LWHRA 2020 Partnership Prospectus › assets › sponsor...• One quarter page color ad in...

2020PARTNERSHIP GUIDEPromote your business through the Lake Washington Human Resource Association

What is LWHRA and

why would you want to

be a partner?

1,200+PEOPLE

5,000+PEOPLE

are decision makers or influence purchasing

descisions

58%

The Lake Washington Human Resource Association (LWHRA) is a local chapter of the Society for Human Resource Management (SHRM). LWHRA is a SHRM “Super-Mega” chapter – one ofthe largest in the U.S. with 1,200 members locally. We’ve been consistently recognized by SHRM as a Platinum Level - Excel Award winner because of our educational programs, including the annual Symposium, and our strategic initiatives.

LWHRA reaches more than 5,000 HR professionals in the greater Puget Sound area through weekly electronic communications and regular posts to social media. Of these professionals, 78% work "in-house" in a human resource or organizational development role, and 58% are senior HR professionals making or influencing decisions.

AFFILIATED MEMBERS

OUR MEMBERS REPRESENT

COMMUNITY OUTREACH HR LEADERS

Amazon, Boeing, City of Bellevue, Clark Nuber, Costco, Eddie Bauer, Esterline, Expedia, Microsoft, Nintendo, Nordstrom, Starbucks, T-Mobile, University of Washington, and many more organizations.

4 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships

2020 Annual SponsorshipsPlatinum Partnership Package $5,000• One chapter meeting sponsorship • One premium booth at Symposium (includes two attendees) • One full-page color ad in Symposium program book*• Linked logo included in all LWHRA weekly newsletters• Linked logo on partners “widget” on LWHRA website• Annual listing in LWHRA’s online Vendor Directory (up to three

categories)• Listing on the chapter’s partners webpage• Access to LWHRA logo for partnership promotion (upon

request)• Featured in monthly chapter meeting promotional reel• One complimentary LWHRA calendar posting• One complimentary LWHRA newsletter ad

Gold Partnership Package $4,000• One chapter meeting sponsorship • One booth at Symposium (includes one attendee)• One half-page color ad in Symposium program book*• Linked logo included in all LWHRA weekly newsletters• Logo on partners “widget” on LWHRA website• Annual listing in LWHRA’s online Vendor Directory (up to two

categories)• Listing on the chapter’s partners webpage• Access to LWHRA logo for partnership promotion (upon

request)• Featured in monthly chapter meeting promotional reel

Silver Partnership Package $2,500• One half-page color ad in Symposium program book*• Linked name included in LWHRA weekly newsletters• Logo on partners “widget” on LWHRA website• Annual listing in LWHRA’s online Vendor Directory (one

category)• Listing on the chapter’s partners webpage• Access to LWHRA logo for partnership promotion (upon

request)

Bronze Partnership Package $1,000• One quarter page color ad in Symposium program book*• Linked name included in all LWHRA weekly newsletters • Annual listing in LWHRA’s online Vendor Directory (one category)• Listing on the chapter’s partners webpage• Access to LWHRA logo for partnership promotion (upon

request)

*January 15, 2020: Deadline for ad artwork and logos to be included in the 2020 Symposium program book.

http://www.lwhra.org/partnerships


2020 Annual Sponsorships at a GlanceProduct Platinum $5,000 Gold $4,000 Silver $2,500 Bronze $1,000

One chapter meeting sponsorship $1,000 $1,000

One premium booth at Symposium $1,350

One booth at Symposium $1,000

One ad in Symposium program book $500 $325 $325 $225

Logo/name included in LWHRA weekly newsletters $3,000 $1,500 $1,400 $1,000

Linked logo on partners “widget” on LWHRA website $1,500 $1,500 $1,500

Annual listing in LWHRA’s online Vendor Directory $245 $210 $175 $175

Listing on the chapter’s partners webpage $150 $150 $150 $150

Featured in monthly chapter meeting promo reel $450 $450

Access to LWHRA logo for partnership promotion $100 $100 $100 $100

One listing on the calendar, one ad in the newsletter $200

Total Value $8,495 $6,235 $3,650 $1,650

You Save $3,495 $2,235 $1,150 $650



2020 A La Carte SponsorshipsMentorship Program Sponsor $500 (One Available) Includes a linked image in the LWHRA partners “widget” and recognition at one chapter meeting*

LWHRA Volunteer Appreciation Event Sponsor $500 (One Available) Includes a linked image in the LWHRA partners “widget” and recognition at one chapter meeting*

Scholarship Sponsor $500 (Four Available) Includes a linked image in the LWHRA partners “widget” and recognition at one chapter meeting*

Certification Program Sponsor $500 (Two Available) Includes a linked image in the LWHRA partners “widget” and recognition at one chapter meeting*

Become Part of the Lake Washington Human Resource Association Community



Connect witha Wide Range ofHR Professionals

2020 Advertising Opportunities

NEW! Event Calendar Listings $100 Members and Non-Members Inclusion in one category of the LWHRA Vendor Directory, additional categories $35 each

