRASTRUCTURE COOLGARDIE FOOTPATHS 120109 50,000 50,000 56,244 6,244

ACQUISITION - INFRASTRUCTURE KAMBALDA EAST FOOTPATHS 120110 96,827 96,827 17,571 (79,256)

Footpaths Total 146,827 146,827 73,816 (73,011)

Sewerage

Acquisition - Plant and Equipment Sewerage 100389 20,000 20,000 8,723 (11,277)

Sewerage Total 20,000 20,000 8,723 (11,277)

Infrastructure Other

ACQUISITION - INFRASTRUCTURE - KAMBALDA POOL (EAST REDEVEL) 110486 7,000 7,000 0 (7,000)

ACQUISITION - PLANT & EQUIPMENT KAMBALDA POOL 110489 62,000 62,000 41,942 (20,058)

REFUSE SITE 510018 44,235 44,235 22,415 (21,820)

Infrastructure Other Total 113,235 113,235 64,358 (48,877)

Grand Total 3,300,188 3,300,188 2,736,103 (564,085)

SHIRE OF COOLGARDIE




NOTE 3. CAPITAL DISPOSALS

Asset

Number Asset Description

Net Book

Value Proceeds Profit (Loss)

Net Book

Value Proceeds Profit (Loss)

$ $ $ $ $ $ $

Plant and Equipment

Heavy Plant 56,263 35,463 (20,800)

Light Fleet 115,720 65,000 (50,720)

LV026 Holden Cruze 5,417 7,313 1,896

LV052 Nissan ST Patrol 2015 33,024 33,150 126

HV006 Volvo L60E Loader 37,153 58,500 21,347

Land and buildings

LB116

Kambalda West Oval Football

Club Rooms 316,831 0 (316,831)

392,426 98,963 23,368 (316,831) 171,983 100,463 0 (71,520)

SHIRE OF COOLGARDIE



YTD Actual Amended Budget


NOTE 4. CASH AND INVESTMENTS

Total Interest Maturity

Bank Accounts Municipal Reserves Trust Amount Institution Rate Date

$ $ $ $

(a) Cash Deposits

Municipal Cash at Bank 953,328 953,328 ANZ Variable Cheque Acc

Cash on Hand 812 812 On hand

ANZ Online Saver 016719 278864276 588,225 3,875,957 4,464,182 ANZ Variable On going

NAB 9469 25119 332 332 ANZ Variable On going

Trust 214,785 214,785 ANZ Variable On going

Total 1,542,697 3,875,957 214,785 5,633,439

SHIRE OF COOLGARDIE




NOTE 5. RECEIVABLES

Receivables - Rates and Other Rates Receivable YTD 30 Jun 2017 30 June 2016 Receivables - General Credit Current 30 Days 60 Days 90+Days Total

$ $ $ $ $ $ $ $

Opening Arrears Previous Years 1,302,455 2,801,876 Receivables - General (30,042) 13,105 20 1,551 98,113 82,748

Levied this year 6,250,455 6,045,812 Balances per Trial Balance

Provision for Doubtful Debts (1,920,519) (1,920,519) Sundry Debtors 80,638

Less Collections to date (6,384,762) (7,545,233) Receivables - Other 9,908

Equals Current Outstanding 1,168,148 1,302,455

Net rates collectable (after provision) 1,168,148 1,302,455 Total Receivables General Outstanding 90,545

Amounts shown above include GST (where applicable)

SHIRE OF COOLGARDIE



0

2,000

4,000

6,000

8,000

10,000

12,000


Am

ou

nt

$('

00

0s)

Rates Receivable

2015-16 2016-17

Sundry Debtors

89%

Receivables -Other11%

Accounts Receivable (non-rates)


NOTE 6. PAYABLES

Payables Credit Current 30 Days 60 Days 90+Days Total

$ $ $ $ $ $

Payables - General 0 348,562 15,771 (1,652) 145 362,827

Balances per Trial Balance

Sundry Creditors 362,827

Payables - Other

Sundry Creditors - Other 53,954

53,954

416,781

Amounts shown above include GST (where applicable)

Total Payables

SHIRE OF COOLGARDIE



Total Payables - Other

0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000

Sundry Creditors

Sundry Creditors - Other

Payables

Credit0%

Current95%

30 Days4%

60 Days1%

90+Days0%

Aged Payables Credit

Current

30 Days

60 Days

90+Days


NOTE 7. CASH BACKED RESERVES

Reserves

Opening

Balance

Amended

Budget

Interest

Earned

Actual

Interest

Earned

Amended

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Amended

Budget

Transfers Out

(-)

Actual

Transfers Out

(-)

Transfer out

Reference

Amended

Budget

Closing

Balance

Actual YTD

Closing

Balance

$ $ $ $ $ $ $ $ $

Plant Reserve 543,738 0 0 0 (252,900) (194,399) 290,838 349,339

Land and Building Reserve 402,532 0 0 0 (64,300) (64,300) 338,232 338,232

Landfill Reserve 878,905 0 0 0 (119,863) (119,863) 759,042 759,042

Sewerage Reserve 311,484 0 0 0 (130,749) (130,749) 180,735 180,735

Environmental Improvement Reserve 504,366 0 0 0 0 0 504,366 504,366

Recreation Reserve 712,135 0 0 100,000 (300,000) (300,000) 512,135 412,135

IT and Communications Reserve 183,832 0 0 0 0 0 183,832 183,832

Road Reserve 522,419 0 0 0 75,770 (200,000) (200,000) 322,419 398,188

Infrastructure Renewal Reserve 0 0 0 798,174 798,174 (48,084) (48,084) 750,090 750,089

4,059,411 0 0 898,174 873,943 (1,115,896) (1,057,397) 3,841,689 3,875,957

SHIRE OF COOLGARDIE



$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000

Plant Reserve

Land and Building Reserve

Landfill Reserve

Sewerage Reserve

Environmental Improvement Reserve

Recreation Reserve

IT and Communications Reserve

Road Reserve

Infrastructure Renewal Reserve

Actual YTD Closing Balance

Amended Budget Closing Balance


NOTE 8. RATING INFORMATION

Number

of Rateable Rate Interim Back Total Rate Interim Back Total

RATE Rate in Properties Value Revenue Rates Rates Revenue Revenue Rate Rate Revenue

General Rate $ $ $ $ $ $ $ $ $ $

GRV Townsite 0.0735 1,131 15,751,380 1,158,498 0 0 1,158,498 1,158,498 0 0 1,158,498

UV Mining 0.2204 1,183 19,160,679 4,223,684 (120,270) (1,271) 4,102,143 4,223,684 0 0 4,223,684

Rural 0.1105 27 1,180,514 130,462 0 0 130,462 130,462 0 0 130,462

Sub-Totals 2,341 36,092,573 5,512,645 (120,270) (1,271) 5,391,103 5,512,645 0 0 5,512,645

Minimum Payment Minimum $

GRV Townsite 684 885 4,216,733 605,340 0 0 605,340 605,340 0 0 605,340

UV Mining 430 721 727,597 310,030 0 0 310,030 310,030 0 0 310,030

Rural 674 14 13,500 9,436 0 0 9,436 9,436 0 0 9,436

Sub-Totals 1,620 4,957,830 924,806 0 0 924,806 924,806 0 0 924,806

Total 3,961 41,050,403 6,437,451 (120,270) (1,271) 6,315,909 6,437,451 0 0 6,437,451

Concessions (196,497) (149,796)

Total amount raised from general rates 6,119,412 6,287,655

Specified area rates 216,859 245,996

Total rates 6,336,271 6,533,651

Write offs (60,321) (80,000)

6,250,455 6,453,651

.

Total rates and write off

SHIRE OF COOLGARDIE



Amended BudgetYTD Actual


NOTE 9. INFORMATION ON BORROWINGS

(a) Debenture Repayments

Movement in debentures and interest between the beginning and the end of the current financial year.

Principal New Principal Principal Interest

1-Jul-16 Loans Repayments Outstanding Repayments

2016/17 2016/17 2016/17 2016/17 2016/17 2016/17

Particulars Actual Budget Actual Budget Actual Budget

$ $ $ $ $ $

Commmunity Amenities

99 Coolgardie Effluent 48,344 0 16,693 16,937 31,651 31,407 1,729 2,184

Recreation and Culture

111 KCRF Building 517,649 0 249,916 249,916 267,733 267,730 24,818 39,644

112 Aquatic Facilities 310,633 0 33,250 33,250 277,383 277,383 8,125 13,125

Economic Services

113 Coolgardie Post Office 469,797 0 16,303 16,303 453,494 453,494 19,044 24,174

1,346,423 0 316,162 316,406 1,030,261 1,030,014 53,716 79,126

All debenture repayments will be financed by general purpose revenue.

(b) New Debentures

There were no new debentures as at the reporting date.

(c) Unspent Debentures

The Shire had no unspent debenture funds as at the reporting date.

(d) Overdraft

The does not currently have an overdraft facility.

SHIRE OF COOLGARDIE




Grant Provider Type YTD Annual Unspent

Operating Capital Budget Budget Revenue (Expended) Tied Grants

$ $ $ $ $ $ $

General purpose funding

Grants Commission - General WALGGC Operating 536,302 536,302 536,302 814,475 (814,475) 0

Grants Commission - Roads WALGGC Operating 488,700 488,700 488,700 760,998 (760,998) 0

Law order and public safety

Income FESA Grants DFES Operating 4,500 4,125 4,500 4,522 (4,522) 0

Education and welfare

Income Grants - Kambalda Resource Centre Operating 123,604 113,300 123,604 124,105 (124,105) 0

Income grants - Coolgardie Resource Centre Operating 113,000 103,587 113,000 105,277 (105,277) 0

Recreation and culture

Income Grants Coolgardie Pool Non-Operating 32,000 29,337 32,000 32,000 (32,000) 0

Income Grants Kambalda Pool Non-Operating 32,000 29,337 32,000 72,000 (72,000)

Income - Capital Grant Parks & Gardens Do Not Use Non-Operating 137,705 126,236 137,705 87,755 0

Income - Contributions Non-Operating 50,000 45,837 50,000 50,000 0 50,000

Transport 0

Income Roads - Regional Road Group Non-Operating 400,000 366,663 400,000 475,216 (475,216) 0

Roads Income - Roads to Recovery Non-Operating 548,500 502,788 548,500 0 (497,610) (497,610)

Income Roads - Blackspot Non-Operating 378,100 346,588 378,100 151,240 (151,240) 0

Direct Grant - Regional Road Group Non-Operating 117,088 117,087 117,088 112,721 (112,721) 0

Economic services

Grant Income - GEDC - Post Office upgrade business case Operating 39950 39,950 39,950 39,939 39,939 0

Income Tourism Grant Operating 0 0 0 42,455 42,455 0

Other property and services

Income - Contributions Reimbursements & Donations Operating 32000 29,337 32,000 4,500 45,000 0

0 0

TOTALS 1,402,056 1,631,393 2,879,174 3,033,449 2,877,203 (3,022,770) (447,610)

SUMMARY

Operating Operating Grants, Subsidies and Contributions 1,338,056 0 1,315,301 1,338,056 1,896,271 (1,681,983) 0

Operating - Tied Tied - Operating Grants, Subsidies and Contributions 0 0 0 0 0 0 0

Non-operating Non-operating Grants, Subsidies and Contributions 64,000 1,631,393 1,563,873 1,695,393 980,932 (1,340,787) (447,610)

TOTALS 1,402,056 1,631,393 2,879,174 3,033,449 2,877,203 (3,022,770 ) (447,610 )

Not all income received allocated as grant income has been detailed due to some income incorrectly allocated to grants.

YTD ActualAmended Budget


For the Period Ended 30 June 2017NOTE 10. GRANTS AND CONTRIBUTIONS


NOTE 11. TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount AmountClosing Balance

Description 1 Jul 16 Received Paid 30 Jun 17

$ $ $ $

Bonds 117,139 20,656 (700) 137,095

BRB Building Levy 3,187 2,090 (1,911) 3,366

Election Nominations 200 200

BCITF Training Levy 6,081 1,840 (2,160) 5,761

Held for Clubs 43,729 43,729

Miscellaneous Monies 20,624 31,545 (29,214) 22,955

Unknown deposits 1,680 1,680

192,640 56,130 (33,985) 214,785

SHIRE OF COOLGARDIE




NOTE 12. EXPLANATION OF MATERIAL VARIANCES

Reporting Program Variance Variance Var.Timing/

Permanent Explanation of Variance belowRevenue from operating activities $ %

Governance 63,360 -

General Purpose Funding - Other 338,822 38% Variance due in part to early receipt of FAGS grant and higher interest and Fuel Tax Credit reciepts

Housing 31,440 56%

Variance due to higher income recognised across all housing categories - staff housing being leased has contributed significantly

Community amenities (218,980) (19%) Variance due to less income collected through sanitation, tips, sewerage and cemetery income

Recreation and Culture (41,590) (19%)

Variance due to less income recognised, due to movement of income incorrectly recognised within the programme

Economic Services 100,378 319%

Grant income for Visitors Centre recognised, and income for economic services posted correctly on review


Education and Welfare 65,631 18% Variance due to savings found due to restructure and service level review

Housing 53,130 18%

Expenditure lower than budgeted due to savings in operational expenditure and transfer of admin allocations

Recreation and Culture (315,310) (11%) Expenditure higher than budget due to admin allocations and reallocations of expenditures

Other Property and Services (34,787) 109%

Expenditure variation due to the reallocation of costs to appropriate programs. Adjustments to be done as part of end of financial year processes


Adjust (Profit)/Loss on Disposal 221,943 310% Significant increase due to the loss on written down value of the demolition of the old kambalda club rooms

Movement in employee benefits (246,984) (100%) Due to redundancy payments and staff leaving the Shire

Grants, Subsidies and Contributions (165,961) (14%)

Variance due to road project grants where projects are rolled over and instalments budgeted for have not been claimed

Furniture & Equipment 30,957 (32%)

Variance due to budgets being based on grant funding, but not all costs attributable to grants are capital costs to add to furniture

Plant & Equipment 80,050 (24%) Increase due to replacement of loader

Parks & Ovals 184,867 (42%)

Decrease due to the coolgardie skate park not being commenced in 2016/2017 - to be carried over to 2017/2018

Footpaths 93,011 (56%) Footpath programme not fully completed and savings due to work undertaken by GETS

Sewerage (20,123) (45%) Increase due to works undertaken on operational plans for both tip sites


Further CommentsNote 2 - Net Current AssetsNote 3 - Capital

Note 4 - CashIncrease compared to budget in unrestricted cash due to early payments of FAG Grants

Note 5 - ReceivablesNote 6 - PayablesNote 7 - ReservesNote 8 - Rates



Details and explanations of the material variances reflected on the Statement of Financial Activity are provided below as required by Local

Government (Financial Management) Regulation 34(1) (d). Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per

the adopted materiality threshold of $10,000 and 10%.


