&,lt* @//. E/* TUSHAR VORA & ASSOCIATES - AIA · PDF fileThe 24th Annual General Meeting ofthe...
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&,"lt* @//. E/""* B.Com., LL.B. (SPL.), F.C.S. FORM No.MGT-13 Report ofScrutinizer lPursuant to Section 109of the Companies Act, 20L3andRule 21(2)of Companies (Management and Administrationl Rules, 20141 To, The Chairman of 24th Annual General Meeting of the members of AIA Engineering Limited, 115,GVMMEstate, Odhav Road, Odhav, Ahmedabad-382410 The 24th Annual General Meeting ofthe members ofAlA Engineering Limited (the Company) held on Thursday, the 11th September, Z0L4 at 10.00 A.M, at H. T. Parekh Convention Center, Ahmedabad Management Association,ATIRA Campus, Dr. Vikram Sarabhai Marg,Ahmedabad-15. Dear Sir, I, Tushar Vora, Practicing Company Secretary,appointed as Scrutinizer for the purposeof the poll taken on the belowmentioned resolution(s), at the 24th Annual General Meeting of the Equity Shareholders of AIA Engineering Limited held on Thursday, the 11th September,2014 at 10.00 A.M. at H. T. Parekh Convention Center, Ahmedabad Management Association, ATIRACampus, Dr. Vikram Sarabhai Mar& Ahmedabad-15, submit my reportasunder: 1. After the time fixed for closing of poll by the Chairman, one ballot box kept for polling was lockedin my presence with due identification marks placed by me. 2. The locked ballot box was subsequently opened in my presence and poll papers were diligently scrutinized. Thepoll papers were reconciled with the records maintained by the Company/Register andTransfer Agent ofthe Company andthe authorizations/proxies lodged with the Company. 3. The poll papers, which were incomplete and/or whichwere otherwise found defective have been treated asinvalid and keptseparately. 4. Theresult ofthe ooll is asunder: Arpan Society, Nr. Mayur Phone: 079-2791 2121 High School,PaliyadNagar, Naranpura, Ahmedabad - 380013 Mobile : 98258 45205 E-mail : [email protected] TUSHARVORA & ASSOCIATES V*rryt "ry &*ra"rr:" 52,
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Transcript of &,lt* @//. E/* TUSHAR VORA & ASSOCIATES - AIA · PDF fileThe 24th Annual General Meeting ofthe...
&,"lt* @//. E/""*B.Com., LL.B. (SPL.), F.C.S.
FORM No. MGT-13Report ofScrutinizer
lPursuant to Section 109 of the Companies Act, 2 0L3 and Rule 21(2) of Companies (Management andAdministrationl Rules, 20 141
To,The Chairman of 24th Annual General Meeting of the members ofAIA Engineering Limited,1 1 5 , G V M M E s t a t e ,Odhav Road, Odhav,Ahmedabad-382410
The 24th Annual General Meeting ofthe members ofAlA Engineering Limited (the Company) held on
Thursday, the 11th September, Z0L4 at 10.00 A.M, at H. T. Parekh Convention Center, Ahmedabad
Management Association, ATIRA Campus, Dr. Vikram Sarabhai Marg, Ahmedabad-15.
Dear Sir,
I, Tushar Vora, Practicing Company Secretary, appointed as Scrutinizer for the purpose of the poll taken
on the below mentioned resolution(s), at the 24th Annual General Meeting of the Equity Shareholders of AIA
Engineering Limited held on Thursday, the 11th September,2014 at 10.00 A.M. at H. T. Parekh Convention
Center, Ahmedabad Management Association, ATIRA Campus, Dr. Vikram Sarabhai Mar& Ahmedabad-15,
submit my report as under:
1. After the time fixed for closing of poll by the Chairman, one ballot box kept for polling was locked in
my presence with due identification marks placed by me.
2. The locked ballot box was subsequently opened in my presence and poll papers were diligently
scrutinized. The poll papers were reconciled with the records maintained by the Company/Register
and Transfer Agent ofthe Company and the authorizations/proxies lodged with the Company.