NEW! Newsletter Advertisement $100 Members, $150 Non-Members Reach out to more than 3,400 HR professionals in our region by placing a 400px by 120px ad in one of our weekly newsletters

Vendor Directory Listing $175 Members, $225 Non-Members Inclusion in one category of the LWHRA Vendor Directory, additional categories $35 each

LWHRA Job Board Listing Starting at $165 Members, $328 Non-Members Feature your organization's career listings to a wide range of highly qualified HR candidates. Visit the LWHRA Job Board at https://jobs.lwhra.org/

7


https://jobs.lwhra.org/


Sign up to sponsor online: www.lwhra.org/partnershipsWe look forward to seeing you at the 2020 Symposium!

Join Us in 2020!

2020 SymposiumTuesday, February 11, 2020Meydenbauer Center11100 NE 6th Street Bellevue, WA 98004

2020 Symposium

HR 20/20 Vision

The role of a Human Resources Professional is ever changing and becoming increasingly complex. Not only are we expected to be well versed in areas such as business, interpersonal relationships, and leadership, but we must also be able to look into the future and anticipate the needs of our organizations.

With so many things pulling us in so many different directions we sometimes lose sight of where we’re going, what we’re doing, and who we are. Join us at the annual Symposium in our search for clarity, focus, and foresight.

What will your HR 20/20 Vision be?




Symposium OpportunitiesSponsorship, Exhibition, and MarketingBe part of an exceptional marketing opportunity at this premier annual gathering of 350+ HR professionals.

Highlights• Sponsor breakfast, lunch, breaks, WiFi, and more• Exhibitor display opportunities to broaden exposure• Recognition online and in-print before, during, and after the

annual Symposium• Sponsors will be personally introduced and thanked at the event• Appropriate opportunities are available for both organizations

in attendance and those who wish to be represented without sending staff

Benefits• Build relationships by connecting with your clients and meet

promising new prospects• Showcase your information, programs, products, and services to

those with purchasing power• Garner goodwill amongst your target audience by supporting

their personal growth and the advancement of their profession• Increase brand awareness and stand out from your competition• Maximize your marketing dollars



Symposium ExhibitorEarly Bird Thru September 15: $1,000Starting September 16: $1,100

What's Included:• One 10 x 10 foot exhibit booth (table & two chairs included)• One Symposium registration, includes full access to Symposium sessions and reception ($140 for additional booth

representatives – does not include access to Symposium sessions)• Organization name linked on Symposium webpage• Organization logo on screen during welcome and opening remarks, and during lunch and announcements • Organization name listed in Symposium program and on signage at event• Access to participant list including mailing and email addresses pre- and post-event for up to two mailings (email or

hard copy)

Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special requirements such as internet connectivity, or electricity and other details.



Symposium Premium ExhibitorEarly Bird Thru September 15: $1,350Starting September 16: $1,500

What's Included:Includes all exhibitor benefits plus the following:• Priority booth placement• Opportunity to place materials on tables in plenary session ballroom• Recognition as Premium Exhibitor with organization logo on screen during welcome and opening

remarks, and during lunch and announcements• Recognition as Premium Exhibitor with organization logo and link on Symposium webpage

Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special requirements such as internet connectivity, or electricity and other details.



Symposium Title Sponsor

2020: $5,000 (Limit One)

What's Included:Exhibitor benefits, plus Exclusive Title Sponsorship including the following:• Prominently identified with organization name and logo as Symposium Sponsor on all material published for the

event, Symposium program book*, Symposium webpage, and event signage• Linked logo in all Symposium marketing emails• Thanked as part of the presentation at the welcome and opening remarks, and during lunch and announcements• 5 minutes at lunch to present organization value proposition to audience• First choice of exhibit table in prime location• One additional Symposium registration, includes full access to Symposium sessions and reception

*January 15, 2020: Deadline for ad artwork and logos to be included in the 2020 Symposium program book.



Symposium Breakfast or Lunch Sponsor(One Available for Each)

Early Bird Thru September 15: $1,500Starting September 16: $1,650

What's Included: • Organization name and logo in printed Symposium program book• Organization name and logo on meal signage• Organization name and linked logo on Symposium webpage, with recognition as meal sponsor• Organization logo on screens during welcome and opening remarks, and during lunch and announcements • Sponsor acknowledgement by LWHRA leadership during sponsored event

• Add a booth to your sponsorship for only $850!



Symposium Morning or Afternoon Refreshment Break Sponsor(One Available for Each)

What's Included:• Organization name and logo in printed Symposium program book• Organization name and logo on refreshment break signage• Organization name and linked logo on Symposium webpage, with recognition as refreshment break sponsor• Organization logo on screens during welcome and opening remarks, and during lunch and announcements


Early Bird Thru September 15: $500Starting September 16: $650



Symposium WiFi Sponsor

Early Bird Thru September 15: $2,000Starting September 16: $2,500

What's Included:• Organization name and logo in printed Symposium program book• Organization name and logo on signage• Organization name and link to website on Symposium webpage, with recognition as WiFi Sponsor• Organization logo on screens during welcome and opening remarks, and during lunch and announcements• Includes custom branding on the landing page. Redirects to website of your choice!• WiFi sponsors will have the opportunity to select the WiFi password – you could use your organization name!