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11.1.7 Attachment 2 Variation Explanation

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Permanent Explanation of Variance below






Note 9 - BorrowingsNote 10 - GrantsNote 11 - Budget AmendmentsNote 12 - Trust



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11.1.7 Attachment 3 Signed Compilation Report

Printed at:

Page No : 1 General Ledger Detail Trial Balance (frmGLTrialBalance )

SHIRE OF COOLGARDIE17/07/17

Year 16/17,From Month 01,To Month 12,By Programmes

Prog

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Account Description SubProg Opening Bal BalanceMovement

GENDivision

01 13010000 MUNICIPAL CASH AT BANK 0110 654,297.04 953,327.51 299,030.47

01 13010010 CASH ON HAND 0110 712.20 812.20 100.00

01 13010030 ANZ online Saver 3789-27481 0110 1,466.45 0.00-1,466.45

01 13010040 ANZ ONLINE SAVER (INTEREST TO

MUNI) 2823-40539

0110 833.44 0.00-833.44

01 13010050 BankWest GOLD TERM DEPOSIT 306-039

063702-2

0110 1,022,746.78 0.00-1,022,746.78

01 13010060 ANZ ONLINE SAVER 016719 278864276 0110 634,330.00 4,464,181.71 3,829,851.71

01 13010070 National Bank of Australia NAB #946925119

(use for Bank Guarantee)

0110 402.27 332.27-70.00

01 13010080 BankWest Gold Term Deposit 306-039

063703-0

0110 1,023,601.05 0.00-1,023,601.05

01 13010100 ANZ Term Deposit 9748-56114 0110 1,010,765.25 0.00-1,010,765.25

01 13010110 ANZ Term Deposit 9748-60463 0110 1,018,115.65 0.00-1,018,115.65

01 13010140 BANKWEST TERM DEPOSIT # 0110 0.00 0.00 0.00

01 13010150 ANZ TERM DEPOSIT 9761 80672 0110 0.00 0.00 0.00

01 13011020 ANZ Online 39067 1327 (int to muni) 0110 12,543.79 0.00-12,543.79

01 13020000 RATES DEBTORS 0110 2,984,427.73 2,806,439.07-177,988.66

01 13020020 RUBBISH DEBTORS 0110 68,319.00 121,221.22 52,902.22

01 13020030 RATES PENSIONER REBATE CONTROL 0110 38,538.90 28,574.76-9,964.14

01 13020040 ESL RATES DEBTORS 0110 118,944.56 141,216.43 22,271.87

01 13020050 PROVISION FOR DOUBTFUL DEBTS 0110 -1,920,518.67 -1,920,518.67 0.00

01 13020060 SEWERAGE RATES DEBTOR 0110 48,517.04 84,919.58 36,402.54

01 13020070 EXCESS RATES DEBTOR 0110 820.02 -95,041.44-95,861.46

01 13020090 RATES ESL REBATE CONTROL 0110 1,823.60 1,336.84-486.76

01 13030000 DEBTORS CONTROL 0110 100,238.39 80,637.63-19,600.76

01 13030010 SALARY SACRIFICE - EXEMPT ITEMS 0110 3,236.90 0.00-3,236.90

01 13030020 GENERAL SUSPENSE 0110 0.00 0.00 0.00

01 13040000 GST INPUT (ASSET) 0110 115,994.64 -22,823.63-138,818.27

01 13060000 PREPAYMENTS 0110 0.00 0.00 0.00

01 13110000 STOCK ON HAND MATERIALS 0110 8,395.14 8,395.14 0.00

01 13020010 RATES REFUNDS SUSPENSE A/C 0120 1,945.66 0.00-1,945.66

01 13030050 LGIS OSH Dividend 0120 -9,315.00 0.00 9,315.00

01 14010000 SUNDRY CREDITORS CONTROL 0120 -505,267.85 -362,826.64 142,441.21

01 14010010 FESA ESL CONTROL 0120 4,340.07 2,354.82-1,985.25

01 14020000 ACCRUED INTEREST ON LOANS 0120 -16,831.64 0.00 16,831.64

01 14030010 ACCRUED RDOS 0120 -38,633.02 -32,620.60 6,012.42

01 14050000 GST OUTPUT (LIABILITY) 0120 4,082.56 32,731.31 28,648.75

01 14050050 FRINGE BENEFITS TAX (FBT) 0120 -195,593.14 -8,942.19 186,650.95

01 14060000 PAYROLL SUSPENSE ACCOUNT 0120 0.00 0.00 0.00

01 14060010 PAYG TAX 0120 -151,806.10 -71,798.10 80,008.00

01 14060020 ATO TAXATION LIABILITY (EG FBT) 0120 0.00 24,675.73 24,675.73

01 14065010 CONTROL ACCOUNT - CORPORATE

CREDIT CARD

0120 -0.18 19,973.66 19,973.84

01 14065020 Control Account - Payroll to be Recovered 0120 -21,534.86 -30,098.85-8,563.99

01 14070000 ACCRUED EXPENSES 0120 -12,224.59 -101,195.88-88,971.29

01 14110000 LOAN LIABILITY - CURRENT 0120 -316,406.33 -316,406.33 0.00

01 14210000 PROVISION FOR ANNUAL LEAVE 0120 -228,531.81 -191,378.07 37,153.74

01 14220000 PROVISION FOR LONG SERVICE LEAVE

CURRENT

0120 -168,095.48 -147,624.83 20,470.65

01 14220010 LONG SERVICE LEAVE (CURRENT)

OTHER COUNCIL

0120 -3,421.95 -3,421.95 0.00

01 14065030 Control Account - Insurance Claims 0120 40,646.35 0.00-40,646.35

01 15010000 PENSIONER DEFERRED RATES 0130 52,812.99 52,812.99 0.00

01 15020000 LOANS DEBTORS -

CLUBS/INSTITUTIONS (NON CURRENT)

0130 604.81 0.00-604.81

01 15210000 LAND & BUILDINGS 0130 31,931,505.35 31,596,505.35-335,000.00Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 112

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11.1.7 Attachment 4 Detailed Trail Balance

Printed at:




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01 15220000 ACCUMULATED DEPRECIATION LAND

& BUILDINGS

0130 -2,387,689.93 -3,153,302.76-765,612.83

01 15230000 FURNITURE & EQUIPMENT 0130 785,709.53 785,709.53 0.00

01 15240000 ACCUMULATED DEPRECIATION

FURNITURE&EQUIP

0130 0.00 -118,030.42-118,030.42

01 15250000 PLANT & EQUIPMENT 0130 1,888,998.38 1,801,960.38-87,038.00


PLANT & EQUIP

0130 0.00 -221,582.98-221,582.98

01 15270000 SEWERAGE 0130 1,106,104.00 1,106,104.00 0.00


SEWERAGE

0130 -11,061.03 -22,122.05-11,061.02

01 15410000 ROADS 0130 380,195,826.54 380,195,826.54 0.00


ROADS

0130 -7,197,677.01 -14,396,354.01-7,198,677.00

01 15430000 FOOTPATHS 0130 2,025,798.43 2,025,798.43 0.00


FOOTPATHS

0130 -50,645.01 -101,289.95-50,644.94

01 15450000 DRAINAGE 0130 870,017.93 870,017.93 0.00


DRAINAGE

0130 -11,571.23 -23,142.45-11,571.22

01 15470000 PARKS & OVALS 0130 2,302,103.55 2,302,103.55 0.00

01 15480000 ACCUMULATED DEPRECIATION PARKS

&OVALS

0130 -64,947.86 -134,474.62-69,526.76

01 15490000 INFRASTRUCTURE OTHER 0130 3,417,980.79 3,417,980.79 0.00


INFRASTRUCTURE OTHER

0130 -137,676.22 -270,998.57-133,322.35

01 16010000 LOAN LIABILITY (NON CURRENT) 0140 -1,030,016.86 -1,030,016.86 0.00

01 16110000 LONG SERVICE LEAVE (NON

CURRENT)

0140 -91,347.07 -67,541.60 23,805.47


CURRENT) OTHER COUNCILS

0140 -0.49 -0.49 0.00

01 10403970 Transfer from Plant Reserve 0150 0.00 -194,400.45-194,400.45

01 11001910 Transfer from Reserve 0150 0.00 -119,863.19-119,863.19

01 11003910 Transfer from Sewerage Reserve 0150 0.00 -130,749.00-130,749.00

01 11105900 Transfer from Reserve - Recreation and

Culture

0150 0.00 -32,850.09-32,850.09


Culture

0150 0.00 -55,500.00-55,500.00

01 11202900 Transfer from Reserve - Transport 0150 0.00 -200,000.00-200,000.00

01 11301900 Transfer from Reserve - Economic Services 0150 0.00 -15,233.28-15,233.28

01 17010000 ACCUMMULATED SURPLUS 0150 -66,083,543.28 -66,083,543.28 0.00

01 17010010 TRANSFER TO RESERVES 0150 671,602.00 671,602.00 0.00

01 17010020 TRANSFER FROM RESERVES 0150 -300,000.00 -300,000.00 0.00

01 17100000 ASSET REVALUATION RESERVE 0150 -349,155,383.07 -349,155,383.07 0.00

01 17210000 RESERVE - PLANT REPLACEMENT 0150 -543,737.59 -349,337.14 194,400.45

01 17220000 RESERVE - LAND & BUILDINGS 0150 -402,531.53 -338,231.53 64,300.00

01 17230000 RESERVE - LANDFILL

REINSTATEMENT

0150 -878,904.60 -759,041.41 119,863.19

01 17240000 RESERVE - SEWERAGE 0150 -311,483.87 -180,734.87 130,749.00

01 17280000 RESERVE - Environmental Efficiency

Improvement

0150 -504,365.56 -504,365.56 0.00

01 17290000 RESERVE - RECREATION FACILITIES 0150 -712,135.00 -412,135.00 300,000.00

01 17300000 RESERVE - IT & COMMUNICATIONS 0150 -183,831.95 -183,831.95 0.00

01 17400000 Reserve - Road Contributions 0150 -522,419.00 -398,189.11 124,229.89

01 17500000 RESERVE - INFRASTRUCTURE

RENEWAL

0150 0.00 -750,090.46-750,090.46

BALANCE SHEETTotal -9,409,481.96 0.00 -9,409,481.96

03 10301000 EXPENSE - EMPLOYEE PAYROLL &

SUPERANNUATION RATES

0301 0.00 237,499.92 237,499.92Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 113

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03 10301160 Concessions O'Dea Ward 0301 0.00 166,031.36 166,031.36

03 10301170 Concession on Rates 0301 0.00 30,465.84 30,465.84

03 10301750 INCOME - Rates Levied 0301 0.00 -196.00-196.00

03 10301790 INCOME - RATES (Subsidiary Ledger) 0301 0.00 -6,317,180.60-6,317,180.60

03 10301830 DEBIT - RATES WRITTEN-OFF 0301 0.00 60,320.68 60,320.68

03 10301840 INCOME - BACK RATES 0301 0.00 1,271.33 1,271.33

03 10301850 Income - Penalty Interest Raised on Rates 0301 0.00 -124,052.30-124,052.30

03 10301870 INCOME - RATES ADMINISTRATION

FEES RECEIVED

0301 0.00 -21,910.00-21,910.00

03 10301890 Rates Recovery Legal Fees - With GST 0301 0.00 -144,320.70-144,320.70

03 10301900 Account Enquiry Fees 0301 0.00 -17,849.79-17,849.79

03 10302090 EXPENSE - OTHER GENERAL PURPOSE 0302 0.00 -1,089.69-1,089.69

03 10302750 INCOME - GRANTS COMMISSION

GENERAL GRANT

0302 0.00 -814,475.20-814,475.20

03 10302780 INCOME - INTEREST 0302 0.00 -78,475.34-78,475.34

03 10302790 INCOME - OTHER GENERAL PURPOSE

FUNDING

0302 0.00 -12,850.01-12,850.01

03 10302860 FEES AND CHARGES -

ADMINISTRATION

0302 0.00 -36,655.83-36,655.83

03 11407800 INCOME - FUEL TAX CREDITS 0302 0.00 -39,817.00-39,817.00

GENERAL PURPOSE FUNDINGTotal -7,113,283.33 0.00 -7,113,283.33

04 10401000 Executive Services - Members of Council 0401 0.00 518,159.12 518,159.12

04 10401030 Members Allowances and Fees 0401 0.00 170,655.47 170,655.47

04 10401070 Members Functions, Events, Contributions 0401 0.00 96,912.63 96,912.63

04 10401620 Administrative Allocation Members and

Executive

0401 0.00 355,903.82 355,903.82

04 10401100 Human Resources and Associated Costs 0402 0.00 217,772.09 217,772.09

04 10401200 Consultancy Governance 0402 0.00 364,236.80 364,236.80

04 10401710 Expense - Other Governance 0402 0.00 74,493.83 74,493.83

04 10403080 COSTS ASSOCIATED WITH LEGAL

ACTION

0402 0.00 93,648.86 93,648.86

04 10401700 Income - Other 0402 0.00 -61,258.13-61,258.13

04 10403870 ACQUISITION - LAND & BUILDINGS

CORPORATE SERVICES

0402 0.00 37,512.00 37,512.00

04 10403880 ACQUISITION - FURNITURE &

EQUIPMENT CORPORATE SERVICES

0402 0.00 0.00 0.00

GOVERNANCETotal 1,868,036.49 0.00 1,868,036.49

05 10501100 FIRE PREVENTION 0501 0.00 23,645.94 23,645.94

05 10501750 INCOME - FESA GRANTS 0501 0.00 -4,521.79-4,521.79

05 10502080 Animal Control Coolgardie 0502 0.00 50,772.54 50,772.54

05 10502090 Animal Control Kambalda 0502 0.00 25,953.61 25,953.61

05 10502100 EXPENSE - WILD DOG CONTROL 0502 0.00 2,300.97 2,300.97

05 10502620 Administration Allocation Animal Control 0502 0.00 11,082.98 11,082.98

05 10502750 INCOME - DOG REGISTRATION FEES 0502 0.00 -11,882.29-11,882.29

05 10502760 Cat Registration 0502 0.00 -390.92-390.92

05 10502790 Income Other 0502 0.00 -2,984.08-2,984.08

05 10503080 Other Law Order and Public Safety 0503 0.00 39,501.56 39,501.56

05 10503620 Administration Allocation Other Law Order

and Public Safety

0503 0.00 11,082.98 11,082.98

LAW, ORDER & PUBLIC SAFETYTotal 144,561.50 0.00 144,561.50

07 10701130 Health Services 0701 0.00 35,523.30 35,523.30

07 10701620 ADMINISTRATION ALLOCATION

MATERIAL & INFANT HEALTH

0701 0.00 0.00 0.00Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 114

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EQUIPMENT OTHER HOUSING

0701 0.00 0.00 0.00

07 10703090 Preventative Services 0704 0.00 53,227.34 53,227.34

07 10704450 EXPENSE - DEPRECIATION ADMIN &

INSPECTIONS

0704 0.00 411.63 411.63

07 10703760 Income - Infringements and Fines 0704 0.00 -227.27-227.27

07 10703780 Income Inspections and Other 0704 0.00 -1,602.72-1,602.72

07 10705090 MOSQUITO & OTHER PEST CONTROL 0705 0.00 25,094.65 25,094.65


EQUIPMENT PREVENTATIVE SERVICES

- PEST CONTROL

0705 0.00 0.00 0.00

HEALTHTotal 112,426.93 0.00 112,426.93

08 10801450 EXPENSE - DEPRECIATION

PRE-SCHOOL

0801 0.00 72.02 72.02

08 10802450 EXPENSE - DEPRECIATION OTHER

EDUCATION

0802 0.00 2,634.42 2,634.42

08 10803450 EXPENSE - DEPRECIATION CARE OF

FAMILIES

0803 0.00 499.99 499.99

08 10802090 Kambalda Resource Centre 0805 0.00 128,711.65 128,711.65

08 10802100 Administration Allocation Kambalda

Resource Centre

0805 0.00 44,331.88 44,331.88

08 10802010 INCOME GRANTS - KAMBALDA

RESOURCE CENTRE

0805 0.00 -126,113.74-126,113.74

08 10802020 INCOME OTHER - KAMBALDA

RESOURCE CENTRE

0805 0.00 -14,898.34-14,898.34

08 10802150 INCOME RAMBLER RESOURCE CENTRE 0805 0.00 -4,422.76-4,422.76


EQUIPMENT OTHER EDUCATION

0805 0.00 11,711.95 11,711.95

08 10806100 Youth Services 0806 0.00 4,509.86 4,509.86

08 10806450 EXPENSE - DEPRECIATION YOUTH 0806 0.00 291.66 291.66

08 10807100 Coolgardie Resource Centre 0807 0.00 113,595.55 113,595.55

08 10807010 INCOME GRANTS - COOLGARDIE

RESOURCE CENTRE

0807 0.00 -118,955.64-118,955.64

08 10807020 INCOME OTHER - COOLGARDIE

RESOURCE CENTRE

0807 0.00 -6,369.63-6,369.63

EDUCATION & WELFARETotal 35,598.87 0.00 35,598.87

09 10901030 Staff Housing Operating 0901 0.00 52,568.94 52,568.94

09 10901450 EXPENSE - DEPRECIATION STAFF

HOUSING

0901 0.00 21,044.65 21,044.65

09 10901620 Administration Allocation Staff Housing 0901 0.00 32,165.93 32,165.93

