M A N U F A C T U R I N G E X T E N S I O N P A R T N E R S H I P Federal Funding Opportunity:...

M A N U F A C T U R I N G E X T E N S I O N P A R T N E R S H I P

Federal Funding Opportunity: 2012-BCTEP-01

WELCOME

The NIST MEP Webinar will Begin at 2:00 PM EST

NIST MEP

Informational Webinar – March 2, 2012


National Institute of Standards and Technology (NIST)

Manufacturing Extension Partnership (MEP)

Dave Cranmer, NIST MEP



Informational Webinar – March 2, 2012


National Institute of Standards and Technology (NIST) Manufacturing Extension Partnership (MEP)

Dave Cranmer, NIST MEP

NIST MEP



Information Webinar and Communication Protocols Webinar serves as a communication vehicle to provide

an overview of the funding opportunity. No questions will be taken as part of this webinar. All questions should be presented in writing and

submitted to Diane Henderson at NIST MEP, [email protected] Provides for transparency and ensures all answers are documented.- Assures questions and answers are handled consistently.

Questions and Answers will be posted regularly on the NIST MEP Public Site, www.nist.gov/mep

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Information Webinar Agenda

Funding Opportunity Overview Eligibility and Cost Share Application/Proposal Submission Application Package Details Review Criteria Selection Factors Review and Selection Process Award Administration Information Reporting Requirements NIST MEP Points of Contact

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Funding Opportunity Overview (1)

Funding Opportunity Title: Building Construction Technology Extension Program (BCTEP) Pilot Projects

Funding Opportunity Description: NIST invites proposals from eligible proposers to fund pilot projects under a new Building Construction Technology Extension Program (BCTEP). This pilot program will address increasing energy efficiency in commercial and industrial building operations. This pilot program will focus on “re-tuning,” which is a systematic semi-automated process of identifying operational problems in commercial and industrial buildings.

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Proposals should:

- Include relevant community college, technical college or university programs and faculty with building operations curricula. - Include reference to Pacific Northwest National Laboratory’s re-tuning curriculum

or its equivalent- Include letters of commitment from subawardees and contractors regarding

faculty, facilities and/or curriculum/materials

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Federal Funding Opportunity Number: 2012-BCTEP-01

Authority:-The statutory authorities for the BCTEP pilot projects are 15 U.S.C. § 278k(g) and 42 U.S.C § 7256 et. seq.

Funding Instrument: Cooperative Agreement-The funding instrument that will be used for each award is a cooperative agreement. The nature of NIST’s “substantial involvement” will generally be collaboration between MEP and the recipient organizations. This includes MEP collaboration with a recipient with respect to the scope of work, organizational structure, staffing, mode of operations, and other management processes, coupled with close monitoring and/or operational involvement during performance.

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Funding Opportunity Overview (4) Cost Share: No cost share required for this funding opportunity per the NIST

Organic Act , 15 U.S.C. 278k(g)

Funding Available:

- NIST anticipates funding one (1) to five (5) pilot projects in the range of approximately $250,000 - $1,330,000, for a period of up to two (2) years.

Eligible Applicants: Existing MEP Centers

- Eligible proposers are existing MEP Centers, which are expected to form an appropriate contractual relationship (subaward or procurement) with community/technical colleges or universities with existing commercial building automation/technology systems curricula and/or trade associations with existing commercial building automation/technology systems curricula. Other MEP Centers may be included as subrecipients as appropriate to the proposer’s defined geographic region. Letters of commitment from subawardees and contractors regarding faculty, facilities and/or curriculum/materials should be included.Period of Performance:

- Annual award that is renewable for a period not to exceed two (2) years total

- Based on availability of future year funding and performance

Expected Start Date of Project is within 30 days of award notice

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The projects planned for award under this funding opportunity will be focused on the re-tuning of commercial and industrial buildings.

Consistent with Office of Management and Budget Guidance Implementing the Federal Grant and Cooperative Agreement Act, 43 Fed. Reg. 36860-65 (Aug. 18, 1978), NIST will have substantial involvement to include but not limited to:

1. Authority to halt immediately an activity if detailed performance specifications are not met.2. Requiring that the Recipient meet or adhere to specific procedural requirements before

subsequent stages of a NIST-funded project may continue.3. Approving substantive provisions of proposed subawards, participating in the selection of

subawards, approving "Requests for Proposals" or "Invitations for Bids" to be issued by the Recipient or subrecipients, and approving a subrecipient before a subaward may be awarded.

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4. Participating in selection of key personnel. The Recipient has final authority over its own personnel.

5. Collaborating with the Recipient by working jointly with Recipient representatives in carrying out the scope of work, training recipient personnel, or detailing Federal personnel to work on the project effort.

6. Specifying direction or redirection of the scope of work due to inter-relationships with other projects such as requiring the Recipient to achieve a specific level of cooperation with other projects that may or may not be funded by NIST.

