LTB Getting Started Guide TranslationPartners Ver.15

8/17/2019 LTB Getting Started Guide TranslationPartners Ver.15

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Lionbridge Confidential

Getting Started with Linguistic ToolBox LTB Getting Started Guide for Translation Partners v. 15

Contents

Getting Started with Linguistic ToolBox ................................................................................... 1How to Install LTB .................................................................................................................. 2

1. System Requirements ................................................................................................ 22. Installing Linguistic ToolBox ....................................................................................... 4

What is the Linguistic ToolBox Core Configuration? ............................................................. 5How to Work with a Linguistic ToolBox Customized Configuration or with the Core .......... 7How to Work with the LTB Output Reports ........................................................................ 13


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Lionbridge Confidential 2

How to Install LTB

1. System RequirementsBefore installing Linguistic ToolBox (LTB), make sure that you meet the followingrequirements:

1.1 Operating System

LTB has been tested under the following environments:

Windows Vista, Windows 7, Windows 8 or Windows 10.

Some minor testing has been done under Microsoft Windows 2000, but correct toolbehavior is not guaranteed.

Important Notes:

Windows XP is no longer supported by LTB since ver. 3.0.9. In order to optimizeLTB’s performance and to better manage resources to provide users with newfeatures and capabilities, the new releases of Linguistic ToolBox use Microsoft .NETFramework 4.5.1 . This version of .NET cannot run on Windows XP; consequently,

Linguistic ToolBox can no longer support Windows XP. Mac is not an officially supported environment, and therefore no testing is done in

this environment. However, if you wish to use LTB in a Mac environment withParallels Desktop installed, you need to follow these steps:

1. Under Virtual Machine , go to Configure and then select the Options tab.

2. Under the Options tab, select Sharing in the left panel and ensure thatthis option is disabled: Share Mac user folders with Windows .

1.2 Microsoft .NET Framework

Microsoft .NET Framework 4.5.1 or higher is required. You can download and install it fromthe following link: .Net Framework 4.5.1 .

1.3 Microsoft Office

Microsoft Office 2003, Microsoft Office 2007, Microsoft Office 2010, Microsoft Office 2013or Office 365 is required.

http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773http://www.microsoft.com/en-us/download/details.aspx?id=40773


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2. Installing Linguistic ToolBox

LTB can be installed from the following URL: http://autoupdate.lionbridge.com/ltb3/ . In theDownload now! section, click on the green down arrow. Unzip the Linguistic ToolBox.zip file, double-click the Installer.exe file and follow the installation steps.

Note: LTB has AutoUpdate functionality, so every time you open LTB on your computer, LTBwill connect to the AutoUpdate server to check if you have the latest version; if not, it willautomatically download the latest LTB files from the server. In this way, you can be surethat everybody is using the latest version of the tool.

http://autoupdate.lionbridge.com/ltb3/http://autoupdate.lionbridge.com/ltb3/http://autoupdate.lionbridge.com/ltb3/http://autoupdate.lionbridge.com/ltb3/


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What is a Linguistic ToolBox Customized Configuration?

A Linguistic ToolBox configuration file is a zip file that contains all the Linguistic ToolBoxsettings necessary for each component and the support files that are required to perform aset of automated linguistic checks. When you load this zip file from the File menu inLinguistic ToolBox, it loads all or most of the needed settings to carry out linguistic checksfor a particular batch of work. A customized configuration includes checks that are oriented to meet the most importantquality requirements for a particular project or account. This can include customized rulesfor glossary or style guide compliance, UI consistency, specific settings for the SegmentChecker, etc.

Usually a customized configuration file will be provided by the Lionbridge project team for aspecific batch or work for your project or account.

When provided with a customized configuration file for a specific project or account, pleasesave this configuration file on your computer and use this customized configuration forchecking your files before your deliverable to Lionbridge.

What is the Linguistic ToolBox Core Configuration?

The Linguistic ToolBox Core is a Linguistic ToolBox configuration file that has been onlycreated with the sole purpose to serve as an “entry-level ” or “basic” approach toautomated quality control for unclean files , without intending to meet specific customer’s

requirements. Therefore you should ONLY use the Linguistic ToolBox Core for the caseswhere a customized configuration is not available for a particular account or project, sincethe Core does not provide with a comprehensive quality control check, as it does notcontain those checks that need to be customized in order to enforce key customer’srequirements such as compliance with a customer glossary, style guide or guidelines abouthow to deal with product names.

Important Note: The recommended way to use Linguistic ToolBox is always with a customizedconfiguration; as customized configurations are specifically designed with a view to enforce

specific customer requirements, such as adherence to a glossary, style guide, etc.The Core configuration should ONLY be used for those situations where the project team hasnot provided a customized configuration file for your project or account.


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The Linguistic ToolBox Core is provided as a separate LTB Configuration file with theLinguistic ToolBox standard installation and only includes these checks without addressing

any customer specific requirements:

Segment Checker component Check inconsistency Check if target is empty Check if source equals target

Spelling component Run spell check on target segment Use MS word spell checker

Term & Punctuation component Duplicated words Punctuation Spacing Numbers Dates Copyright marks CaMeL words URLs

Tags


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How to Work with a Linguistic ToolBox CustomizedConfiguration or with the Core

1. In LTB, in the left hand panel, under Languages , select your relevant Source and Target language from the drop-down list.

Important Note: LTB uses these languagesettings to include/exclude Term &Punctuation rule files while loading theconfiguration. If the language settings are notdefined correctly before you open the LTBconfiguration file, the proper set of language-dependent rules will not be loaded.This is especially important if you work withLTB for several languages.