09 10901020 INCOME - STAFF HOUSING 0901 0.00 -10,592.69-10,592.69


STAFF HOUSING

0901 0.00 8,800.00 8,800.00

09 10901150 Aged Accomodation - Coolgardie 0902 0.00 4,438.95 4,438.95

09 10901180 Aged Accomodation - Kambalda 0902 0.00 32,500.20 32,500.20

09 10902050 Other housing Operating 0902 0.00 15,629.44 15,629.44


HOUSING

0902 0.00 58,630.12 58,630.12

09 10902620 Administration Allocation Other Housing 0902 0.00 33,248.92 33,248.92

09 11601070 EXPENSE - LOAN 107 INTEREST

(HOUSING 2)

0902 0.00 0.00 0.00

09 10901210 INCOME - AGED ACCOMMODATION

KAMBALDA

0902 0.00 -37,785.61-37,785.61

09 10901220 INCOME - OTHER HOUSING 0902 0.00 -39,292.69-39,292.69

09 10901900 Transfer from Reserve - Housing 0902 0.00 -8,800.00-8,800.00

HOUSINGTotal 162,556.16 0.00 162,556.16Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 115

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10 11001080 Waste Disposal Operating 1001 0.00 784,321.73 784,321.73

10 11001620 Administration Allocation Waste Disposal 1001 0.00 88,663.76 88,663.76

10 11001740 IIncome - Bin Service with NO GST 1001 0.00 -486,752.04-486,752.04

10 11001750 Income Kambalda Tip 1001 0.00 -8,756.11-8,756.11

10 11001760 Income Coolgardie Tip 1001 0.00 -7,042.52-7,042.52

10 11001770 Income contract Wate 1001 0.00 -28,088.76-28,088.76

10 11002740 IIncome - Bin Service with GST 1001 0.00 -144,777.16-144,777.16

10 15100180 REFUSE SITE 1001 0.00 22,415.15 22,415.15

10 11001150 GROUND WATER MONITORING 1002 0.00 29,558.06 29,558.06

10 11003080 Sewerage Coolgardie 1003 0.00 358,675.82 358,675.82

10 11003450 EXPENSE - DEPRECIATION SEWERAGE 1003 0.00 11,061.02 11,061.02

10 11003620 Administration Allocation Sewerage

Coolgardie

1003 0.00 44,331.87 44,331.87


(SEWERAGE)

1003 0.00 1,729.26 1,729.26

10 11003740 INCOME - RELATING TO SEWERAGE 1003 0.00 -262,484.59-262,484.59

10 11003890 Acquisition - Plant and Equipment Sewerage 1003 0.00 8,722.63 8,722.63

10 11601110 EXPENSE - LOAN 99 PRINCIPAL

(SEWERAGE)

1003 0.00 16,693.22 16,693.22

10 11004080 Drainage (Urban) 1004 0.00 69,477.23 69,477.23

10 11004450 EXPENSE - DEPRECIATION DRAINAGE 1004 0.00 11,571.22 11,571.22

10 11005080 EXPENSE - RELATING TO PROTECTION

OF ENVIRONMENT

1005 0.00 302.71 302.71

10 11006080 Town Planning and Regional Development 1006 0.00 57,582.08 57,582.08

10 11007090 Public Conveniences 1007 0.00 67,353.50 67,353.50

10 11007200 Off Road Vehicles 1007 0.00 483.33 483.33


COMMUNITY AMENITIES

1007 0.00 9,479.09 9,479.09

10 11007100 Cemetery Operating 1008 0.00 24,625.87 24,625.87

10 11007400 Income Cemeteries 1008 0.00 -2,932.03-2,932.03

10 11003560 Compliance - Sewerage 1009 0.00 22,970.04 22,970.04

COMMUNITY AMENITIESTotal 689,184.38 0.00 689,184.38

11 11101450 EXPENSE - DEPRECIATION HALLS &

CIVIC CENTRES

1101 0.00 7,541.66 7,541.66

11 11103000 Swimming Pool Coolgardie 1103 0.00 176,609.94 176,609.94


COOLGARDIE POOL

1103 0.00 4,137.10 4,137.10

11 11601210 EXPENSE - LOAN 112 POOL

REFURBISHMENT INTEREST

1103 0.00 8,124.59 8,124.59

11 11103100 INCOME COOLGARDIE SWIMMING

POOL

1103 0.00 -9,364.64-9,364.64

11 11103800 Income Grants Coolgardie Pool 1103 0.00 -32,000.00-32,000.00


EQUIPMENT COOLGARDIE POOL

1103 0.00 30,358.62 30,358.62

11 11601220 LOAN 112 SWIMMING POOL

REFURBISHMENT PRINCIPAL

1103 0.00 33,250.21 33,250.21

11 11104000 Swimming Pool Kambalda 1104 0.00 211,816.13 211,816.13

11 11104450 EXPENSE - DEPRECIATION KAMBALDA

POOL

1104 0.00 9,556.28 9,556.28

11 11104620 Administration Allocation Kambalda Pool 1104 0.00 0.00 0.00

11 11104100 INCOME KAMBALDA SWIMMING POOL 1104 0.00 -47,687.12-47,687.12

11 11104800 .Income Grants Kambalda Pool 1104 0.00 -72,000.00-72,000.00

11 11104860 ACQUISITION - INFRASTRUCTURE -

KAMBALDA POOL (EAST REDEVEL)

1104 0.00 0.00 0.00

11 11104890 ACQUISITION - PLANT & EQUIPMENT

KAMBALDA POOL

1104 0.00 41,942.43 41,942.43

11 11105080 Parks and Gardens Coolgardie 1105 0.00 143,199.88 143,199.88Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 116

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11 11105150 Parks and Reserves Kambalda West 1105 0.00 230,358.24 230,358.24

11 11105160 Parks and Reserves East Kambalda 1105 0.00 181,784.99 181,784.99


RECREATION AND SPORT

1105 0.00 197,631.54 197,631.54

11 11105620 Administration Allocation Parks and Reserves 1105 0.00 145.19 145.19

11 11105750 STATE GOVERNMENT INCOME FOR

PARKS OVALS AND RESERVES

1105 0.00 -50,000.00-50,000.00

11 11105800 INCOME - CAPITAL GRANT PARKS &

GARDENS do not use

1105 0.00 -87,755.00-87,755.00

11 11106900 ACQUISITION - INFRASTRUCTURE

PARKS GEN

1105 0.00 257,132.65 257,132.65

11 11106040 Club Development 1106 0.00 26,351.59 26,351.59

11 11106080 Leased Premises - Community Leases 1106 0.00 104,325.28 104,325.28

11 11106110 Hard Courts 1106 0.00 9,538.23 9,538.23

11 11106120 Skate Parks 1106 0.00 35,026.61 35,026.61

11 11106450 EXPENSE - DEPRECIATION SPORTING

CLUBS

1106 0.00 55,619.03 55,619.03

11 11106550 EXPENSE - LOSS ON ASSET DISPOSAL

SPORTING CLUBS

1106 0.00 316,831.29 316,831.29

11 11106620 Administration Allocation Clubs and

Amenities

1106 0.00 22,165.93 22,165.93

11 11106750 Income - Clubs and Amenities 1106 0.00 -28,442.48-28,442.48


SPORTING CLUBS & AMENITIES

1106 0.00 12,647.00 12,647.00

11 11107070 Libraries 1107 0.00 6,309.82 6,309.82

11 11107450 EXPENSE - DEPRECIATION LIBRARIES 1107 0.00 103.49 103.49

11 11108000 Coolgardie Recreation Centre Operating 1108 0.00 159,918.36 159,918.36

11 11108080 Coolgardie Recreation Centre Activities 1108 0.00 7,771.42 7,771.42

11 11108150 Coolgardie Gym 1108 0.00 2,276.33 2,276.33


COOLGARDIE RECREATION CTR

1108 0.00 59,080.27 59,080.27

11 11108620 Administration Allocation Coolgardie

Recreation Centre

1108 0.00 33,248.92 33,248.92

11 11601020 EXPENSE - LOAN 98 INTEREST (COOL

REC CTR)

1108 0.00 0.00 0.00

11 11108010 INCOME COOLGARDIE RECREATION

CENTRE

1108 0.00 -8,337.26-8,337.26

11 11108020 INCOME COOLGARDIE GYM 1108 0.00 -6,741.76-6,741.76


EQUIPMENT COOLGARDIE

RECREATION CE

1108 0.00 0.00 0.00

11 11109000 Kambalda Recreation Centre (KCRF)

Operating

1109 0.00 447,896.56 447,896.56


Activities

1109 0.00 36,459.47 36,459.47

11 11109150 Kambalda Gym 1109 0.00 14,374.11 14,374.11


RECREATION CTRS

1109 0.00 34,108.36 34,108.36

11 11109600 Depreciation Kambalda Rec Centre 1109 0.00 375,061.58 375,061.58


Recreation Centre

1109 0.00 54,331.87 54,331.87

11 11601080 EXPENSE - LOAN 111 INTEREST (KCRF) 1109 0.00 24,818.03 24,818.03

11 11109010 INCOME KAMBALDA RECREATION

CENTRE

1109 0.00 -74,829.88-74,829.88

11 11109020 INCOME KAMBALDA GYM 1109 0.00 -66,871.98-66,871.98


EQUIPMENT KAMBALDA RECREATION

1109 0.00 8,790.00 8,790.00


(KCRF)

1109 0.00 249,916.21 249,916.21

11 11110070 Television and Broadcasting 1110 0.00 10,851.90 10,851.90

11 11110900 Television and Broadcasting Income 1110 0.00 -1,875.83-1,875.83Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 117

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11 11111000 Community Development 1111 0.00 237,548.83 237,548.83

11 11111140 Heritage 1111 0.00 10,354.26 10,354.26


COMMUNITY DEVELOPMENT

1111 0.00 105.49 105.49

11 11111620 Administration Allocation Community

Develpoment and Heritage

1111 0.00 44,331.87 44,331.87


EQUIPMENT OTHER CULTURE

1111 0.00 16,395.86 16,395.86

RECREATION & CULTURETotal 3,464,241.47 0.00 3,464,241.47

12 11202010 Income Roads - Regional Road Group 1201 0.00 -475,216.00-475,216.00

12 11202030 Income Roads - Blackspot 1201 0.00 -151,240.00-151,240.00

12 11202060 Direct Grant - Regional Road Group 1201 0.00 -117,088.00-117,088.00

12 11202200 FAGS - Road Grant 1201 0.00 -760,997.80-760,997.80


COOLGARDIE FOOTPATHS

1201 0.00 56,244.04 56,244.04


KAMBALDA EAST FOOTPATHS

1201 0.00 17,571.48 17,571.48


TECH SERVICES

1201 0.00 22,192.48 22,192.48

12 15120130 Road Construction - Renewal 1201 0.00 1,236,787.17 1,236,787.17

12 15120140 Road Construction - Upgrade 1201 0.00 311,430.01 311,430.01

12 11202070 Street Lighting and Depots 1202 0.00 221,331.05 221,331.05

12 11202100 Routine Road Maintenance 1202 0.00 677,933.74 677,933.74

12 11202150 Streets Own Resource 1202 0.00 81,163.19 81,163.19

12 11202170 Footpath Maintenance 1202 0.00 103,791.03 103,791.03

12 11202210 Streets - not R2R own resources 1202 0.00 340,380.52 340,380.52

12 11202450 EXPENSE - DEPRECIATION TECH

SERVICES

1202 0.00 7,258,259.97 7,258,259.97

12 11202620 ADMINISTRATION ALLOCATION TECH

SERVICES

1202 0.00 103,621.77 103,621.77

12 11202750 Income - Limited Cartage Campaign 1202 0.00 -40,000.00-40,000.00

12 11203770 Profit/Loss on asset disposal 1204 0.00 -23,368.20-23,368.20

12 11204890 ACQUISITION - LIGHT PLANT 1204 0.00 40,950.45 40,950.45

12 11204900 ACQUISITION - HEAVY PLANT 1204 0.00 211,950.00 211,950.00

12 11204740 Proceeds from Disposal of Light Vehicles 1204 0.00 0.00 0.00

12 11204750 Proceeds from Disposal of Heavy Plant 1204 0.00 0.00 0.00

12 11207090 Relating to Aerodromes 1207 0.00 378.34 378.34

TRANSPORTTotal 9,116,075.24 0.00 9,116,075.24

13 11302080 EXPENSE - COOLGARDIE VISITOR

CENTRE

1302 0.00 157,107.60 157,107.60

13 11302100 LOOK OUT AND INFORMATION BAYS 1302 0.00 28,980.70 28,980.70

13 11302170 TOURISM AND AREA DEVELOPMENT 1302 0.00 5,602.95 5,602.95

13 11302200 EXPENSE - CONSULTANTS

SUBSCRIPTIONS & AREA PROMOTION

1302 0.00 48,340.03 48,340.03

13 11302450 EXPENSE - DEPRECIATION TOURISM 1302 0.00 10,886.18 10,886.18


TOURISM

1302 0.00 44,331.87 44,331.87

13 11306080 EXPENSE - RELATING TO

DEVELOPMENT & OTHER ECONOMIC

SERVICES

1302 0.00 0.00 0.00

13 11302700 INCOME VISITORS CENTRE 1302 0.00 -22,771.01-22,771.01

13 11302710 Income - Tourism Grant 1302 0.00 -48,771.31-48,771.31

13 11611320 LOAN 113 -POST OFFICE

REFURBISHMENT (PRINCIPAL)

1302 0.00 16,302.55 16,302.55

13 11303200 BUILDING CONTROL 1303 0.00 47,760.77 47,760.77Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 118

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BUILDING CONTROL

1303 0.00 33,248.93 33,248.93

13 11304000 INCOME BUILDING 1303 0.00 -6,780.39-6,780.39

13 11306110 COOLGARDIE POST OFFICE 1306 0.00 52,205.32 52,205.32

13 11306150 STANDPIPES 1306 0.00 11,377.60 11,377.60

13 11306170 Other Buildings and Facilities 1306 0.00 22,820.45 22,820.45

13 11306450 EXPENSE - DEPRECIATION ECONOMIC

DEVELOPMENT

1306 0.00 79,970.32 79,970.32

13 11306600 EXPENSE - GEDC BUSINESS CASE 1306 0.00 39,939.35 39,939.35


ECONOMIC DEVELOPMENT

1306 0.00 63,248.93 63,248.93

13 11611310 LOAN 113 POST OFFICE

REFURBISHMENT (INTEREST)

1306 0.00 19,044.01 19,044.01

13 11307000 Income Post Office 1306 0.00 -12,984.07-12,984.07

13 15130600 Grant Income - GEDC - Post Office upgrade

business case

1306 0.00 -39,939.35-39,939.35

13 15130610 LAND & BUILDINGS - ECONOMIC

SERVICES

1306 0.00 382,548.83 382,548.83

ECONOMIC SERVICESTotal 932,470.26 0.00 932,470.26

14 10402000 Finance/Administration and Associated Costs 0403 0.00 706,456.48 706,456.48

14 10402020 Records and associated costs 0403 0.00 46,814.88 46,814.88

14 10402040 IT and associated costs 0403 0.00 118,326.25 118,326.25

14 10402070 EXPENSE - UTILITIES

ADMINISTRATION do not use

0403 0.00 0.00 0.00

14 10402150 Cost of Operations 0403 0.00 216,164.17 216,164.17

14 10402200 CONSULTANTS SUBSCRIPTIONS AND

OTHER

0403 0.00 68,154.19 68,154.19


ADMINISTRATION

0403 0.00 138,111.53 138,111.53

14 10402610 Credit - Administration Allocated 0403 0.00 -1,296,163.23-1,296,163.23