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Application/Proposal Submission

Dates: - All applications must be received or postmarked on March 30, 2012 NLT 5:00 pm EST. - Late proposals will not be reviewed. - No exceptions allowed.

Proposal Submission:- Electronic submission: Applicants should follow application instructions

provided at: www.grants.gov

- Paper submission: NIST requires an original and two (2) copies be sent to:

National Institute of Standards and TechnologyManufacturing Extension Partnershipc/o Diane Henderson100 Bureau Drive, MS 4800Gaithersburg, MD 20899-4800

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Application Package Details (1): Complete applications/proposals must, at a minimum, include the

following forms and documents and meet the following requirements identified in the FFO which are:

Required Forms*:• SF-424, Application for Federal Assistance• SF-424A Budget Information Non-Constructions• SF-424B Assurances Non-construction• CD-511 Certification Regarding Lobbying• SF-LLL Disclosure of Lobbying Activities (if applicable)• Technical Proposal• The Technical Proposal is a word-processed document of no more than twenty-five (25)

pages responsive to the program description (see Section I. of the FFO) and the evaluation criteria (see Section V.1. of this FFO). It should contain the following information:

*Forms are available as part of the Grants.gov application kit

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Application Package Details (2):

Proposal Requirements:

In addition to the required forms the proposal must include:

- Executive Summary

- Briefly describe the proposed project in no more than two (2) page(s), consistent with the evaluation criteria (see Section V.1 of the FFO).

- Project Narrative/Statement of Work

- Describe the proposed project, sufficient to permit evaluation of the proposal in accordance with each of the evaluation criteria in section V.1.a. through V.1.h. of the FFO.

- Qualifications

- Identify the key personnel and their qualifications, who will be assigned to work on the proposed project.

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- Budget Narrative

- There is no set format for the Budget Narrative; however, it should provide a detailed breakdown of each of the object class categories as reflected on the SF-424A

- Indirect Cost Rate Agreement

- If indirect costs are included in the proposed budget, provide a copy of the approved negotiated agreement if this rate was negotiated with a cognizant Federal audit agency. If the rate was not established by a cognizant Federal audit agency, provide a statement to this effect. Successful proposers will be required to obtain such a rate.

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Proposal Format:- The proposal must not exceed 25 typewritten pages (double-sided/counts as 2 pages) in

length for the basic proposal document

- The proposal must be responsive to the criteria outlined in the FFO.- The proposal must contain both technical and cost information. - The proposal page count includes:

- Table of contents (if included), Technical Proposal with all required sections, resumes, figures, graphs, tables, images, and pictures

- The proposal page count does not include:

- SF-424, Application for Federal Assistance; SF-424A, Budget Information – Non-Construction Programs; SF-424B, Assurances – Non-Construction Programs; SF-LLL, Disclosure of Lobbying Activities; CD-511, Certification Regarding Lobbying; Budget Narrative; and Indirect Cost Rate Agreement.

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Review Criteria: The proposals will be evaluated based on the evaluation criteria described below, which are assigned equal weighting:

1.Quality of proposed approach and demonstrated ability to deliver on proposed activities2.Development methodology and leverage of existing resources 3.Relevant faculty and program4.Degree of integration with the Manufacturing Extension Partnership 5.Coordination with other relevant organizations6.Program evaluation 7.Management experience and plans 8.Financial plan

NOTE: Proposers may not submit replacement pages and/or missing documents once a proposal has been submitted. Any revisions must be made by submission of a new proposal that must be received by NIST by the submission deadline.

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Evaluation Criteria and Factors Considered (1) Quality of proposed approach…

- Articulation of tools, training, methodologies to be developed- Articulation of re-tuning needs of buildings- Demonstration of training program and how it will be tested/deployed- Inclusion of ISO 50001energy management standard in curriculum and

deployment

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Evaluation Criteria and Factors Considered (2) Development methodology…

- Adequacy of proposed technical plan- Strength of core competency- Demonstrated access to relevant subject matter expertise external to the

organization- Relevant to region. If multiple regions, describe differences and similarities

in climate and approach to re-tuning across the different climates

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Evaluation Criteria and Factors Considered (3) Relevant faculty and program

- Number and depth of faculty with appropriate building operations experience and expertise

- Building commissioning, re-tuning, retro commissioning, building controls and automation systems

- Quality of existing materials and course curriculum- Willingness to modify materials/curriculum to include PNNL or other

relevant content- Willingness to share existing and final materials/curriculum with other

proposers- Willingness to work with national trade and professional organizations

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Evaluation Criteria and Factors Considered (4) Degree of integration with MEP

- Ability to access tool or resource by MEP Centers- Adequacy of methodology for dissemination, promoting use- Demonstrated interest by manufacturers to use the workers trained under

the program Coordination with other relevant organizations

- Demonstrated understanding of existing organizations and resources relevant to the project- Adequate linkages and partnerships including clear definition of

roles/responsibilities- Proposed activity does not duplicate existing services/resources