(One Available)



Symposium Coffee Cart & Popcorn Sponsors

What's Included:• Organization name and logo in printed Symposium program book• Organization name and linked logo on Symposium webpage, with recognition as Coffee/Popcorn Cart Sponsor• Organization logo on coffee/popcorn cart signage• Organization logo on screens during welcome and opening remarks, and during lunch and announcements• 3-hour service• Coffee Cart: Opportunity to provide branded cups/sleeves (to be provided by sponsor)• Popcorn Cart: Opportunity to provide branded bags (to be provided by sponsor)


Coffee Cart Sponsor

Early Bird Thru September 15: $750

Starting September 16: $875

Popcorn Sponsor

Early Bird Thru September 15: $450Starting September 16: $550

(Three Available) (One Available)



Symposium Lanyard Sponsor

What's Included:• Organization name and logo in printed Symposium program book• Organization name and linked logo on Symposium webpage, with recognition as lanyard sponsor• Organization name logo on the event lanyard of every attendee• Organization logo on screens during welcome and opening remarks, and during lunch and announcements


Early Bird Thru September 15: $1,200Starting September 16: $1,500Organization name and/or logo on Symposium lanyards

*Artwork must be approved by LWHRA. If preferred, the LWHRA office can coordinate the ordering of the sponsored item with your organization.

(One Available)



Symposium Grand Prize Sponsor

What's Included:• Organization name and logo in printed Symposium program book• Organization name and linked logo on Symposium webpage, with recognition as the Grand Prize Sponsor• Organization name logo on the the Grand Prize giveaway• Organization logo on screens during welcome and opening remarks, and during lunch and announcements


Early Bird Thru September 15: $750Starting September 16: $850Sponsor a gift card to be awarded to the winner of the annual drawing

(One Available)



Symposium Program Book AdvertisingProgram Book Advertising RatesArtwork Deadline: January 15, 2020

Black & White Rates

Thru September 15

Starting September 16

Full-Page $275 $325

Half-Page $175 $225

Quarter-Page $100 $150

Ad Dimensions: • Full-Page (no bleed): 8.00” w x 10.50” h Live Area: 7.50” w x 10.00” h• Half-Page (no bleed): 8.00” w x 5.00" h Live Area: 7.50” w x 4.50” h• Quarter-Page (no bleed): 3.75” w x 5.00" h Live Area: 3.25” w x 5.00” h

Learn more online at www.lwhra.org/partnershipsComplete the partnership form today!

Color Rates

Thru September 15

Starting September 16

Full-Page $450 $500

Half-Page $275 $325

Quarter-Page $175 $225




Terms & Conditions

Exhibitor Cancellation Policy LWHRA understands that circumstances may arise that prevent event sponsors/exhibitors from fulfilling their commitment to participate.

Event sponsors/exhibitors who cancel on or before 60 days prior to event, will receive a refund of their balance after a $250 fee. Event sponsors/exhibitors who cancel between 60 and 30 days prior to event will receive a refund of their balance after a $500 fee. No refunds will be made for cancellations received less than 30 days prior to the event. Cancellations must be submitted by email to [email protected].

No cancellations for event sponsors/exhibitors are accepted regardless of date if benefits have already been fulfilled. In the event an event sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund will be based on the value of the exhibit booth.

If for any cause beyond the control of LWHRA such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public enemy, authority of the law, fire, or other force majeure LWHRA is unable to comply with the terms of this contract, this contract shall be considered terminated and any payments made hereunder by the sponsor/exhibitor shall be refunded to the event sponsor/exhibitor, less expenses incurred by LWHRA to the date of the termination allowable to the event sponsor/exhibitor after proration thereof among all event sponsors/exhibitors.

Annual Sponsorship Cancellation Policy LWHRA understands that circumstances may arise that prevent annual sponsors from fulfilling their initial sponsorship commitment. Full

refunds will be sent for written cancellations received in writing no more than 30 days after purchase of an annual sponsorship. In the event an annual sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund will be based on the value of the exhibit booth. There will be no refunds if cancellations are made after 30 days of purchase of an annual sponsorship. Important note: Sponsorships benefits do not go into effect until sponsorship payment is paid in full. Annual sponsorships are based on the calendar year.

Additional Terms All sponsorships and exhibitor opportunities are subject to the review and approval of the LWHRA Board, LWHRA Partnership Committee,

and/or the LWHRA Symposium Committee.


LWHRA 2020 Partnership Prospectus › assets › sponsor...• One quarter page color ad in...

Documents

Transcript of LWHRA 2020 Partnership Prospectus › assets › sponsor...• One quarter page color ad in...