14 10402640 EXPENSE - Rounding (Cash Parameters) 0403 0.00 1,252.38 1,252.38

14 10403110 EXPENSE - OCCUPATION SAFETY &

HEALTH

0403 0.00 883.35 883.35


CORPORATE SERVICES

0403 0.00 0.00 0.00

14 10302850 INCOME: LEEHMAN INVESTMENT

RECOVERY OF LOSSES

0403 0.00 -498,173.83-498,173.83

14 10402760 INCOME - CONTRIBUTIONS

REIMBURSEMENTS & DONATIONS

0403 0.00 -4,850.00-4,850.00

14 10404100 Expense - Development Services

Administration

0404 0.00 0.00 0.00

14 11112080 EXPENSE RELATING TO RECREATION

ADMINISTRATION

1112 0.00 0.00 0.00

14 11401090 Expense related to private works 1401 0.00 10.00 10.00

14 11402080 EXPENSE - RELATING TO PUBLIC

WORKS OVERHEADS

1402 0.00 950,679.50 950,679.50


PUBLIC WORKS

1402 0.00 232,489.12 232,489.12

14 11402670 CREDIT - OVERHEADS ALLOCATED TO

WORKS

1402 0.00 -1,181,841.48-1,181,841.48

14 11306210 Shared Services 1403 0.00 28,500.00 28,500.00

14 11403080 EXPENSE - FUEL & OILS 1403 0.00 135,835.09 135,835.09

14 11403100 EXPENSE - PARTS & REPAIRS 1403 0.00 130,910.98 130,910.98

14 11403110 EXPENSE - INTERNAL REPAIR WAGES 1403 0.00 173,433.23 173,433.23

14 11403120 EXPENSE - VEHICLE & RADIO

LICENCES

1403 0.00 23.00 23.00

14 11403150 EXPENSE - EXPENDABLE TOOLS 1403 0.00 15,668.59 15,668.59

14 11403450 DEBIT - PLANT DEPRECIATION 1403 0.00 233,014.95 233,014.95Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 119

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14 11403670 CREDIT - PLANT OPERATION COSTS

ALLOCATED TO WORKS

1403 0.00 -717,384.84-717,384.84

14 11403680 CREDIT - PLANT DEPRECIATION COSTS

ALLOCATED TO WORKS

1403 0.00 -1.00-1.00

14 10402900 Transfer to Reserve - Other Property and

Services

1405 0.00 498,173.83 498,173.83

14 11406020 DEBIT - GROSS SALARIES & WAGES 1406 0.00 3,639,567.64 3,639,567.64

14 11406030 CREDIT - LESS SAL & WAGES ALOC TO

WORKS

1406 0.00 -3,639,567.64-3,639,567.64


UNCLASSIFIED

1407 0.00 1,176.85 1,176.85

14 11407740 INCOME - RELATING TO

UNCLASSIFIED ( INSURANCE & OTHER

)

1407 0.00 -50.00-50.00

OTHER PROPERTY & SERVICESTotal -2,386.01 0.00 -2,386.01

LOAN REPAYMENTSTotal 0.00 0.00 0.00

21 12100000 TRUST LIABILITY 2100 -192,640.45 -192,640.45 0.00

21 12100010 TRUST CASH AT BANK 2100 192,640.45 214,785.53 22,145.08

21 12100130 TRUST BCITF TRAINING LEVY -

PAYMENTS

2100 0.00 2,160.00 2,160.00


RECEIPTS

2100 0.00 -1,840.00-1,840.00

21 12100150 TRUST BUILDING LEVY - PAYMENTS 2100 0.00 1,911.15 1,911.15

21 12100160 TRUST BUILDING LEVY - RECEIPTS 2100 0.00 -2,090.10-2,090.10

21 12100190 TRUST BONDS - PAYMENTS 2100 0.00 700.00 700.00

21 12100200 TRUST BONDS - RECEIPTS 2100 0.00 -20,655.55-20,655.55

21 12100230 TRUST MISCELLANEOUS MONIES

HELD -RECEIPTS

2100 0.00 -31,544.81-31,544.81


HELD - PAYMENTS

2100 0.00 29,214.23 29,214.23

TRUSTTotal 0.00 0.00 0.00

0.00 0.00Total for division GEN 0.00

0.00 0.00Grand Total 0.00



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11.1.7 Attachment 5 Signed Management Report



Permanent Explanation of Variance belowRevenue from operating activities $ %

Governance 63,360 -

General Purpose Funding - Other 338,822 38% Variance due in part to early receipt of FAGS grant and higher interest and Fuel Tax Credit reciepts

Housing 31,440 56%

Variance due to higher income recognised across all housing categories - staff housing being leased has contributed significantly

Community amenities (218,980) (19%) Variance due to less income collected through sanitation, tips, sewerage and cemetery income

Recreation and Culture (41,590) (19%)

Variance due to less income recognised, due to movement of income incorrectly recognised within the programme

Economic Services 100,378 319%

Grant income for Visitors Centre recognised, and income for economic services posted correctly on review


Education and Welfare 65,631 18% Variance due to savings found due to restructure and service level review

Housing 53,130 18%

Expenditure lower than budgeted due to savings in operational expenditure and transfer of admin allocations

Recreation and Culture (315,310) (11%) Expenditure higher than budget due to admin allocations and reallocations of expenditures

Other Property and Services (34,787) 109%

Expenditure variation due to the reallocation of costs to appropriate programs. Adjustments to be done as part of end of financial year processes


Adjust (Profit)/Loss on Disposal 221,943 310% Significant increase due to the loss on written down value of the demolition of the old kambalda club rooms

Movement in employee benefits (246,984) (100%) Due to redundancy payments and staff leaving the Shire

Grants, Subsidies and Contributions (165,961) (14%)

Variance due to road project grants where projects are rolled over and instalments budgeted for have not been claimed

Furniture & Equipment 30,957 (32%)

Variance due to budgets being based on grant funding, but not all costs attributable to grants are capital costs to add to furniture

Plant & Equipment 80,050 (24%) Increase due to replacement of loader

Parks & Ovals 184,867 (42%)

Decrease due to the coolgardie skate park not being commenced in 2016/2017 - to be carried over to 2017/2018

Footpaths 93,011 (56%) Footpath programme not fully completed and savings due to work undertaken by GETS

Sewerage (20,123) (45%) Increase due to works undertaken on operational plans for both tip sites


Further CommentsNote 2 - Net Current AssetsNote 3 - Capital

Note 4 - CashIncrease compared to budget in unrestricted cash due to early payments of FAG Grants

Note 5 - ReceivablesNote 6 - PayablesNote 7 - ReservesNote 8 - Rates







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11.1.7 Attachment 2 Variation Explanation

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Permanent Explanation of Variance below






Note 9 - BorrowingsNote 10 - GrantsNote 11 - Budget AmendmentsNote 12 - Trust



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11.1.7 Attachment 3 Signed Compilation Report

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GENDivision

01 13010000 MUNICIPAL CASH AT BANK 0110 654,297.04 953,327.51 299,030.47

01 13010010 CASH ON HAND 0110 712.20 812.20 100.00

01 13010030 ANZ online Saver 3789-27481 0110 1,466.45 0.00-1,466.45

01 13010040 ANZ ONLINE SAVER (INTEREST TO

MUNI) 2823-40539

0110 833.44 0.00-833.44

01 13010050 BankWest GOLD TERM DEPOSIT 306-039

063702-2

0110 1,022,746.78 0.00-1,022,746.78

01 13010060 ANZ ONLINE SAVER 016719 278864276 0110 634,330.00 4,464,181.71 3,829,851.71

01 13010070 National Bank of Australia NAB #946925119

(use for Bank Guarantee)

0110 402.27 332.27-70.00

01 13010080 BankWest Gold Term Deposit 306-039

063703-0

0110 1,023,601.05 0.00-1,023,601.05

01 13010100 ANZ Term Deposit 9748-56114 0110 1,010,765.25 0.00-1,010,765.25

01 13010110 ANZ Term Deposit 9748-60463 0110 1,018,115.65 0.00-1,018,115.65

01 13010140 BANKWEST TERM DEPOSIT # 0110 0.00 0.00 0.00

01 13010150 ANZ TERM DEPOSIT 9761 80672 0110 0.00 0.00 0.00

01 13011020 ANZ Online 39067 1327 (int to muni) 0110 12,543.79 0.00-12,543.79

01 13020000 RATES DEBTORS 0110 2,984,427.73 2,806,439.07-177,988.66

01 13020020 RUBBISH DEBTORS 0110 68,319.00 121,221.22 52,902.22

01 13020030 RATES PENSIONER REBATE CONTROL 0110 38,538.90 28,574.76-9,964.14

01 13020040 ESL RATES DEBTORS 0110 118,944.56 141,216.43 22,271.87

01 13020050 PROVISION FOR DOUBTFUL DEBTS 0110 -1,920,518.67 -1,920,518.67 0.00

01 13020060 SEWERAGE RATES DEBTOR 0110 48,517.04 84,919.58 36,402.54

01 13020070 EXCESS RATES DEBTOR 0110 820.02 -95,041.44-95,861.46

01 13020090 RATES ESL REBATE CONTROL 0110 1,823.60 1,336.84-486.76

01 13030000 DEBTORS CONTROL 0110 100,238.39 80,637.63-19,600.76

01 13030010 SALARY SACRIFICE - EXEMPT ITEMS 0110 3,236.90 0.00-3,236.90

01 13030020 GENERAL SUSPENSE 0110 0.00 0.00 0.00

01 13040000 GST INPUT (ASSET) 0110 115,994.64 -22,823.63-138,818.27

01 13060000 PREPAYMENTS 0110 0.00 0.00 0.00

01 13110000 STOCK ON HAND MATERIALS 0110 8,395.14 8,395.14 0.00

01 13020010 RATES REFUNDS SUSPENSE A/C 0120 1,945.66 0.00-1,945.66

01 13030050 LGIS OSH Dividend 0120 -9,315.00 0.00 9,315.00

01 14010000 SUNDRY CREDITORS CONTROL 0120 -505,267.85 -362,826.64 142,441.21

01 14010010 FESA ESL CONTROL 0120 4,340.07 2,354.82-1,985.25

01 14020000 ACCRUED INTEREST ON LOANS 0120 -16,831.64 0.00 16,831.64

01 14030010 ACCRUED RDOS 0120 -38,633.02 -32,620.60 6,012.42

01 14050000 GST OUTPUT (LIABILITY) 0120 4,082.56 32,731.31 28,648.75

01 14050050 FRINGE BENEFITS TAX (FBT) 0120 -195,593.14 -8,942.19 186,650.95

01 14060000 PAYROLL SUSPENSE ACCOUNT 0120 0.00 0.00 0.00

01 14060010 PAYG TAX 0120 -151,806.10 -71,798.10 80,008.00

01 14060020 ATO TAXATION LIABILITY (EG FBT) 0120 0.00 24,675.73 24,675.73

01 14065010 CONTROL ACCOUNT - CORPORATE

CREDIT CARD

0120 -0.18 19,973.66 19,973.84

01 14065020 Control Account - Payroll to be Recovered 0120 -21,534.86 -30,098.85-8,563.99

01 14070000 ACCRUED EXPENSES 0120 -12,224.59 -101,195.88-88,971.29

01 14110000 LOAN LIABILITY - CURRENT 0120 -316,406.33 -316,406.33 0.00

01 14210000 PROVISION FOR ANNUAL LEAVE 0120 -228,531.81 -191,378.07 37,153.74

01 14220000 PROVISION FOR LONG SERVICE LEAVE

CURRENT

0120 -168,095.48 -147,624.83 20,470.65

01 14220010 LONG SERVICE LEAVE (CURRENT)

OTHER COUNCIL

0120 -3,421.95 -3,421.95 0.00

01 14065030 Control Account - Insurance Claims 0120 40,646.35 0.00-40,646.35

01 15010000 PENSIONER DEFERRED RATES 0130 52,812.99 52,812.99 0.00

01 15020000 LOANS DEBTORS -

CLUBS/INSTITUTIONS (NON CURRENT)

0130 604.81 0.00-604.81

01 15210000 LAND & BUILDINGS 0130 31,931,505.35 31,596,505.35-335,000.00Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 128

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01 15220000 ACCUMULATED DEPRECIATION LAND

& BUILDINGS

0130 -2,387,689.93 -3,153,302.76-765,612.83

01 15230000 FURNITURE & EQUIPMENT 0130 785,709.53 785,709.53 0.00


FURNITURE&EQUIP

0130 0.00 -118,030.42-118,030.42

01 15250000 PLANT & EQUIPMENT 0130 1,888,998.38 1,801,960.38-87,038.00


PLANT & EQUIP

0130 0.00 -221,582.98-221,582.98

01 15270000 SEWERAGE 0130 1,106,104.00 1,106,104.00 0.00


SEWERAGE

0130 -11,061.03 -22,122.05-11,061.02

01 15410000 ROADS 0130 380,195,826.54 380,195,826.54 0.00


ROADS

0130 -7,197,677.01 -14,396,354.01-7,198,677.00

01 15430000 FOOTPATHS 0130 2,025,798.43 2,025,798.43 0.00


FOOTPATHS

0130 -50,645.01 -101,289.95-50,644.94

01 15450000 DRAINAGE 0130 870,017.93 870,017.93 0.00


DRAINAGE

0130 -11,571.23 -23,142.45-11,571.22

01 15470000 PARKS & OVALS 0130 2,302,103.55 2,302,103.55 0.00

01 15480000 ACCUMULATED DEPRECIATION PARKS

&OVALS

0130 -64,947.86 -134,474.62-69,526.76

01 15490000 INFRASTRUCTURE OTHER 0130 3,417,980.79 3,417,980.79 0.00


INFRASTRUCTURE OTHER

0130 -137,676.22 -270,998.57-133,322.35

01 16010000 LOAN LIABILITY (NON CURRENT) 0140 -1,030,016.86 -1,030,016.86 0.00


CURRENT)

0140 -91,347.07 -67,541.60 23,805.47


CURRENT) OTHER COUNCILS

0140 -0.49 -0.49 0.00

01 10403970 Transfer from Plant Reserve 0150 0.00 -194,400.45-194,400.45

01 11001910 Transfer from Reserve 0150 0.00 -119,863.19-119,863.19

01 11003910 Transfer from Sewerage Reserve 0150 0.00 -130,749.00-130,749.00


Culture

0150 0.00 -32,850.09-32,850.09


Culture

0150 0.00 -55,500.00-55,500.00

01 11202900 Transfer from Reserve - Transport 0150 0.00 -200,000.00-200,000.00

01 11301900 Transfer from Reserve - Economic Services 0150 0.00 -15,233.28-15,233.28

01 17010000 ACCUMMULATED SURPLUS 0150 -66,083,543.28 -66,083,543.28 0.00

01 17010010 TRANSFER TO RESERVES 0150 671,602.00 671,602.00 0.00

01 17010020 TRANSFER FROM RESERVES 0150 -300,000.00 -300,000.00 0.00

01 17100000 ASSET REVALUATION RESERVE 0150 -349,155,383.07 -349,155,383.07 0.00

01 17210000 RESERVE - PLANT REPLACEMENT 0150 -543,737.59 -349,337.14 194,400.45

01 17220000 RESERVE - LAND & BUILDINGS 0150 -402,531.53 -338,231.53 64,300.00

01 17230000 RESERVE - LANDFILL

REINSTATEMENT

0150 -878,904.60 -759,041.41 119,863.19

01 17240000 RESERVE - SEWERAGE 0150 -311,483.87 -180,734.87 130,749.00

01 17280000 RESERVE - Environmental Efficiency

Improvement

0150 -504,365.56 -504,365.56 0.00

01 17290000 RESERVE - RECREATION FACILITIES 0150 -712,135.00 -412,135.00 300,000.00

01 17300000 RESERVE - IT & COMMUNICATIONS 0150 -183,831.95 -183,831.95 0.00

01 17400000 Reserve - Road Contributions 0150 -522,419.00 -398,189.11 124,229.89

01 17500000 RESERVE - INFRASTRUCTURE

RENEWAL

0150 0.00 -750,090.46-750,090.46

BALANCE SHEETTotal -9,409,481.96 0.00 -9,409,481.96

03 10301000 EXPENSE - EMPLOYEE PAYROLL &

SUPERANNUATION RATES

0301 0.00 237,499.92 237,499.92Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 129