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Evaluation Criteria and Factors Considered (5) Program evaluation

- Thoroughness of plan- Use of case studies- Customer satisfaction

Management experience and plans

- Appropriateness and authority to conduct the activities- Qualifications of project team- Qualifications of team leadership- Appropriateness of approach- Quarterly sharing

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Evaluation Criteria and Factors Considered (6) Financial plan

- Reasonableness of budget- Strength of commitment- Effectiveness of management plan for control of budget- Demonstration of past success on similar projects

Letters of commitment from proposed subawardees or contractors should be included- Faculty, facilities, curriculum, materials- Geographic partners

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Selection Factors

The Selecting Official shall select proposals for award based upon the rank order of the proposals, and may select a proposal out of rank based on one or more of the following selection factors:

- Availability of Federal funds.

- Appropriate consideration for number of commercial and industrial buildings available for re-tuning within a region.

- Geographic diversity to reflect the differences in climate and possible re-tuning specifics as a result.

- Whether the project duplicates other projects funded by DoC or other Federal agencies

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Review and Selection Process – 3 Phases

Initial Administrative Review of Proposals. An initial review of timely received proposals will be conducted to determine eligibility, completeness, and responsiveness to the FFO and the scope of the stated program objectives. Proposals determined to be ineligible, incomplete, and/or non-responsive may be eliminated from further review.

Full Review of Eligible, Complete, and Responsive Proposals. Proposals that are determined to be eligible, complete, and responsive will proceed for full reviews in accordance with the review and selection processes below:

- Evaluation/Review and Ranking. NIST will appoint an evaluation panel, consisting of at least three technically qualified reviewers, to conduct independent and objective reviews and evaluations of each proposal based on the evaluation criteria (see Section V.1. of the FFO) and assign a numeric score for each proposal. If more than one non-Federal employee reviewer is used on the panel, the panel member reviewers may discuss the proposals with each other, but scores will be determined on an individual basis, not as a consensus. Based on the average of the panel member reviewers’ scores, a rank order will be prepared and provided to the Selecting Official for further consideration.

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Review and Selection Process – 3 Phases

- Selection. The Selecting Official, who is the Director of the NIST MEP Program, will then select funding recipients based upon the rank order and the selection factors (see Section V.2. of the FFO).

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Award Administration Information

Anticipated announcement and Award date

- Review, selection, and award processing is expected to be completed in June 2012. The earliest anticipated start date for awards made under this FFO is expected to be July 1, 2012

Award Notices - Each successful finalist will receive a cooperative agreement award document from the NIST Grants Officer

Administrative and National Policy Requirements - The DoC Pre-Award Notification Requirements for Grants and Cooperative Agreements, which are contained in the Federal Register notice of February 11, 2008 (73 FR 7696), are applicable to this FFO and are available at http://edocket.access.gpo.gov/2008/pdf/E8-2482.pdf.

Funding Availability and Limitation of Liability - The funding periods and funding amounts reference in this notice and request for proposals are subject to the availability of funds and DOC and NIST priorities at the time of award

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Reporting Requirements In lieu of the reporting requirements described in sections A.01 Financial

Reports and B.01 Performance (Technical) Reports of the DoC Financial Assistance Standard Terms and Conditions dated March 2008 (http://www.osec.doc.gov/oam/archive/docs/GRANTS/DOC%20STCsMAR08Rev.pdf), the following reporting requirements shall apply:

- SF-425 Federal Financial Report - Each award recipient will be required to submit an SF-425, Federal Financial Report in triplicate (an original and two (2) copies), on a quarterly basis for the periods ending March 31, June 30, September 30, and December 31 of each year. Reports will be due within 30 days after the end of the reporting period

- Performance (Technical ) Reports- Each award recipient will be required to submit a technical progress report in triplicate (an original and two (2) copies), on a quarterly basis for the periods ending March 31, June 30, September 30, and December 31 of each year. (Please refer to 15 C.F.R. § 14.51 for further information)

- Post client Project Follow-up - For demonstration activities, as applicable, the recipient shall provide client and project data in the specified format to the organization identified by NIST/MEP in order for post-project follow-up data to be obtained.

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Reporting Requirements Automated Standardized Application for Payment System (ASAP) – (For those awarded) In

order to receive payments for services, recipients will be required to register to the Dept of Treasury. More information regarding ASAP can be found on-line at www.fms.treas.gov/asap/index.html.

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NIST MEP Points of Contacts Regarding this Funding Opportunity

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David Cranmer- Senior Researcher, NIST MEP301-975-5753, [email protected]

Diane Henderson – Federal Program Officer, NIST MEP301-975-5105, [email protected]

All questions should be submitted in writing to Diane Henderson – [email protected]

All questions and answers will be posted to the NIST MEP public website on an ongoing basis:

www.nist.gov/mep



Thank You!

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M A N U F A C T U R I N G E X T E N S I O N P A R T N E R S H I P Federal Funding Opportunity:...

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