3. The poll papers, which were incomplete and/or which were otherwise found defective have been
treated as invalid and kept separately.
4. The result ofthe ooll is as under:
Arpan Society, Nr. MayurPhone : 079-2791 2121
High School, Paliyad Nagar, Naranpura, Ahmedabad - 380013Mobile : 98258 45205 E-mail : [email protected]
TUSHAR VORA & ASSOCIATESV*rryt "ry &*ra"rr:"
52,
Tonlor,VT7"ro
B.Com., LLB. (SPL.), F.C.S.
Item No. 7 - Ordinary Resolution
Resolution to receive, consider and adopt the Audited Balance Sheet as at the year ended 31stMarch 2014 and the Statement of Profit and Loss of the Company for the year ended on that dateand the Reports 0f the Directors and Auditors thereon.
0J Voted in favour of resolution:
Number ofMemberspresent and voting [inperson or proxyl
Number ofvotes cast bythem (SharesJ
% oftotal number ofvalidvotes cast
1 8 27 69521 1 0 0
0lJ Voted against the resolution:
fll l) Invalid Votes
Total number of members present andvoting Iin person or proxy) whose voteswere declared invalid
Total number of votes cast by them(SharesJ
3 997963
Item No. 2 - Ordinary Resolution
Resolution to declare Dividend on Equity Shares for the financial year ended 31" March, 2014.
(l) Voted in favour ofresolution:
Number of Memberspresent and voting (inperson or proxyl
Number ofvotes cast bythem (Shares)
% oftotal number ofvalidvotes cast
1 8 27 69521 100
(lll Voted against the resolution:
Number of Memberspresent and voting [inperson or proxyl
Number ofvotes cast bythem (Sharesl
o/o of total number ofvalidvotes cast
N i l N,A, N.A.
(lll) Invalid Votes
TUSITAR VORA E ASSOCIATESC"tgo-y Seqetazzs
Number of Memberspresent and voting (inperson or proxyl
Number ofvotes cast bythem (Shares)
o/o oftotal number ofvalidvotes cast
Ni l N.A. N.A.
Total number of members present andvoting (in person or proxyJ whose voteswere declared invalid
Total number ofvotes cast by them(SharesJ
Arpan Society,Nr- Mayur High School, paliyad Nagar, Naranpura, Ahmeoaoao _ gaOoPhone: 079-2791 2121, Mobile: 98258 4S2OS, E_mail : [email protected]
Tonl",,VZ7",oB.Com., LLB. (SPL.), F.C.S.
TASIIAR VORA & ASSOCIA'TESG."gb-rJ, Seaetartiat
. Item No.3 - Ordinarv Resolution
Resolution to appoint a Director in place of Dr. S. Srikumar [DIN-01025579], who retires byrotation and being eligible, offers himself for re-appointment.
(ll Voted in favour of resolution:
Number of Memberspresent and voting (inperson or Droxvl
Number ofvotes cast bythem [Shares)
o/o of total number ofvalidvotes cast
9 339788 12.27
(llJ Voted against the resolution:
Number of Memberspresent and voting [inperson or proxvl
Number ofvotes cast bythem (Shares)
% of total number ofvalidvotes cast
9 2429733 87.73
(lll) Invalid Votes
Total number of members present andvoting Iin person or proxy) whose voteswere declared invalid
Total number ofvotes cast by them(Shares)
3 991,963
Item No. 4 - Ordinarv Resolution
Resolution to appoint M/s. Talati & Talati, Chartered Accountants [CAt RegistrationNo.110758W1 as Statutory Auditors of the Company to hold office from the conclusion of thismeeting until the conclusion of the next Annual General Meeting and to fix their remuneration.
0J Voted in favour of resolution:
Number of Memberspresent and voting Iinperson or proxvl
Number ofvotes cast bythem (Shares)
% oftotal number ofvalidvotes cast
1,2 1480855 53.+7
UI) Voted against the resolution:
(ll l l Invalid Votes
Number of Memberspresent and voting (inperson or proxy)
Number ofvotes cast by o/o of total number ofvalidvoles cast
6 1,288666 46.53
Total number of members present andvoting [in person or proxy) whose voteswere declared invalid
Total number ofvotes cast by themIShares)
32, Arpan Society, Nr. Mayur High School, patiyad Nagar, Naranpura, Ahmedabad _ 38OOlPhone:079-2791 2121, Mobite :98288 45205, E_mail : [email protected]
Too,for,nZ7"roB.colll., LLB. (SPL.), F.C.S.