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03 10301160 Concessions O'Dea Ward 0301 0.00 166,031.36 166,031.36

03 10301170 Concession on Rates 0301 0.00 30,465.84 30,465.84

03 10301750 INCOME - Rates Levied 0301 0.00 -196.00-196.00

03 10301790 INCOME - RATES (Subsidiary Ledger) 0301 0.00 -6,317,180.60-6,317,180.60

03 10301830 DEBIT - RATES WRITTEN-OFF 0301 0.00 60,320.68 60,320.68

03 10301840 INCOME - BACK RATES 0301 0.00 1,271.33 1,271.33

03 10301850 Income - Penalty Interest Raised on Rates 0301 0.00 -124,052.30-124,052.30

03 10301870 INCOME - RATES ADMINISTRATION

FEES RECEIVED

0301 0.00 -21,910.00-21,910.00

03 10301890 Rates Recovery Legal Fees - With GST 0301 0.00 -144,320.70-144,320.70

03 10301900 Account Enquiry Fees 0301 0.00 -17,849.79-17,849.79

03 10302090 EXPENSE - OTHER GENERAL PURPOSE 0302 0.00 -1,089.69-1,089.69

03 10302750 INCOME - GRANTS COMMISSION

GENERAL GRANT

0302 0.00 -814,475.20-814,475.20

03 10302780 INCOME - INTEREST 0302 0.00 -78,475.34-78,475.34

03 10302790 INCOME - OTHER GENERAL PURPOSE

FUNDING

0302 0.00 -12,850.01-12,850.01

03 10302860 FEES AND CHARGES -

ADMINISTRATION

0302 0.00 -36,655.83-36,655.83

03 11407800 INCOME - FUEL TAX CREDITS 0302 0.00 -39,817.00-39,817.00

GENERAL PURPOSE FUNDINGTotal -7,113,283.33 0.00 -7,113,283.33

04 10401000 Executive Services - Members of Council 0401 0.00 518,159.12 518,159.12

04 10401030 Members Allowances and Fees 0401 0.00 170,655.47 170,655.47

04 10401070 Members Functions, Events, Contributions 0401 0.00 96,912.63 96,912.63

04 10401620 Administrative Allocation Members and

Executive

0401 0.00 355,903.82 355,903.82

04 10401100 Human Resources and Associated Costs 0402 0.00 217,772.09 217,772.09

04 10401200 Consultancy Governance 0402 0.00 364,236.80 364,236.80

04 10401710 Expense - Other Governance 0402 0.00 74,493.83 74,493.83

04 10403080 COSTS ASSOCIATED WITH LEGAL

ACTION

0402 0.00 93,648.86 93,648.86

04 10401700 Income - Other 0402 0.00 -61,258.13-61,258.13


CORPORATE SERVICES

0402 0.00 37,512.00 37,512.00


EQUIPMENT CORPORATE SERVICES

0402 0.00 0.00 0.00

GOVERNANCETotal 1,868,036.49 0.00 1,868,036.49

05 10501100 FIRE PREVENTION 0501 0.00 23,645.94 23,645.94

05 10501750 INCOME - FESA GRANTS 0501 0.00 -4,521.79-4,521.79

05 10502080 Animal Control Coolgardie 0502 0.00 50,772.54 50,772.54

05 10502090 Animal Control Kambalda 0502 0.00 25,953.61 25,953.61

05 10502100 EXPENSE - WILD DOG CONTROL 0502 0.00 2,300.97 2,300.97

05 10502620 Administration Allocation Animal Control 0502 0.00 11,082.98 11,082.98

05 10502750 INCOME - DOG REGISTRATION FEES 0502 0.00 -11,882.29-11,882.29

05 10502760 Cat Registration 0502 0.00 -390.92-390.92

05 10502790 Income Other 0502 0.00 -2,984.08-2,984.08

05 10503080 Other Law Order and Public Safety 0503 0.00 39,501.56 39,501.56

05 10503620 Administration Allocation Other Law Order

and Public Safety

0503 0.00 11,082.98 11,082.98

LAW, ORDER & PUBLIC SAFETYTotal 144,561.50 0.00 144,561.50

07 10701130 Health Services 0701 0.00 35,523.30 35,523.30


MATERIAL & INFANT HEALTH

0701 0.00 0.00 0.00Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 130

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EQUIPMENT OTHER HOUSING

0701 0.00 0.00 0.00

07 10703090 Preventative Services 0704 0.00 53,227.34 53,227.34

07 10704450 EXPENSE - DEPRECIATION ADMIN &

INSPECTIONS

0704 0.00 411.63 411.63

07 10703760 Income - Infringements and Fines 0704 0.00 -227.27-227.27

07 10703780 Income Inspections and Other 0704 0.00 -1,602.72-1,602.72

07 10705090 MOSQUITO & OTHER PEST CONTROL 0705 0.00 25,094.65 25,094.65


EQUIPMENT PREVENTATIVE SERVICES

- PEST CONTROL

0705 0.00 0.00 0.00

HEALTHTotal 112,426.93 0.00 112,426.93


PRE-SCHOOL

0801 0.00 72.02 72.02


EDUCATION

0802 0.00 2,634.42 2,634.42

08 10803450 EXPENSE - DEPRECIATION CARE OF

FAMILIES

0803 0.00 499.99 499.99

08 10802090 Kambalda Resource Centre 0805 0.00 128,711.65 128,711.65


Resource Centre

0805 0.00 44,331.88 44,331.88

08 10802010 INCOME GRANTS - KAMBALDA

RESOURCE CENTRE

0805 0.00 -126,113.74-126,113.74

08 10802020 INCOME OTHER - KAMBALDA

RESOURCE CENTRE

0805 0.00 -14,898.34-14,898.34

08 10802150 INCOME RAMBLER RESOURCE CENTRE 0805 0.00 -4,422.76-4,422.76


EQUIPMENT OTHER EDUCATION

0805 0.00 11,711.95 11,711.95

08 10806100 Youth Services 0806 0.00 4,509.86 4,509.86

08 10806450 EXPENSE - DEPRECIATION YOUTH 0806 0.00 291.66 291.66

08 10807100 Coolgardie Resource Centre 0807 0.00 113,595.55 113,595.55

08 10807010 INCOME GRANTS - COOLGARDIE

RESOURCE CENTRE

0807 0.00 -118,955.64-118,955.64

08 10807020 INCOME OTHER - COOLGARDIE

RESOURCE CENTRE

0807 0.00 -6,369.63-6,369.63

EDUCATION & WELFARETotal 35,598.87 0.00 35,598.87

09 10901030 Staff Housing Operating 0901 0.00 52,568.94 52,568.94

09 10901450 EXPENSE - DEPRECIATION STAFF

HOUSING

0901 0.00 21,044.65 21,044.65

09 10901620 Administration Allocation Staff Housing 0901 0.00 32,165.93 32,165.93

09 10901020 INCOME - STAFF HOUSING 0901 0.00 -10,592.69-10,592.69


STAFF HOUSING

0901 0.00 8,800.00 8,800.00

09 10901150 Aged Accomodation - Coolgardie 0902 0.00 4,438.95 4,438.95

09 10901180 Aged Accomodation - Kambalda 0902 0.00 32,500.20 32,500.20

09 10902050 Other housing Operating 0902 0.00 15,629.44 15,629.44


HOUSING

0902 0.00 58,630.12 58,630.12

09 10902620 Administration Allocation Other Housing 0902 0.00 33,248.92 33,248.92


(HOUSING 2)

0902 0.00 0.00 0.00

09 10901210 INCOME - AGED ACCOMMODATION

KAMBALDA

0902 0.00 -37,785.61-37,785.61

09 10901220 INCOME - OTHER HOUSING 0902 0.00 -39,292.69-39,292.69

09 10901900 Transfer from Reserve - Housing 0902 0.00 -8,800.00-8,800.00

HOUSINGTotal 162,556.16 0.00 162,556.16Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 131

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10 11001080 Waste Disposal Operating 1001 0.00 784,321.73 784,321.73

10 11001620 Administration Allocation Waste Disposal 1001 0.00 88,663.76 88,663.76

10 11001740 IIncome - Bin Service with NO GST 1001 0.00 -486,752.04-486,752.04

10 11001750 Income Kambalda Tip 1001 0.00 -8,756.11-8,756.11

10 11001760 Income Coolgardie Tip 1001 0.00 -7,042.52-7,042.52

10 11001770 Income contract Wate 1001 0.00 -28,088.76-28,088.76

10 11002740 IIncome - Bin Service with GST 1001 0.00 -144,777.16-144,777.16

10 15100180 REFUSE SITE 1001 0.00 22,415.15 22,415.15

10 11001150 GROUND WATER MONITORING 1002 0.00 29,558.06 29,558.06

10 11003080 Sewerage Coolgardie 1003 0.00 358,675.82 358,675.82

10 11003450 EXPENSE - DEPRECIATION SEWERAGE 1003 0.00 11,061.02 11,061.02

10 11003620 Administration Allocation Sewerage

Coolgardie

1003 0.00 44,331.87 44,331.87


(SEWERAGE)

1003 0.00 1,729.26 1,729.26

10 11003740 INCOME - RELATING TO SEWERAGE 1003 0.00 -262,484.59-262,484.59

10 11003890 Acquisition - Plant and Equipment Sewerage 1003 0.00 8,722.63 8,722.63


(SEWERAGE)

1003 0.00 16,693.22 16,693.22

10 11004080 Drainage (Urban) 1004 0.00 69,477.23 69,477.23

10 11004450 EXPENSE - DEPRECIATION DRAINAGE 1004 0.00 11,571.22 11,571.22

10 11005080 EXPENSE - RELATING TO PROTECTION

OF ENVIRONMENT

1005 0.00 302.71 302.71

10 11006080 Town Planning and Regional Development 1006 0.00 57,582.08 57,582.08

10 11007090 Public Conveniences 1007 0.00 67,353.50 67,353.50

10 11007200 Off Road Vehicles 1007 0.00 483.33 483.33


COMMUNITY AMENITIES

1007 0.00 9,479.09 9,479.09

10 11007100 Cemetery Operating 1008 0.00 24,625.87 24,625.87

10 11007400 Income Cemeteries 1008 0.00 -2,932.03-2,932.03

10 11003560 Compliance - Sewerage 1009 0.00 22,970.04 22,970.04

COMMUNITY AMENITIESTotal 689,184.38 0.00 689,184.38

11 11101450 EXPENSE - DEPRECIATION HALLS &

CIVIC CENTRES

1101 0.00 7,541.66 7,541.66

11 11103000 Swimming Pool Coolgardie 1103 0.00 176,609.94 176,609.94


COOLGARDIE POOL

1103 0.00 4,137.10 4,137.10

11 11601210 EXPENSE - LOAN 112 POOL

REFURBISHMENT INTEREST

1103 0.00 8,124.59 8,124.59

11 11103100 INCOME COOLGARDIE SWIMMING

POOL

1103 0.00 -9,364.64-9,364.64

11 11103800 Income Grants Coolgardie Pool 1103 0.00 -32,000.00-32,000.00


EQUIPMENT COOLGARDIE POOL

1103 0.00 30,358.62 30,358.62

11 11601220 LOAN 112 SWIMMING POOL

REFURBISHMENT PRINCIPAL

1103 0.00 33,250.21 33,250.21

11 11104000 Swimming Pool Kambalda 1104 0.00 211,816.13 211,816.13


POOL

1104 0.00 9,556.28 9,556.28

11 11104620 Administration Allocation Kambalda Pool 1104 0.00 0.00 0.00

11 11104100 INCOME KAMBALDA SWIMMING POOL 1104 0.00 -47,687.12-47,687.12

11 11104800 .Income Grants Kambalda Pool 1104 0.00 -72,000.00-72,000.00

11 11104860 ACQUISITION - INFRASTRUCTURE -

KAMBALDA POOL (EAST REDEVEL)

1104 0.00 0.00 0.00

11 11104890 ACQUISITION - PLANT & EQUIPMENT

KAMBALDA POOL

1104 0.00 41,942.43 41,942.43

11 11105080 Parks and Gardens Coolgardie 1105 0.00 143,199.88 143,199.88Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 132

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11 11105150 Parks and Reserves Kambalda West 1105 0.00 230,358.24 230,358.24

11 11105160 Parks and Reserves East Kambalda 1105 0.00 181,784.99 181,784.99


RECREATION AND SPORT

1105 0.00 197,631.54 197,631.54

11 11105620 Administration Allocation Parks and Reserves 1105 0.00 145.19 145.19

11 11105750 STATE GOVERNMENT INCOME FOR

PARKS OVALS AND RESERVES

1105 0.00 -50,000.00-50,000.00

11 11105800 INCOME - CAPITAL GRANT PARKS &

GARDENS do not use

1105 0.00 -87,755.00-87,755.00


PARKS GEN

1105 0.00 257,132.65 257,132.65

11 11106040 Club Development 1106 0.00 26,351.59 26,351.59

11 11106080 Leased Premises - Community Leases 1106 0.00 104,325.28 104,325.28

11 11106110 Hard Courts 1106 0.00 9,538.23 9,538.23

11 11106120 Skate Parks 1106 0.00 35,026.61 35,026.61

11 11106450 EXPENSE - DEPRECIATION SPORTING

CLUBS

1106 0.00 55,619.03 55,619.03

11 11106550 EXPENSE - LOSS ON ASSET DISPOSAL

SPORTING CLUBS

1106 0.00 316,831.29 316,831.29

11 11106620 Administration Allocation Clubs and

Amenities

1106 0.00 22,165.93 22,165.93

11 11106750 Income - Clubs and Amenities 1106 0.00 -28,442.48-28,442.48


SPORTING CLUBS & AMENITIES

1106 0.00 12,647.00 12,647.00

11 11107070 Libraries 1107 0.00 6,309.82 6,309.82

11 11107450 EXPENSE - DEPRECIATION LIBRARIES 1107 0.00 103.49 103.49

11 11108000 Coolgardie Recreation Centre Operating 1108 0.00 159,918.36 159,918.36

11 11108080 Coolgardie Recreation Centre Activities 1108 0.00 7,771.42 7,771.42

11 11108150 Coolgardie Gym 1108 0.00 2,276.33 2,276.33


COOLGARDIE RECREATION CTR

1108 0.00 59,080.27 59,080.27

11 11108620 Administration Allocation Coolgardie

Recreation Centre

1108 0.00 33,248.92 33,248.92

11 11601020 EXPENSE - LOAN 98 INTEREST (COOL

REC CTR)

1108 0.00 0.00 0.00

11 11108010 INCOME COOLGARDIE RECREATION

CENTRE

1108 0.00 -8,337.26-8,337.26

11 11108020 INCOME COOLGARDIE GYM 1108 0.00 -6,741.76-6,741.76


EQUIPMENT COOLGARDIE

RECREATION CE

1108 0.00 0.00 0.00


Operating

1109 0.00 447,896.56 447,896.56


Activities

1109 0.00 36,459.47 36,459.47

11 11109150 Kambalda Gym 1109 0.00 14,374.11 14,374.11


RECREATION CTRS

1109 0.00 34,108.36 34,108.36

11 11109600 Depreciation Kambalda Rec Centre 1109 0.00 375,061.58 375,061.58


Recreation Centre

1109 0.00 54,331.87 54,331.87

11 11601080 EXPENSE - LOAN 111 INTEREST (KCRF) 1109 0.00 24,818.03 24,818.03

11 11109010 INCOME KAMBALDA RECREATION

CENTRE

1109 0.00 -74,829.88-74,829.88

11 11109020 INCOME KAMBALDA GYM 1109 0.00 -66,871.98-66,871.98


EQUIPMENT KAMBALDA RECREATION

1109 0.00 8,790.00 8,790.00


(KCRF)