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Note: If you only work with a single language pair, it is convenient to set your Defaultsource language and Default target language in File > Preferences . This way each time that

you start up LTB, your default language settings will appear automatically under theLanguages area in the left hand panel of LTB.

To load the configuration file, go to the File menu and select Load Configuration .


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On the Local tab:

a) If you have received a customized configuration file from the Lionbridge projectteam, either copy and paste the path to the folder where the customizedconfiguration has been saved or click on the Browse button to browse to thelocation of the customized configuration. Select the relevant customizedconfiguration and click on Load .

b) If you have not received any customized configuration from the project team, thenuse the Core. To do this, simply select LTB_Core_config.zip and click Load .

LTB loads the configuration, enabling the correct components and settings, including theTerm & Punctuation rules that are applicable to your language pair.

In the Input Files tab, add the files you want to run the LTB configuration checks on.


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In the Spelling tab, you will see by default the appropriate LTB dictionary for the target

language automatically.

To add additional dictionaries, if necessary, click the Add button and browse to thelocation of the dictionary (.xpl) file. If no dictionary file exists for your language, createan empty one, since LTB requires this in order to be able to communicate with the MSWord spell-checker.

If your target language is Japanese, Chinese or Thai, then spell-checking is not possibleand you should deselect the Spelling component.


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Note : You must have Microsoft Word spell-checking support installed for the target

language. You can verify whether MS Word spell-checking is available for a language bylooking for a little “ABC” check icon next to the language name in Word's Language dialog box:

Microsoft Word 2003 and below Microsoft Word 2010 and above

If you need to create an empty LTB dictionary, proceed as follows:

Click on the New button in the Spelling tab. Save the new .xpl file you are creating with the desired name in the desired

location. The “New Dictionary ” file will be displayed in the Dictionaries list.

Select the new dictionary and click on the Edit button. In the Dictionary Editor , type the name for the dictionary (to be displayed in theDictionaries list) and select the desired language from the drop-down list underLanguage . Click the Save Changes button, then click on Done .

Set the name of the LTB output report file in the Report text box at the bottom of theLTB window. Click Start .


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After LTB has finished, check the Log tab to make sure that no file was skipped due tounhandled errors. In order to see the LTB output report, click on the View button.

Note: If your LTB output report does not open automatically in Microsoft Excel or if it is thefirst time that you run LTB, please follow these additional steps to be able to view the LTBoutput reports in Microsoft Excel.

Browse to the location of an LTB output report, right click on the file name andselect Open with .

Then, choose Microsoft Excel and select Always use the selected program to openthis kind of file .

Then, click on OK.

From now on, each time you click on View in LTB, the output report will automaticallyopen in Microsoft Excel.


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How to Work with the LTB Output Reports

The Linguistic ToolBox output is an XML report that includes all the “potential issues” foundin the input files, based on the specified checks in the configuration. You can open thisoutput only in Microsoft Office Excel 2003 or above.

Note: The Linguistic ToolBox report is created as an XML Spreadsheet file with .xmlextension as default. This makes it slower than a conventional XLS workbook file (slower toopen, filter, save, etc.). After opening the report, re-save it as a conventional workbook:Select Save As... from the File menu. In the Save As dialog box, change the setting for Saveas type : to "Microsoft Office Excel Workbook (*.xls)." for Office 2003 or to "Excel Workbook

(*.xlsx)" for Office 2007 or above.

Please review carefully each of the entries in the LTB output report, selecting under theIgnore? column of the report only one of the two allowed values:

Ignore to identify entries that are not real errors and therefore do not need tobe corrected in the translation.

Mark to identify entries that do need to be corrected or verified in thetranslation.


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When working with LTB output reports that contain a large number of entries, werecommend processing the report with the LTB Helper . LTB Helper is an add-in tool that hasbeen developed in order to reduce the time and effort required for Linguistic ToolBox usersto distinguish valid issues from false positives in the Linguistic ToolBox output report. Thistool automatically groups similar types of issues together in the LTB output reports to allowusers to automatically add a comment under the Ignore? column of the reports todesignate each entry as either Mark or Ignore .

Once you have finalized commenting the LTB output reports, filter under the Ignore? column by Mark and implement all the relevant corrections in your unclean files beforeyour deliverable to Lionbridge.

Note : For information on how to work with the Linguistic ToolBox output reports with theLTB Helper, please refer to the LTB Helper Quick User Guide in the Help folder of your LTBinstallation (typically at this location:C:\Users\ User_Name \AppData\Roaming\LinguisticToolbox\Help).

Remember: Under the Ignore? column you can only enter one of the two pre-definedvalues, Ignore or Mark , and nothing else.

Important Note: LTB output reports are always part of the deliverable for all projectswhere LTB is a requirement. Before sending the LTB Output report back to the projectteam, always ensure all entries have been reviewed adding under the Ignore? columneither Ignore or Mark .


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Where to Find More Information on LTB

To find more information about LTB, go to the Lionbridge Service Partner Portal(http://partners.lionbridge.com ), enter your username and password, select the LionbridgeTools & Processes section, then select Linguistic ToolBox and click on Training .

Here you will find the following information:

Introduction to Linguistic ToolBox for Partners (Recorded presentation including ademo)

Getting Started with Linguistic ToolBox Frequently Asked Questions

If you need support with this tool, please contact your Lionbridge project team.
http://partners.lionbridge.com/http://partners.lionbridge.com/http://partners.lionbridge.com/http://partners.lionbridge.com/

LTB Getting Started Guide TranslationPartners Ver.15

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