32, Arpan SocietyPhone : 079.
Item No, 5 - Ordinarv Resolution
Resolution to appoint Mr. Dileep C. Choksi [DIN-00016322] as an Independent Director to holdoffice for a period of five consecutive years from 11th September 2014 to 10th September 2019.
fll Voted in favour ofresolution:
Number of Memberspresent and voting (inperson or proxy)
Number ofvotes cast by % oftotal number ofvalidvotes cast
7 7 27 69421, 100
0IJ Voted against the resolution:
(ll l) lnvalid Votes
Total number of members present andvoting [in person or proxy) whose voteswere declared invalid
Total number ofvotes cast by themIShares)
3 991963
Item No. 6 - Special Resolution
Resolution to appoint Mr. Sanjay S. Majmudar [DIN-00091305] as an Independent Director tohold office for znd term of five consecutive years from 11th September 2014 to lOth September201,9.
( l ) Voted in favour of resolut ion:
Number of Memberspresent and voting (inperson or proxyl
Number of votes cast bythem (Shares)
% of total number ofvalidvoles cast
1 7 27 69421 1 0 0
Ull Voted against the resolution:
Number of Memberspresent and voting (inperson or proxy)
Number of votes cast by o/o of total number of validvoles cast
Ni l N.A. N.A.
(1J IJ Invalid Votes
TUSIIAR VORA E ASSOCIATESG.rgo-tlr Secretcnbr
Number of Memberspresent and voting (inperson or proxyl
Number ofvotes cast by o/o of total number ofvalidvotes cast
Ni1 N.A. N,A.
Total number of members present andvoting Iin person or proxy) whose voteswere declared invalid
Total number of votes cast by them(Shares)
3 991963
4
;iety, Nr. Mayur High School, Paliyad Nagar, Naranpura, Ahmedabad - 3gOOlO7S-2791 2121 , Mobile : 98258 45205, E-mail : [email protected]
Tr-rfor,VTToro
B.Com., LLB. (SPL.), F.C.S.
TUSHAR VORA & ASSOCIATESCotgo-t7 {ecretona"
Item No. 7 - Special Resolution
Resolution to appoint Mr. Rajendra S. Shah [DIN-00061922] as an Independent Director to holdoffice for a period of five consecutive years from 11th September 2014 to 10th September 2019.
t l l Voted in favour of resolut ion:
Number of Memberspresent and voting (inDerson or Droxyl
Number ofvotes cast bythem (Shares)
o/o of total number of validvotes casr
1,7 27 69+27 100
(ll) Voted against the resolution:
Number of Memberspresent and voting (inuerson or proxv)
Number ofvotes cast bythem (Shares)
% of total number ofvalidvoles casl
Nil N,A, N.A.
(lll l Invalid Votes
Total number of members present andvoting [in person or proxy) whose voteswere declared invalid
Total number of votes cast by them(Shares)
3 991963
Item No, I " Special Resolution
Resolution to borrow monies in excess of the aggregate of the paid-up capital of the companyand its free reserves - provided that the total amount borrowed and outstanding at any point oftime, apart from temporary loans obtained shall not exceed Rs.500 crore during any financialyear.
fll Voted in favour of resolution:
Number of Memberspresent and voting (inperson or Droxvl
Number ofvotes cast by % of total number ofvalidvoles casl
1 7 27 69421 1 0 0
(l I) Voted against the resolution;
Number of Memberspresent and voting (inperson or proxv)
Number ofvotes cast by o/o oltotal number ofvalidvotes cast
Ni l N.A. N.A.