1109 0.00 249,916.21 249,916.21

11 11110070 Television and Broadcasting 1110 0.00 10,851.90 10,851.90

11 11110900 Television and Broadcasting Income 1110 0.00 -1,875.83-1,875.83Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 133

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11 11111000 Community Development 1111 0.00 237,548.83 237,548.83

11 11111140 Heritage 1111 0.00 10,354.26 10,354.26


COMMUNITY DEVELOPMENT

1111 0.00 105.49 105.49

11 11111620 Administration Allocation Community

Develpoment and Heritage

1111 0.00 44,331.87 44,331.87


EQUIPMENT OTHER CULTURE

1111 0.00 16,395.86 16,395.86

RECREATION & CULTURETotal 3,464,241.47 0.00 3,464,241.47

12 11202010 Income Roads - Regional Road Group 1201 0.00 -475,216.00-475,216.00

12 11202030 Income Roads - Blackspot 1201 0.00 -151,240.00-151,240.00

12 11202060 Direct Grant - Regional Road Group 1201 0.00 -117,088.00-117,088.00

12 11202200 FAGS - Road Grant 1201 0.00 -760,997.80-760,997.80


COOLGARDIE FOOTPATHS

1201 0.00 56,244.04 56,244.04


KAMBALDA EAST FOOTPATHS

1201 0.00 17,571.48 17,571.48


TECH SERVICES

1201 0.00 22,192.48 22,192.48

12 15120130 Road Construction - Renewal 1201 0.00 1,236,787.17 1,236,787.17

12 15120140 Road Construction - Upgrade 1201 0.00 311,430.01 311,430.01

12 11202070 Street Lighting and Depots 1202 0.00 221,331.05 221,331.05

12 11202100 Routine Road Maintenance 1202 0.00 677,933.74 677,933.74

12 11202150 Streets Own Resource 1202 0.00 81,163.19 81,163.19

12 11202170 Footpath Maintenance 1202 0.00 103,791.03 103,791.03

12 11202210 Streets - not R2R own resources 1202 0.00 340,380.52 340,380.52

12 11202450 EXPENSE - DEPRECIATION TECH

SERVICES

1202 0.00 7,258,259.97 7,258,259.97

12 11202620 ADMINISTRATION ALLOCATION TECH

SERVICES

1202 0.00 103,621.77 103,621.77

12 11202750 Income - Limited Cartage Campaign 1202 0.00 -40,000.00-40,000.00

12 11203770 Profit/Loss on asset disposal 1204 0.00 -23,368.20-23,368.20

12 11204890 ACQUISITION - LIGHT PLANT 1204 0.00 40,950.45 40,950.45

12 11204900 ACQUISITION - HEAVY PLANT 1204 0.00 211,950.00 211,950.00

12 11204740 Proceeds from Disposal of Light Vehicles 1204 0.00 0.00 0.00

12 11204750 Proceeds from Disposal of Heavy Plant 1204 0.00 0.00 0.00

12 11207090 Relating to Aerodromes 1207 0.00 378.34 378.34

TRANSPORTTotal 9,116,075.24 0.00 9,116,075.24

13 11302080 EXPENSE - COOLGARDIE VISITOR

CENTRE

1302 0.00 157,107.60 157,107.60

13 11302100 LOOK OUT AND INFORMATION BAYS 1302 0.00 28,980.70 28,980.70

13 11302170 TOURISM AND AREA DEVELOPMENT 1302 0.00 5,602.95 5,602.95

13 11302200 EXPENSE - CONSULTANTS

SUBSCRIPTIONS & AREA PROMOTION

1302 0.00 48,340.03 48,340.03

13 11302450 EXPENSE - DEPRECIATION TOURISM 1302 0.00 10,886.18 10,886.18


TOURISM

1302 0.00 44,331.87 44,331.87


DEVELOPMENT & OTHER ECONOMIC

SERVICES

1302 0.00 0.00 0.00

13 11302700 INCOME VISITORS CENTRE 1302 0.00 -22,771.01-22,771.01

13 11302710 Income - Tourism Grant 1302 0.00 -48,771.31-48,771.31

13 11611320 LOAN 113 -POST OFFICE

REFURBISHMENT (PRINCIPAL)

1302 0.00 16,302.55 16,302.55

13 11303200 BUILDING CONTROL 1303 0.00 47,760.77 47,760.77Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 134

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BUILDING CONTROL

1303 0.00 33,248.93 33,248.93

13 11304000 INCOME BUILDING 1303 0.00 -6,780.39-6,780.39

13 11306110 COOLGARDIE POST OFFICE 1306 0.00 52,205.32 52,205.32

13 11306150 STANDPIPES 1306 0.00 11,377.60 11,377.60

13 11306170 Other Buildings and Facilities 1306 0.00 22,820.45 22,820.45

13 11306450 EXPENSE - DEPRECIATION ECONOMIC

DEVELOPMENT

1306 0.00 79,970.32 79,970.32

13 11306600 EXPENSE - GEDC BUSINESS CASE 1306 0.00 39,939.35 39,939.35


ECONOMIC DEVELOPMENT

1306 0.00 63,248.93 63,248.93

13 11611310 LOAN 113 POST OFFICE

REFURBISHMENT (INTEREST)

1306 0.00 19,044.01 19,044.01

13 11307000 Income Post Office 1306 0.00 -12,984.07-12,984.07

13 15130600 Grant Income - GEDC - Post Office upgrade

business case

1306 0.00 -39,939.35-39,939.35

13 15130610 LAND & BUILDINGS - ECONOMIC

SERVICES

1306 0.00 382,548.83 382,548.83

ECONOMIC SERVICESTotal 932,470.26 0.00 932,470.26

14 10402000 Finance/Administration and Associated Costs 0403 0.00 706,456.48 706,456.48

14 10402020 Records and associated costs 0403 0.00 46,814.88 46,814.88

14 10402040 IT and associated costs 0403 0.00 118,326.25 118,326.25

14 10402070 EXPENSE - UTILITIES

ADMINISTRATION do not use

0403 0.00 0.00 0.00

14 10402150 Cost of Operations 0403 0.00 216,164.17 216,164.17

14 10402200 CONSULTANTS SUBSCRIPTIONS AND

OTHER

0403 0.00 68,154.19 68,154.19


ADMINISTRATION

0403 0.00 138,111.53 138,111.53

14 10402610 Credit - Administration Allocated 0403 0.00 -1,296,163.23-1,296,163.23

14 10402640 EXPENSE - Rounding (Cash Parameters) 0403 0.00 1,252.38 1,252.38

14 10403110 EXPENSE - OCCUPATION SAFETY &

HEALTH

0403 0.00 883.35 883.35


CORPORATE SERVICES

0403 0.00 0.00 0.00

14 10302850 INCOME: LEEHMAN INVESTMENT

RECOVERY OF LOSSES

0403 0.00 -498,173.83-498,173.83

14 10402760 INCOME - CONTRIBUTIONS

REIMBURSEMENTS & DONATIONS

0403 0.00 -4,850.00-4,850.00

14 10404100 Expense - Development Services

Administration

0404 0.00 0.00 0.00

14 11112080 EXPENSE RELATING TO RECREATION

ADMINISTRATION

1112 0.00 0.00 0.00

14 11401090 Expense related to private works 1401 0.00 10.00 10.00

14 11402080 EXPENSE - RELATING TO PUBLIC

WORKS OVERHEADS

1402 0.00 950,679.50 950,679.50


PUBLIC WORKS

1402 0.00 232,489.12 232,489.12

14 11402670 CREDIT - OVERHEADS ALLOCATED TO

WORKS

1402 0.00 -1,181,841.48-1,181,841.48

14 11306210 Shared Services 1403 0.00 28,500.00 28,500.00

14 11403080 EXPENSE - FUEL & OILS 1403 0.00 135,835.09 135,835.09

14 11403100 EXPENSE - PARTS & REPAIRS 1403 0.00 130,910.98 130,910.98

14 11403110 EXPENSE - INTERNAL REPAIR WAGES 1403 0.00 173,433.23 173,433.23

14 11403120 EXPENSE - VEHICLE & RADIO

LICENCES

1403 0.00 23.00 23.00

14 11403150 EXPENSE - EXPENDABLE TOOLS 1403 0.00 15,668.59 15,668.59

14 11403450 DEBIT - PLANT DEPRECIATION 1403 0.00 233,014.95 233,014.95Shire of Coolgardie Ordinary Council Meeting Minutes 25 July 2017 135

Printed at:




Prog

Options :


14 11403670 CREDIT - PLANT OPERATION COSTS

ALLOCATED TO WORKS

1403 0.00 -717,384.84-717,384.84

14 11403680 CREDIT - PLANT DEPRECIATION COSTS

ALLOCATED TO WORKS

1403 0.00 -1.00-1.00

14 10402900 Transfer to Reserve - Other Property and

Services

1405 0.00 498,173.83 498,173.83

14 11406020 DEBIT - GROSS SALARIES & WAGES 1406 0.00 3,639,567.64 3,639,567.64

14 11406030 CREDIT - LESS SAL & WAGES ALOC TO

WORKS

1406 0.00 -3,639,567.64-3,639,567.64


UNCLASSIFIED

1407 0.00 1,176.85 1,176.85

14 11407740 INCOME - RELATING TO

UNCLASSIFIED ( INSURANCE & OTHER

)

1407 0.00 -50.00-50.00

OTHER PROPERTY & SERVICESTotal -2,386.01 0.00 -2,386.01

LOAN REPAYMENTSTotal 0.00 0.00 0.00

21 12100000 TRUST LIABILITY 2100 -192,640.45 -192,640.45 0.00

21 12100010 TRUST CASH AT BANK 2100 192,640.45 214,785.53 22,145.08


PAYMENTS

2100 0.00 2,160.00 2,160.00


RECEIPTS

2100 0.00 -1,840.00-1,840.00

21 12100150 TRUST BUILDING LEVY - PAYMENTS 2100 0.00 1,911.15 1,911.15

21 12100160 TRUST BUILDING LEVY - RECEIPTS 2100 0.00 -2,090.10-2,090.10

21 12100190 TRUST BONDS - PAYMENTS 2100 0.00 700.00 700.00

21 12100200 TRUST BONDS - RECEIPTS 2100 0.00 -20,655.55-20,655.55


HELD -RECEIPTS

2100 0.00 -31,544.81-31,544.81


HELD - PAYMENTS

2100 0.00 29,214.23 29,214.23

TRUSTTotal 0.00 0.00 0.00

0.00 0.00Total for division GEN 0.00

0.00 0.00Grand Total 0.00



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11.1.7 Attachment 5 Signed Management Report

11.2 DEPUTY CHIEF EXECUTIVE OFFICER AGENDA REFERENCE: 11.2.1 SUBJECT: Risk Management Reporting System LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5573 DISCLOSURE OF INTEREST: Nil DATE: 17 July 2017 AUTHOR: Administration Coordinator, Noeline Poke SUMMARY: For Council to consider receiving the report of strategic, current and updated risks for staff to report to Council BACKGROUND: During the March 28 Council meeting Council resolved the following COUNCIL RESOLUTION: #187/16 That Council

1. Note the Strategic Risk Report (attached) 2. Note the Updated Risk Report (attached) 3. Note the Identified Risk Report (attached) 4. Receive the Proposed Strategic Risks 2016-2017 5. Request the Committee receive a quarterly report on all strategic risks and high

operational risks inclusive of commentary and % complete 6. Request the Committee receive all operational risks twice a year inclusive of

commentary and % complete 7. Request a review of the risk management, internal control and legislative compliance

systems and procedures required by Regulation 17 of the Local Government (Audit) Regulations 1996 be undertaken and provided to the Committee in October 2016.

CARRIED SIMPLE MAJORITY 5/0 With a new management team in place a copy of the risk matrix has been reviewed by Coordinators. The attached document is the current Shire of Coolgardie risks.


COMMENT: Monitoring and reviewing of proposed risks will provide evidence of appropriateness and effectiveness of systems and procedures in risk management, internal control and legislative compliance as required by the Local Government (Audit) Regulations 1996. CONSULTATION: Management team STATUTORY ENVIRONMENT: Local Government (Audit) Regulation 17 POLICY IMPLICATIONS: Risk Management Policy 044 FINANCIAL IMPLICATIONS: Nil STRATEGIC IMPLICATION: Solutions focused and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. Effective management of infrastructure, heritage and the environment. ▪ Develop and maintain Shire buildings, facilities and infrastructure assets. VOTING REQUIREMENT: Simple Majority OFFICER RECOMMENDATION: That Council endorse the risks for the year 2017/ 2018 as per attachment one. COUNCIL RESOLUTION: # 162/17 Moved: Cr, K Lindup Seconded: Cr, T Rathbone That Council endorse the risks for the year 2017/ 2018 as per attachment one. CARRIED SIMPLE MAJORITY 5/0


Risk Code Risk Category Responsible Directorate RiskOP1 Shire Reputation and Governance Administration Council is not able to demonstrate that all probity issues have been addressed in the contracting processOP2 Capacity to Deliver Services Community Council loses recurrent grant funding to provide existing servicesOP3 Financial and Legal Administration Council makes poor investment decisionsOP4 Financial and Legal Administration FraudOP5 Financial and Legal Administration Receipts are not deposited at the bank on a timely basis or not recordedOP6 Financial and Legal Administration Accounting policies adopted by Council are not adhered to by Council administration.OP7 Financial and Legal Administration Accounts payable amounts and disbursements are either inaccurately recorded or not recorded at allOP8 Financial and Legal Administration Banking transactions are either inaccurately recorded or not recorded at allOP9 Financial and Legal Administration Budgets are inaccurately reported with differences in the Budget adopted by Council, and that exercised by Council administration.OP10 Financial and Legal Administration Budgets do not reflect strategic objectivesOP11 Financial and Legal Administration Cash Floats & Petty Cash are inadequately safeguardedOP12 Financial and Legal Administration Cash Floats and Petty Cash transactions are either invalid, inaccurately recorded or not recorded at allOP13 Financial and Legal Administration Council does not comply with statutory reporting requirements and deadlinesOP14 Financial and Legal Administration Council does not raise the correct level of rate incomeOP15 Financial and Legal Administration Council’s financial information is not reviewed in a timely manner to enable effective decision making.OP16 Financial and Legal Administration Council’s statutory reports provide inaccurate financial informationOP17 Financial and Legal Administration Data contained within the General Ledger is permanently lostOP18 Financial and Legal Administration Debtors are either not collected in a timely basis or not collected at all.OP19 Financial and Legal Administration Disbursements are not authorised properlyOP20 Financial and Legal Administration Employees are reimbursed forexpenses of a personal natureOP21 Financial and Legal Administration Fixed asset acquisitions,disposals and write-offs arefictitious, inaccurately recordedor not recorded at allOP22 Financial and Legal Administration General Ledger does not containaccurate financial informationOP23 Financial and Legal Administration General Ledger policies andprocedures are not currentOP24 Financial and Legal Community Inventory received is eitherrecorded inaccurately or notrecorded at all.OP25 Financial and Legal Administration investment transactions areeither not recorded or arerecorded inaccurately.OP26 Capacity to Deliver Services Administration Over-expenditures on projectsmay not be detectedOP27 Financial and Legal Administration Payroll disbursements are madeto incorrect or fictitiousemployeesOP28 Capacity to Deliver Services Administration Significant budget variances areeither not investigated on atimely basis or not investigatedat all.OP29 Capacity to Deliver Services Administration The fee charged does notreasonably reflect the value ofthe services providedOP30 Financial and Legal Administration Unrealistic Budgets AdoptedOP31 Financial and Legal Administration Credit Cards are used for purchases of a personal nature and/or have inappropriate levelsOP32 Shire Reputation and Governance Administration Lack of working capital to meet Council’s financial commitmentsOP33 Capacity to Deliver Services Administration Purchase orders are placed for unapproved goods and servicesOP34 Human Safety and Well-being Technical Chemicals used in operating environmentsOP35 Capacity to Deliver Services Technical Tree limbs dropping causingpotential harm or traffic hazardsOP36 Shire Reputation and Governance Technical Non compliance of on-road regulations and - chain of responsibilityOP37 Capacity to Deliver Services Technical Fixed Asset maintenance and/or renewals are inadequately plannedOP38 Capacity to Deliver Services Technical Footpaths lifting and causing atripping hazardOP39 Human Safety and Well-being Executive Long Distances travelledbetween work environmentsOP40 Shire Reputation and Governance Technical Maintenance records for plant and machinery not kept in accordance with manufacturers specifications and OHS legislationOP41 Capacity to Deliver Services Technical Plant and equipment not maintained and serviced in a timely mannerOP42 Capacity to Deliver Services Technical Pot holes and road shoulderwearing causing potential traffichazards and/or closuresOP43 Human Safety and Well-being Technical Staff Working in isolation


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11.2.1 Copy of Risk

OP44 Human Safety and Well-being Technical Unsuitability of plant andequipment for staff to performtheir dutiesOP45 Financial and Legal Technical Lack of comprehensive emergency management plan to minimise loss in the event of a major incidentOP46 Capacity to Deliver Services Administration Change of government policy negatively affecting service provision or planned capital funding.OP47 Shire Reputation and Governance Executive Compromise of Council's public image and reputational integrityOP48 Human Safety and Well-being Technical Failure to protect staff or third partiesfrom injury.OP49 Capacity to Deliver Services Executive Inability to fund the maintenancereplacement and renewal ofinfrastructure assetsOP50 Capacity to Deliver Services Recreation and Regulatory Waste management facilities andservices do not adhere to licensingOP51 Capacity to Deliver Services Recreation and Regulatory Waste Water and sewerage management facilities andservices do not adhere to licensingOP52 Financial and Legal Administration Failure to update monthly posting parametersOP53 Financial and Legal Administration Payroll ledger does not balance to General LedgerOP54 Financial and Legal Administration Failure to raise penalties on outstanding debtsOP55 Financial and Legal Administration Failure to complete grant disbursements in a timely mannerOP56 Financial and Legal Administration Trust Fund does not balance to General LedgerOP57 Financial and Legal Administration Private works jobs not fully invoicedOP58 Financial and Legal Administration Workers compensation claims not invoiced and balanced to General LedgerOP59 Shire Reputation and Governance Technical Road Contribution Statements not completed to reflect contributions or expenditureOP60 Shire Reputation and Governance Administration Correspondence not actioned in a timely mannerOP61 Health - Human Safety and well being Recreation and Regulatory Swimming Pool water does not pass health department testsOP62 Health - Human Safety and well being Recreation and Regulatory Chemical explosion from pool chemicalsOP63 Human Safety and Well being Recreation and Regulatory Drowning/injuryOP64 Human Safety and Well being Recreation and Regulatory Unmanned Gymnasium injuries and or vandelismOP65 Human Safety and Well being Recreation and Regulatory Utilising recreation Centres when unmanned injuries and or vandalismOP66 Employee Positions Recreation and Regulatory Decrease/cut funding for Club Development OfficerOP67 Capacity to Deliver Recreation and Regulatory Damage to pool blankets and/or bottom of the poolOP68 Capacity to Deliver Recreation and Regulatory Damage to pool blankets and/or bottom of the poolOP69 Human Safety and Well being Recreation and Regulatory Recreation Centre user injures themselves playing a programmed sport activityOP70 Capacity to deliver Services Recreation and Regulatory Access Chamber lid collapseOP71 Capacity to deliver Services Recreation and Regulatory Access Chamber collapseOP72 Capacity to deliver Services Recreation and Regulatory Access Chamber BlockageOP73 Capacity to deliver Services Recreation and Regulatory Access Chambers concrete cancerOP74 Capacity to deliver Services Recreation and Regulatory Gravity Mains BlockagesOP75 Capacity to deliver Services Recreation and Regulatory Gravity Mains CollapseOP76 Capacity to deliver Services Recreation and Regulatory Gravity Mains SeepageOP77 Capacity to deliver Services Recreation and Regulatory Gravity Mains VandalismOP78 Capacity to deliver Services Recreation and Regulatory Burst Pressure mainsOP79 Capacity to deliver Services Recreation and Regulatory Pressure Mains blockageOP80 Capacity to deliver Services Recreation and Regulatory Pressure Mains VandalismOP81 Capacity to deliver Services Recreation and Regulatory Motor burn out on pumpsOP82 Capacity to deliver Services Recreation and Regulatory Pump seizeOP83 Capacity to deliver Services Recreation and Regulatory Power outage on pumpsOP84 Capacity to deliver Services Recreation and Regulatory Vandalism to pumpsOP85 Capacity to deliver Services Recreation and Regulatory Short circuit of controlsOP86 Capacity to deliver Services Recreation and Regulatory Vandalism to controlsOP87 Capacity to deliver Services Recreation and Regulatory Wet well float failure


OP88 Capacity to deliver Services Recreation and Regulatory Wet well Metal conditionOP89 Capacity to deliver Services Recreation and Regulatory Wet well concrete cancerOP90 Capacity to deliver Services Recreation and Regulatory Flow Control (Diversion) Concrete CancerOP91 Capacity to deliver Services Recreation and Regulatory Flow Control (Diversion)VandalismOP92 Capacity to deliver Services Recreation and Regulatory Flow Control (Diversion) BlockageOP93 Health - Human Safety and well being Recreation and Regulatory Swimming Pool water does not pass health department testsOP94 Human Safety and Well being Recreation and Regulatory Unmanned Gymnasium injuries and or vandelismOP95 Human Safety and Well being Recreation and Regulatory Utilising recreation Centres when unmanned injuries and or vandalismOP96 Employee Positions Recreation and Regulatory Decrease/cut funding for Club Development Officer


AGENDA REFERENCE: 11.2.2 SUBJECT: Budget amendment for Waste Coordinator Ute. LOCATION: Shire of Coolgardie APPLICANT: Shire of Coolgardie FILE REFERENCE: NAM5574 DISCLOSURE OF INTEREST: Nil DATE: 19 July 2017 AUTHOR: Deputy Chief Executive Officer, Jill O’Brien SUMMARY: For Council to consider the expenditure of $39,720.00 exclusive GST for the purchase of the VW Amerok Core 4 motion dual cab ute from the Plant and Equipment Reserve. BACKGROUND: With the newly appointed position for the Shire’s waste coordinator it has become apparent for the need for a dual cab ute for the position, not only for the requirements of the position but to have the capacity to ferry staff and councillors to and from Coolgardie when the Coordinator is attending meetings and functions in either towns. Uniqco has undertaken a best value analysis and compared the following vehicles Ford Ranger, Holden Colorado, Mazda BT50, Mitsubishi Triton, Nissan Navara Toyota Hi lux, and VW Amarok, based on a weighted analysis of 70% whole of life cost, 20% emissions and 10% safety the highest score (92%) was achieved by the Mazda BT50, the second highest score (85%) VA Amarok. With a lower purchase cost and in the interests of standardisation, of the Councils fleet Uniqco recommends the second highest scoring vehicle being the VW Amarok COMMENT: As the 2017/18 budget has not been presented to Council for consideration, Council approval is required for the purchase of this vehicle. CONSULTATION: Grant Andrews - Managing Director Uniqco Group of Companies Marc Pettit – Shire Mechanic STATUTORY ENVIRONMENT: Local Government Act 1995 Section 6.8


POLICY IMPLICATIONS: 036- Council vehicle policy and procedure FINANCIAL IMPLICATIONS: The plant and equipment reserve has a balance of $349337.14 if the new Amorok is purchased, the remaining plant reserve will have $309,617 funds remaining. STRATEGIC IMPLICATION: Solutions focused and customer oriented organisation. Effective communication and engagement processes. VOTING REQUIREMENT: Absolute Majority OFFICER RECOMMENDATION: That Council approves: 1. The expenditure of the VW Amerok Core 4 motion dual cab ute as per the attached quote price

$39,720.00 exclusive GST. 2. The allocation of $39,720 from the Plant and Equipment Reserve (account number 721000) to

account number 040397 – Transfer from Plant Reserve 3. The increase of account 120489 - Acquisition of Light Plant, by $39,720 COUNCIL RESOLUTION: # 163/17 Moved: Cr, T Rathbone Seconded: Cr, B Logan That Council approves: 1. The expenditure of the VW Amerok Core 4 motion dual cab ute as per the attached quote

price $39,720.00 exclusive GST. 2. The allocation of $39,720 from the Plant and Equipment Reserve (account number 721000) to

account number 040397 – Transfer from Plant Reserve 3. The increase of account 120489 - Acquisition of Light Plant, by $39,720 CARRIED ABSOLUTE MAJORITY 5/0


PO Box A366

Australind WA 6233 Phone 08 97970700 Fax 08 97970795 www.uniqco.com.au

14 July 2017 Jill O'Brien Deputy Chief Executive Officer Shire of Coolgardie P O Box 138 Kambalda WA 6422 Dear Jill Further to our discussions regarding a new vehicle for the Steve Forward Uniqco has undertaken a best value analysis and compared the following vehicles Ford Ranger, Holden Colorado, Mazda BT50, Mitsubishi Triton, Nissan Navara Toyota Hi Lux, and VW Amarok, based on a weighted analysis of 70% whole of life cost, 20% emissions and 10% safety the highest score (92%) was achieved by the Mazda BT50, the second highest score (85%) VA Amarok. With a lower purchase cost and in the interests of standardisation, of the Councils fleet Uniqco recommends the second highest scoring vehicle being the VW Amarok Our complete best value analysis is attached for your records Purchase details are as follows: - New Vehicle

1 x New VW Amarok Core 4 Motion 4x4 Dual Cab /Chass132Kw 8 spd automatic trans 4WD 5 STAR SAFETY RATING Model code S7BA3A/17 Steel bull bar Air-conditioning Cruise control Blue tooth Steel dropside tray Reece tow bar LED Spotlights Tonneau cover Canvas Front seat covers Pre delivery and pit inspection Compliance plate after Jan 2017 Price Including GST $43,692

Goldfields Volkswagen 179 Boulder Road Kalgoorlie WA 6430 Attention Kim Mudgeway Phone 08 90926280


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11.2.2 Letter from uniqco

The purchase order must have “vehicle to be supplied as per Western Australian Government fleet supply contract” CUA37804Shires – State Fleet – Shires and Councils Thank you for your assistance and should you have any queries please contact the undersigned. Yours faithfully Uniqco International Vehicle Management

Director Uniqco International Vehicle Management Uniqco International Vehicle Management calculates the residual values and whole of life costs from information provided by the suppliers, and current information supplied by auction houses, service facilities, and purchasing guides all over Australia. We can therefore in no way be held liable for the accuracy of the information supplied. We do however believe that the information supplied is in line with current market estimates. The addressee hereof acknowledges that the copyright in the contents hereof vests in Uniqco (WA) Pty Ltd as Uniqco International Vehicle Management. The contents hereof are intended for the exclusive use and benefit of the addressee. Any distribution, copying, disclosure, dissemination, reproduction, or publication hereof without the written consent of Uniqco International Vehicle Management is strictly prohibited and will constitute an infringement of such copyright


Evaluation Weightings

Whole of life cost % Carbon Dioxide % Emissions % Safety %

70 10 10 10

Model Type ManufacturerCO2

g/km

ANCAPCrashRating

GreenHouseRating

Contract PriceFuelPrice

FBTFuel

ConsumptionScore

RANGER XLT DT D/CAB (4) Ute DC Well Body 4x4 (4) Ford 246 5.00 5.00 $ 44150.00 1.40 $ 8477.56 9.20 85

COLORADO LS D/CAB DT (4) Ute DC Well Body 4x4 (4) Holden 238 5.00 5.00 $ 45166.00 1.40 $ 8672.64 8.80 78

BT50 XTR DT D/CAB (4) Ute DC Well Body 4x4 (4) Mazda 246 5.00 5.00 $ 48155.00 1.40 $ 9246.58 9.20 92

TRITON GLX MN DT CH/CAB (4) Ute Tray Top 4x4 (4) Mitsubishi 225 4.00 5.50 $ 43150.00 1.40 $ 8285.54 8.60 84

AMAROK CORE 4 MOTION Ute DC Well Body 4x4 (4) Volkswagen 219 5.00 6.00 $ 43955.00 1.40 $ 8440.11 8.20 85

All vehicles are priced at the current Government Contract price, and all prices quoted include GST. The cost of air−conditioning and ABS brakes has beenincluded where these options are not standard. Cost projections include the cost of tyres, fuel, servicing and standard brake repairs at appropriate averagemileages. Projections also include $300 per annum (cumulative) for reconditioning costs and $500 in respect of labour costs for each vehicle changeover. Anopportunity cost interest rate of 5.5% has been used in these calculations.

Fringe Benefits Tax (FBT) is included in the costs shown for all sedans and station wagons on the assumption that these vehicles will be used for eithercommuter or private use. Therefore, if the sedans you are comparing will not be used at all for employee private use, the FBT cost shown should bededucted from the annual costs. FBT is not included in the costs shown for all utility vehicles (including vans) on the assumption that utilities are used forcommuter and business use only. Therefore, if the utilities you are comparing will be used for employee private use, the FBT cost shown should be added tothe annual costs. FBT rates are calculated on the assumption that this comparison is for a new vehicle contract and therefore FBT rates are applied at 20%irrespective of mileage.

Abbreviations have been used to describe different types of utility vehicles. In the Model description, Dual/Crew Cabs = D/Cab, and Chassis Cabs = Ch/Cab.In the Type description, Well Bodies and Chassis Cabs are listed as Utility Well Body and Utility Tray Top. The cost of trays has been included where thisoption is not standard.

Uniqco International Vehicle Management calculates the residual values and whole of life costs from information provided by the suppliers, and from currentinformation supplied by auction houses, service facilities and purchasing guides all over Australia. Uniqco International Vehicle Management can, therefore,in no way be held liable for the accuracy of the information supplied, but believes, however, that the information supplied is in line with current marketestimates.

Prepared for Uniqco International, Grant Andrews on Fri Jul 14 10:21:00 2017. Last update: December, 2016

Copyright © 2017 Uniqco International, All rights reserved.


AGENDA REFERENCE: 11.2.3 SUBJECT: Policy AD – 18 Regional Price Preference Policy LOCATION: Nil APPLICANT: Nil FILE REFERENCE: NAM5575 DISCLOSURE OF INTEREST: Nil DATE: 4 July 2017 AUTHOR: Deputy Chief Executive Officer, Jill O’Brien SUMMARY: For Council to consider adopting the Regional Price Preference Policy – AD - 18 BACKGROUND: Council has requested for staff to draft a pricing policy with regards to businesses based in the Shire. Staff have broadened the policy to include regionally based businesses In January 2017 Council resolved the following COUNCIL RESOLUTION: # 005/17 That Council 1. Approve the draft amended Regional Price Preference Policy in principle. 2. Give statewide public notice of its intention to adopt a Regional Price Preference Policy, inviting submissions from the public for a minimum of 4 weeks from the date of the notice. 3. Make a copy of the proposed Regional Price Preference Policy available for public inspection in accordance with the notice.

CARRIED SIMPLE MAJORITY 5/0

In accordance with the Local Government (Functions and General) Regulations 11A the Shire advertised the“Notice of intention to adopt the regional price preference policy” the advertising period has closed with no submissions being received. Local Government (Functions and General) Regulations 11A states “the policy cannot be adopted by a Local Government until at least 4 weeks after the publication of the State wide notice of the proposed policy. No submissions were received. COMMENT: The Policy has been drafted to enable a Regional Price Preference to be applied to both submissions for Tenders and Formal Request for Quotations from local and regionally based businesses and also to include a description of how to define a regional based business for the purpose of this Policy.