Total number of members present andvoting Iin person or proxy) whose voteswere declared invalid
Total number ofvotes cast by them(Shares)
32, Arpan Society, Nr. Mayur High School, paliyad Nagar, Naranpura, Ahmedabad _ 38001Phone:079-2791 2.121, I/obile :98258 45205, E-mail : [email protected]
0lll lnvalid Votes
fro,ro,,VTVo"oB.coIn., LLB. (SPL.), F.C.S.
Item No. 9 - Special Resolution
Resolution to pay a sum not exceeding 0.25% per annum of Net profits 0f the Company toDirectors other than Managing Director or Whole-time Director of the Company or to some orany of them in such amounts or proportions and in such manner as may be decided by the Boardol Directors for a period of five years commencing from 1"t April 2014.
flJ Voted in favour ofresolution:
Number of Memberspresent and voting (inperson or proxy)
Number ofvotes cast bythem (Sharesl
%o of total number ofvalidvotes cast
1 7 27 69421 100
UIJ Voted against the resolution:
0 l l ) Inval id Votes
Total number of members present andvoting (in person or proxy) whose voteswere declared invalid
Total number of votes cast by them(Shares)
3 991,963
Item No. 70 - Ordinqrv Resolution
Resolution to ratif,/ the remuneration of Rs.3.50 Lacs to M/s. Kiran J. Mehta & Co. CostAccountants appointed by the Board of Directors on the recommendations of the AuditCommittee to conduct the Audit of Cost Records pertaining of the Company for the Financial yearending on 31"t March 2015.
t l ) Voted in favour of resolut ion:
Number of Memberspresent and voting (inperson or proxy)
Number ofvotes cast bythem (Shares)
% of total number ofvalidvores cast
1 7 2769421 100
(l l) Voted against the resolution:
Number of Memberspresent and voting Iinperson or proxyJ
Number ofvotes cast by o/o oftotal number ofvalidvotes cast
N i l N.A, N,A.
TUSIIAR VORA & ASSOCIATESG"tgo-ty Uectetarzb
Number of Memberspresent and voting [inperson or Droxvl
Number ofvotes cast bythem (Shares)
% of total number ofvalidvores cast
Ni l N.A. N.A.
32, Arpan Society, Nr. N4ayur High School, patiyad Nagar, Naranpura, Ahmedabad _ 380013Phone: 079-2791 2121, Mobile: 98258 45205, E-mait : [email protected]
frnfr,,VT7o"oB.Com., LLB. (SPL.), F.C.S.
( l l lJ Inval id Votes
Total number of members present andvoting [in person or proxy] whose voteswere declared invalid
Total number ofvotes cast by them(Shares)
3 991,963
Item No. 77- Special Resolution
Resolution to consent for the re-appointment of powertec Engineering pvt. Ltd. for holding of0ffice or Place of Profit under the Company.
( l ) Voted in favour of resolut ion:
Number of Memberspresent and voting (inperson or proxv)
Number ofvotes cast bythem (SharesJ
7o oftotal number ofvalidvotes cast
1 6 27 69296 100
(ll) Voted against the resolution:
Number of Memberspresent and voting Iinperson or proxyl
Number ofvotes cast bythem [Shares)
o/o oftotal number ofvalidvotes cast
Nil N.A. N.A.
(lll) Invalid Votes
Total number of members present andvoting (in person or proxy) whose voteswere declared invalid
Total number ofvotes cast by themIShares)
3 991,963
5. A compact Disc (cDl containing a list of Equity shareholders who voted "F0R", "AGAINST, and thosewhose votes were declared invalid for each resolution is enclosed.
6. The poll papers and all other relevant records were sealed and handed over to the companySecretary/Director authorize by the Board for safe keeping.
Thanking
Practicing Company SecretaryScrutinizerFCS: 3459, COP: 1745Place : Ahmedabad
Date : 12thseptember,2014
TUSIIAR VORA & ASSOCIATESG"ty-tS, Seczetaz.zan
Name; Tushar Vora
32, Arp€n Soclgty, ryrr Mayur High Schoot, patiyad Nagar, Naranpura, Ahmedabad _ 380013Phone : 079-2791 2'121, Mobite : ?BZSA 4S2OS, E-mait : [email protected]