CONSULTATION: Chief Executive Officer – James Trail. Community through advertising STATUTORY ENVIRONMENT: Local Government (Functions and General) Regulations 11A POLICY IMPLICATIONS: AD – 18 Regional Price Preference Policy FINANCIAL IMPLICATIONS: Nil STRATEGIC IMPLICATION: Solutions focussed and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. VOTING REQUIREMENT: Simple Majority OFFICER RECOMMENDATION: That Council adopt the Regional Price Preference Policy AD – 18

COUNCIL RESOLUTION: # 164/17 Moved: Cr, B Logan Seconded: Cr, S Botting That Council

1. Adopt the Regional Price Preference Policy AD – 18 2. Note the submission received on the 27 June 2017 from Jan McLeod.



Tile of Policy: Regional Price Preference Policy

Policy Number: AD-18

Policy Objective:

The purpose of this policy is to maximise the use of competitive locally based businesses in the

provision of goods or services purchased or contracted by the Shire of Coolgardie.

Policy Scope:

The scope of this policy is to obtain value in the purchase of goods and services whilst providing

an opportunity for locally based businesses to be competeive in the process.

Policy Statement:

Introduction / background

For the purposes of this policy, a regionally based business is to have an office and/or workshop

premises (LIA or Shop Front) and/or staff housed (Residentially not in a Camp) located within the

district of the Shire of Coolgardie

.A regional price preference will apply to all Request for Tenders (RFT) and formal Request for

Quotations (RFQ) invited by the Shire of Coolgardie for the supply of goods and services and

construction (building) services, unless Council resolves that this policy will not apply to a

particular RFT or RFQ.

Where no submission is received from a Shire of Coolgardie based business for a RFT or formal

RFQ, submissions from businesses based within the City of Kalgoorlie – Boulder will be deemed

to be regionally based for the purposes of this policy.

The following levels of preference will be applied under this policy:

1. Goods and Services – 10%, or to a maximum price reduction of $20,000

2. Construction (building) Services – 5%, or to a maximum price reduction of $50,000

3. Goods and Services, including Construction (building) Services – 10%, or to a maximum

price reduction of $100,000, if the Council is seeking tenders for the provision of those

goods or services for the first time, due to those goods or services having been, until

then, undertaken by the Council.

The application of the preference levels listed in 1.2 above will only be in consideration of the

value of those goods and services identified by the supplier as being from regional sources.

Principles

In considering any RFT or formal RFQ or submission, price is only one of the factors to be assessed when Council is to decide which of the suppliers it thinks would be the most advantageous to it


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11.2.3 Attachment 1 AD-18 Regional Price Preference Policy New

Example of the Application of the Regional Price Preference Policy Example 1 Consider a scenario when the following 2 submissions for a RFT or Formal RFQ to supply goods and services are received by a local government that has chosen a 10% rate of preference.

1. Submission1 is from a regional supplier (as defined by Council in this policy). 2. Submission 2 is from a metropolitan based firm.

Submissions Received

Price of RFT or Formal RFQ

Price Reduction at 10% rate of preference

Adjusted Price used for evaluation purposes

Submission 1 $100,000 $10,000

(10% of $100,000)

$90,000

($100,000 less $10,000)

Submission 2 $95,000 (10% of $100,000) $95,000

As can be seen from the table above, in terms of price, the submission from the regional Supplier (Submission 1) is the most advantageous once the preference has been applied. However, it is important to emphasise that price is only one of the criteria used to determine a successful submission. Nonetheless, when the submissions are assessed against all the RFt or RFQ criteria, the adjusted price is the one to be used. That is, the price following the application of any preference. Example 2 This example highlights how the maximum price reduction affects the assessment of tenders. The following scenario where tenders are called to supply construction (building) services by a local government that has chosen a 5% rate of preference.

1. Tender 1 is from a regional tenderer 2. Tender 2 is from a metropolitan based firm

Tenders Received Price of Tender Price Reduction at 5% rate of preference

Reduced Price used for evaluation purposes

Submission 1 $1,200,000 Less 5% of $1,200,000 = $60,000.

However maximum price reduction is limited to $50,000

(10% of $100,000)

$1,150,000

($1,200,000 less $50,000)

Submission 2 $1,145,000 No preference available $1,145,000

In this case, in terms of price alone, Tender 2 is the most advantageous.


Annual Review This policy will be reviewed on an annual basis to assess the financial impact on Council resources and the level of local purchasing. The Council may revise the percentage preference rates as a result of each Review, in accordance with the Local Government (Functions and General) Regulations 1996.

Provisions / Clauses

Local Government (Functions and General) Regulations 1996

Key Terms / Definitions

Policy Administration

Responsible Department

Author / Contact Officer Position:

Relevant Delegation:

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11.2.3 Attachment 2 Advertisement in Weekend West

AGENDA REFERENCE: 11.2.4 SUBJECT: Appointment of Authorised Officer LOCATION: Shire of Coolgardie APPLICANT: Shire of Coolgardie FILE REFERENCE: NAM5581 DISCLOSURE OF INTEREST: Nil DATE: 19 July 2017 AUTHOR: Deputy Chief Executive Officer, Jill O’Brien SUMMARY: That Council considers the appointment of Alain Baldomero, Kenan Bender, Sarah Mason, Varinder Sapehiyia Alan Kelly, Graeme Millett, Tyson Separovich, Ainslee McAlinden, Samantha Durston and Francesca Le Fante as Authorising Officers for various Acts for the Shire of Coolgardie. BACKGROUND: As the Shire of Coolgardie are using external contractors and the City of Kalgoorlie Boulder staff for building, health and planning matters the Shire is required to appoint the following people as authorised officers. Each person will be issued with an authorised officer identification card stating what authorisations they have. Alain Baldomero, Kenan Bender, Sarah Mason & Varinder Sapehiyia Limitations – valid only whilst employed by the City of Kalgoorlie-Boulder/Shire of Coolgardie The holder of this card is appointed by the Shire of Coolgardie to be an authorised officer for the purposes of the legislation listed below. • Designated as an authorised officer under s.24 of the Public Health Act 2016; • Appointed under s.122 of the Food Act 2008 to be an authorised officer for the purposes of that

Act; • Designated under s.96(3) of the Building Act 2011 as an authorised person for the purposes of

that Act; • Authorised person under s.17(1) of the Caravan Parks and Camping Grounds Act 1995 and is

appointed pursuant to s.23(11) of that Act for the purposes of s.23(2) of that Act; • Appointed to perform the functions of an authorised person under sections 9.13 and 9.16 of the

Local • Government Act 1995 and is authorised to remove and impound goods pursuant to s.3.39 of that

Act and is authorised for the purposes of s.9.11 of that Act; and


• Appointed under r.15D(5) of the Health (Asbestos) Regulations 1992 as an authorised officer for the

• Purposes of the Criminal Procedure Act 2004 Part 2. Alan Kelly, Graeme Millett, Tyson Separovich and Ainslee McAlinden (Maternity Leave) Limitations – valid only whilst employed by the City of Kalgoorlie-Boulder/Shire of Coolgardie The holder of this card is appointed by the Shire of Coolgardie as an Authorised Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act 1995 for the purposes of section 96 of the Building Act

2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is Authorised for the purposes of

Section 9.11 of that Act Samantha Durston Limitations – valid only whilst employed by the City of Kalgoorlie-Boulder/Shire of Coolgardie The holder of this card is appointed by the Shire of Coolgardie as an Authorised Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act for the purposes of Section 96 of the Building Act 2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is authorised for the purposes of

Section 9.11 of that Act • Schedule 2, Section 79 of the Planning and Development (Local Planning Schemes) Regulations

2015 Francesca Le Fante Limitations – valid only whilst a contractor for the Shire of Coolgardie The holder of this card is appointed by the Shire of Coolgardie as an Authorised Officer for the purposes of the legislation listed below Planning and Development (Local Planning Scheme) Regulation 2015. • Section 68 -Determination of applications. Approve development applications under the Shires

Local Planning Scheme (LPS) that comply with the Shires Policies and Guidelines. • Section 79 - Entry and inspection powers (Enforcement) – For the purpose of monitoring whether

the local planning scheme is being complied with. The above delegations are issued in accordance and under the authority of Section 82 & 83 Planning and Development (Local Planning Scheme) Regulation 2015 - Delegations by Council or CEO which authorises the Council or CEO to grant delegation to an officer the exercise of any of the local government’s powers or the discharge of any of the local government’s duties under this Scheme other than this power of delegation. Liquor Control Act 1988:- • Section 40 (Certificate of planning authority as to whether use of premises complies with planning

laws) Powers to issue a s40 certificate under the Liquor Control Act 1988.


COMMENT: If Council agrees to the authorised officer’s appointment their appointment will become effective immediately and can be revoked at anytime through a Council resolution CONSULTATION: Alain Baldomero, Environmental Health & Ranger Services Team Leader, City of Kalgoorlie-Boulder STATUTORY ENVIRONMENT: Public Health Act 2016 Food Act 2008 Building Act 2011 Caravan Park and Camping Grounds Act 1995 Local Government Act 1995 Regulations Act 1992 Criminal Procedure Act 2004 Health (Asbestos) Regulations 1992 Planning and Development (local Planning Schemes) Regulations 2015 POLICY IMPLICATIONS: Nil FINANCIAL IMPLICATIONS: Nil STRATEGIC IMPLICATION: Solutions focused and customer oriented organisation. ▪ High quality corporate governance, accountability and compliance. ▪ Effective communication and engagement processes. ▪ Development of Shire’s resources to provide optimum benefit to the community. Effective management of infrastructure, heritage and the environment. ▪ Foster excellence in urban and rural planning and development. VOTING REQUIREMENT: Simple Majority OFFICER RECOMMENDATION: That Council: 1. Appoint Alain Baldomero, Kenan Bender, Sarah Mason & Varinder Sapehiyia authorised officers for

the purposes of the legislation listed as below • Designated as an authorised officer under s.24 of the Public Health Act 2016; • Appointed under s.122 of the Food Act 2008 to be an authorised officer for the purposes of that

Act;


• Designated under s.96(3) of the Building Act 2011 as an authorised person for the purposes of that Act;

• Authorised person under s.17(1) of the Caravan Parks and Camping Grounds Act 1995 and is appointed pursuant to s.23(11) of that Act for the purposes of s.23(2) of that Act;

• Appointed to perform the functions of an authorised person under sections 9.13 and 9.16 of the Local Government Act 1995 and is authorised to remove and impound goods pursuant to s.3.39 of that Act and is authorised for the purposes of s.9.11 of that Act; and

• Appointed under r.15D (5) of the Health (Asbestos) Regulations 1992 as an authorised officer for the purposes of the Criminal Procedure Act 2004 Part 2.

2. Appoint Alan Kelly, Graeme Millett, Tyson Separovich and Ainslee McAlinden as an Authorised

Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act 1995 for the purposes of section 96 of the Building Act 2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is authorised for the purposes of

Section 9.11 of that Act

3. Appoint Samantha Durston as an Authorised Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act for the purposes of Section 96 of the Building Act 2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is authorised for the purposes of

Section .11 of that Act • Schedule 2, Section 79 of the Planning and Development (Local Planning Schemes) Regulations 2015

4. Appoint Francesca Le Fante as an Authorised person under the following Acts Development (Local Planning Scheme) Regulation 2015. • Section 68 - Determination of applications . Approve development applications under the

Shires Local Planning Scheme (LPS) that comply with the Shires Policies and Guidelines. • Section 79 - Entry and inspection powers (Enforcement) – For the purpose of monitoring

whether the local planning scheme is being complied with. • The above delegations are issued in accordance and under the authority of Section 82 & 83

Planning and Development (Local Planning Scheme) Regulation 2015 Delegations by Council or CEO which authorises the Council or CEO to grant delegation to an officer the exercise of any of the local government’s powers or the discharge of any of the local government’s duties under this Scheme other than this power of delegation.

• Section 40 (Certificate of planning authority as to whether use of premises complies with planning laws) Powers to issue a s40 certificate under the Liquor Control Act 1988.

COUNCIL RESOLUTION: # 165/17 Moved: Cr, S Botting Seconded: Cr, B Logan That Council: 1. Appoint Alain Baldomero, Kenan Bender, Sarah Mason & Varinder Sapehiyia authorised

officers for the purposes of the legislation listed as below • Designated as an authorised officer under s.24 of the Public Health Act 2016;


• Appointed under s.122 of the Food Act 2008 to be an authorised officer for the purposes of that Act;

• Designated under s.96(3) of the Building Act 2011 as an authorised person for the purposes of that Act;

• Authorised person under s.17(1) of the Caravan Parks and Camping Grounds Act 1995 and is appointed pursuant to s.23(11) of that Act for the purposes of s.23(2) of that Act;

• Appointed to perform the functions of an authorised person under sections 9.13 and 9.16 of the Local Government Act 1995 and is authorised to remove and impound goods pursuant to s.3.39 of that Act and is authorised for the purposes of s.9.11 of that Act; and

• Appointed under r.15D (5) of the Health (Asbestos) Regulations 1992 as an authorised officer for the purposes of the Criminal Procedure Act 2004 Part 2.

2. Appoint Alan Kelly, Graeme Millett, Tyson Separovich and Ainslee McAlinden as an

Authorised Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act 1995 for the purposes of section 96 of the Building Act 2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is authorised for the

purposes of Section 9.11 of that Act

3. Appoint Samantha Durston as an Authorised Person with the power to enter any property and question the occupants pursuant to • Section 5.36 of the Local Government Act for the purposes of Section 96 of the Building Act 2011 • Section 9.13 and 9.16 of the Local Government Act 1995 and is authorised for the

purposes of Section .11 of that Act • Schedule 2, Section 79 of the Planning and Development (Local Planning Schemes) Regulations 2015

4. Appoint Francesca Le Fante as an Authorised person under the following Acts Development (Local Planning Scheme) Regulation 2015. • Section 68 - Determination of applications . Approve development applications under

the Shires Local Planning Scheme (LPS) that comply with the Shires Policies and Guidelines.

• Section 79 - Entry and inspection powers (Enforcement) – For the purpose of monitoring whether the local planning scheme is being complied with.

• The above delegations are issued in accordance and under the authority of Section 82 & 83 Planning and Development (Local Planning Scheme) Regulation 2015 Delegations by Council or CEO which authorises the Council or CEO to grant delegation to an officer the exercise of any of the local government’s powers or the discharge of any of the local government’s duties under this Scheme other than this power of delegation.

• Section 40 (Certificate of planning authority as to whether use of premises complies with planning laws) Powers to issue a s40 certificate under the Liquor Control Act 1988.



11.3 COMMUNITY SERVICES Nil 11.4 TECHNICAL SERVICES Nil 12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil 13.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 13.1 ELECTED MEMBERS

Nil

13.2 OFFICERS Nil

14.0 CONFIDENTIAL ITEMS COUNCIL RESOLUTION # 166/17 Moved: Cr, K Lindup Seconded: Cr, S Botting That Council close the meeting to the public. CARRIED ABSOLUTE MAJORITY 5/0 Councillor, Tracey Rathbone left the meeting at 7:05pm Councillor, Tracey Rathbone retuned to the meeting at 7:06pm COUNCIL RESOLUTION # 167/17 Moved: Cr, T Rathbone Seconded: Cr, B Logan That Council reopen the meeting to the public. CARRIED ABSOLUTE MAJORITY 5/0


14.1 Gratuity Payment COUNCIL RESOLUTION: # 168/17 Moved: Cr, T Rathbone Seconded: Cr, B Logan That Council endorse the Gratuity Payment to the Shire employee in recognition of the service provided to the Shire over the past 8 years. CARRIED ABSOLUTE MAJORITY 5/0 15.0 CLOSURE OF MEETING

Shire President, M Cullen declared the meeting closed at 7.34pm and thanked all for their attendance.


M I N U T E S - Shire of Coolgardie...2017/07/25 · Wednesday 26 April 2017 6.00pm Kambalda...

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